SAQMMA16R0007.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

SAQMMA16R0007

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

12/17/2015

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Kenneth R Waddell

b. TELEPHONE NUMBER (No collect calls) 703-875-6027

c. EMAIL waddellkr@State.gov

8. OFFER DUE DATE / LOCAL

TIME

01/11/2016 11:00:00

CODE LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

9. ISSUED BY UNRESTRICTED OR X SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

X 8(A)

NAICS: 532112

SIZE STANDARD: $38,500,000

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

DSCAPCODE15. DELIVER TO

CONTRACT ADMIN AND PROCUREMENT BRANCH

(DS/EX/OA/ASD/CAP)

1801 N. LYNN STREET, SA-20

US DEPARTMENT OF STATE, SA-3, 3RD FLOOR

WASHINGTON, DC 20520-0303

CODE16. ADMINISTERED BY

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/OFFEROR RMGFOCODE18a. PAYMENT WILL BE MADE BY

GLOBAL FINANCIAL SERVICES CENTER, CHARLESTON,

SOUTH CAROLINA

PO BOX 150008; Fax To: 1-866-483-3436

ATTN: OFFICE OF CLAIMS

CHARLESTON, SC 29415-5008

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA

1900 - 2015 - 19___X0113000H - DS - 1069 - 171820 - 5753 - 2589 - DS9995 - 2015

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __3__ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Deborah J. Koplen 31c. DATE SIGNED

12/17/2015

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

SAQMMA16R0007

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

001 2016 Executive Lead Car 12 month lease @ 15,000 miles

24.00 EA

Doc Ref No: 10695L0370 Delivery

Date (Start to End) Date FOB:

03/02/2016 to 03/01/2017 Destination

002 2016 AdvancedCar 12 month lease @ 15,000 miles

31.00 EA

Doc Ref No: 10695L0370 Delivery

Date (Start to End) Date FOB:

03/02/2016 to 03/01/2017 Destination

003 2016 Executive Full Size SUV 12 month lease @ 15,000 milies

62.00 EA

Doc Ref No: 10695L0370 Delivery

Date (Start to End) Date FOB:

03/02/2016 to 03/01/2017 Destination

004 2016 Executive Mini-Van 12 month lease @ 15,000 milies

1.00 EA

Doc Ref No: 10695L0370 Delivery

Date (Start to End) Date FOB:

03/02/2016 to 03/01/2017 Destination

005 Upfitting Lighting Package for 2016 Executive Lead Car 12 month lease @ 15,000 miles

24.00 EA

Doc Ref No: 10695L0370 Delivery

Date (Start to End) Date FOB:

03/02/2016 to 03/01/2017 Destination

006 Upfitting Lighting Package for 2016 Advance Car 12 month lease @ 15,000 miles

31.00 EA

Doc Ref No: 10695L0370 Delivery

Date (Start to End) Date FOB:

03/02/2016 to 03/01/2017 Destination

007 Upfitting Low Profile Lighting Package for 2016 Executive Full-Size SUV 12 month lease @ 15,000 milies

41.00 EA

Doc Ref No: 10695L0370 Delivery

Date (Start to End) Date FOB:

03/02/2016 to 03/01/2017 Destination

008 Upfitting High Profile Lighting Package for 2016 Executive Full-Size SUV 12 month lease @ 15,000 miles

21.00 EA

Doc Ref No: 10695L0370 Delivery

Date (Start to End) Date FOB:

03/02/2016 to 03/01/2017 Destination

009 Upfitting Lighting Package for 2016 Executive Mini-Van 1.00 EA

SAQMMA16R0007

Line Item Summary

Solicitation Number:

SAQMMA16R0007

Contract Number: Title: Diplomatic Security Vehicle Leasing

Date of Solicitation:

12/17/2015

Line Item No. Description Quantity Unit Unit Price Total Cost

Doc Ref No: 10695L0370 Delivery

Date (Start to End) Date FOB:

03/02/2016 to 03/01/2017 Destination

010 Rodgard Runflats

Executive Lead Car Rate x 24 Vehicles

Advance Car Rate x 31 Vehicles

1.00 LT

Executive Full Size SUV Rate x 62 Vehicles

Executive Mini-Van Rate x 1 Vehicle

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2016 to 03/01/2017

011 Delivery Transportation

Boston Field Office Rate x 3 Vehicles

Chicago Field Office Rate x 4 Vehicles

Los Angeles Field Office Rate x 4 Vehicles

1.00 LT

Miami Field Office Rate x 3 Vehicles

Virginia Field Office Rate x 5 Vehicles

San Francisco Field Office Rate x 4 Vehicles

New York Field Office Rate x 22 Vehicles

Houston Field Office Rate x 3 Vehicles

Washington D.C. (DS/P/DP) Rate x 70 Vehicles

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2016 to 03/01/2017

012 Other Direct Costs - Optional Repair/Turn-in Cost - Travel 1.00 LT Doc Ref No:

Delivery Date

(Start to End) Date FOB:

03/02/2016 to 03/01/2017

SAQMMA16R0007

Line Item Summary

Solicitation Number:

SAQMMA16R0007

Contract Number: Title: Diplomatic Security Vehicle Leasing

Date of Solicitation:

