S02. 36C26323Q0562.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

636-23-4-9073-0055

36C26323Q0562 05-16-2023

Curt LaRose 757-807-0733 06-02-2023 10:00am CDT

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105 Curt LaRose curt.larose@va.gov

X

238290

$19.5 Million

N/A

X

VA Central Iowa Health Care System 3600 30th St.

Des Moines IA 50310-5753

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Tungsten Electronic Invoicing VA Tungsten Number: AAA544240062 va.registration@tungsten-network.com Refer to VAAR Clause 852.232-72

1-877-489-6135

See CONTINUATION Page

Elevator Maintenance and Inspection Services to support the VA Central Iowa Health Care System.

See Statement of Work for details.

The DOL SCA Wage Determination applies to all services provided under this contract.

All technical questions must be received by 05/26/2023 10am CT to curt.larose@va.gov.

A site-visit is encouraged for all interested vendors.

Contact Tony Marconi Jr tony.marconijr@va.gov to set up a site-visit.

See CONTINUATION Page

636-3630162-9073-854100-2543-030050190 636-23-4-9073-0055

X X

X 1

Curt LaRose

VHA-RPOC-2021-17

36C26323Q0562

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...25

C.4 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

C.9 IT CONTRACT SECURITY

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Montly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

6. INVOICING: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

Please contact the phone numbers or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• e-Invoice Setup Information:

• e-Invoice email:

• FSC e-Invoice Contact Information:

• FSC e-invoice email: vafsccshd@va.gov

Tungsten e-Invoice set-up information: 877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 877-353-9791 FSC e-Invoice email: vafsccshd@va.gov More information on the FSC electronic invoicing process can be found at http://www.fsc.va.gov/einvoice.asp.

7. VA ISSUED BADGE: Contract employees may be required to obtain a VA Flash Badge or Visitor Badge while physically located within the VA facility. Determination of badging will be made by the Omaha Project Manager. If required to obtain a VA Flash Badge, contract employees will be required to present 2 forms of government identification for verification of contract employee.

8. CONTRACTOR ATTIRE AND IDENTIFICATION. The Contractor shall wear industry clothing that enables easy recognition as a “Contract Employee.” Clothing shall present a neat, distinctive appearance; shall be clean and maintained in good repair; and shall be worn as designed by the manufacturer. The Contractor shall wear appropriate clothing with logo identifying the contractor’s and employee’s name.

The Contractor’s attire and presentation shall be appropriate per industry standard.

9. EMERGENCY PROCEDURES. The Contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the buildings. The Contractor shall comply with applicable Federal, State, Local and facility safety and fire regulations and codes which are in effect at the beginning of the contract period. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract. The Contractor shall follow applicable facility policies concerning fire and/or disaster events. The Contractor shall display approved warning devices in all areas where operations may cause traffic obstruction or personnel hazard.

B.2 STATEMENT OF WORK

Scope:

The Engineering Service at the Des Moines, Iowa Veterans Affairs Medical Center has a requirement for a full maintenance agreement which covers all the elevators and dumbwaiters throughout the facility. The maintenance agreement will include preventive maintenance, weekly, bi-annual, annual inspections, and load testing every 5 years, call back services.

Contractor will provide all labor, parts, materials, tools, test equipment and service equipment needed to keep the elevators and dumb waiters shown in the equipment list operating and functioning as intended by the manufacturer, and in accordance with latest elevator and National Fire Protection Association codes.

The resulting scope of work shall start August 01, 2023, for the base year through July 31, 2024, with the option to renew for four (4) additional one-year periods. Option years will be exercised on the Government’s discretion.

This service provides for preventive maintenance for but not limited to motors, generators, controllers, relay panels, selectors, leveling devices, operating devices, switches on car and in hoist way, hoist way door and car door or gate operating device, interlocks and contacts, guide shoes, guide grooves in hoist way and car door sills, hangars for all doors and car doors or gates, signal system, car safety device, governors, and tension frames.

Callback service shall be provided 24 hours per day , 7 days a week. (Emergency or otherwise), Including holidays.

