S02 - SOLICITATION W. ATTACHMENTS.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 70

664-21-3-5118-0146

36C26221Q1149 8/10/2021

Danielle Carroll 562-766-2240 8/23/2021

3PM PDT

36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

X 100

X

339950

500 Employees

N/A

36C664

Department of Veterans Affairs VA San Diego Healthcare System 3350 La Jolla Village Drive

San Diego CA 92161

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

36C262

Department of Veterans Affairs Contractor shall bill in arrears to:

Tungsten Network http://www.tungsten-network.com

1-877-489-6135

See CONTINUATION Page

Wayfinding Signage for Ancillary Services for the VA San Diego Healthcare System (VASDHS)

See subsequent pages.

$0.00 See CONTINUATION Page

X 1

Danielle L. Carroll

36C26221Q1149

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SCHEDULE OF SERVICES AND PRICE

B.3 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.6 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAR 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 PRICE WORKSHEET

D.2 BPA GENERAL TERMS

D.3. WAGE DETERIMINATION – SAN DIEGO – SEE ATTACHED

D.4. ATTACHMENTS A – H – SEE ATTACHED

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS — COMMERCIAL

ITEMS

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (MAR 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Department of Veterans Affairs, Network Contracting Office -22 Danielle Carroll, Contract Specialist 4811 Airport Plaza Drive Suite 600, Long Beach, CA 90815 Telephone number: 562-766-2240 Email: Danielle.carroll4@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer— System for Award Management, [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x]: To be determined

4. GOVERNMENT INVOICE ADDRESS: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing. If you have any questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• Website: www.tungsten-network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-Invoice email: vafsccshd@va.gov

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:VA.Registration@Tungsten-Network.com http://www.tungsten-network.com/ mailto:vafsccshd@va.gov

B.2 SCHEDULE OF SERVICES AND PRICE

1. Contractor shall provide Wayfinding Signage with ancillary services for Veteran Affairs San Diego Healthcare System (VASDHS) in accordance with (IAW) the Statement of Work (SOW) described in Section B.3.

2. A five (5) year BPA shall be awarded as a fixed-price. The contractor shall provide all qualified personnel, labor, supplies, materials, supervision and all resources necessary to accomplish the deliverables identified for each BPA Line Item Number (CLINs) below.

3. OPTION TO EXTEND SERVICES: In accordance with FAR 52.217-8, Option to Extend Services, the BPA may be extended at the Government’s sole discretion for a period of up to six (6) months. If this option is exercised, pricing for the period in effect shall apply. Evaluation of option shall not obligate the Government to exercise the option(s).

4. DE-OBLIGATION OF EXCESS FUNDS: The Government shall only pay for CLINs that have been ordered and received. Any unused excess funds will be de-obligated at the end of the period of performance by issuing a modification.

BASE PERIOD: SEPTEMBER 1, 2021 – AUGUST 31, 2022

ITEM

NUMBER DESCRIPTION OF SUPPLIES/SERVICES UNIT UNIT PRICE

0001 IDA "1. Provide graphic design and fabrication services for a comprehensive Interior and Exterior Environmental Graphics/Signage/Wayfinding including concept, design, manufacture, and installation. Mandatory signage on an as-needed basis to meet Mandatory VA Policy Signs by Directive.

https://www.cfm.va.gov/til/signs/Signage07- Mandatory.pdf"

EA

0002 ID B.1

0003 ID B.2

0004 ID C

0005 ID D.1

0006 ID D.2

0007 ID D.3

0008 PLUS E.1

0009 PLUS E.2

0010 H.1

0011 J.1

EA __________________

0012 J.2

0013 RR K.1

0014 RR.K2

0015 RR K.3

0016 RR K.4

0017 RR K.5

0018 RR K.6

0019 M.1

0020 M.2

0021 N.1

0022 N.3

0023 Q.2

0024 R.1

0025 Patching, painting, installing signage, preparation and clean-up of installation site and associated maintenance

HR

0026 Designer - Level 1 - Designer - On-site meetings with stakeholders and high level site survey. Development of base sign standards to include interior room id, primary wayfinding and life safety components. Initial wayfinding recommendations based on site surveys.

Detailed programming of sample area signage including drawings, location plan and sign schedule. This work is to establish standards and implement the initial order, it is not a detailed facility wide design.

OPTION PERIOD 1: SEPTEMBER 1, 2022 – AUGUST 31, 2023

ITEM

NUMBER DESCRIPTION OF SUPPLIES/SERVICES UNIT UNIT PRICE

1001 IDA "1. Provide graphic design and fabrication services for a comprehensive Interior and Exterior Environmental Graphics/Signage/Wayfinding including concept, design, manufacture, and installation. Mandatory signage on an as-needed basis to meet Mandatory VA Policy Signs by Directive.