12/17/2015

1001 2016 Executive Lead Car

24.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2017 to 03/01/2018

1002 2016 AdvancedCar 12 month lease @ 15,000 miles

31.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2017 to 03/01/2018

1003 2016 Executive Full Size SUV 12 month lease @ 15,000 milies

62.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2017 to 03/01/2018

1004 2016 Executive Mini-Van 12 month lease @ 15,000 milies

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2017 to 03/01/2018

1005 Upfitting Lighting Package for 2016 Executive Lead Car 12 month lease @ 15,000 miles

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2017 to 03/01/2018

1006 Upfitting Lighting Package for 2016 Advance Car 12 month lease @ 15,000 miles

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2017 to 03/01/2018

1007 Upfitting Low Profile Lighting Package for 2016 Executive Full-Size SUV 12 month lease @ 15,000 milies

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2017 to 03/01/2018

1008 Upfitting High Profile Lighting Package for 2016 Executive Full-Size SUV 12 month lease @ 15,000 miles

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2017 to 03/01/2018

SAQMMA16R0007

Line Item Summary

Solicitation Number:

SAQMMA16R0007

Contract Number: Title: Diplomatic Security Vehicle Leasing

Date of Solicitation:

12/17/2015

1009 Upfitting Lighting Package for 2016 Executive Mini-Van

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2017 to 03/01/2018

1010 Rodgard Runflats

Executive Lead Car Rate x 1 Vehicle

Advance Car Rate x 1 Vehicle

Executive Full Size SUV Rate x 1 Vehicle

1.00 LT

Executive Mini-Van Rate x 1 Vehicle

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2017 to 03/01/2018

1011 Delivery Transportation

Boston Field Office Rate x 1 Vehicle

Chicago Field Office Rate x 1 Vehicle

Los Angeles Field Office Rate x 1 Vehicle

1.00 LT

Miami Field Office Rate x 1 Vehicle

Virginia Field Office Rate x 1 Vehicle

San Francisco Field Office Rate x 1 Vehicle

New York Field Office Rate x 1 Vehicle

Houston Field Office Rate x 1 Vehicle

Washington D.C. (DS/P/DP) Rate x 1 Vehicle

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2017 to 03/01/2018

1012 Other Direct Costs - Optional Repair/Turn-in Cost - Travel 1.00 LT

SAQMMA16R0007

Line Item Summary

Solicitation Number:

SAQMMA16R0007

Contract Number: Title: Diplomatic Security Vehicle Leasing

Date of Solicitation:

12/17/2015

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2017 to 03/01/2018

2001 2016 Executive Lead Car 12 month lease @ 15,000 milies

24.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2018 to 03/01/2019

2002 2016 AdvancedCar 12 month lease @ 15,000 miles

31.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2018 to 03/01/2019

2003 2016 Executive Full Size SUV 12 month lease @ 15,000 milies

62.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2018 to 03/01/2019

2004 2016 Executive Mini-Van 12 month lease @ 15,000 milies

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2018 to 03/01/2019

2005 Upfitting Lighting Package for 2016 Executive Lead Car 12 month lease @ 15,000 miles

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2018 to 03/01/2019

2006 Upfitting Lighting Package for 2016 Advance Car 12 month lease @ 15,000 miles

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2018 to 03/01/2019

2007 Upfitting Low Profile Lighting Package for 2016 Executive Full-Size SUV 12 month lease @ 15,000 milies

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2018 to 03/01/2019

2008 Upfitting High Profile Lighting Package for 2016 Executive Full-Size SUV 12 month lease @ 15,000 miles

1.00 EA

Doc Ref No:

SAQMMA16R0007

Line Item Summary

Solicitation Number:

SAQMMA16R0007

Contract Number: Title: Diplomatic Security Vehicle Leasing

Date of Solicitation:

12/17/2015

Date

(Start to End) Date FOB:

03/02/2018 to 03/01/2019

2009 Upfitting Lighting Package for 2016 Executive Mini-Van 12 month lease @ 15,000 miles

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2018 to 03/01/2019

2010 Rodgard Runflats

Executive Lead Car Rate x 1 Vehicle

Advance Car Rate x 1 Vehicle

Executive Full Size SUV Rate x 1 Vehicle

1.00 LT

Executive Mini-Van Rate x 1 Vehicle

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2018 to 03/01/2019

2011 Delivery Transportation

Boston Field Office Rate x 1 Vehicle

Chicago Field Office Rate x 1 Vehicle

Los Angeles Field Office Rate x 1 Vehicle

1.00 LT

Miami Field Office Rate x 1 Vehicle

Virginia Field Office Rate x 1 Vehicle

San Francisco Field Office Rate x 1 Vehicle

New York Field Office Rate x 1 Vehicle

Houston Field Office Rate x 1 Vehicle

Washington D.C. (DS/P/DP) Rate x 1 Vehicle

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2018 to 03/01/2019

SAQMMA16R0007

Line Item Summary

Solicitation Number:

SAQMMA16R0007

Contract Number: Title: Diplomatic Security Vehicle Leasing

Date of Solicitation:

12/17/2015

2012 Other Direct Costs - Optional Repair/Turn-in Cost - Travel 1.00 LT

Delivery Date

(Start to End) Date FOB:

03/02/2018 to 03/01/2019

3001 2016 Executive Lead Car 12 month lease @ 15,000 milies

24.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2019 to 03/01/2020

3002 2016 Advanced Car 12 month lease @ 15,000 miles

31.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2019 to 03/01/2020

3003 2016 Executive Full Size SUV 12 month lease @ 15,000 milies

62.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2019 to 03/01/2020

3004 2016 Executive Mini-Van 12 month lease @ 15,000 milies

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2019 to 03/01/2020

3005 Upfitting Lighting Package for 2016 Executive Lead Car 12 month lease @ 15,000 miles

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2019 to 03/01/2020

3006 Upfitting Lighting Package for 2016 Advance Car 12 month lease @ 15,000 miles

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2019 to 03/01/2020

3007 Upfitting Low Profile Lighting Package for 2016 Executive Full-Size SUV 12 month lease @ 15,000 milies

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2019 to 03/01/2020

3008 Upfitting High Profile Lighting Package for 2016 Executive Full-Size SUV 12 months @ 15,000 miles

1.00 EA

SAQMMA16R0007

Line Item Summary

Solicitation Number:

