S02_36C25724B0008 REVISED.docx

36C25724B0008

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

X

09-18-2023

756-22-203 36C257 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 Anitra Carter anitra.carter@va.gov ELP Panel Annunciators' Relocation El Paso, TX (This solicitation is related to Pre-solicitation notice 36C25723B0048).

Contractor shall provide construction services for the relocation of the existing panel annunciators from room A101 to A308A of the EPVAHCS main clinic and retrofit the existing annunciating panels as needed to leave a fully operational annunciation system.

This is a "Competitive" requirement Set Aside 100% Service-Disabled Veteran Owned Small Business (SDVOSB).

Magnitude of the Construction Project: Between $250,000 and $500,000.

The applicable North American Industry Classification System (NAICS) code for this project is 236220.

Pre-Bid Site Visit shall be held on 10/2/2023, at 10:00 AM MDT. All interested contractors shall meet at the El Paso VA Main Facility Clinic, Maintenance and Operations Shop Building 7781, Break / Conference Room 108, 5001 North Piedras Street, El Paso, Texas 79930.

RFI(s)/Questions shall be submitted via email no later than 10/10/2023, by 5:00 PM CDT to Anitra Carter anitra.carter@va.gov. Answers to RFIs will be posted in sam.gov as an amendment.

All Bidders must submit a Bid Guarantee as part of their Bid Package. Additionally, the Awardee must be able to obtain the necessary level of Performance and Payment Bonds.

SUBMISSION OF BIDS: All bids shall be submitted via email to the following email address: anitra.carter@va.gov by 10/18/2023, at 3:00 PM CDT.

Wage Determination TX 20230245, dated 9/1/2023 for El Paso County is in effect for this requirement.

52.211-10 X

3:00PM

CDT

10-18-2023

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C257 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540

Jennifer Stringer Contracting Officer

Table of Contents

A.3 STATEMENT OF WORK

Statement of Work (SOW) Revision 1 Part I. PROJECT OVERVIEW

1.1 PURPOSE

The purpose of this project is to relocate the existing panel annunciations from room A101 to A308A at the El Paso VA Health Care System (EPVAHCS) main clinic, located at 5001 N. Piedras Street, El Paso, Texas 79930.

1.2 BACKGROUND

The EPVAHCS serves Veterans in far Southwest Texas and Doña Ana County, New Mexico. EPVAHCS provides primary and specialized ambulatory care services at its main campus with consultants and fee-basis specialists supplementing the medical staff.

The existing Medical Gas, Medical Air, Sensaphone, Fire Alarm, Generators, etc. panel annunciators are in room A101 and have secondary annunciators inside our Maintenance & Operations Shop Building 7781-B.

Part II. SCOPE OF WORK

2.1 GENERAL

It is the intent of this Scope of Work that the Contractor shall provide construction services for the relocation of the existing panel annunciators from room A101 to A308A of the EPVAHCS main clinic and retrofit the existing annunciating panels as needed to leave a fully operational annunciation system.

The work shall include, but not limited to, all labor, transportation, materials, apparatus, tools, equipment, inspections, commissioning activities, and permits necessary to complete the relocation of the existing annunciators in room A101 with its existing pipe. Also, replace the existing wire for each of the annunciating panels.

Existing life safety systems within the Main VA Clinic shall not be impaired at any time during the performance of the work.

WORK SHALL INCLUDE, BUT NOT LIMITED TO:

Contractor to become fully acquainted with existing site conditions for the scope of work which includes the demolition and installation of the existing panel annunciators. This includes field verifying all the existing and new electrical circuits, routes (homeruns) and equipment that will be shut down during certain task operations. Also, contractor to review final location of panel annunciators’ with EPVAHCS Facility Support Service, Police Services, and VA COR. Staging area will not be provided by EPVAHCS. There will be one at least site visit for the project, and attendance is highly encouraged.

The contractor shall furnish all permits, labor, materials, equipment, tools, lifting equipment, infection control, field & management supervision, proper commissioning documentation and all other necessary provisions for the demolition and installation of the panel annunciators at the EPVAHCS main clinic. Also, the Contractor shall purchase the most current sensaphone annunciator panel and include the installation requirements.