1002 ID B.1

1003 ID B.2

1004 ID C

1005 ID D.1

1006 ID D.2

1007 ID D.3

1008 PLUS E.1

1009 PLUS E.2

1010 H.1

1011 J.1

1012 J.2

1013 RR K.1

1014 RR.K2

1015 RR K.3

1016 RR K.4

1017 RR K.5

1018 RR K.6

1019 M.1

1020 M.2

1021 N.1

1022 N.3

1023 Q.2

1024 R.1

1025 Patching, painting, installing signage, preparation and clean-up of installation site and associated maintenance

HR

1026 Designer - Level 1 - Designer - On-site meetings with stakeholders and high level site survey. Development of base sign standards to include interior room id, primary wayfinding and life safety components. Initial wayfinding recommendations based on site surveys.

Detailed programming of sample area signage including drawings, location plan and sign schedule. This work is to establish standards and implement the initial order, it

OPTION PERIOD 2: SEPTEMBER 1, 2023 – AUGUST 31, 2024

NUMBER DESCRIPTION OF SUPPLIES/SERVICES UNIT UNIT PRICE

2001 IDA "1. Provide graphic design and fabrication services for a comprehensive Interior and Exterior Environmental Graphics/Signage/Wayfinding including concept, design, manufacture, and installation. Mandatory signage on an as-needed basis to meet Mandatory VA Policy Signs by Directive.

2002 ID B.1

2003 ID B.2

2004 ID C

2005 ID D.1

2006 ID D.2

2007 ID D.3

2008 PLUS E.1

2009 PLUS E.2

2010 H.1

2011 J.1

2012 J.2

2013 RR K.1

2014 RR.K2

2015 RR K.3

2016 RR K.4

2017 RR K.5

2018 RR K.6

2019 M.1

2020 M.2

2021 N.1

2022 N.3

2023 Q.2

2024 R.1

2025 Patching, painting, installing signage, preparation and clean-up of installation site and associated maintenance

HR

2026 Designer - Level 1 - Designer - On-site meetings with stakeholders and high level site survey. Development of base sign standards to include interior room id, primary wayfinding and life safety components. Initial wayfinding recommendations based on site surveys.

Detailed programming of sample area signage including drawings, location plan and sign schedule. This work is to establish

OPTION PERIOD 3: SEPTEMBER 1, 2024 – AUGUST 31, 2025

NUMBER DESCRIPTION OF SUPPLIES/SERVICES UNIT UNIT PRICE

3001 IDA "1. Provide graphic design and fabrication services for a comprehensive Interior and Exterior Environmental Graphics/Signage/Wayfinding including concept, design, manufacture, and installation. Mandatory signage on an as-needed basis to meet Mandatory VA Policy Signs by Directive.

3002 ID B.1

3003 ID B.2

3004 ID C

3005 ID D.1

3006 ID D.2

3007 ID D.3

3008 PLUS E.1

3009 PLUS E.2

3010 H.1

3011 J.1

3012 J.2

3013 RR K.1

3014 RR.K2

3015 RR K.3

3016 RR K.4

3017 RR K.5

3018 RR K.6

3019 M.1

3020 M.2

3021 N.1

3022 N.3

3023 Q.2

3024 R.1

3025 Patching, painting, installing signage, preparation and clean-up of installation site and associated maintenance

HR

3026 Designer - Level 1 - Designer - On-site meetings with stakeholders and high level site survey. Development of base sign standards to include interior room id, primary wayfinding and life safety components. Initial wayfinding recommendations based on site surveys.

Detailed programming of sample area signage including drawings, location plan and sign schedule. This work is to establish standards and implement the initial order, it

OPTION PERIOD 4: SEPTEMBER 1, 2025 – AUGUST 31, 2026

NUMBER DESCRIPTION OF SUPPLIES/SERVICES UNIT UNIT PRICE

4001 IDA "1. Provide graphic design and fabrication services for a comprehensive Interior and Exterior Environmental Graphics/Signage/Wayfinding including concept, design, manufacture, and installation. Mandatory signage on an as-needed basis to meet Mandatory VA Policy Signs by Directive.