SAQMMA16R0007

Contract Number: Title: Diplomatic Security Vehicle Leasing

Date of Solicitation:

12/17/2015

Date (Start to End) Date FOB:

03/02/2019 to 03/01/2020

3009 Upfitting Lighting Package for 2016 Executive Mini-Van 12 month lease @ 15,000 miles

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2019 to 03/01/2020

3010 Rodgard Runflats

Executive Lead Car Rate x 1 Vehicle

Advance Car Rate x 1 Vehicle

Executive Full Size SUV Rate x 1 Vehicle

1.00 LT

Executive Mini-Van Rate x 1 Vehicle

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2019 to 03/01/2020

3011 Delivery Transportation

Boston Field Office Rate x 1 Vehicle

Chicago Field Office Rate x 1 Vehicle

Los Angeles Field Office Rate x 1 Vehicle

1.00 LT

Miami Field Office Rate x 1 Vehicle

Virginia Field Office Rate x 1 Vehicle

San Francisco Field Office Rate x 1 Vehicle

New York Field Office Rate x 1 Vehicle

Houston Field Office Rate x 1 Vehicle

Washington D.C. (DS/P/DP) Rate x 1 Vehicle

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2019 to 03/01/2020

SAQMMA16R0007

Line Item Summary

Solicitation Number:

SAQMMA16R0007

Contract Number: Title: Diplomatic Security Vehicle Leasing

Date of Solicitation:

12/17/2015

3012 Other Direct Costs - Optional Repair/Turn-in Cost - Travel 1.00 LT

Delivery Date

(Start to End) Date FOB:

03/02/2019 to 03/01/2020

4001 2016 Executive Lead Car 12 month lease @ 15,000 milies

24.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2020 to 03/01/2021

4002 2016 AdvancedCar 12 month lease @ 15,000 miles

31.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2020 to 03/01/2021

4003 2016 Executive Full Size SUV 12 month lease @ 15,000 milies

62.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2020 to 03/01/2021

4004 2016 Executive Mini-Van 12 month lease @ 15,000 milies

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2020 to 03/01/2021

4005 Upfitting Lighting Package for 2016 Executive Lead Car 12 month lease @ 15,000 miles

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2020 to 03/01/2021

4006 Upfitting Lighting Package for 2016 Advance Car 12 month lease @ 15,000 miles

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2020 to 03/01/2021

4007 Upfitting Low Profile Lighting Package for 2016 Executive Full-Size SUV 12 month lease @ 15,000 milies

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2020 to 03/01/2021

4008 Upfitting High Profile Lighting Package for 2016 Executive Full-Size SUV

1.00 EA

SAQMMA16R0007

Line Item Summary

Solicitation Number:

SAQMMA16R0007

Contract Number: Title: Diplomatic Security Vehicle Leasing

Date of Solicitation:

12/17/2015

Delivery

Date (Start to End) Date FOB:

03/02/2020 to 03/01/2021

4009 Upfitting Lighting Package for 2016 Executive Mini-Van 12 month lease @ 15,000 miles

1.00 EA

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2020 to 03/01/2021

4010 Rodgard Runflats

Executive Lead Car Rate x 1 Vehicle

Advance Car Rate x 1 Vehicle

Executive Full Size SUV Rate x 1 Vehicle

1.00 LT

Executive Mini-Van Rate x 1 Vehicle

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

03/02/2020 to 03/01/2021

4011 Delivery Transportation

Boston Field Office Rate x 1 Vehicle

Chicago Field Office Rate x 1 Vehicle

Los Angeles Field Office Rate x 1 Vehicle

1.00 LT

Miami Field Office Rate x 1 Vehicle

Virginia Field Office Rate x 1 Vehicle

San Francisco Field Office Rate x 1 Vehicle

New York Field Office Rate x 1 Vehicle

Houston Field Office Rate x 1 Vehicle

Washington D.C. (DS/P/DP) Rate x 1 Vehicle

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

SAQMMA16R0007

Line Item Summary

Solicitation Number:

SAQMMA16R0007

Contract Number: Title: Diplomatic Security Vehicle Leasing

Date of Solicitation:

12/17/2015

03/02/2020 to 03/01/2021

4012 Other Direct Costs - Optional Repair/Turn-in Cost - Travel 1.00 LT Doc Ref No:

Delivery Date

(Start to End) Date FOB:

03/02/2020 to 03/01/2021

Identifier Title Date Number of Pages

B-001 SCOPE OF CONTRACT

The Department of State, Bureau of Diplomatic Security (DS) has a continuing need for leased vehicles to sup-port transportation of diplomats and representative of foreign countries at its headquarters inWashington, D.C.

and eight domestic field offices throughout the United States.

B-002 TYPE OF CONTRACT

Contract award as a result of solicitation will be Firm-Fixed Price, Indefinite Delivery/Indefinite Quantity, Leasing of Motor Vehicle. All vehicles requested shall be delivered via issuance of a delivery order against an Indefinite Delivery/Indefinite Quantity type contract with the contract period being a base year and four (4) op-tion years.

Delivery orders issued under this contract are subject to the terms of FAR 52.232-19, “Availability of Funds for the Next Fiscal Year (1984)”.

B-003 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (Indefinite Quantity Contract)

(a) Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below.

