SAQMMA15R0311-A001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

A001

3. EFFECTIVE DATE

12/10/2015

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

LMAQMCODE

OFFICE OF ACQUISITION MANAGEMENT

(A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

Stephanie Reid-Smith

NAME

TEL.

Reid-SmithSJ@state.gov

EMAIL

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

SAQMMA15R0311

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

12/02/2015

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to: (1) Extend the closing date FROM: December 11, 2015; TO: December 23, 2015; (2) Incorporate Responses to Vendor Solicitation Questions; (3) Add FAR Clause 52.215-2 (by reference) and 52.204-15 (in full text); (4) Amend Section H - Special Contract Requirement, H.7 Permits Section to read "The Government shall reimburse the Contractor for any applicable permits required based on ACTUAL cost(s)."; (5) Provided DOSAR 652.219-70 in full text; (6) Section L - Instruments, Conditions and Notices to Offerors - amend total number of proposal submission copies from THREE to FIVE; (7) Corrected CLIN numbering sequence in Attachment A; and (8) To Attachment C - Past Performance Questionnaire provided submission date/time of December 23, 2015/3:00 p.m. (EST). All other terms and conditions referenced this solicitation remain unchanged and in full effect.

NOTE: This amended solicitation reflects "print changes only" and not the entire original solicitation.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Reaver Clements

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

SAQMMA15R0311

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

C Descriptions/Specifications/Statement of Work

SECTION C DESCRIPTIONS AND SPECIFICATIONS/STATEMENT OF WORK

SECTION C DESCRIPTIONS AND SPECIFICATIONS/STATEMENT OF WORK

D Packaging and Marking

SECTION D PACKAGING AND MARKING

SECTION D PACKAGING AND MARKING

E Inspection and Acceptance

SECTION E INSPECTION AND ACCEPTANCE

SECTION E INSPECTION AND ACCEPTANCE

F Deliveries or Performance

SECTION F DELIVERIES OR PERFORMANCE

SECTION F DELIVERIES OR PERFORMANCE

52.211-10 Commencement, Prosecution, and Completion of Work (Apr 1984)

H Special Contract Requirements

SECTION H SPECIAL CONTRACT REQUIREMENTS

SECTION H SPECIAL CONTRACT REQUIREMENTS

I Contract Clauses 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.217-8 Option to Extend Services (Nov 1999)

SECTION I CONTRACT CLAUSES

SECTION I CONTRACT CLAUSES

52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014)

L Instructions, Conditions, and Notices to Offerors and Respondents

652.219-70 DEPARTMENT OF STATE SUBCONTRACTING GOALS (APR 2004)

SECTION L SECTION L - INSTRUMENTS, CONDITIONS AND NOTICES TO OFFERORS

SECTION L SECTION L - INSTRUMENTS, CONDITIONS AND NOTICES TO OFFERORS

M Evaluation Factors for Award

SECTION M EVALUATION FACTORS FOR AWARD

0010 ATTACHMENT A - Large Event Sample Task Order

SECTION M EVALUATION FACTORS FOR AWARD

0011 ATTACHMENT B - SMALL EVENT SAMPLE TASK ORDER

0010 ATTACHMENT A - Large Event Sample Task Order

0012 ATTACHMENT C - PAST PERFORMANCE QUESTIONNAIRE

0011 ATTACHMENT B - SMALL EVENT SAMPLE TASK ORDER

0012 ATTACHMENT C - PAST PERFORMANCE QUESTIONNAIRE

Clause SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS was deleted.

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Description of Services

The Contractor shall provide Event Production Services for domestic and international events/conferences (herein referred to as “Summit” or “Event”) hosted by the U.S. Department of State (DOS), and managed and coordinated by Office of the Under Secretary for Management, Major Events and Conferences Staff (M/MECS). The Contractor shall provide all required services as outlined in individual task orders and in accordance with the Statement of Work (SOW) contained in Section C and other directives and guidance referenced or included in this solicitation.

B.2 Type of Contract

The Government contemplates an award of multiple contracts to using an indefinite-delivery, indefinite-quantity (IDIQ) type contract as defined in Federal Acquisition Regulation (FAR) 16.504 (Indefinite-Quantity Contracts).