Provide schedule of submittals and construction schedule to be completed before material delivery (if applicable) for the successful installation and operation.

The buildings and the surrounding site areas will be occupied, and Government operations to continue as normal, for the duration of the contract. Contractor shall take all precautions to ensure that operations are conducted in a manner so as not to interfere with the normal operations of all buildings and the surrounding site areas. Contractor shall execute work in a safe manner and shall not subject personnel to unsafe conditions. The Contractor shall provide safety barricades, devices, and equipment to protect personnel and property and repair damage caused by construction operations. Take all precautions to protect the building and its occupants during the construction period.

Disposal of materials removed under this contract will be disposed at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines, and are the contractor’s sole responsibility. The contractor shall adhere to all OSHA requirements concerning removal, transporting, and disposal of the material. Exterior on-site staging WILL NOT be provided on the VA premises except where noted in the drawings or specified by VA COR. Only dumpsters will be allowed for debris removal. The Contractor shall provide their dumpster approved by VA for this work. Use a covered lock dumpster and label it with the project name and prime contractor information on it. Leaving the dumpster open, the contractor will risk having other contractors or VA staff throwing items into it.

The contractor shall be responsible for obtaining and coordinating the services of all third-party contractors performing other services on site and other entities as part of the contract to ensure the expected quality, timely delivery, and documented final product. This includes commissioning services.

O&M Manuals, As-Built drawings in PDF, as well as in AutoCAD, applicable permits, installation, testing, are also required.

Items of concern to consider: After work hours due to loading dock traffic and equipment.

Normal hours of operation for VA sites are 7:00 AM to 5:00 PM Monday through Friday except for Federal Holidays.

Due to the nature of EPVAHCS operations, contractor hours of operation are 4:30 PM to 11:30 PM Monday through Friday except for Federal Holidays. Contractor is allowed to work Saturday from 11:00 AM to 7:30 PM. If the Contractor desires to work on Sundays, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the VA-COR at least five (5) working days prior to the proposed start of such work.

The contractor shall follow the drawings and specifications for this project. Also, it shall follow:

Division 01: General Requirements

· Attend a pre-construction meeting and periodic progress meetings. EPVA Safety Department may conduct the pre-construction risk assessment at that meeting.

· Coordinate a kickoff meeting at the Site or on a conference call to review the scope of work content and finalize the schedule for the duration of the work.

· Project management and full-time construction supervision services at the Site during production of the scope of work.

· EPVAHCS is a tobacco free medical campus.

· Contractor must abide by safety and environmental requirements for VA ambulatory & health care operations including but not limited to specification 01 35 26 for temporary barricading, dust control, fire prevention, etc.

· Maintain the Site clean and safe condition in compliance with applicable OSHA and VA regulations.

· Coordinate the delivery and storage of the Work materials with VA COR.

· Power and other utilities occurring during standard work hours must be coordinated with VA Contractor Officer’s Representative (COR).

· Work to comply with applicable building codes, rules, and regulations enacted by all the VA, Federal, State and Local where the Site is located.

· Retain a set of design drawings at the Site and redline those drawings to indicate any deviations made from the requirements indicated in those drawings during the production of the work.

· Provide sample of finish materials such as paint to VA COR for selection of the color/pattern of those finishes prior to installation.

· 01 32 16 Part 15 – Project Schedule: Submit project schedule for COR approval

· Contractor shall provide a list of three qualified commissioning agents for potential use on this project to the COR. Please reference 01 91 00 section 1.2 Contractual Relationships of the specifications for further detail.

· Close-out:

· Submit all pass commissioning reports, final inspections and complete punch-list items, O&M manuals, As-builts, etc. to EPVA. EPVA reviews, comments, and approves close out documents.

· VA is to not consider this project complete if close out documents are not provided.