Period Ceiling Price – Minimum - $25,00.00

b) The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to the amounts set forth below.

Period Ceiling Price – Maximum - To be determined at Award

c) If this contract includes options and a ceiling price is specified for each option, each ceiling price shall apply separately and independently to that option. The Contractor shall not exceed the ceiling price(s) of this contract except as provided in FAR 52.232-4 “PAYMENTS UNDER TRANSPORTATION CONTRACTS AND

TRANSPORTATION-RELATED SERVICES CONTRACTS.”

d) Notwithstanding the above, if this contract is funded below the ceiling price(s), the Contractor shall not ex-ceed

SAQMMA16R0007

Line Item Summary

Solicitation Number:

SAQMMA16R0007

Contract Number: Title: Diplomatic Security Vehicle Leasing

Date of Solicitation:

12/17/2015 the funded amount.

e) In accordance with FAR 52.232-4 “PAYMENTS UNDER TRANSPORTATION CONTRACTS AND TRANSPORTATION-RELATED SERVICES CONTRACTS,” the Contractor shall only voucher for the ser-vices provided on work called for in individual delivery orders and accepted by the Contracting Officer’s Represent-ative (COR). The Government shall pay the Contractor upon the submission of properly certified invoices or vouchers, the amount due for services rendered and accepted, unless the delivery order is modified to incorpor-ate rates adjusted pursuant to FAR 52.215-11 “PRICE REDUCTION FOR DEFECTIVE COST OR PRICING DATA-- MODIFICATIONS,” or FAR 52.215-13 “SUBCONTRACTOR COST OR PRICING DATA—MODIFICATIONS,” as applicable.

B-004 LEASE PRICES

The lease prices for the motor vehicles to be provided under this contract for the base year and option years 1 through 4 are set forth in this section of the contract. The lease prices set forth herein include: (1) delivery F.O.B. Destination to the destination points set forth in Section F-002 of the contract, and (2) 15,000 annual miles for the Executive Lead Car; Executive Full-Size SUV; Advance Car and the Executive Mini Van for the lease period per vehicle. The Contractor shall notify the Government of any penalty for exceeding annual mileage limits for the lease period per vehicle.

B-005 PRICING SUMMARY

The following table represents the Government’s best estimate of leased vehicle requirements for the Base Periods of the contract. Offerors are to complete the table and submit it for evaluation per instructions in Sec-tion L.