The contract type(s) for an individual task order will be one or a combination identified in FAR part 16 (Types of Contracts), depend-ing on the type, complexity, and urgency of the task order requirement.

If a task order will be performance-based, as described in FAR subpart 37.6 (Performance-based Acquisition), its requirements will be conveyed and administered at the task order level. Specific tasks and/or work to be performed, will be detailed in, and solicited by, in-dividual Task Orders issued under this IDIQ contract.

B.3 Minimum and Maximum Contract Amounts (Indefinite Quanity Contract)

Per FAR 52.216-22 “INDEFINITE QUANTITY”, the minimum for this indefinite quantity contract shall be any quantity or combina-tion of supplies and services equal to $5,000.00. This minimum is the total for the Base and all option years.

The maximum for this indefinite quantity contract (including base year plus all option years) shall be any quantity or combination of supplies and services equal to $75,000,000.00.

B.4 Prices/Costs

Offerors shall provide the fully burdened maximum hourly labor rates for the salaried labor categories listed below. These rates will be FIXED for the services provided during the BASE period of performance. Salary escalation for ALL OPTION YEARS/PERIODS shall be identified and FIXED for those years/periods. Rates must include applicable fringe benefits, overhead, general and adminis-trative rates and profit/fee. Rates proposed for subcontractors / consultants will be similarly burdened and FIXED labor hour rates.

Offerors shall add any additional labor categories necessary for program management and administrative effort not specifically defined in a task order but necessary to support contract/task performance.

MAXIMUM HOURLY LABOR RATE:

BASE PLUS ALL OPTION YEARS

LABOR CAT-

EGORY/

POSITION

Estimated

Hours

Unit Rate Base Year Option Year

One

Option Year

Two

Option Year

Three

Option Year

Four

Executive Man-agement

1,200

Program Man- 1,700

SAQMMA15R0311

Line Item Summary

Solicitation Number:

SAQMMA15R0311

Contract Number: Title: IDIQ for Production and Buildout for Events

Date of Solicitation:

12/10/2015

Line Item No. Description Quantity Unit Unit Price Total Cost ager

Senior TV/

Video Produc-tion Engineer

Operations

Manager

1,100

Senior Lighting

Engineer

Creative Direct-or

1,200

Production

Manager

2,100

Senior A/V

Technical Man-ager

Graphics/Sig-nage/Printing

Manager

GRAND

TOTAL:

B.5 Travel Costs

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR).

In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract.

(b) The Contractor shall include a breakout of all authorized travel expenses as an attachment to its invoices.

(c) The Contractor's administrative support costs (coordination in booking travel arrangements, etc.) should be treated as an indirect costs (G&A) and not a direct cost. Furthermore, cost should be included as G&A per task order, not charged as a travel cost.

(d) Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay may be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S. Department of State Standardized Regulations (Government Civilians, Foreign Areas). Each employee will be notified upon arrival at any hazardous duty area of the applicable rates, terms and conditions at the time of performance. Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G and A) or fee/ profit.

(e) When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50 mile radius of the Contractor employee's regular place of performance and does not include daily commuting or as-sociated costs.

(f) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from stat starting point to destination. Other related miscellaneous expenses, such as tolls and park-ing fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

(g) The Government will reimburse the Contractor for Contractor employee's travel time to or from other authorized work locations, except that for labor categories which are exempt from the Fair Labor Standards Act (FSLA), a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or tempor-ary layovers by FLSA exempt contractor employees for the convenience of the Contractor except as authorized by the Federal Travel Regulations.

(h) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries un-der this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

(END OF SECTION B)

Section C- Descriptions/Specifications/Statement of Work

Clause SECTION C DESCRIPTIONS AND SPECIFICATIONS/STATEMENT OF WORK was deleted.

SECTION C DESCRIPTIONS AND SPECIFICATIONS/STATEMENT OF WORK

C.1 Background

The U.S. Department of State, Office of the Under Secretary for Management, Major Events and Conferences Staff (M/MECS) is re-sponsible for managing and coordinating assigned domestic and international events/conferences hosted by the U.S. Government.

Events could be pre-planned several months in advance or could be convened at the last possible moment. Maximum flexibility is re-quired.