Location:

VA Central Iowa Health Care 3600 30th Street Des Moines, Iowa 50310 Buildings 1, 1W, 2, 3, 4, 5, 12, 28

Period of Performance:

8/1/2023 to 7/31/2024 - Base Year

8/1/2024 to 7/31/2025 - Option Year 1 8/1/2025 to 7/31/2026 - Option Year 2 8/1/2026 to 7/31/2027 - Option Year 3 8/1/2027 to 7/31/2028 - Option Year 4

Hours of Work:

Normal working hours are between 7:00 am and 5:00 pm. Monday -Friday

Required Standards/Codes:

Publications listed below form a part of this Contract. Elevators shall meet the requirements of current code editions published, all manufacturer guidelines, Veteran’s Affairs (VA) memorandums, and industry standards, as applicable, and in the case of conflicting standards the most stringent shall apply.

a. Elevator Industry Field Employees’ Safety Handbook.

b. International Building Code (IBC).

c. American Society of Mechanical Engineers (ASME): 1. A17.1--Safety Code for Elevators and Escalators.

d. A17.2--Inspectors Manual for Electric Elevators and Escalators.

e. A17.3--Safety Code for Existing Elevators and Escalators.

f. A17.5--Elevator and Escalator Electrical Equipment.

g. A17.6--Standard for Elevator Suspension, Compensation, and Governors.

h. A17.7--Performance-Based Safety Code for Elevators and Escalators

i. A18.1--Safety Standard for Platform Lifts and Stairway Chairlifts

j. QEI-1--Standard for the Qualification of Elevator Inspectors.

k. National Fire Protection Association (NFPA): 1. NFPA 13--Standard for the Installation of Sprinkler Systems.

l. NFPA 70--National Electrical Code (NEC)

m. NFPA 70E—Electrical Safety in The Workplace

n. NFPA 72--National Fire Alarm and Signaling Code.

o. NFPA 101-Life Safety Code.

p. NFPA 252-Fire Test of Door Assemblies.

Contractor Requirements:

1. Shall furnish all parts, lubricants, hydraulic fluid, cleaning supplies, tools, and equipment necessary to perform their work. All lubricants shall be as recommended by the manufacturer of the equipment.

2. Weekly visits will be made to inspect and check the current condition of the elevators.

During the visits, the Contractor will sign in at the boiler plant and contact the Maintenance Supervisor/ Contracting Officer Representative (COR) or representative when they arrive at facility to verify if any issues exist and have necessary keys issued.

These visits should be planned on the same day of each week.

3. All freight type elevators and dumbwaiters shall be inspected semi-monthly.

4. Semi-Annual inspections are required on all elevators and will be performed in the presence of or by a third-party inspector. The contractor will be responsible for providing the third-party inspector , with no additional costs to the Government. Scheduling for the inspections will require a two-week minimum notice to the Maintenance Supervisor/COR. All inspection reports will be sent electronically to the Maintenance/COR within 30 days of the inspection completion with recommendations.

5. Annual tests are required on all elevators and will be performed in the presence of a third-party inspector. The contractor will be responsible for providing the third-party tester , with no additional costs to the Government. Scheduling for the annual tests will require a two-week minimum notice to the Maintenance Supervisor/COR. All test reports will be sent electronically to the COR within 30 days of the inspection completion with recommendations.

6. A load test will be performed every five years on elevators located in buildings 1, 1W and the parking ramp. These elevators are shown in the equipment schedule. The 5-year load tests will be performed in the presence of a third-party load test inspector.

Scheduling for the annual tests will require a two-week minimum notice with the Maintenance Supervisor/COR. All test reports will be sent electronically to the COR within 30 days of the inspection completion with recommendations.

7. Shall have the ability to maintain/obtain service for the Montgomery Control System to access computer SCR drive, for elevators 9676, 9675, 9150 and 9149 in Buildings 1 and 1W.

8. Shall clean, adjust, and determine the nature and extent of any trouble required to restore the elevators, lifts, and dumbwaiters to satisfactory service, and if conditions warrant, furnish, and install parts required subject to any special conditions identified elsewhere in this solicitation.

9. All equipment, materials and installation, and record keeping requirements shall conform to the American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks – ANSI, A17.1, current edition; Existing Elevators – ANSI, A17.3, Existing Elevators; and American Standard Practice for Inspection of Elevators, Inspector’s manual, A17.2 – most current edition.