Pricing Summary

Base Period $ ________________

Option Period 1 $ _________________

Option Period 2 $ _________________

Option Period 3 $ _________________

Option Period 4 $ _________________

Contract Total $_________________

BASE PERIOD - MARCH 2, 2016 THROUGH MARCH 01, 2017

CLIN Year Vehicle Type Quantity Price Per Vehicle/ Per Month

Total Per Year

001 2016 Executive Lead Car 24

002 2016 Advance Car 31

003 2016 Executive Full-Size

SUV

004 2016 Executive Mini-Van 1

005 N/A Upfitting Lighting

Package for Execut-ive Lead Car - Price Per Vehicle

006 N/A Upfitting Lighting Package for Advance Car - Price Per Vehicle

31 $ $

007 N/A Upfitting Low Profile Lighting Package for Executive Full-Size

SUV

Price Per Vehicle

41 $ $

008 N/A Upfitting High Profile Lighting Package for Executive Full-Size

SUV

Price Per Vehicle

21 $ $

009 N/A Upfitting Lighting Package for Execut-ive Mini-Van

- Price Per Vehicle

1 $ $

010 N/A Rodgard Runflats- Executive Lead Car Rate x Vehicle

24 $ $

010 N/A Rodgard Runflats - Advance Car Rate x Vehicle

31 $ $

010 N/A Rodgard Runflats - Executive Full Size

SUV

Rate x Vehicle

62 $ $

010 N/A Rodgard Runflats- Executive Mini-Van Rate x Vehicle 1 $ $

011 N/A Delivery Transporta-tion Cost Boston Field Office- 3 Vehicles

3 $ $

011 N/A Delivery Transporta-tion Cost Chicago Field Of-fice- 4 Vehicles

4 $ $

N/A

Delivery Transporta-tion Cost Los Angeles Field Office - 4 Vehicles

4 $ $

N/A

Delivery Transporta-tion Cost Miami Field Office- 3 Vehicles

3 $ $

N/A

Delivery Transporta-tion Cost Virginia Field Office- 5 Vehicles

5 $ $

N/A

Delivery Transporta-tion Cost San Francisco Field Office -4 Vehicles

4 $ $

N/A

Delivery Transporta-tion Cost New York Field Of-fice- 22 Vehicles

22 $ $

N/A

Delivery Transporta-tion Cost Houston Field Office- 3 Vehicles

3 $ $

011 N/A Delivery Transporta-tion Cost Washington Field Of-fice- 70 Vehicles

70 $ $

012 N/A Other Direct Costs - Optional Repair/ Turn-in Costs - Travel

1 $ $ 15,000.00

BASE YEAR COST $

OPTION PERIOD 1 - MARCH 02, 2017 THROUGH MARCH 01, 2018

CLIN Year Vehicle Type Quantity Price Per Vehicle/ Per Month

Total Per Year

1001 2016 Executive Lead Car 24

1002 2016 Advance Car 31

1003 2016 Executive Full-Size

SUV

1004 2016 Executive Mini-Van 1

1005 N/A Upfitting Lighting Package for Execut-ive Lead Car - Cost Per Vehicle

1006 N/A Upfitting Lighting Package for Advance Car - Price Per Vehicle

1 $ $

1007 N/A Upfitting Low Profile Lighting Package for Executive Full-Size

SUV

Price Per Vehicle

1 $ $

1008 N/A Upfitting High Profile Lighting Package for Executive Full-Size

SUV

Price Per Vehicle

1 $ $

1009 N/A Upfitting Lighting Package for Execut-ive Mini-Van - Price Per Vehicle

1 $ $

1010 N/A Rodgard Runflats- Executive Lead Car 1 $ $

Rate x Vehicle 1010 N/A Rodgard Runflats-

Advance Car Rate x Vehicle

1 $ $

1010 N/A Rodgard Runflats- Executive Full-Size

SUV

Rate x Vehicle

1 $ $

1010 N/A Rodgard Runflats - Executive Mini-Van Rate x Vehicle 1 $ $

1011 N/A Delivery Transporta-tion Cost Boston Field Office- 1 Vehicle

1 $ $

1011 N/A Delivery Transporta-tion Cost Chicago Field Of-fice- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Los Angeles Field Office - 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Miami Field Office- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Virginia Field Office- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost San Francisco Field Office -1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost New York Field Of-fice- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Houston Field Office- 1 Vehicle

1 $ $

1011 N/A Delivery Transporta-tion Cost Washington Field Of-fice- 1 Vehicle

1 $ $

1012 N/A Other Direct Costs - Optional Repair/ Turn-in Costs - Travel

1 $ $ 15,000.00

OPTION YEAR 1 COST $

OPTION PERIOD 2 - MARCH 02, 2018 THROUGH MARCH 01, 2019

CLIN Year Vehicle Type Quantity Price Per Vehicle/ Per Month

Total Per Year

2001 2016 Executive Lead Car 24

2002 2016 Advance Car 31

2003 2016 Executive Full-Size

SUV

2004 2016 Executive Mini-Van 1

2005 N/A Upfitting Lighting Package for Execut-ive Lead Car - Price Per Vehicle

1 $ $

2006 N/A Upfitting Lighting Package for Advance Car- Price Per Vehicle

1 $ $

2007 N/A Upfitting Low Profile Lighting Package for Executive Full-Size

SUV

Price Per Vehicle

1 $ $

2008 N/A Upfitting High Profile Lighting Package for Executive Full-Size

SUV

Price Per Vehicle

1 $ $

2009 N/A Upfitting Lighting Package for Execut-ive Mini-Van - Price Per Vehicle

1 $ $

2010 N/A Rodgard Runflats- Executive Lead Car Rate x Vehicle

1 $ $

2010 N/A Rodgard Runflats- Advance Car Rate x Vehicle

1 $ $

2010 N/A Rodgard Runflats- Executive Full-Size

SVU

Rate x Vehicle

1 $ $

2010 N/A Rodgard Runflats Ex-ecutive Mini-Van Rare x Vehicle 1 $ $

2011 N/A Delivery Transporta-tion Cost Boston Field Office- 1 Vehicle

1 $ $

2011 N/A Delivery Transporta-tion Cost Chicago Field Of-fice- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Los Angeles Field Office - 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Miami Field Office- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Virginia Field Office- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost San Francisco Field Office - 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost New York Field Of-fice- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Houston Field Office- 1 Vehicle

1 $ $

2011 N/A Delivery Transporta-tion Cost Washington Field Of-fice- 1 Vehicle

1 $ $

2012 N/A Other Direct Costs - Optional Repair/ Turn-in Costs - Travel

1 $ $ 15,000.00

OPTION YEAR 2 COST $

OPTION PERIOD 3 - MARCH 02, 2019 THROUGH MARCH 01, 2020

CLIN Year Vehicle Type Quantity Price Per Vehicle/ Per Month

Total Per Year

3001 2016 Executive Lead Car 24

3002 2016 Advance Car 31

3003 2016 Executive Full-Size

SUV

3004 2016 Executive Mini-Van 1

3005 N/A Upfitting Lighting Package for Execut-ive Lead Car - Price Per Vehicle

1 $ $

3006 N/A Upfitting Lighting Package for Advance Car-Price Per Vehicle

1 $ $

3007 N/A Upfitting Low Profile Lighting Package for Executive Full-Size

SUV

Price Per Vehicle

1 $ $

3008 N/A Upfitting High Profile

Lighting Package for Executive Full-Size

SUV

Price Per Vehicle only

1 $ $

3009 N/A Upfitting Lighting Package for Execut-ive Mini-Van - Price Per Vehicle

1 $ $

3010 N/A Rodgard Runflats- Executive Lead Car Rate x Vehicle

1 $ $

3010 N/A Rodgard Runflats - Advance Car Rate x Vehicle

1 $ $

3010 N/A Rodgard Run-flats Executive Full- Size SUV Rate x Vehicle

1 $ $

3010 N/A Rodgard Runflats Ex-ecutive Mini-Van Rate x Vehicle 1 $ $

3011 N/A Delivery Transporta-tion Cost Boston Field Office- 1 Vehicle

1 $ $

3011 N/A Delivery Transporta-tion Cost Chicago Field Of-fice- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Los Angeles Field Office - 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Miami Field Office- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Virginia Field Office- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost San Francisco Field Office - 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost New York Field Of-fice- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Houston Field Office- 1 Vehicle