Attendance can run from a few hundred to over several thousand participants; participants are typically foreign government and United States delegations. The events can cover any theme, have extensive coverage by the domestic and foreign press, and utilize several different simultaneous languages. Summit locations can include all 50 states plus any international destinations.

C.1.2 Purpose

The purpose of this multiple award Indefinite-Delivery Indefinite-Quantity (IDIQ) contract is to provide a full range of event produc-tion services for domestic and international summit / conferences.

C.1.3 Overview

The U.S. Department of State (DoS) is tasked with managing and coordinating summits / events held anywhere in the world.

Historically, most assigned summits have been located in the United States; in 2015, the office mission expanded to encompass events hosted by the United States government at international locations.

The U.S. Department of State is seeking contractors that possess the necessary qualifications, experience, organizational infrastruc-ture, and conceptual approached to plan, design, build and provide a full range of event production services to support such events.

Given the diversity and mission of the U.S. Department of State, use of local suppliers, personnel and materials are encouraged.

Quality control for such local products remains the responsibility of the contractor. Contractors are also expected to follow local building codes and are expected to observe the selected site(s) requirements for facility operation, rules and regulations.

The DOS may, under certain conditions or in accordance with International treaties, direct the contractor to use certain suppliers.

Such direction will be incorporated into individual task orders issued under the contract. Environmental and “Greening” best practices shall be applied to materials, parts, and equipment used at each site.

C.1.4 Typical Description of Services

To accommodate a wide variety of meetings, lounge and dining events during a typical event, preparations must adhere to specific guidelines. Such standards may be modified due to the type of summit and/or infrastructure available, and will be provided in ad-vance (see Section C.2).

Given the unique and custom nature of events, standards developed at one event may be changed at subsequent summits. In awarding this contract, the U.S. Government will give additional consideration to contractors who can suggest cost-saving elements or factors over the life of the contract, as evidenced or demonstrated by past examples or approaches contractors may have utilized with commercial or government clients.

Attachments A and B describes in detail and with a level of specificity, general production elements that may be requested for an event. Depending upon the nature or theme of the event, additions, deletions and changes may be required to meet the needs of the summit.

C.1.5 General Performance Guidelines

A) Contractors will be invited to walk-through the selected venue space(s). Contractors are strongly encouraged to include all technical experts in any walk-through in order to be able to accurately assess the requirements and costs involved with produ-cing this event. Areas of interest may include, but are not limited to, the venue operating environment, process and procedures, freight elevators and dock locations, electrical/mechanical system capabilities, on-site storage and vehicle parking and construction area staging, floor protection, and venue security requirements, etc. Under no circumstance will DOS pay for any escalation in costs due to lack of due diligence by the Offeror to completely explore all of these areas. The contractor is strongly encouraged to ask questions and identify potential problems and issues that may impair efficient performance. Responses to questions will be immediate and/or will be provided to the contractor within five (5) business days of the walk-through. If an additional walk through(s) is re-quired, the contractor may contact the Contracting Officer to assist with scheduling.

B) Contractors shall be prepared to conduct a formal "technical rehearsal" at a time determined by the COR but at least one day prior to the event. This rehearsal shall simulate actual event conditions as closely as possible, including simultaneous demands which stress all available systems. This rehearsal should be carried out by the staff that will perform the various roles during the actual event. This rehearsal is in addition to a room configuration check or sound test. A "one-channel-at-a-time" approach would be con-sidered insufficient. Within the rehearsal, all contractors shall test primary, backup and/or redundant systems and replicate and test any communications systems used, including but not limited to intercom, telephone bridge lines and wireless radio.

C) Each issued task order proposal shall require the inclusion of CAD drawings for set design floor plans. Each drawing shall in-clude high-quality 2-dimensional plan drawings of proposed set designs. In many cases, DOS will require 3-dimensional renderings of their proposed set designs. Drawings shall identify each piece of equipment to be used, to the extent that such equipment may be relevant in cost planning or decision-making.