10. Contractor is required to provide a quote in advance to the Maintenance

Supervisor/COR for afterhours calls for issues not covered in this maintenance agreement. This is needed so a purchase order can be made.

11. Contractor will report all deficiencies with the lights in the pits and shafts so they can be repaired by VA Electricians.

12. The car exhaust fans will be checked for proper operation.

13. Smoke heads in the shafts will be inspected for proper operation and cleanliness. Any issues found will be reported to the Maintenance Supervisor/COR to have the smoke heads disabled while repairs or cleaning is needed.

14. Any/all hazardous waste generated resulting from the repair/maintenance must be coordinated though the Maintenance Supervisor/COR and the Safety office for disposal requirements.

15. Sheaves in pit shall be cleaned, lubricated, and adjusted.

16. Hoist motor and generator brushed shall be checked for wear at least every two weeks.

17. Accumulated carbon dust shall be removed from commutators, brush rings and windings at the same time.

18. Cleaning and refinishing of the interior of cars and exterior of hoist way frames and doors are excluded.

19. In addition, the same services for equivalent equipment, all control and operating valves in machine room and pit, pumps, and belts shall be furnished for hydraulic elevators included under this contract.

20. All pits and elevator mechanical rooms will be kept clean at all times , free of debris, oil spills /leakage will be cleaned immediately, rags and cleaning supplies will be disposed of after use.

21. Cannibalizing or borrowing from other elevators to repair another elevator is not permitted unless an emergency or entrapment arises and must be authorized by the Maintenance Supervisor/COR and /or the Engineering Chief.

22. The work area will be kept clean and free of debris and all items used to service the devices will be removed and disposed by the Contractor somewhere other than the VA facility. This includes all used parts, materials, lubricants, rags, filters, belts, trash, and debris created during servicing. The work area will be well kept and cleaned upon completion of work.

23. It shall be the sole responsibility of the Contractor to comply with State and Federal regulations and to maintain current State and Federal certification(s) required related to correct handling, removal, and disposal of all hazardous waste generated because of performance of this contract. Any/all hazardous waste generated resulting from the repair/maintenance must be coordinated through the Maintenance Supervisor/COR and the Safety office for disposal

24. Patient, employee, visitor, and Contractor personnel safety shall be maintained at all times. The Contractor is responsible for the safety and health of his/her employees. The Contractor shall replace all safety guards, equipment, devices, etc.

removed to service or repair the elevator immediately after completion of work or when leaving the job unattended.

Cleaning, Lubricating and Adjustment Services:

Cleaning: Includes but is not limited to.

a. Clean the guide rails, overhead sheaves and beams, counterweight frames, tops of cars, bottom of platforms, and machine room floor shall be brushed clean at least once a month.

b. Pits and Car tops shall be brushed clean, and all accumulated rubbish shall be removed from the pits at least once a month.

c. A complete cleaning of the entire installation including all machine room equipment, hoist way equipment, machine room floors and walls, hoist way walls, supporting structures, etc., shall be accomplished once a year as scheduled by the COR.

d. Necessary cleaning supplies, vacuum cleaner, etc., shall be furnished by the Contractor.

e. Wipe off all machinery and keep free of dust. Oily rags will be kept in sealed containers and disposed of by the contractor.

f. Area of work will be clean and free of debris and not impede pedestrian traffic.

g. Any/all hazardous waste generated resulting from the repair/maintenance must be coordinated though the Maintenance Supervisor/COR and the Safety office for disposal

Lubrication: Includes but is not limited to.

a. Lubrication of all sheaves, machine, and motor bearing and hoisting ropes.

b. Machine stuffing box and bearings on motor operated brakes shall be repacked and gear cases and guide lubricators shall be refilled when required.

c. Hydraulic fluid shall be sufficient to maintain required operating levels and shall be furnished on all hydraulic elevators.

