7._Questions__1.docx

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Palestinian Security Program Support (akaPASF) Federal contract opportunity
Solicitation number
SAQMMA17R0213
Issued by
Department of State Office of Acquisition Management

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QUESTION AND ANSWERS DOCUMENT #1

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12._PROPOSAL_DELIVERY_INSTRUCTIONS.docx DOCX document
11._meeting_minutes_from_pre-proposal_conference.docx DOCX document
10._Questions__3_Amendment_03_PASF.docx DOCX document
1._Revised_Statement_of_Work_Mar31.docx DOCX document
FINAL_SAQMMA17R0213.pdf PDF
9._Training_Information.pdf PDF
5._Resume_format_PASF_Contract.docx DOCX document
3._Sustainability_Guide_docx.pdf PDF
2._PRICING_FORMAT.xlsx XLSX spreadsheet
FINAL_SAQMMA17R0213.pdf PDF
4._Medical_exam_guide.docx DOCX document
5._Resume_format_PASF_Contract.docx DOCX document
8._Questions__2.docx DOCX document
6._Past_Performance_Evaluation.docx DOCX document
1._Revised_Statement_of_Work_Mar31.docx DOCX document
Agenda_for_Pre-Proposal_Conference.pdf PDF
FINAL_SAQMMA17R0213.pdf PDF
Attachment_1_Statement_of_Work.pdf PDF
Attachment_2_PRICING_FORMAT.xlsx XLSX spreadsheet
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RFP Section/ Reference

Page #
Description/RFP Text
Question
ANSWER
1
L.3.2. Vol II – 2. ii > SOW CLIN 007 – 9.4
19
Lead Training SME: Key Requirements: Master's Degree in education, public administration, security studies or related fields.
The LEO Community has some Outstanding Educators who have performed with Stellar Results. They’re not always in a position to gain Advanced Degree Education. Will we be permitted to consider years experience in lieu of a degree or a lesser degree requirement…?
NO
2
L.3 Instructions to Offerors, table
59
The instruction table states that offerors should submit 1 original and 2 copies of Volume 1 and 1 original and 2 copies + 1 copy on CD of Volume 2; however, the SF 33 block 9 requests 1 original and 1 copy.
How many copies of each Volume does the government require?

One original and two copies of each volume, plus a CD.

3
L.3.2. Volume II, 1. Technical Approach, iii.
60
The requirement states: “Provide a Sustainability Plan as described in Section C.3.M that sets forth proposed components/methods, described activities and a timeline.” Section C.3.M does not exist.
Please provide Section C.3.M and/or details about what is required in the Sustainability Plan.
INL Sustainability Guide (30 pages)

will be attached to Amendment #02

4
L.3.2. Volume II, 2. Personnel and Management, ii.
60
The RFP states: “Provide resumes for each of the six SMEs identified in CUN 006 of the SOW. Specifically confirm that the proposed SMEs

meet the required qualifications stated in the SOW.”

CLIN 006 is Mission Support (Procurements). Should this reference be to CLIN 007 Subject Matter Expert (SMEs) and seven SMEs?
Reference should be to CLIN 007

Subject Matter Expert (SMEs) and seven SMEs.

5
L.3.2. Volume II, 2. Personnel and Management, i.- ii. and

M.4 Evaluation Factors, Factor 1 Technical Approach, Sub-factor 2: Key Personnel

60 and 69-70
In section L under Personnel and Management (defined in M as Factor 2-Personnel Management), offerors are instructed to, “i. Provide a detailed resume of the three Key Personnel, as identified in CLIN 001 of the SOW…” and “ii. Provide resumes for each of the six SMEs identified in CLIN 006 of the SOW…” In Section M, under Factor 1, Sub-Factor 2, it states: “The Government will evaluate the extent to which the Offeror's approach to providing Key Positions, Offerors shall submit (CVs) for key positions with offeror's technical proposal...
Should key personnel resumes be addressed in Factor 1 or Factor 2?
Key Personnel (PM, DPM and ADPM)

resumes should be addressed in Factor 1.

6
L.3.2. Volume II
61
The RFP states that, “Offerors shall submit technical proposals not exceeding 30 pages, not including annexes regarding the offerors' institutional capacity and past performance.”
Please define which sections are considered “annexes regarding the offerors’ institutional capacity.”

Are the key personnel resumes excluded from the 30-page limit?

The entire Technical proposal should not exceed 100 pages.