Division 02: Existing Conditions

· Remove drywall from affected conduit route

· Relocate existing electrical and telecommunication rough-in as necessary

· Provide dumpster per VA guidelines

· Replace any damaged ceiling grid and tiles Division 03: Concrete

· Provide concrete coring for new conduit route from room A101 to room A308A Division 05: Metals

· Provide metal studs as necessary Division 07: Thermal and Moisture Protection

· Provide rockwool and firestopping in all deck penetrations

· Firestop must be 3M red products Division 09: Finishes

· Provide drywall installation from corner to corner (complete wall)

· Provide proper containment per ICRA and ILSM permits issue by EPVA

· Provide tape and bed as necessary

· Match existing texture

· Provide patching for the entire rooms affected by construction

· Provide primer and two coats of paint for the entire rooms affected by construction

· Samples to be provided to COR for approval Division 26: Electrical

· Provide power at room A308A for each of the annunciating panels per drawings and specifications

· Install piping per specifications and drawings

· Restore any existing electrical system that was temporary removed

· Purchase and install most current sensaphone panel annunciator in room A308A

· Install existing annunciating panels from room A101 to room A308A Division 27: Telecommunications

· Replace the existing wire for each of the annunciating panels per drawings and specifications

· Terminate wires in annunciating panels at room A308 per drawings and specifications

· Label conduit per drawings and specifications

2.2 DESCRIPTION OF WORK

A. Existing Conditions

a. Contractor will coordinate all work with the applicable specifications and dimensions set forth in the Work Drawings. In case of a request for information (RFI), submit questions to VA COR first. VA COR to coordinate between designer and contractor.

b. Contractor shall be responsible for complying with ALL construction documents and applicable Department of Veterans Affairs Master Specifications as part of this project. Specifications, Designs, Procedures, Standards, etc. can be found at https://www.cfm.va.gov/til/dManual.asp, and/or https://www.cfm.va.gov/til/index.asp.

c. Contractor must also comply with all applicable city, county, state, and federal regulations / codes and applicable OSHA standards regarding this project. Construction shall also comply with Pre-Construction Risk Assessment (PCRA) and the Infection Control Risk Assessment (ICRA), see the COR.

d. On-site staging to be coordinated with the VA COR and the El Paso VA FSS group in/on VA premises.

e. There will be contractor parking to be coordinated with the VA COR and the El Paso VA FSS group in/on VA premises.

f. The Contractor assumes all liability risks for work performed under this contract. The Contractor shall assume total liability for all contract employees. The contractor shall perform to the standards of the contract.

g. Demolition and renovation shall take place with minimal disruption to adjacent workspaces.

h. Demolition debris shall be recycled to the best ability of the contractor. Reports of weight and deposition of all waste are to accompany the monthly progress payments

i. Any item damaged during removal is the contractor’s responsibility to replace with no additional cost to the government.

j. All work shall be in accordance with VA specifications. All costs shall be included in the base bid. All work shall be coordinated with the VA COR prior to any demolition work being performed.

B. Additional Requirements

a. General Construction Requirements: All construction and installation work shall comply with VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations and codes and OSHA standards.

b. Infection Control (IC) and Safety: All contractors, construction workers and COR’s must attend the Infection Prevention training every fiscal year. All construction workers shall have a current IC training sticker attached to their badges at all times. If this requirement is not met, workers will be removed from construction site.

Construction sign and copy of IC permit, provided by the COR shall be posted at project site at all times. All IC and dust control measures shall be implemented at all times.

All fire and smoke wall penetrations shall be fireproofed according to corresponding wall rating. These shall be through a sleeve and sealed with fire barrier compound to be approved by VA.

c. OSHA 10 & 30 -Hour Training Course: All construction workers are required to have the OSHA 10-hour Construction Safety training certification. The construction safety manager and/or superintendent shall have the 30-hour Construction Safety course certification. Proof of certification to be on site at all times. Prior to starting work, the General Contractor shall provide proof that an OSHA certified “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the General Contractor or subcontractors are present and working.

d. COVID-19 & Tuberculosis (TB): Contractor is responsible for ensuring that if contracted construction worker(s) have been determined to be at risk for transmission of TB based upon the TB pre-construction risk assessment. Then the contractor must provide written certification, within 24 hours upon request, to the COR that all contract employees assigned to the work site have had a pre-placement tuberculin screening within 90 days prior to assignment to the work site and been found to be free of active TB.