Adjustments: Includes but is not limited to.

a. All hoisting ropes shall be examined quarterly, and the tension equalized and whenever necessary to ensure maintenance of adequate safety factors, all hoisting ropes and governor ropes shall be renewed.

b. The exterior of the machinery and other parts of the equipment, subject to rust, shall be always kept properly painted and presentable.

c. The motor windings shall be kept free of dust and properly lubricated where guide shoes are used.

d. Guide shoe rollers and guides shall be renewed as required to ensure smooth and satisfactory operation.

e. All electrical wiring and conductors extending to elevator and dumbwaiters from circuit breakers or main line switches in machine rooms and from outlets in the hoist way shall be repaired and/or replaced when required.

f. Circuit breakers or main line switches, together with fuses for same, are excluded.

g. Hoist rope and governor rope replacements are part of the contract and will be replaced at contractor expense.

Parts to be Furnished and Installed or Repaired:

a. A site-visit is recommended for all potential Contractors.

b. Pricing for estimated repair parts must be factored into the maintenance pricing quoted at time of offer.

c. If repairs are identified, the Contractor shall provide all replacement parts needed to keep the failed component in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the Contractor deems appropriate.

No used parts will be used to repair this equipment unless authorized by the Maintenance Supervisor/COR.

d. If repairs are deemed to be out of scope of the contract, Contractor shall furnish the

COR with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote to the COR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative, Contractor shall provide a quote provided to another federal agency for similar item for determination purposes.

e. All required parts shall be provided by the Contractor. Parts and repairs include but are not limited to furnishing, installing and repairing when necessary, machine hydraulic pumps, motor generators, fans, controllers, selectors, worms, gears, thrusts, windings, commutators, hydraulic pump “VEE” belts and pulleys, hydraulic valve components and coils, circuits, magnet frames, relays, contactors, control fuses, cams, car door and hoist way door hangars, tracks and car gates, safety devices, governors, push buttons, annunciators, hall lanterns and indicators, lamp replacements in signal systems and all other elevator signal and accessory equipment complete. All parts shall be of the original manufacturer’s design and specification or equal thereto.

f. All defective parts requiring replacement shall be removed and repaired or new parts shall be installed promptly at no additional cost to the Government.

g. The Contractor shall be required to correct all deficiencies as noted by an independent elevator inspection service under separate contract. All deficiencies noted shall be valid requirements of the American Standard Practice for Inspection of Elevators, Inspection manual A-17.2, and most current editions and shall be corrected within thirty (30) days of receipt of the report.

Exclusions from Contractor Responsibilities:

a. Supply and replace LED, incandescent or fluorescent lamps in car light fixtures.

b. Supply and replace floor covering on elevator car platform, or clean and refinish car interiors and hoist way doors or frames.

c. New attachments as may be recommended or directed by inspection firms or by Federal, State, Municipal or other Government authorities.

d. Replace or make repairs to main line switches, circuit breakers, or fuses.

e. Repair underground leaks of hydraulic elevators. Leak’s underground shall be reported in writing to the COR. Repairs will be accomplished by a contract modification as described in repairs section.

f. The Contractor shall not be responsible to make repairs necessitated by reason of negligence or misuse of the equipment by persons other than the Contractor, his representatives, and employees or by reason of any other cause beyond control of the Contractor, except normal wear and tear; install new attachments as may be recommended or directed by inspection firms or by Federal, State, Municipal or other Government authorities.

Performance Testing:

a. The Contractor shall maintain the elevators and dumbwaiters to meet the manufacturer’s design performance levels, or the minimum performance requirements of the elevator and dumbwaiters identified in the requirements.

b. The Contractor shall maintain the elevators to provide a comfortable elevator ride with smooth acceleration, retardation, and soft stop with leveling accuracy of 1/8” for all elevators.

c. Door operations shall be quiet and positive with smooth checking at the extremes of travel.

d. Opening times, closing times and door close torques of elevators shall be maintained within the limits of ASME A17.1 Code with a minimum of stand open time consistent with traffic demands.

e. Contractor shall ensure all electric eyes or door detectors are always working.

Fire Call Checks:

Contractor shall perform monthly checks on fire recall systems on all elevators connected to the fire alarm system.

Emergency Phone Testing:

The emergency phone system in each elevator will be tested monthly to ensure it is functioning properly and when activated the phones will call the VA Police. Test results will be recorded in the inspection log. Deficiencies will be reported immediately with recommendations to the Maintenance Supervisor/COR.

Five Year Inspections:

a. The Contractor shall perform the five-year inspections as stated in this scope of work.

