Solicitation_Questions_asked.docx

Solicitation Questions asked, and responding Answers

1. In Section J Attachments 1-5, on the page titled Attachment #5 Up-Fitting Package: Description and Specifications, first line underneath DESCRIPTION, it States: “Ready for Duty-Up-Fitting Program for Chrysler 300 and Chevrolet Impala”. (see attached) Is this correct or should it be Ford Taurus?

Answer: Chevrolet Impala is incorrect. RFP is for Ford Taurus as stated in Statement of Work and Section J Attachments 1-5 / Brand Name Minimum Salient Characteristic.

2. Is this a follow-on requirement? If so, could you please provide the incumbent contract number for this opportunity? If not, is this a new requirement?

Answer: This is a follow on requirement and the incumbent’s contract number for this Opportunity is SAQMMA15D0022.

3. In reference to bid solicitation SAQMMA16R0007, is it possible for you to disclose the incumbent vendor or previous awardee? This information will help us determine which one of our vendors would be able to submit a competitive bid for this opportunity.

Answer: The incumbent is Goldbelt, Juneau, AK.

4. Can you advise what exterior colors are acceptable to the customer?

Answer: Only acceptable colors is Black exterior.

5. Can you advise what interior trim colors are acceptable to the customer?

Answer: Only acceptable colors is Black interior.

6. Customer at one point had expressed an interest to have a battery cut off switch, can you advise if this is still a requirement or of interest?

Answer: NO battery cut off switch

7. Regarding the Upfitting specifications, with some of the line items the part number do not match the description, for example on the Suburban you are asking for Whelen 500 Series LEDs for the grille but the part number is for a Whelen ION, I would assume you want to use the part number and not the description?

Answer: Stick with the part number

8 If the Department of Security is going to remove the light packages and sirens from the vehicles being replaced, is it the intention of the Department to utilize any of the used equipment instead of the new equipment? If so, who will be responsible for the delivery delay?

Answer: In accordance with 3.5, the government will order each vehicle with the appropriate contractor provided equipment. Lessor is to deliver leased vehicles that are turn-key ready fully equipped. Per 3.11, the Government reserves the right to install additional equipment; if necessary, after delivery and acceptance of the vehicle.

9. Who and where were the previous installations of these items installed? Would we be allowed to contact these installers?

Answer: The Government is not privy to the incumbent’s contractor – subcontractor relationship.

10. If we are supplying the Federal Signal Equipment, and the equipment is owned by the Department of Security, how are you to be billed for the equipment? Will it be one up-front payment? Will it be spread out over the term of the lease?

Answer: In accordance with the Section B and B.005, Schedule, the government will order vehicles and appropriate lighting packages, the contractor will invoice monthly for each leased vehicle. Advanced payments are not authorized under this contract.

11. Is it to be understood that these vehicles are to be leased for sixty months with an annual cancellation clause, but with an allowable extension of up to six months?

Answer: Yes, the government anticipates a base year contract with four 1-year optional periods. Federal Acquisition Regulation (52.217-8), does allow the government the option to extend the contract 6-months. While the government anticipates the majority of the vehicles to be acquired during the base year, in the event additional vehicles are needed during the option year, a task order may be issued for a shorter lease period.

12. If the lease on a given vehicle is prematurely terminated and the light packages and other ancillary equipment are part of the lease, how do we get reimbursed for the unpaid equipment or is it required that we recover equipment cost in the first year of the lease?

Answer: Pricing is a contractor business decision.

13. Are the vehicles to be registered in the state where the vehicles are garaged or can the vehicles be registered in the states where they are driven?

Answer: The Government will utilize the contractor provided certificate of origin and limited power of attorney to register the leased vehicle.

14. What type of information does the Department of Security require to register the vehicles?

Answer: See response above.

15. If vehicles are registered with suppressed license plates will a copy of the MCO be sufficient?

Answer: We are not sure what they mean by “suppressed license plates” and “MCO”.

16. Is the Department of Security going to use their own license plates?

Answer: Yes, in accordance with H.002, the Government will provide license plates.

17. Who is the manufacturer, model number and part number of the electronic tray as described in Paragraph 3.5.3, “Trunk Electronics Tray?”

Answer: Contractor shall propose a Trunk Electronic Tray that meets configuration requirement and purpose identified in SOW 3.5.3.

18. If the third row bench seat is reversed, we are not sure that the seat will fold into the floor or sides. What is the current configuration and can the seat belts be modified to match this configuration?

Answer: 3rd row configuration will be addressed at the task order level.

19. The front and side switch to disable the front passenger air bag, and other modifications are made elsewhere, when does the lease term start?

Answer: In accordance with SOW Section 3.7, the period of the lease shall begin when the government accepts the vehicles for service.

20. Item 3.3.3 – Functional Equipment – What is the rear window quarter panel feature and where would this normally be installed?

Answer: Rear quarter windows are generally commercially provided item on SUVs.

21. Item 3.5.15 and 3.5.16 – Radio Installation and radio Suppression Package – What are the makes and models of the radio systems?

Answer: The government will provide radio equipment after contract award.

22. Item 3.5.18 - Will the Department of Security provide the lessor with a special authorization to deactivate the airbags?

Answer: The government will consider, if necessary, after contract award.

23. Item 3.7 – Delivery requirements – The Department of Security must realize that the lessor is solely reliant upon the manufacturer for not only a timely manufacture of the vehicles but also the shipping of those vehicles to several different locations. What degree will a missed delivery date have on the contract?

Answer: The lease does not begin until the government acceptance of the vehicles. The offerors past performance to ramp up a large fleet of this similar size, scope, and logistical complexities will be considered in the government’s technical evaluation (M-002.1). In the event the contractor fails to meet the delivery requirements during the performance of the contract it will be recorded in the government’s annual contractor performance rating (www.CPARS.gov).