In these renderings, the Contractor must adhere to a consistent, standardized presentation. The following views/perspectives should be rendered and presented as sequenced to DOS:

• A: Head-On view (from the press riser), tight iso to center podium

• B: Head-On view (from the press riser), medium

• C: Head-On view (from the press riser), wide

• D: Cut view (from the cut press riser, tight (podium profile)

• E: Cut view (from the cut press riser), wide

• F: Overhead view of entire space (from back of house looking towards stage), 3/4 view

• G: Overhead view of entire space (from back of house looking towards stage), 4/4 view

In response to this RFP, the Offeror should make clear whether they a) possess the ability to render 2-dimensional and/or 3-dimensional plans, or if a subcontractor would be required to complete such design work, and b) the typical timeline for such docu-ment production.

C.1.6 Removal of Items

Upon completion of the event, the contractor must remove all items and debris and ensure that all event venues are returned to their original operational condition. A walk-through with the Contracting Officers Representative (COR) will be conducted to ensure that there is no damage to the venue(s) site. All damage claims will be settled prior to final contract payment.

C.1.7 Event Timeline

All venue sites must be fully operational and available at a time to be determined by the COR, through the close of activity. Times are tentative and may be adjusted to accommodate venue security requirements.

C.2 Prototypical Requirements for an Event

The specific requirements for each Summit or Event will vary widely, but generally consist of:

a) conceptualization of a design of a main “plenary” space and supporting rooms to advance key public affairs and meeting object-ives;

b) the temporary acquisition/rental, installation, integration and removal of a number of production elements; and

c) The successful testing and execution of aforementioned elements.

In exceptional cases, the U.S. Government may request additional services, including creative (e.g. development of a logo or brand), technical (e.g. creation or hosting of a website, live streaming of program content) or operational (e.g. direct registration of event par-ticipants).

Specific illustrative examples of typical requested production elements follow in sample task orders identified at Attachment A and B.

This text should be used to enhance, clarify and/or understand the complexity of an event.

Once awarded, the contractor can expect that individual task order specifications will be consistent with the level of detail contain herein.

(END OF SECTION C)

Section D- Packaging and Marking

Clause SECTION D PACKAGING AND MARKING was deleted.

SECTION D PACKAGING AND MARKING

D.1 Marking of Reports

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and task order number;

(c) Deliverable number; and

(d) Date of report.

D.2 Packing of Supplies for Domestic and International Shipment

Supplies shall be packed for shipment in a manner that will ensure acceptance by common carriers and safe delivery at destination.

Special attention to IATA Dangerous Goods Regulation (DGR) is mandatory.

Offerors may be asked to ship supplies via military pouch, etc.

(END OF SECTION D)

Section E- Inspection and Acceptance

Clause SECTION E INSPECTION AND ACCEPTANCE was deleted.

SECTION E INSPECTION AND ACCEPTANCE

E.1. Inspection and Acceptances of Services (05/95)

Inspection and acceptance of the services to be provided hereunder shall be made by the Contracting Officer’s Representative.

E.2 Quality Assurance and Quality Control

E.2.1 DESIGN QUALITY ASSURANCE AND QUALITY CONTROL

A principal factor of performance on this project is the Contractor’s control of the quality of design services. The Contractor shall es-tablish and maintain a project-specific Quality Management Program (QMP), which defines and implements a quality system. The quality system is a documented organizational process which describes responsibilities, procedures, and resources for providing qual-ity control and quality assurance on this project. Effectiveness of the QMP is achieved through adequate planning, forceful direction, and checking in the sense of measurement and evaluation. The QMP applies to the control of quality throughout all areas of contract performance.

(END OF SECTION E)

Section F- Deliveries or Performance

Clause SECTION F DELIVERIES OR PERFORMANCE was deleted.

SECTION F DELIVERIES OR PERFORMANCE

F.1 Period of Performance

The term of this contract shall be for a BASE YEAR (12-months) and FOUR (4) Option Years (12-months each), shall commence upon the actual date of contract award.

The contract may be extended by the exercise of an option pursuant to FAR 52.217-9, Option to Extend the term of the Contract and FAR 52.217-8, Option to Extend Services.

F.2 Place of Performance

The principal place of performance for this contract shall be determined on each specific individual task order.

F.3 Deliveries or Performance

Individual task orders will specify the deliverables required for each Event, but will generally consist of:

F.3.A: Core Event – Described in each task order:

1. Event Timeline, Load-In/Load-Out Timeline, which should notate major decision deadlines, milestones, and key dates for load-in, ready, and dismantle, (Delivery: 30 calendar days from award of the task order) or as stated in the task order.