The inspections shall be thorough and cover all items as specified in the ASME/ANSI Standards, A17.1, A17.2, and A17.3.

b. The Contractor shall provide all parts, weights, equipment, and labor necessary to perform said testing as per latest code requirements.

c. The tests shall be witnessed and certified by a Department of Veterans Affairs retained elevator inspector. Testing and inspection shall be scheduled by the Maintenance Supervisor.

d. The Contractor shall be given a minimum of two weeks advance notice of inspection dates and times. It should be assumed by the maintenance Contractor that these tests and inspections will not occur on regularly schedule maintenance days of this maintenance contract.

e. The Five-Year inspection/load testing will be performed in Option Year 4 and on the following elevators:

Test requirements include but are not limited to:

a. Tripping the car governor by hand at rated load, at rated speed. (Rule 1002.3a)

b. Governor tripping speeds to be accomplished by removing the governor rope from the sheave. (Rule 1002.3b)

c. Car oil buffers shall be tested by running the car with its rated load onto the buffer at rated speed. Counterweight oil buffers shall be tested by running the counterweight onto its buffer at rated speed no load in the car. (Rule 1002.3c)

d. Brake, 125% of rated load shall be placed in the car and ran to the lowest landing by normal means. The driving machine should safely lower, stop and hold the car with this overload. (Rule 1002.3d).

Qualifications:

All work performed shall be performed by a certified/trained Elevator Mechanic with a minimum of 5 years of elevator maintaining experience. Elevator Mechanic Helpers or Probationary Helpers shall be allowed to assist in maintaining specified equipment only in the presence of a certified/trained Elevator Mechanic.

Call Back Service:

Prompt call back service (emergency or otherwise) shall be provided within two hours in response to requests by telephone or otherwise from the Maintenance Supervisor, or designee, in case of a shut down or if emergency trouble should develop between regular examinations. This call back service shall be rendered at any hour of any day of the week as required at no additional cost to the Government. The Contractors’ service personnel shall be on the job site performing required services within the two-hour response time indicated above.

Emergency Call Back Service- Passengers Trapped :

a. If passengers are trapped in an elevator, the contractor will respond within 15 minutes by telephone of receipt of request and shall be at the place of entrapment within thirty (30) minutes from which time the contractor was contacted.

b. The serviceman responding to the call must personally call the medical center and confirm they are enroute to the medical center.

c. The Contractor shall enter the addresses and telephone numbers of the office that will receive emergency calls for service:

Regular Hours of Business:

Hours:

Address:

Telephone:

Other than Regular Hours of Business:

Address:

Telephone:

Report of Services:

a. Upon arrival at the facility, the Contractors’ service person shall report to the Maintenance Supervisors office or designated area to sign in (during normal business hours of 7:00 a.m. to 5:00 p.m.) before going to the work site.

b. Upon completion of any inspection or service, including any call back work, the

Contractor or his representative shall make a brief verbal report of what was accomplished before departure (only during normal business hours) from the Medical Center premises.

c. This report shall be made in person to the Maintenance Supervisor or designee on duty at the time.

d. An electronic report shall be e-mailed to the Maintenance Supervisor each month, certifying compliance with inspection and service requirements of the previous month, and noting any exceptions and reasons for the exceptions.

Logbook:

a. All scheduled inspections and emergency call back services will be recorded in the Elevator Logbook located in the area designated by the Maintenance Supervisor.

Record will show who performed the work, date, reason and corrective action.

b. The Contractor shall maintain a Service Logbook in each elevator machine room. The log shall list the date and time of all weekly examinations and all trouble calls. Each trouble call shall be fully described including the nature of the call, necessary corrections performed, or parts replaced.

c. The Contractor shall record log entries of tests conducted, technicians performing the tests, and test results tests including any deficiencies found.

d. The Contractor shall submit to the COR, within 10 business days of the end of each month of performance, a monthly summary of each completed elevator preventative maintenance, callbacks, repairs, and inspection. The log shall list the date and time for each event that occurred. The monthly summary log shall be utilized to validate work performed.

Records:

The Contractor shall maintain a complete orderly and chronological file including drawings, complete part lists, and copies of all reports as required by these specifications. This file shall be available for VA inspection upon request, and a copy of this complete file shall be furnished to the Maintenance Supervisor/COR during the last month of the contract period.