e. Housekeeping: Accumulation of trash, paper, wood shavings, sawdust, excelsior, boxes, and other packing materials will be cleaned up as often as necessary and at the end of each work day.

f. False Alarms: Fire Department response fees for false alarms caused by the contractor will be paid by the contractor. To avoid this, dust covers for smoke detectors and alarms are required to be used while construction work is ongoing. These covers will be removed at the end of the construction work shift, and/or at the end of each workday to keep them operational.

g. Fire Watch: Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with COR and facility safety officer. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the COR.

h. Smoking is strictly prohibited in all this facility

i. Security: All employees of the general contractor and the subcontractors shall comply with VA security management. All employees are to obtain construction employee identification badges before they start work. Contractors will always wear security badges in plain sight above the waist. Contractors found without a badge will be immediately removed from VA property by VA Police. All employees are restricted from unauthorized access.

j. Parking: Contractor vehicles found parked in VA parking lots will be issued a United States District Court Violation Notice and immediately removed and banned from VA property.

k. General: All incidental work associated with the installation and construction works in the exterior and interior of the building shall be included in the base bid.

l. IT: All IT installation shall be PANDUIT certified. The C&A requirements do not apply, and that a Security Accreditation Package is not required for this project.

m. Scheduling: Conduct work as to interfere as least as possible with facility operations. All coordination for utilities shutdown shall be coordinated at least 10 days prior to event with VA COR. For major utility system shutdowns, coordination shall be done at least 15 days in advance.

Government Holidays:

a. The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

b. In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Federal Statute

2. Any other day designated by Executive Order

3. Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

2.3 OTHER DELIVERABLES

A. Period of Performance: 180 calendar days after Notice to Proceed.

B. Contractor Quality Control Plan (CQCP): The contractor shall develop a quality control plan and shall furnish to VA for review no later than 20 business days after the receipt of notice to proceed. The plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. VA will consider an interim plan for the first 20 business days of operation. Installation will be allowed to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the particular feature of the work to be started. Work outside of the features of the work included in an accepted interim plan will not be permitted to begin until acceptance of a CQCP or another interim plan containing the additional features of the work to be started. After acceptance of the CQCP, the Contractor shall notify the Contracting Officer Representative (COR) and the Contracting Officer (CO) in writing of any proposed changes. Proposed changes are subject to acceptance by the Contracting Officer.

C. Safety Plan: Contractor shall develop and implement a Comprehensive safety plan to eliminate injuries occurring relative to providing the design and installation services for this project. Contractor shall furnish to VA for review no later than 10 business days after the receipt of notice to proceed. The plan shall also describe how final system installation will meet all applicable requirements of NFPA and OEM standards. Construction/Renovation work will be allowed to begin only after VA’s acceptance of the Safety Plan. Contractor is responsible for providing enough project lead time to allow for VA review of Safety Plan before acceptance. Deficiencies in the submitted safety plan will be brought to the attention of the contractor within 14 business days of submittal, and the contractor shall revise the plan to correct deficiencies and re-submit it for acceptance. Do not begin work until there is an accepted safety plan. In addition, any Contractor that performs construction type work on any VA project as defined by the Scope is required to; (1) Provide and maintain his/her own protective equipment and devices, etc.; and (2) Require all sub-contractors used on site to follow these same provisions in the regulation.

D. Progress Reports: Shall be submitted electronically every week to the Contracting Officers Representative (COR) and Contracting Officer (CO) and address, at a minimum, the status of deliverables, project schedule, price, and technical performance as they relate to the planned and actual work performed during the past one weeks, work planned for the following three weeks and address any open critical issues.

E. Three-Week Construction Schedule: Along with long-term project scheduling updates, and weekly reports/updates, the contractor shall develop a three-week construction schedule of events and provide this schedule weekly to the VA COR.