4002 ID B.1

4003 ID B.2

4004 ID C

4005 ID D.1

4006 ID D.2

4007 ID D.3

4008 PLUS E.1

4009 PLUS E.2

4010 H.1

4011 J.1

4012 J.2

4013 RR K.1

4014 RR.K2

4015 RR K.3

4016 RR K.4

4017 RR K.5

4018 RR K.6

4019 M.1

4020 M.2

4021 N.1

4022 N.3

4023 Q.2

4024 R.1

4025 Patching, painting, installing signage, preparation and clean-up of installation site and associated maintenance

HR

4026 Designer - Level 1 - Designer - On-site meetings with stakeholders and high level site survey. Development of base sign standards to include interior room id, primary wayfinding and life safety components. Initial wayfinding recommendations based on site surveys.

Detailed programming of sample area signage including drawings, location plan and sign schedule. This work is to establish

B.3 PERFORMANCE WORK STATEMENT

1. GENERAL:

1.1. Contractor shall provide maintenance and on-going needs for the interior signage, exterior signage, digital signage, artwork graphics and associated wayfinding design for the VA San Diego Healthcare System.

1.2. Program graphic design and fabrication services for a comprehensive Interior and Exterior Environmental Graphics/Signage/Wayfinding Program shall be coordinated with the Engineering Department and Interior Design including all interior/exterior components or any combination of these necessary to identify, regulate, direct, orient and instruct patients, visitors and staff at the VA San Diego Healthcare Center and associated leased facilities.

1.3. The Contractor shall provide concept, design, manufacture, and installation and complete solutions.

1.3.1. Thirteen (Type A thru M) basic generic sign types have been deemed as the standard interior identification (ID) signs and/or elements for a pre-designed signage system (See Attachment B). Identified signs shall require set-up design service time based from the VA’s Technical Information Libraries Sign & Graphic Design Guides’ vast options incorporated with VA San Diego’s branded sign standard.

1.3.2. Contractor shall provide temporary signage needs on an as-needed basis to provide temporary direction, notification and up-coming event notification driven by demands from Engineering, supporting construction and temporary relocation projects.

1.3.3. Contractor shall provide Wayfinding Signage and Ancillary services that include the development of a strategic directional wayfinding sign program for the interior of the facility; coordination shall be conducted with the facility to identify architectural, interior design and communication issues at the facility that can be improved to provide better circulation and communication of services for patients and visitors. The development of the directional wayfinding sign program for the exterior, coordination shall be conducted to identify site circulation issues for both vehicles and pedestrians that can be improved to provide better circulation and parking for patients and visitors. The sign program “design look” shall be developed to coordinate with the existing two-tone interior signs following the VA Sign & Graphic Design Guide utilizing a component base sign system that can easily be changed.

2. SPECIFIC TASK.

2.1. Contractor shall conduct services in the field of Environmental Graphic Design/Signage and shall perform sign programming, design, fabrication and installation. Contractor shall provide pre-established and recently improved branded interior design with added enhancements for flexible component-based signage. Contractor shall develop an improved stairwell signage plan incorporating wayfinding best practices in a motivational design. Exterior signage shall consist of the development of a branded pedestrian and vehicle wayfinding sign program.

2.2 Contractor shall repair and upgrade existing exterior monument signs until a more comprehensive construction project is undertaken for the establishment of a comprehensive modernization and re-vamping of the entire campus monument/permanent signs.

2.3. Contractor shall supply and install dimensional letters/numbers for both for interior and exterior applications.

2.4. Contractor shall Apply digital imagery (art) with or with/out graphic text including film for seasonal, temporary and permanent applications.

2.5. Contractor shall Apply cut vinyl lettering/graphics for both interior and exterior applications.

2.6. The final business fabrication activity shall be the supply of both the graphic design services and supplying of temporary signs fabricated with materials such as coroplast, foam & gator board as well as providing necessary temporary mounting stands as appropriate to application.

2.7. Additional services shall consist of the development of signage location architectural space plans and signage schedules in support of the Design and Architectural group within Engineering for inculcation within Design Build projects. Signage sequencing shall follow the VA Signage Design Guide; Dec. 2012, Section 3: Room Renumbering.

http://www.cfm.va.gov/til/signs/signage01-intro.pdf

3. ANCILLARY SERVICES:

3.1. Contractor shall provide sign location plans and detailed sign schedules when requested based on a prescribed scope of work with pre-approved set maximum number of hours for design time.

3.2. Contractor shall provide printed to-scale prototype proof sign sheets for each new sign developed. When life size prototype signs are requested, sample sign shall be printed on cardstock or heavier material for temporary mounting purposes.

3.3. Contractor shall maintain an electronic library of established designed signs for repeated use to minimize re-work. Library shall remain the property of VA San Diego.