2. Venue Management Plan, which should describe the overall understanding of the venue, inclusive of a description of any unique challenges, infrastructure issues, load-in and load-out procedures or requirements, power plan narrative, and how the contractor will comply with venue restrictions (i.e. loading dock limits, floor covering requirements, etc.)

3. Site Layout, CAD Drawings

4. Subcontractor Plan

5. Proposed Staffing Plan shall describe its overall approach to the program management and staffing of this project. This shall in-clude number of personnel and approximate start dates and include Key Personnel Resumes, if altered or augmented from original submission and with a Summary of Division of Staff Responsibilities (Delivery: 30 calendar days from award of the task order), or as stated in the task order.

6. Media Services Rate card

7. Plan for Technical Rehearsal, which shall demonstrate Contractor’s approach for conducting a formal technical test and room configuration check, conducting rehearsals and formal walk-thru and sound check as described in Section C.1.5.criteria, including in-volved personnel, and suggested sequence.

8. Cost Proposal, in accordance with all terms outlined within Section L.4.1 and elsewhere in this solicitation.

9. Dismantle Framework, shall include the storage location for any U.S. Government property, inventory list, shipping schedule, and xyz

F.3.B Supplementary Requirements - required with original bid

1. Key Personnel Resumes, in accordance with Section L.3.2

2. Insurance

3. Collective Bargaining Agreements (CBAs)

4. Quality Management Plan (QMP) – In accordance with Section E.2.1 and L.3.2 of this RFP, the Contractor should submit a document that outlines the organizational process, procedures and resources for providing quality assurance.

F.3.2 Progress Meetings

In addition to required event- and production- meetings as necessary for the fulfillment of individual task orders, the Government may require one biannual meeting with each awarded vendor, separately scheduled, to review past performance and project future or as-signed task orders. This meeting should result in a report including past accomplishments, recurring issues, isolated disputes, ongoing questions, or potential solutions/improvements. Additional meetings may be requested based upon the Government needs.

F.4 Performance Measurement

All deliverables must be provided in accordance with the delivery schedule as stated in Section F. Task order proposal requests will include deduction requirements for untimely performance.

(END OF SECTION F)

52.211-10 Commencement, Prosecution, and Completion of Work (Apr 1984)

The Contractor shall be required to (a) commence work under this contract within ________ calendar days after the date the Contract-or receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than _______________.* The time stated for completion shall include final cleanup of the premises.

(End of clause)

* The Contracting Officer shall specify either a number of days after the date the contractor receives the notice to proceed, or a calen-dar date.

Section H- Special Contract Requirements

Clause SECTION H SPECIAL CONTRACT REQUIREMENTS was deleted.

SECTION H SPECIAL CONTRACT REQUIREMENTS

H.1 KEY PERSONNEL

(1) The Contractor shall assign to this contract the following key personnel:

LABOR CATEGORY NAME

[ENTER LABOR CATEGORIES AND NAMES]

[Names to be inserted by Offeror at time of proposal submission]

(2) The contractor agrees that a partial basis for award of this contract is the list of key personnel proposed. Accordingly, the Con-tractor agrees to assign to this contract those key persons whose resumes were submitted with the proposal necessary to fulfill the re-quirements of the contract. No substitution shall be made without prior notification to and concurrence of the Contracting Officer.

During the first ninety calendar days of performance, the Contractor shall make no substitutions of key personnel unless the substitu-tion is necessitated by illness, death, or termination of employment.

(3) All proposed substitutes shall meet or exceed the qualifications of the person to be replaced. The Contracting Officer shall be no-tified in writing of any proposed substitution at least forty-five days, or ninety days if a security clearance is to be obtained, in advance of the proposed substitution. Such notification shall include:

1. An explanation of the circumstances necessitating the substitution;

2. A complete resume of the proposed substitute; and

3. Any other information requested by the Contracting Officer to enable him to judge whether or not the Contractor is maintaining the same high quality of personnel that provided the partial basis for award.