1 $ $

3011 N/A Delivery Transporta-tion Cost Washington Field Of-fice- 1 Vehicle

1 $ $

3012 N/A Other Direct Costs - Optional Repair/ 1 $ $ 15,000.00

Turn-in Costs - Travel

OPTION YEAR 3 COST $

OPTION PERIOD 4 - MARCH 02, 2020 THROUGH MARCH 01, 2021

CLIN Year Vehicle Type Quantity Price Per Vehicle/ Per Month

Total Per Year

4001 2016 Executive Lead Car 24

4002 2016 Advance Car 31

4003 2016 Executive Full-Size

SUV

4004 2016 Executive Mini-Van 1

4005 N/A Upfitting Lighting Package for Execut-ive Lead Car - Price Per Vehicle

1 $ $

4006 N/A Upfitting Lighting Package for Advance Car-Price Per Vehicle

1 $ $

4007 N/A Upfitting Low Profile Lighting Package for Executive Full-Size

SUV

Price Per Vehicle

1 $ $

4008 N/A Upfitting High Profile Lighting Package for Executive Full-Size

SUV

Price Per Vehicle

1 $ $

4009 N/A Upfitting Lighting Package for Execut-ive Mini-Van - Price Per Vehicle

1 $ $

4010 N/A Rodgard Runflats Ex-ecutive Lead Car Rate x Vehicle

1 $ $

4010 N/A Rodgard Runflats - Advance Car Rate x Vehicle

1 $ $

4010 N/A Rodgard Runflats Ex-ecutive Full-Size

SUV

Rate x Vehicle

1 $ $

4010 N/A Rodgard Runflats Ex-ecutive Mini-Van Rate x Vehicle 1 $ $

4011 N/A Delivery Transporta-tion Cost Boston Field Office- 1 Vehicle

1 $ $

4011 N/A Delivery Transporta-tion Cost 1 $ $

Chicago Field Of-fice- 1 Vehicle

N/A

Delivery Transporta-tion Cost Los Angeles Field Office - 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Miami Field Office- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Virginia Field Office- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost San Francisco Field Office -1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost New York Field Of-fice- 1 Vehicle

1 $ $

N/A

Delivery Transporta-tion Cost Houston Field Office- 1 Vehicle

1 $ $

4011 N/A Delivery Transporta-tion Cost Washington Field Of-fice- 1 Vehicle

1 $ $

4012 N/A Other Direct Costs - Optional Repair/ Turn-in Costs - Travel

1 $ $ 15,000.00

OPTION YEAR 4 COST $

C-001 INTRODUCTION

The Bureau of Diplomatic Security (DS) of the Department of State has a continuing need for leased vehicles to support transportation of diplomats and representatives of foreign countries at its headquarters in Washington, D.C. and seven domestic field offices throughout the United States. DS requires commercially leased, new, current year passenger type motor vehicles for executive type applications. All vehicles requested shall be de-livered via issuance of delivery order against an Indefinite Delivery / Indefinite Quantity, (IDIQ) type contract, with the contract period being a base year plus four option years.

C-002 GENERAL/BACKGROUND

The Office of Dignitary Protection (DS/P/DP) of the Bureau of Diplomatic Security regularly requires commer-cially leased motor vehicles for the transportation of foreign dignitaries, up to the Cabinet level and senior Gov-ernment officials who do not require an armored vehicle. Vehicles leased shall be full-size passenger sedans and full-size sports utility vehicles. Individual vehicle leases shall be for the period described in each delivery order but not to exceed sixty-six (66) months.

The minimum guaranteed for this contract is $25,000.00 per life of the contract.

C-003 SCOPE/SPECIFICATIONS

The Department of State, Bureau of Diplomatic Security, Dignitary Protection (DS/P/DP) requires commer-cially leased passenger type motor vehicles as described below. Units shall be executive package passenger vehicles. All vehicles proposed for delivery to the Government shall be new, current year vehicles. Previously owned, leased, or rental vehicles shall not be accepted.

Each vehicle delivered to the Government under this contract shall be ready to drive and shall include but not limited to all fluids and lubricants at the level specified by the manufacturer, all filters installed at the time of delivery must be original manufacturer’s equipment, with engine, transmission, suspension, air conditioning, tires, windows and cooling system that meet or exceed the manufacturers specifications. The Department of State shall ensure that all vehicles are properly registered, inspected and insured. The vehicle must display cur-rent license plates and registration information.

Each vehicle must comply with, at the time of delivery to the Government, the individual state’s vehicle inspec-tion requirements, including state safety and pollution control requirements for the state where the vehicle is li-censed. There are no exceptions to these requirements. The Government will not consider requests for waivers.

E-001 INSPECTION OF VEHICLES

The Government will inspect each vehicle upon delivery, to include a driving test, in order to have an accurate view of the condition of the vehicle and that the vehicle conforms to the specifications contained in this con-tract, discrepancies will be identified immediately. If the vehicle is not accepted by the government, the con-tractor has 45 days to replace the vehicle. The government will maintain the original vehicle during that period until an accepted replacement is provided.

F-001 DELIVERY REQUIREMENTS

The Contractor shall deliver the vehicles within 15 miles of a location listed in the delivery order not later that 60-calendar days after receipt of a funded delivery order or as mutually agreed upon by the Government and Contractor. The Contractor shall make delivery notification to the Government Point of Contact (POC) listed in the "Ship To" address section of the delivery order when the vehicle is ready to be shipped. This individual will normally be the DS Unit Vehicle Coordinator (UVC).

The period of lease shall begin on the date the Contractor delivers the vehicle and the Government accepts the vehicle for service. Delivery Orders will specify the period of perforamce, which the Contractor shall price the lease costs for a base year and four option years in the proposal.