3.4. Contractor shall prepare a cut-sheet for each newly designed sign with all technical fabrication details including:

3.4.1. Overall and detailed dimensions

3.4.2. Fabrication material specifications

3.4.3. Font details: Font style, weight, size, kerning, etc.

3.4.4. Notes referring to appropriate applications or uses

3.4.5. Colored illustrations

http://www.cfm.va.gov/til/signs/signage01-intro.pdf

3.4.6. Installation instructions

3.5. Contractor shall provide on-site consultation and/or site review services within ten (10) business days of request.

3.6. Contractor shall create temporary 8.5” x 11” color-illustration printouts (or electronic files) for all room ID signs including insert titles/names when requested. Provide within one-weeks’ notice (7 days). E-mail transmitting is acceptable.

3.7. Contractor shall fabricate inserts for all supplied insert type signs per sign schedule.

Contractor shall provide replacement inserts as requested. US Postal Service in lieu of delivery is acceptable provided inserts can be received within one-week (7 days) after having received an e-mail request with provided insert-text instructions.

3.9. Contractor shall maintain adequate par-stock of all necessary materials to meet the fabrication requirement for an average of fifty (50) typical room ID signs.

3.10. Contractor shall have resources for additional stock material given one month’s notification for larger job requirements.

3.11. Contractor shall remove existing signs including overhead, wall mounted flags and flush wall mounted plaques using care to cause little to no damage to walls. All reasonable wall repair shall be provided by VA prior to new signage installation. No ceiling tiles shall be disrupted.

When overhead signs require work above the grid, VA to coordinate installation with in-house engineering team.

3.12. Installation services where signs were incorrectly installed by Contractor, (not having been installed according to signed-off location plans or designs, non-adherence to Architectural Barriers Act Accessibility Standard (ABAAS), Architectural Barriers Act (ABA), Americans with Disabilities Act (ADA) or National Fire Protection Association (NFPA) requirements, or not plumb/level) Contractor shall repair work. Any patch/paint required that is not concealed with proper re-installation of the sign shall require that Contractor paints full corner to corner, ceiling to floor to assure painting patch is not perceptive. Any new signs damaged during installation shall be replaced by the Contractor at no additional cost to the VA or Government.

3.13. Contractor shall coordinate with designated Contracting Officer Representative (COR).

Any concerns with the contract or the VA request of services in relationship to this BPA shall be brought to the immediate attention to the assigned Contracting Officer’s Representative (COR) for this contract.

4. ANCILLARY DESIGN SERVICES: Contractor shall provide design services that include sign standard development, wayfinding master planning and programming of specific signage projects / task (drawings, location plan and sign schedule). Contractor shall provide design services that are conducted in a combination of on-site work (site surveys / meetings / analysis), video conference and off-site studio work.

5. BADGES: All Contractor personnel shall wear VA provided identification (I.D.) badges above the waist at all times while on the VA grounds. Contractor shall coordinate with COR in order to obtain the VA provided I.D. badges for all drivers. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from Federal Property.

6. INSPECTION AND ACCEPTANCE:

6.1. The Contractor shall notify the Contracting Officer Representative (COR) within ten (10) days in advance of the time when the installation will be completed so an inspection may be scheduled.

6.2. The Contractor shall conduct a joint inspection with the Contracting Officer’s Representative (COR) once all signage has been installed. The COR shall inspect all phases of delivery and installation and create a detailed punch list. A list of incomplete or unacceptable items shall by prepared by COR.

7. WORK HOURS:

7.1. Normal Working hours: 7am to 4pm (1) hour lunch, but subject to change and agreed upon between the Contractor and the COR.

7.2. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal holidays”.

7.3.

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

7.4. When a holiday falls on a Sunday, the following Monday will be observed as a National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government Agencies. Also included would be any day specifically declared by the President of the United States of America as a National holiday.

8. QUALITY ASSURANCE: The Contractor shall comply with all applicable regulations and guidelines of the Joint Commission (JC), Occupational Safety and Health Administration (OSHA), California Public Utility Commission and/or any other pertinent federal, state, and local policies relating to the herein mentioned work. All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement to patient or Government-owned property, equipment and facilities. The Contractor shall report any damage caused by the Contractor personnel to the COR. The Contractor shall replace items or repair property, equipment or facilities to previous condition, if the Contractor is determined to be at fault for the damage.

9. MONITORING PROCEDURES: The Contracting Officer Representative (COR) shall be responsible for monitoring the Contractor's performance. Performance deficiencies or poor performance identified during the term of the contract shall be reported to the Contractor. Upon notification of deficiencies or poor performance, the Contractor shall be given a reasonable time to take corrective action. If determined appropriate, the Contracting Officer, COR and/or other VA staff members shall meet with representatives of the Contractor to review performance and resolve issues.