(End of clause)

H.2 INSURANCE

The Contractor’s attention is directed to insurance. As required by this clause, the Contractor is required to provide whatever insur-ance is legally necessary. Additional insurance may be required for each non-federal government property venue site. Venue specific insurance requirements will be identified in each issued task order. The Contractor, shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent Contract-ors, broad form property damage, personal injury).

1. Bodily Injury on or off the site stated in US dollars:

Per Occurrence $500,000

Cumulative $1,000,000

2. Property Damage on or off the site in US Dollars:

Per Occurrence $1,000,000 Cumulative $3,000,000

The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the con-tractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor’s performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising there from, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

Government as Additional Insured: The general liability policy required of the Contractor shall name “the United States of Amer-ica, acting by and through the Department of State”, as an additional insured with respect to operations performed under this contract.

Insurance-Related Disputes: Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a dis-pute within the meaning of the clause in Section I, 52.233-1, Alternate 1, Alternate I, “Disputes”. However, nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and/or replacement as herein above provided.

Time for Submission of Evidence of Insurance: The Contractor shall provide evidence of the insurance required under this contract within three (3) calendar days AFTER contract award. Failure to timely submit this evidence, in a form acceptable to the Contracting Officer, may result in rescinding or termination of the contract by the Government.

H.3 PUBLIC RELEASE OF INFORMATION

There shall be no press release of information or photographs concerning any aspect of the design, construction, or other services re-lating to this contract, or other documents resulting there from, without the written prior approval of the Contracting Officer.

H.4 DOCUMENTS – OWNERSHIP AND USE

Ownership and Use of Drawings, Specifications and Models

Ownership. All specifications, drawings, and copies thereof, and models, are the property of the Government.

(a) Use and Return. Unless otherwise provided in the contract, documents described above are not to be used by other than the Contractor on any other work. With the exception of the signed Contractor set, additional copies thereof provided to or made by the Contractor are to be returned or suitably accounted for by the Contractor upon final completion of the work.

(b) Supplemental Documents. The Contracting Officer shall furnish from time to time such detailed drawings and other informa-tion as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within seven (7) business days, their issuance shall not provide for any claim for an in-crease in the Contract price or an extension of contract time.

(c) Record Documents. The Contractor shall maintain at the project site a current marked set of Contract drawings and specifica-tions indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract re-quirements approved by the Contracting Officer, and a complete set of record shop drawings, product data, samples and other submit-tals as approved by the Contracting Officer.

H.5 RISKS

The Contractor assumes the risk of loss or damage to and/or destruction of, completed or partially completed work performed under this contract, and materials delivered to the site.

The Contractor shall indemnify and save harmless the Government from and against all claims, damages, losses and expenses, direct, indirect or consequential arising out of or resulting from any act or omission of the Contractor, its agents, employees, or any subcon-tractor, in the execution or protection of the work. The Contractor’s assumption of liability continues independent of the insurance policies.

Failure to agree to any adjustment contemplated under this provision shall be a dispute within the meaning of the disputes clause.

However, nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and/or replacement as herein provided.

H.6 ORDER OF PRECEDENCE

In addition to the provisions of contract clauses 52.215-8, Order of Precedence—Uniform Contract Format (Oct 997), and 52.236-21, Specifications and Drawings for Construction (Feb 1997), the following order of precedence shall apply:

Any inconsistency among the Contract Documents shall be resolved by giving precedence in the following order: In case of differ-ences between small and large scale drawings the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other like portions of the work. In case of apparent error, discrepancy, or omission either in the drawings or specifications, the questions shall be submitted promptly to the project man-ager for clarification. The project manager shall review the question and submit a response in writing. If it is determined by the project manager that there is an error, discrepancy, or omission, and changing it would modify the contract, a written decision from the Contracting Officer must be requested by the Contractor. Any contract changes made by the Contractor before receipt of Con-tractor Officer Approval shall be at the Contractor’s own risk and expense.

H.7 PERMITS

The Contractor shall be responsible for obtaining any necessary passports, visas, licenses, certifications, authorizations, approvals, permits, and for complying with any and all applicable Federal, State and Municipal Laws, codes and regulations. The same respons-ibility shall apply to local requirements at International locations.

NOTE: The Government shall reimburse the Contractor for any applicable permits required based on ACTUAL cost(s). No G&A, overhead, profit, etc. shall be included in these costs.