F-002 DELIVERY DESTINATION POINTS

Boston – Field Office San Francisco – Field Office U.S. Department of State Thomas P. O’Neil Building 10 Causeway Street, Room 1001A Boston, MA 02222-1018

U.S. Department of State 235 Pine Street, Suite 900 San Francisco, CA 94104

Chicago – Field Office New York – Field Office U.S. Department of State 230 South Dearborn Street, Room 2318 Chicago, IL 60604

U.S. Department of State 2 Executive Drive, Suite 300 Fort Lee, NJ 07024

Los Angeles – Field Office Houston– Field Office U.S. Department of State 255 E. Temple Street, Suite 1273 Los Angeles, CA 90012

U.S. Department of State Mickey Leland Federal Bldg.

1919 Smith Street, Suite 2100 Houston, TX 77002

Miami – Field Office Washington D.C. (DS/P/DP) U.S. Department of State 1645 Biscayne Blvd., Ste. 310 Miami, FL 33130

U.S. Department of State 1400 Wilson Blvd.

Arlington, VA 22209

Virginia - Field Office U.S. Department of State 2222 Gallows Road, SA-11 Dunn Loring, VA 22027

G-001 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) TBD at Award (End of clause)

G-002 CONTRACT ADMINISTRATION DATA

Contracting Officer: Deborah Koplen Telephone Number: 703-875-6643 E-mail Address: KoplenDJ@State.gov

Contract Administrator: Kenneth Waddell

Telephone Number: 703-875-6027 E-mail Address: Waddellkr@State.gov

First Class Mailing:

U.S. Department of State Office of Acquisition Management P.O. Box 9115, Rosslyn Station Arlington, Virginia 22219

Courier or Hand Delivery:

U.S. Department of State Office of Acquisition Management 1735 N. Lynn Street, 4th Floor, Suite 400 Arlington, Virginia 22209

Contracting Officer's Representative (COR): TBD at Award Telephone Number:

(end of clause)

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

(1) Name and Address of the Contractor

(2) Dun and Bradstreet Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must con-tain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Con-tract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are re-gistered in the System for Award Management (SAM) should verify and re-confirm their financial in-formation in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Fax 843-746-0749 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

H-001 VEHICLE IDENTIFICATION NUMBER

The Contractor shall furnish to the Contracting Officer’s Representative (COR) Vehicle Identification Numbers (VIN), and certificates of registration at the time of the delivery of the vehicles.

H-002 LICENSE PLATES

Each vehicle shall have the appropriate Department of State (DoS) Government provided license plate properly installed and displayed at the time of delivery.

H-003 TRAFFIC VIOLATIONS (Tickets)

The Government shall pay for all Ticket (s) received on the leased vehicles, including Moving and Non-Moving Traffic Violations. The Contractor shall furnish a copy of the ticket (s) and receipts to the Department of State within three business days of the payment or settlement of the ticket (s) with the State, County, or City Traffic Violation Division. The Government will reimburse the Contractor for all ticket (s) cost supported by receipts during the leasing period.

H-004 GOVERNMENT RESPONSIBILITIES

4.1 The Government will be responsible for scheduling each vehicle for routine maintenance at the proper in-tervals as specified in the Vehicle Owner’s Guide and for the timely scheduling of all other types of vehicle re-pairs. The place for maintenance must be within fifteen (15) miles of the delivery point or as mutually agreed.

The Government will be responsible for taking vehicles requiring special services performed, such as spark plug replacement or mechanical repairs, to an authorized dealership.

4.2 The Government will provide at its own expense all gasoline, oil, lubrication, and anti-freeze required for the proper operation or protection of the vehicle during normal operations between routine service and mainten-ance appointments. The Government will be responsible for costs incurred in connection with the operation of vehicles, such as washing, parking, garage, traffic violations, tolls, highway or other fees incurred during the day-to-day driving of the vehicles.

4.3 Under no circumstances will the Government or Government personnel remove, alter, or render inoperative factory installed emission control systems. The government will not alter the normal operation of factory-in-stalled devices designed to prevent injury, theft, or to promote better functional operation of the lease vehicle.

4.4 The COR will notify the Contractor within two (2) business days of theft of a vehicle. The COR will be responsible for coordination of the repairs of any vehicle involved in an accident. The COR will be responsible for coordination of repairs that result from damage sustained to a stolen vehicle that is recovered and returned to the Government. The Government will be responsible for the damage or loss under FAR 52.228-8, incorpor-ated in Section I if a vehicle is damaged beyond economical repair according to insurance adjuster reports or not recovered within 30 calendar days after the date of the theft, unless damage results from fault, negligence, or wrongful actor omission of a contractor, its agents, or employees. The Government will reimburse the Con-tractor the residual value of the vehicle based on the average of the wholesale and retail prices listed in the cur-rent edition of the National Automobile Dealers Association (NADA) used car appraisal guide or by mutual agreement at the time of the accident/theft, in full satisfaction of any and all liabilities under this contract, provided that the Government’s liability to pay the monthly lease cost shall cease as of the time of the accident/ theft. The vehicle becomes property of the Government upon reimbursement.

4.5 The Government will not return damaged vehicles to the Contractor until the appropriate Department of State representative conducts a complete investigation, makes a cost of repairs/damage estimate, and makes a determination of liability. The Government reserves the right to request that a no cost replacement for vehicles be provided in cases where, due to the above causes, the Government cannot use the vehicle.

H-005 CONTRACTOR RESPONSIBILITIES

5.1 The Contractor shall notify the Government of a safety, emissions or other inspection or recall campaign.

If the recall affects the safety of passengers, and it cannot be resolved within 24 hours of knowledge of the re-call, then the vendor is required to provide an acceptable solution in a timely manner. The Government will fol-low the Contractor’s instructions at its earliest convenience.