7
M.4 Evaluation Factors, Factor 3-Past Performance and Capacity, a)
70
The criteria state: “…The Government may contact references cited on the Past Performance Questionnaire as well as other relevant individuals…”
No past performance questionnaire is included with the solicitation. Will offerors be required to submit past performance questionnaires to their past performance references?”

If so, please provide a copy of the questionnaire.

A Past Performance document is attached to Amendment #02.

8
M.4 Evaluation Factors, Sub-Factor 2 – Key Personnel
70
Offeror’s shall submit Curriculum Vitae (CVs) for key positions with offeror’s technical proposal.
Please advise as to the Required Font and Font Size for Resumes.
Font size should be ‘12’.

No required font.

9
M.4 Evaluation Factors, Sub-Factor 2 – Key Personnel (a), (b) and (c)
70
(a) Program Manager shall….

(b) Deputy Program Manager shall….

(c) Assistant Deputy Program Manager shall….

The PM, DPM and ADPM qualification requirements reflected in this section are different than what is reflected in the SOW (2.13 Key Personnel). Request a review to corroborate finding and clarify requirement.
The Evaluation Factors will be

Adjusted to reflect the SOW Requirements.

10
SOW, Para 2.3 Warehousing
3
The SOW states: “The warehouse shall be located no more than 30 miles from Jerusalem.”
Would the government consider warehousing in Tel Aviv?
NO
11
SOW, Para 2.5. Housing
4
The SOW states: ”The Contractor should provide examples of potential lodging locations in the technical proposal”
What type of examples does the government require” Pictures? Geo-coordinates? Draft lease?
Pictures and general location

(Ramallah, Jericho, etc)

12
SOW, Para 2.9 Medical Services
6
The SOW states: “The Contractor shall provide in-country medical reviews and psychological reviews on an annual basis for all advisors and non-local support staff”
Are there any baseline DoD or Government standards for the medical and psychological reviews?
The current CJPS requirement

will be used. An attachment to (Section J) will be added to the next amendment with minimum medical exam requirements.

13
SOW Para 2.4
4
The SOW states: “The Contractor shall provide all office or related work space, supplies, cellular telephones, computers, internet and transportation…”
This requirement falls under Program Management CLIN. Will the Government provide GFE electronics for TMs?

No. Plan on providing cell Phones for all TMs, SMEs and PM staff. Plan on providing new computer equipment for your PM office.

14
SOW Para 2.8.1
4
The SOW states: “the Contractor shall submit supporting documentation sufficient to allow INL to conclude that the candidate possess the qualifications required by the SOW for the position.”
Does the Government have a preferred template or specific questions for COR approval of candidates (in addition to resumes)?

A resume format is attached.

It includes minimum information required.

15
SOW CLIN 005 Travel and ODCs
14
The SOW states” “The Contractor shall make travel arrangement s for Contractor personnel including obtaining necessary visas and travel documents…”
Request confirmation that official passports will be utilized.
Official or ‘Grey’ passports will be processed for the personnel who will reside in Jordan or the West Bank.

Forms 5523 must be submitted by the contractor within 14 days of award.

16
SOW Para 2.8.2
5
The SOW states: “2. Ensure requisite medical examinations and psychological examinations are complete and accurate.”
What are the requirements for both medical and psychological exams?

See #12 above.

17
SOW Labor
Will Contractors utilize a specific uniform?
The only uniform requirement will be

a standard colored shirt with the company logo. PMs, TMs, SMEs need to wear the same colored shirt.

Short sleeve or long sleeve is your decision.

18
SOW Para 2.8.3
5
The SOW states: “ALL TM and SMEs must attend INL-provided PDT.”
Request clarification on individuals requiring PDT. Will all contract personnel (including PM, DPM, ADPM and PMO staff) also require PDT?
All personnel who will be stationed

in Jordan or the West Bank/Jerusalem require PDT (including PM staff)

19
SOW Para 2.8.3
5
The SOW states: “The Contractor shall be responsible for making all arrangement necessary to meet pre-deployment training requirements.”
Are hours spent during pre-deployment training included in the annual 36K or 18K max labor hours? Or are costs associated with pre-deployment training included in PM CLIN (pre-deployment training falls under CLIN001).
Hours in PDT do not count against

the contract hours. Costs for pre-deployment are included in

PM-CLIN001.