A record of all call backs and repairs shall be given to the Maintenance Supervisor indicating difficulties experienced and the corrective measures taken to eliminate these difficulties.

Advanced Approval:

a. Any work performed beyond this scope shall be approved by the Contracting Officer prior to accomplishment. Failure to obtain this advance approval may result in non-payment for the work.

b. The government reserves the right to make such corrections by the most advantageous method.

c. Subcontracting of work is not allowed without authorization from the Contracting Officer.

Provisions:

Contractor will place out of service signs on the exterior of elevator doors on each floor while in performance of inspection, repairs, and preventive maintenance, which require the elevator to be taken out of operation.

At any time, an elevator is removed from service, or a new elevator is added this contract will be modified to add or remove those elevators and all requirements of this contract will apply.

Repairs/labor not covered in this SOW exceeding the limits of the micro purchase credit card limit may require a modification of this contract.

Contractors must comply with the VA and Federal requirements for COVID and all other infectious diseases.

The Des Moines Facility is a tobacco free facility. Contractors desiring the use of tobacco projects will do so off the facility grounds.

All Contractor personnel performing work on the elevators must comply with VHA Directive 0710, VHA Personnel Security and Suitability Program and are subject to finger printing and background checks.

Equipment List:

MAKE Number LOCATION TYPE

Schumacher 566

Bldg.1

Hydraulic Passenger

Schumacher 566

Bldg.1 Hydraulic Passenger

Haughton 9675 Bldg.1 Gear Passenger

Haughton 9676 Bldg.1 Gear Passenger

Haughton 9149 Bldg.1W Gear Passenger

Haughton 9150 Bldg.1W Gear Freight

Haughton 9151 Bldg.1W Dumb Waiter

Haughton 9152 Bldg.1W Dumb Waiter

Montgomery CP-43501 Bldg.2 Hydraulic Passenger

Schumacher 9926 Bldg.2 Hydraulic Freight

Schumacher

Bldg.2 Hydraulic Freight

Elevator Controls H900 Bldg.3 Hydraulic Passenger

Schumacher Bldg.4 Hydraulic Passenger

Schumacher HSCL-2 Bldg.5 Hydraulic Passenger

Schumacher Bldg.12 Hydraulic Passenger

Schumacher Bldg.12 Hydraulic Passenger

Galaxy Bldg.28 Parking Ramp Gearless Passenger

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 SV __________________ __________________

Performance of inspections, testing and preventive maintenance of each of the elevators and dumbwaiters listed in the equipment list in accordance with latest edition of the elevator codes, manufactures requirements and Des Moines, VA needs. Call back service regular and emergency is required.

Contract Period: Base POP Begin: 08-01-2023 POP End: 07-31-2024 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment

OPTION YEAR 1: Performance of inspections, testing and preventive maintenance of each of the elevators and dumbwaiters listed in the equipment list in accordance with latest edition of the elevator codes, manufactures requirements and Des Moines, VA needs. Call back service regular and emergency is required.

Contract Period: Option 1 POP Begin: 08-01-2024 POP End: 07-31-2025 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, OPTION YEAR 2: Performance of inspections, testing and preventive maintenance of each of the elevators and dumbwaiters listed in the equipment list in accordance with latest edition of the elevator codes, manufactures requirements and Des Moines, VA needs. Call back service regular and emergency is required.

Contract Period: Option 2 POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, OPTION YEAR 3: Performance of inspections, testing and preventive maintenance of each of the elevators and dumbwaiters listed in the equipment list in accordance with latest edition of the elevator codes, manufactures requirements and Des Moines, VA needs. Call back service regular and emergency is required.

Contract Period: Option 3 POP Begin: 08-01-2026 POP End: 07-31-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, OPTION YEAR 4: Performance of inspections, testing and preventive maintenance of each of the elevators and dumbwaiters listed in the equipment list in accordance with latest edition of the elevator codes, manufactures requirements and Des Moines, VA needs. Call back service regular and emergency is required.

Contract Period: Option 4 POP Begin: 08-01-2027 POP End: 07-31-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, OPTION YEAR 4: Five-year load test as per the statement of work.

Contract Period: Option 4 POP Begin: 08-01-2027 POP End: 07-31-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C.