5.2 All repairs resulting from negligence by the Contractor or serious malfunction of vehicle and its compon-ents are the pecuniary responsibility of the Contractor.

5.3 The Contractor shall be responsible for transportation costs incurred in transporting the vehicle to a repair facility if the damage resulted from an act or from negligence by the Contractor or serious malfunction of the vehicle.

5.4 The Contractor shall furnish all required documentation to the Government at the time of delivery of each replacement vehicle.

5.5 The government is responsible only for the preventive maintenance of the vehicle, IAW manufacture spe-cifications for the duration of the lease. Anything other than that is the responsibility of the vendor. The govern-ment has the right to expeditiously resolve the problem in order to get the vehicle functioning, and back on the road. As a result, all expenses incurred will be billed back to the contractor.

H-007 NON-PAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies, services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed CO. Only a duly appointed CO, is authorized to change the specifica-tions, terms, and /or conditions of this contract, via a former contract modification signed by the CO.

H-008 INSURANCE REQUIREMENTS

The government shall be responsible for loss or damage to leased vehicles, except for normal wear and tear, and except for lost or damage caused by the negligence of the Contractor, its agents, or employees, and property of third parties.

The Contractor shall be liable for, and shall indemnify and hold harmless the Government against all actions or claims for loss of or damage to property or the injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of the Contractor, its agents, or employees. The Contractor shall provide and main-tain insurance covering its liabilities.

H-009 RETURN OF VEHICLE

9.1 The Government will notify the Contractor at least 30 calendar days before the expiration or termination of the delivery order against the contract. The Contractor shall schedule a mutually acceptable date and time to in-spect and pick up the vehicle at the delivery destination point.

9.2 The Contractor shall be responsible for performing an inspection as to the condition of each vehicle within 10 working days before its removal from Government custody. The Contractor shall furnish the COR a copy of the inspection report signed and dated by both the Government representative and the Contractor. UVC will place the vehicle out of service once the inspection has been completed. The Contractor shall indicate on each vehicle inspection report any visible damage or evidence of abuse that may result in a claim against the Govern-ment for damages considered to be in excess of normal wear and tear. The Government will assume full re-sponsibility for reconditioning the vehicle at its own expense, excluding normal wear and tear as defined in paragraph H-010. The Government will not be responsible for any damage not listed on the inspection report.

The government has estimated $5,000 per year (Other Direct Costs), to accommodate any post-lease repair ex-penses.

9.3 Only the warranted and authorized Government Contracting Officer may acknowledge liability on the part of the Government and authorize any payment resulting from misuse, and only after evaluating and considering all factors. Any disputes between the Contractor and Government concerning fair wear and tear shall be re-solved pursuant the FAR Clause 52.233-1, Disputes, which is incorporated in the contract.

9.4 Vehicles will be returned to the Contractor not later than 10 days after termination or expiration of the de-livery order for each vehicle. In the event that the Contractor does not arrive within one hour of the scheduled pick-up time, the Contractor is deemed to have taken possession of the vehicle. The Contractor shall then be-come responsible for the vehicle including but not limited to commercial storage charges for storage at commer-cial facilities, or for storage of more than five days on Government property.

H-010 NORMAL WEAR AND TEAR

10.1 The Government will not be charged for normal wear and tear maintenance repairs resulting from routine, normal operations during the delivery order period.

10.2 The following are normal wear and tear: Exterior: minor dents, scratches, cracks to the molding, trim, lenses; paint, road tar and atmospheric damage conditions that are removable; minor dings and dents to exterior body panels;

10.3 Interior: cracks, cuts, tears, and singed areas that are one-half inch or less; stains that can be removed or are one-half inch or less; burn holes one-eight inch or less; minor scuff marks;

10.4 Wheels and tires: minor scuffs or nicks to wheels or trim-rings, or that do not affect the safety of the tire;

replacement tires that match the original tire in size and rating (regardless of brand);

10.5 Bumper: bumper damage that does not detract from the overall appearance of the vehicle; minor scuffs or scratches to composite and painted steel bumpers; dings, minor dents, or scratches to the bumper.

H-011 GRACE PERIOD FOR SWAP-OUT OF LEASE VEHICLES AT END OF THE DELIVERY ORDER PERIOD

At the end of the delivery order period, the Contractor shall allow a thirty 30-calendar day’s grace period for re-moving Government provided communication support equipment and perform vehicle repair. During this 30-day grace period, the Contractor shall not charge the Government a monthly lease rate greater than the rate specified in the delivery order for that lease period.

SECTION I CONTRACT CLAUSES

Clause Title

52.208-4 Vehicle Lease Payments (Apr 1984)

52.212-4 Contract Terms and Conditions--Commercial Items (May 2015)

52.208-5 Condition of Leased Vehicles (Apr 1984)

Each vehicle furnished under this contract shall be of good quality and in safe operating condition, and shall comply with the Federal Motor Vehicle Safety Standards (49 CFR 571) and State safety regulations applicable to the vehicle. The Government shall accept or reject the vehicles promptly after receipt. If the Contracting Of-ficer determines that any vehicle furnished is not in compliance with this contract, the Contracting Officer shall promptly inform the Contractor in writing. If the Contractor fails to replace the vehicle or correct the defects as required by the Contracting Officer, the Government may-

(a) By contract or otherwise, correct the defect or arrange for the lease of a similar vehicle and shall charge or set off against the Contractor any excess costs occasioned thereby; or

(b) Terminate the contract under the Default clause of this contract.

(End of clause)

52.208-6 Marking of Leased Vehicles (Apr 1984)

(a) The Government may place nonpermanent markings or decals, identifying the…