H.8 INFORMATION TECHNOLOGY ACCESSIBILITY FOR PERSONS WITH DISABILITIES

All services and Electronic Information Technology (EIT) delivered as result of orders placed under this contract shall comply with accessibility standards in accordance with Federal Information Technology Accessibility as required by Section 508 of the Rehabilita-tion Act (20 U.S.C. 794d), as amended. Information about the Section 508 Electronic and Information Technology Accessibility Standards may be obtained via the Web at the following URL: www.Section508.gov.

H.9 CONTRACTOR COMMITMENTS, WARRANTIES, AND RESPONSIBILITIES

Any written commitment by the Contractor within the scope of this contract shall be binding upon the Contractor. Failure of the Con-tractor to fulfill any such commitment shall render the Contractor liable for liquidated or other damages due to the Government under the terms of this contract. For the purpose of this clause, a written commitment by the Contractor is limited to the proposal submitted by the Contractor, and to specific written modifications to the proposal. Written commitments by the Contractor are further defined as including (1) any warranty or representation made by the Contractor in a proposal as to hardware or software performance; total sys-tems performance; and other physical, design, or functional characteristics of equipment, software package or system, or installation date; (2) any warranty or representation made by the Contractor concerning the characteristics or items described in (1) above, made in any publications, drawings, or specifications accompanying or referred to in a proposal; and (3) any modification of or affirmation of representation as to the above which is made by the Contractor in or during the course of negotiations, whether or not incorporated into a formal amendment to the proposal.

H.10 SAFEGUARDING OF INFORMATION

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract re-quirements or as provided by written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, televi-sion, appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or dissemin-ated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the ex-piration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

H.11 NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein.

This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appoin-ted Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or condi-tions of this contract. (End of clause)

H.12 TECHNICAL DIRECTION

(a) Performance of the work hereunder shall be subject to technical instructions, whether oral or written, issued by the Contracting Officer’s Representative specified in SECTION G and Subsequent Task Orders of this contract. As used herein, technical instructions are defined to include the following:

(1) Directions to the Contractor which suggest pursuit of certain lines of inquiry, change work emphasis, fill in details or otherwise serve to assist in the Contractor’s accomplishment of the Statement of Work;

(2) Guidance to the Contractor which assists in the interpretation of drawings, specifications or technical portions of work description.

(b) Technical instructions must be within the general scope of work stated in the contract. Technical instructions may not be used to:

(1) assign additional, or out of scope work under the contract;

(2) Direct a change as defined in the “Changes” clause of this contract;

(3) Increase or decrease the contract price or estimated contract amount (including fee), as applicable, the level of effort, or the time required for contract performance; or

(4) Change any of the terms, conditions or specifications of the contract.

(c) If, in the opinion of the Contractor, any technical instruction calls for effort outside the scope of the contract or is inconsistent with this requirement, the Contractor shall notify the Contracting Officer in writing within ten working days after the receipt of any such in-struction. The Contractor shall not proceed with the work affected by the technical instruction unless and until the Contractor is noti-fied by the Contracting Officer that the technical instruction is within the scope of this contract.

(d) Nothing in the foregoing paragraph shall be construed to excuse the contract from performing that portion of the contractual work statement which is not affected by the disputed technical instruction.

(e) All direction shall come from the COR for the project(s). Names and contact information will be provided after the Task Order is awarded. Vendors must communicate through authorized M/MECS COR for all changes and are prohibited from taking direction or communicating with other Department of State offices or other Government agencies. Any expenses incurred due to direction of anyone other than the Contracting Officer are not allowable and will be borne by the contractor. (End of clause)

H.13 ORGANIZATIONAL CONFLICT OF INTEREST - GENERAL

The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circumstances which would give rise to an organizational conflict of interest, as defined in FAR subpart 9.5, or that the Contractor has disclosed all such relevant in-formation.

The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall include a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contracting Officer, the Government may terminate the contract for default.

The contractor shall insert the substance of this clause, including this paragraph (d) in all subcontracts.

(END OF SECTION H)

Section I- Contract Clauses

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within one day; provided that the Govern-ment gives the Contractor a preliminary written notice of its intent to extend at least 30 days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed (months)(years).