10. CONTRACTING OFFICER REPRESENTATIVE (COR): Delegation of Authority letter(s) shall be forwarded to the Contractor after contract award identifying the COR(s) and all representatives of VAMC authorized to order services and to accept or reject services from the Contractor. This designation shall be furnished in writing to the Contractor prior to commencement of the contract.

11. CONTRACTOR POINT OF CONTACT:

11.1. The Contractor shall designate one (1) employee as the Point of Contact (POC) responsible for administrative matters in the performance of services under this BPA. The POC shall have authority to act for Contractor on all matters relating to the daily performance of this BPA An alternate may be designated, but the Contractor shall notify the Contracting Officer and COR in writing those times when the alternate shall act as the POC.

11.2. The Contractor shall provide the name and telephone number of the person designated as Point of Contact and Alternate on the space below:

11.2.1. Point of Contact, Name:

11.2.2. Telephone Number:

11.2.3. Alternate Point of Contact, Name:

11.2.4. Telephone Number:

12. PERSONNEL POLICY: The Contractor has full responsibility for the protection of its personnel furnishing services under this BPA, such as providing Workers' Compensation, professional liability insurance, health examination and social security payments. Payment for any leave, including sick leave or vacation time is considered the responsibility of the Contractor. The Contractor shall follow all existing local, state, federal employment laws and/or union regulations relevant to fringe benefits and premium pay for their employees.

13. SERVICE CONTRACT ACT: Services under this BPA are subject to the requirements of the Service Contract Act of 1965 (as amended). Service employees performing under this BPA shall be paid no less than the wages as indicated in the applicable Wage Determination incorporated by reference herein. Current DOL Wage Rates are attached as Section D.2.

14. CONTRACTOR SUBMITTALS/INSURANCE REQUIREMENTS:

14.1. The Contractor shall comply with Federal and State Workers Compensation and liability insurance. Reference FAR clause 52.228-5-Insurance and Subpart 28.307-2-Liability.

14.2 The Contractor shall furnish to the Contracting Officer within fifteen (15) days of award an Official Certification from the insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished at least thirty (30) days prior to the expiration date of the current insurance policy. The phrase “will endeavor” is not acceptable terms to the Government and such coverage carrying that phrase will be rejected and services may not be rendered until proper certificate is issued.

15. BACKGROUND SCREENING: In accordance with VHA Directive 0710 all Contractor personnel providing services under this BPA shall be the subject to a background screening and shall receive favorable adjudication from the VA prior to performance. The level of screening for this BPA is: Special Agency Check (SAC) only unless a National Agency Check is determined to be required by the VA ISO and/or Privacy Officer for personnel assigned to a low risk/non-sensitive position is expected to work more than 180 days. Any employee whose background investigation yields unfavorable results shall be removed immediately from performance under this BPA. In the event the screening is not completed prior to performance; the Contractor shall be responsible for the actions of those individuals performing under the BPA.

16. SMOKING POLICY: Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas. VA facilities are now considered Smoke-Free.

17. DENIAL/TERMINATION OF SERVICES: Action to limit, suspend or revoke service shall be in accordance with the procedures outlined in VA guidelines, the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulation (VAAR). The Contractor shall be notified by the CO, when the necessity becomes apparent to exercise such authority. The CO shall provide the Contractor with copies of documentation initiating the revocation (termination) process if such action becomes apparent.

The Government reserves the right to refuse acceptance of service provided by the Contractor due to poor performance or failure to comply with the requirements specified herein. The Contractor and COR shall work together to resolve complaints concerning unacceptable performance. However, the CO has the final authority on validating complaints. In the event that Contractor is involved and named in a validated complaint, the Government reserves the right to refuse acceptance of the services of such Contractor. The CO shall be the final authority on questions of acceptability.

18. PARKING POLICY. It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not invalidate or make reimbursement for parking violations of contractor’s personnel under any circumstances.

19. DRUG/ALCOHOL POLICY. Contractor shall ensure that all staff performing under this BPA comply with the participating VA alcohol and drug free workplace policy. The Contractor shall be expected to conduct random alcohol and drug tests on all contractor staff. Random alcohol and drug tests shall be conducted at least once a year on each employee performing under the resulting BPA. Contractor staff shall also be subject to drug and alcohol testing when reasons exist to suspect the use of illegal drugs and/or alcohol while on duty that impaired judgment, performance, and the safety of Veteran patients.

Upon request, the Contractor shall be expected to provide evidence or copy of the results of employee drug and alcohol testing.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti- Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR

Number

Title Date

52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST JUN 2020

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

JUN 2020

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the BPA. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.]

[] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[x] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72,…