20
SOW Para 2.8.2
5
The SOW states: “The Contractor shall complete all-pre-screening within 14 calendar days of INL’s initial approval of the selected candidates.”
As this requirement pertains to MRPT, is it the Government’s intent that the Contractor complete the MRPT packet and submit to the Government for approval within 14 days?
Within 14 days of notice of

contract award the MRPT form should be submitted.

21
SOW CLIN 002; 003;004
12-13
CLIN 002 TMs in Jordan; CLIN 003 Jordan- Las; CLIN 004 TMs in West Bank
Request provision of minimum qualifications for CLINs 002 and 004.

Request provision of minimum qualifications and responsibilities for CLIN 003 SOW will be amended to reflect that all TMs shall satisfy the following requirements:

· At least ten years of experience in military, civilian law enforcement, civil defense (fire service), or a combination thereof. Except for the firefighter MTT, all others must have some type of law enforcement/ security related experience.

· Five years of military, law enforcement or civil defense experience with a training background.

· Proven experience as a military, law enforcement or civil defense instructor in an academic environment.

· Training background will include actual classroom or tactical forum teaching experience, evaluation of courses and instructors, training administration and/or instructor development experience, either in military or police training institutions or an educational setting at the college or university level.

· Minimum of two years of supervisory experience.

· Experience in developing, conducting, managing, and evaluating training.

· Experience in working with/supervising contracted training providers.

· Proven ability to coach, teach, and mentor others.

· At least one year overseas experience in any combination of military, law enforcement, or similar security service training and/or program implementation.

· Proficient at basic office computer programs to include Microsoft Word, Excel, and PowerPoint.

· Possess instructor certification from a recognized academy, college, university, or a military service.

· Demonstrated ability to work in difficult and possibly dangerous environments, preferably in a Middle-Eastern locale.

· High School Diploma is required.

· Ability to pass the pre-employment screening, medical, psychological, physical fitness, and obtain a Moderate Risk Public Trust (MRPT) certification.

22
SOW Para 3.2 Table 1.2 and Attachment 2 Pricing Format
10
Table 1.2 provides maximum required FTE
Request clarification on the required FTEs- 2xLevel II and 13 Level I TMs in Jordan and in West Bank (as stated in SOW) or 1xLevel II and 14 level I TMs (as stated in Pricing Matrix).
See #21
23
Solicitation, H-031-3: Moderate Risk Public Trust Certification Processing and SOW Section 2.2 Transition

Section H-031-3, third paragraph, specifies that “The security package must be submitted to DS/IS/IND at least 80 days prior to an individual’s proposed deployment.” However SOW section 2.2, specifies that the transition period is sixty (60) days.

Will the government consider increasing the transition period in order to account for submission of the MRPT security package?
YES. Transition period will be

Extended to 80 days.

24
Section M.4 Evaluation Factors, Subfactor 2, Key Personnel and SOW Section 2.13 Key Personnel
Section M.4, Subfactor 2, paragraph (a) the “Program manager shall be an American citizen with at least 5 years prior prosecution experience, as well as management experience in overseas rule-of-law development projects.” However SOW section 2.13, specifies that the Program Manager must have at least ten (10) years of experience in the areas of program management, training, …
Will the government clarify the requirements for the Program Manager position?
The SOW requirement will be

followed. Section M.4 will be adjusted to reflect the SOW.

25
Section M.4 Evaluation Factors, Subfactor 2, Key Personnel and SOW Section 2.13 Key Personnel
Section M.4, Subfactor 2, paragraph (a) the “Deputy Program Manager shall be an American citizen with at least 5 years prior legal or police experience, as well as program or management experience.” SOW section 2.13, specifies that the Deputy Program Manager must have at least 8 years of experience in the areas of program management, training,…
Will the government clarify the requirements for the Program Manager position
The SOW requirement will be
26
Section M.4 Evaluation Factors, Subfactor 2, Key Personnel and SOW Section 2.13 Key Personnel
Section M.4, Subfactor 2, paragraph (a) the “Assistant Deputy Program Manager include a police expert with significant investigatory, administration, and development experience.” It also indicates that “consideration should be given to retaining a SME from the United States or European law enforcement community.” However SOW section 2.13, specifies that the Assistant Deputy Program Manager must have least 5 years of experience in the areas
Will the government clarify the requirements for the Assistant Deputy Program Manager position?
The SOW requirement will be
27
SOW 2.8.3 Pre-deployment Training
In accordance with section 2.8.3 of the SOW, “Pre-deployment training (PDT) will be provided by INL”.
What is the duration of the PDT course?
8 days-Monday to Monday
28
SOW 3.1 Training Mentors and 3.3 TM Lead-West Bank & TM Lead-Jordan / Level II