F. Weekly Meetings: Contractors shall meet VA COR/team on-site during the work week to discuss installation status, coordinate efforts, discuss upcoming outages etc. GC and VA COR shall come to agreement upon which day during the work week will work for both parties to conduct a meeting and select a time.

G. Daily Inspection Report: Contractor shall provide and develop a daily inspection report that will include a narrative of the work performed for that workday and include a list of personnel on site with their perspective crafts and hours worked. For additional requirements, refer to VAAR 852.236-79. Contractor shall input all corresponding dailies and send to VA COR prior to each payment acceptance period.

H. Permits: Contractor shall submit all permits associated with this project to the COR. This shall include permits necessary with Fort Bliss DPW and local Fire departments. The contractor shall be responsible for coordination with these offices.

I. Operations and Maintenance Manuals (O&M): The Contractor shall provide three (3) complete sets of O&M manuals including a recommended spare parts list identifying components adequate for competitive supply procurement for operation and maintenance of the system. The O&M Manuals shall include maintenance and inspection for all equipment. A three-ring binder containing all the O&M and electronic files on CD-ROM shall be provided within the binder.

J. Operations and Maintenance Training: The Contractor shall provide on-site O&M training for the location consisting of two (2) formal on-site training sessions during a 30-day period to including but not limited to system operation, corrective and preventive maintenance and inspections.

O. Submittals CD: As part of the closeout documentation, the contractor shall provide the COR, 2 CDs containing all the approved submittals.

P. Warranty: Contractor shall provide a minimum one (1) year warranty, unless specified otherwise in the specs, from both the manufacturer and installer including parts and labor to include normal, premium or holidays hours. The Warranty period shall start on the date of Substantial Completion.

2.4 ACCEPTANCE

A. For the purposes of Warranty and payment for the work performed at a location, government “Acceptance” will be provided by the VA upon the completion of all the following:

a. The Contractor has demonstrated/ verified that the punch list items identified have been resolved.

b. The Contractor has provided O&M manuals (hard copies & electronic).

c. The Contractor has provided As-built redlines, as well as the AutoCAD files.

2.5 CONFIDENTIALITY AND NONDISCLOSURE

A. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this Order are the exclusive property of the U.S. Government and shall be submitted to the COR at the conclusion of the contract.

B. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.

C. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

D. To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the contractor shall treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the CO in writing. A mutually agreed to agreement for exchange of sensitive information or nondisclosure agreement may be required.

E. General Requirements for Privacy Information:

· Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units shall remain in VA control and shall not be removed from VA custody.

· Privacy Officer: The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device, such as hard drives, solid state drives and non-volatile memory units shall remain in VA control and shall not be removed from VA custody.

i. If the contractor needs access to PII and PHI information from the VA, contractor is required to take the following trainings:

1. VA 10176 – VA Privacy and Information Security Awareness Training and Rules of Behavior

2. VA 10203 – Privacy and HIPAA Focused Training

3. VA 3185966 – VHA Mandatory Training for Trainees

4. VA 3192008 – VHA Mandatory Training for Trainees - Refresher F. Records Management Records Manager: There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.]. If contractor requires to create a federal record, it must follow VA records clauses below:

· Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

· In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

· In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

· El Paso Veteran Affairs Health Care System (EPVAHCS) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of EPVAHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

· In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to EPVAHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

· The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to EPVAHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

· The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and EPVAHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

· The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with EPVAHCS policy.

· The Contractor shall not create or maintain any records containing any non-public EPVAHCS information that are not specifically tied to or authorized by the contract.

· The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

· The EPVAHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which EPVAHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

· Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #10176, Privacy and Information Security, Rules of Behavior. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

See attached document: 75622203 Panel Annunciators Relocation IFC Specifications_01.

See attached document: 75622203 Panel Annunicators Relocation Drawings_01.

SECTION B - PRICE/COST SCHEDULE

B.1 – SCHEDULE OF PRICES

Section B - Schedule of Prices/Description

TOTAL BID AMOUNT $ _____________________

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INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1. Bidding materials consisting of drawings and specifications are issued as attachments to this solicitation for the respective qualified General (Prime) Contractors interested in submitting bids directly to the Department of Veterans Affairs.

a) Drawings and Specifications are included as attachments to the Statement of Work.