(End of clause)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Of-ficer may exercise the option by written notice to the Contractor within __________________.

(End of clause)

Clause SECTION I CONTRACT CLAUSES was deleted.

SECTION I CONTRACT CLAUSES

I.1 GENERAL

Orders under the Basic Contact may include additional clauses to those enumerated in the Basic Contract, such as: (1) optional FAR clauses; (2) supplemental clauses; (3) alternate FAR clauses; and (4) order-specific clauses. Such additional clauses are not limited to those associated only with section I of the Uniform Contract Format in FAR 52.3.

The clauses in I.2 apply at the Order level, as applicable, depending upon the contract type of the Order, or as specifically referenced in the applicable Order.

I.2 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon re-quest, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this / these address (es):

http://www.acquisition.gov/far/ or, http://farsite.hill.af.mil/vffara.htm

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition website at http://www.statebuy.state.gov to access the link to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo, Excite) to obtain the latest location of the most current FAR.

(End of clause)

52.202-1 Definitions (Nov 2013) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-7 Anti-Kickback Procedures (May 2014)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Oct 2010) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (May 2014) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-7 System for Award Management (Jul 2013) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or

Proposed for Debarment (Oct 2015) 52.215-2 Audit and Records Negotiations (Oct 2010) 52.215-8 Order of Precedence - Uniform Contract Format (Oct 1997) 52.215-19 Notification of Ownership Changes (Oct 1997) 52.216-7 Allowable Cost and Payment (Jun 2013) 52.219-8 Utilization of Small Business Concerns (Oct 2014) 52.219-9 Small Business Subcontracting Plan (Oct 2015) 52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 52.222-20 Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000 (May 2014) 52.222-26 Equal Opportunity (Apr 2015) 52.222-27 Affirmative Action Compliance Requirements for Construction (Apr 2015) 52.222-37 Employment Reports on Veterans (Oct 2015) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-35 Equal Opportunity for Veterans (Oct 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014) 52.222-50 Combating Trafficking in Persons (Mar 2015) 52.223-6 Drug Free Workplace (May 2001) 52.226-1 Utilization of Indian Organizations and Indian-Owned Economic Enterprises (June 2000) 52.229-3 Federal, State and Local Taxes (Feb 2013) 52.229-6 Foreign Fixed-Price Contracts (Feb 2013) 52.229-8 Taxes -- Foreign Cost-Reimbursement Contracts (Mar 1990) 52.232-5 Payments under Fixed-Price Construction Contracts (May 2014) 52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Aug 2012) 52.232-17 Interest (May 2014) 52.232-23 Assignment of Claims (May 2014) 52.232-25 Prompt Payment (Jul 2013) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Jul 2013) 52.233-1 Disputes (May 2014) 52.233-3 Protest after Award (Aug 1996) 52.236-3 Site Investigation and Conditions Affecting the Work (Apr 1984) 52.236-5 Material and Workmanship (Apr 1984) 52.236-2 Differing Site Conditions (Apr 1984) 52.236-11 Use and Possession Prior to Completion (Apr 1984) 52.236-12 Cleaning Up (Apr 1984) 52.236-21 Specifications and Drawings for Construction (Feb 1997) 52.236-7 Permits and Responsibilities (Nov 1991) 52.236-8 Other Contracts (Apr 1984) 52.236-6 Superintendence by the Contractor (Apr 1984) 52.236-10 Operations and Storage Areas (Apr 1984) 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements (Apr 1984) 52.242-13 Bankruptcy (July 1995) 52.242-14 Suspension of Work (Apr 1984) 52.243-4 Changes (June 2007) 52.243-5 Changes and Changed Conditions (Apr 1984) 52.244-6 Subcontracts for Commercial Items (Oct 2015) 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-10 Default (Fixed-Price Construction) (Apr 1984) 52.251-1 Government Supply Sources (Apr 2012) 52.253-1 Computer Generated Forms (Jan 1991) 652.225-71 Section 8(a) of the Export Administration Act of 1979, as Amended (AUG 1999) 652.237-72 Observance of Legal Holidays and Administrative Leave (FEB 2015)

52.204-15 Service Contract Reporting Requirements for…