Per section 3.1 of the SOW, “The contractor shall have a TM Lead, and a Deputy Lead, and TM Operators as shown in Table 1.2”. Table 1.2 reflects Level II and Level I position categories. Section 3.3 identifies that the TM Leads for Jordan and the West Bank are “TM II level positions”. Table 1.2 reflects the Full Time Equivalent of 2 for the Level II

Are the Deputy Leads also considered Level II positions or are Offerors to provide two, Level II TM Leads for both Jordan and the West Bank?
The leads and deputy leads for

each location are considered Level II positions.

29
SOW CLIN 003: Jordan-Language Assistance
According to the SOW provisions stipulated under CLIN 003, “The Jordan LA positions are the only Labor positions that can be filled by a subcontractor upon COR approval”.
Given the need for Small Businesses to leverage the capabilities , will the government consider removing this restriction and allow subcontractors to support other non-Key Personnel positions?
The prime contractor will be required

to provide 60% of the Labor Hrs in CLINs 002, CLIN 004, and CLIN007.

The PM, DPM and ADPM must be employed by the prime.

The SOW will be adjusted to reflect the change.

30
SOW CLIN 007: Subject Matter Experts and Solicitation L.3.2
Per the SOW provisions under CLIN 007, “The program requires seven Subject Matter Experts (SMEs).” However under section L.3.2 of the solicitation, Offerors are to provide resumes for six (6) SMEs.
Clarify if resumes are required for all seven SMEs identified under CLIN 007 of the SOW or if not, which six of the seven SME positions resumes are required for?
Resumes are required for all

seven SMEs.

31
Solicitation, L.3.2 Volume II.2.
60
Instructions are to “Provide a detailed resume of the three Key Personnel, as identified in CLIN 001 of the SOW.”
Will the Government please confirm that resumes of the three Key Personnel and six SMEs are excluded from the 30-page count limitation?
Total technical proposal should not exceed 100 pages.
32
Solicitation, L.3.2 Volume II and M.4 Evaluation Factors
60
In accordance with L.3.2, included in subsection 2 (Factor 2) “Personnel and Management” is the requirement for Offerors to submit resumes for Key Personnel and six SMEs. According to section M.3, Offerors are to include Curriculum Vitae (CVs) for Key Positions in Factor 1, Technical Approach
Will the Government clarify which section of Volume II the resumes are to be included in, Factor 1 or Factor 2?
PM, DPM and ADPM resumes should be included in Factor 1.
33
Solicitation, L.4 Delivery of Proposals and Proposal Due Date
61
In accordance with section L.4, the price and technical proposals are to be delivered in a sealed package. However, the second paragraph specifies, “Proposal submissions are due Monday, April 24, 2017 at 3:00 P.M. (EST) to Contracting Officer John Menard at MenardJR@State.Gov.”
Are Offerors required to submit an electronic version of both proposals to the Contracting Officer, in addition to submission via sealed package?
.

An original and 2 copies plus a CD are due by 3 PM on April 24 to John Menard.

No electronic submission is required.

34
Solicitation B-008(b) TRAVEL COSTS (LABOR HOUR)

SOW: CLIN 008 Fixed Fee

The solicitation states: “…In no event shall travel costs be burdened with fee/profit.” However, the SOW states: “For cost reimbursable items purchased under CLIN 005 and CLIN 006 a fixed fee of 6% (six) will be allowed.”
These two sections appear to be contradictory; could the Government please clarify which is correct?
Fixed Fee of 6% is applied to costs approved under CLIN006

SOW will be adjusted.

35
Solicitation B-008(d) TRAVEL COSTS (LABOR HOUR)
8
The solicitation states: “…Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead G and A) or fee/profit”
In the case where the contractor’s standard accounting practice is to burden Hazard Pay with indirect costs, would the indirect costs be reimbursable?
NO
36
Solicitation B-008(d) TRAVEL COSTS (LABOR HOUR)
8
The solicitation states: “Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay if and to the extent requested and allowed, will be payable…”
Would allowable Hazard Pay be reimbursable under CLIN005 or under a different CLIN?
CLIN005
37
Solicitation Section L.3.1 Volume I
60
For bidding purposes, please use $60,000.00 for CLIN 008 Fixed Fee.
How will the Fixed Fee be determined or calculated on the actual award?
Fixed Fee of 6% is applied to costs approved under CLIN006.

For bidding purposes CLIN006 was priced at $1,000,000.

38
Attachment_3_breakout of CLIN001

Row 11

PM staff housing, $6000/mo in WB and $6000 mo/Jordan
Are the housing values ($6,000 each in WB and Jordan) estimates, not-to-exceed, or minimum amounts to be proposed?
Attachment 3 was deleted from the rfp.

Attachment_3_breakout of CLIN001 Row 12

home office finance/accting 2 staff @ 65,000 each
Are the salary values ($65,000 each) estimates, not-to-exceed, or minimum amounts to be proposed?
Attachment 3 was deleted from the rfp.

Attachment_3_breakout of CLIN001

Row 29

4-door, similar to Chevrolet Aveo; Buying Cars in Amman & Jordan
As this appears to be a requirement to purchase 5 vehicles, will these vehicles be Government property upon contract completion, and does the contractor have option to lease rather than purchase?
Attachment 3 was deleted from the rfp.

Attachment_3_breakout of CLIN001

Row 24

Cell Phone service (for all Personnel per mo. Quantity shows# of monthly service plans required
The total quantity indicated on the worksheet is 13. Could the Government please clarify how this quantity was calculated?
Attachment 3 was deleted from the rfp.

Attachment_3_breakout of CLIN001

Row 25

Internet Air Cards w/ monthly service - Quantity shows number of monthly service plans required
The total quantity indicated on the worksheet is 176. Could the Government please clarify how this quantity was calculated?
Attachment 3 was deleted from the rfp.

Attachment_3_breakout of CLIN001 Row 8

Fringe-FICA, Health ins, Unemployment for PM staff @ 44% PM, DPM, ADPM, Log. warehouse staff
In a situation where the contractor’s actual Fringe rate (consistent with its accounting practices) differs from the prescribed 44%, is the contractor permitted to override the formula to use its specific rate?
Attachment 3 was deleted from the rfp.

Solicitation, L.3.2 Volume II and M.4 Evaluation Factors

Section L.3.2, subsection 1. Technical Approach, subpart iv, requires offerors to provide a “Performance Evaluation Plan”; under section M.4, subsection Factor 1, the Government uses the term “Performance Measurement Plan” as it relates to Sub-Factor 1.
Is the Performance Evaluation Plan the same as the Performance Measurement Plan?

YES

SOW 3.1 Training Mentors and 3.3 TM Lead-West Bank & TM Lead-Jordan / Level II
9-11
Per section 3.1 of the SOW, “The contractor shall have a TM Lead, and a Deputy Lead, and TM Operators as shown in Table 1.2”. Table 1.2 reflects Level II and Level I position categories. Section 3.3 identifies that the TM Leads for Jordan and the West Bank are “TM II level positions”. Table 1.2 reflects the Full Time Equivalent of 2 for the Level II TM positions in Jordan and the West Bank.
Are the Deputy Leads also considered Level II positions or are Offerors to provide two, Level II TM Leads for both Jordan and the West Bank?
The Team Lead and Deputy Team Lead are considered

Level II. There should be A Lead and Deputy at each location.

Solicitation Section B-010 Type of Contract

Section E-001 Inspection

Section I Contract Clauses

27, 31

The solicitation states that award is anticipated to be a hybrid Firm Fixed Price / Fixed-Rate / Cost-Reimbursable contract type. References are made to Time-and-Material and Labor Hour type FAR Clauses 52.246-6, 52.232-7, 52.243-3. Usually, Labor Hour contracts refer to labor only, no ODCs (materials) are supplied.
Given that the solicitation states the award is anticipated to be a hybrid FFP, F-R, and CR contract type, with Cost Reimbursable ODCs, will the T&M and LH FAR clauses apply?

T&M and LH Far clauses will NOT apply. Rates under CLINs 002, 003, 004,007 are to be fully loaded rates.

M.4 Evaluation Factors

69
Section M.4, subsection Factor 1, subpart d, specifies “The Government will evaluate the extent to which the Quality Control Plan adequately addresses how the Offeror will ensure quality, schedule, cost, and performance”. There is no reference to a Quality Control
Will the Government provide direction by amending section L.3.2 to align the proposal requirements to the evaluation factors under M.4, to include identification of where in the proposal offerors are to address their Quality Control Plan?

Section L.3, will be adjusted to align with the reference for the Quality Control Plan.

File details come from the government source that posted it. Updated .