2. One set of drawings and specifications may be obtained by Builders Exchanges, Chambers of Commerce, Quantity Surveyors, trade, and microfilming organizations.

b) Drawings and Specifications are included as attachments to the Statement of Work.

3. Bidding materials may be obtained only upon written application to the issuing office. Bidders should allow 5 working days after receipt of their request by the issuing office for reproduction, in addition to mail delivery time when requesting bidding material.

c) Drawings and Specifications are included as attachments to the Statement of Work.

4. While no deposit will be necessary, return of the bidding material, postage prepaid, to the issuing office within 10 days after date of opening bids will be required. In case no bid is to be submitted, the return of the bidding material, as soon as this fact has been determined and before the date of opening bids, is requested. If you decide not to bid on this project, please advise the issuing office of your reasons (the contracting officer should modify accordingly if a deposit is required).

d) Drawings and Specifications are included as attachments to the Statement of Work.

5. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

e) A bid guarantee is required for this IFB, as a Payment Bond and a Performance Bond will also be required. A contracting officer shall not require a bid guarantee unless a performance bond or a performance and payment bond is also required. 40 U.S.C. Chapter 31 Subchapter III Bonds - Requires performance and payment bonds for any construction contract exceeding $150,000.00. Cost Range Current IFB: Between $250,000 and $500,000.

6. If the contract will exceed $100,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

f) Performance and Payment Bonds are required for this IFB. Cost Range Current IFB: Between $250,000 and $500,000.

7. DESCRIPTION OF WORK: El Paso VA Health Care System (EPVAHCS), ELP Panel Annunciators' Relocation, Project #756-22-203

8. Cost Range: Between $250,000 and $500,000.

9. FAR 52.222-6 Construction Wage Rate Requirements: Davis Bacon Act WD– TX20230245, dated 09/01/2023 for El Paso County- Link: SAM.GOV

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

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PREPARATION OF BIDS

To assure responsiveness of submitted bids, bidders shall follow the instructions contained herein. These instructions prescribe the format of the bid and describe the approach for development and presentation of the bid package. These instructions are designed to ensure the submission of necessary information. Bidders are required to meet all solicitation requirements, including terms and conditions, representations, and certifications. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Interested bidders shall be solely responsible for all costs associated with this solicitation including but not limited to the preparation of bids.

1. Bids shall be (1) submitted on the forms furnished by the Government or on copies of those forms; and (2) manually signed. The person signing a bid shall initial each erasure or change appearing on any proposal form.

2. Bidders shall submit proposed prices for ALL bid items as listed in the bid schedule. Failure to submit proposed prices for ALL bid items will result in the proposal being rejected as nonresponsive without further consideration.

3. Alternate bids Will NOT be considered unless this solicitation authorizes their submission.

4. The following documents shall be submitted to the Contracting Officer on the due date and time listed on the SF 1442. Electronic bids transmitted through email are the only authorized form of submission under this solicitation. One (1) emailed electronic PDF document of the bid shall be submitted at the time of the bid opening. The emailed electronic PDF document of the bid shall be organized as follows:

a) Pricing: Page 2 of the SF1442 shall be completed and signed by the signatory authority. All blocks under section “OFFER” on page 2 of SF1442 (Item 14 thru 20C) shall be completed.

b) Section B – Schedule of Prices/Description shall be completed by the offeror

c) Bidders shall be solely responsible for monitoring Government’s website www.sam.gov for amendments to this solicitation if any and acknowledge them in accordance with the requirements stipulated in this solicitation and amendments.

d) Duly executed Bid Bond/Guarantee: Bid Bond is required for this IFB.

e) 52.204-8 Annual Representations and Certifications: since 52.204-7 is incorporated by reference in this solicitation, paragraph (d) under clause 52.204-8 applies to this contract. Bidder shall check the box in front of paragraph (2)(i) under clause 52.204-8 and indicate any changes under paragraph (d) of clause 52.204-8. If no change has been made to offeror’s Online Representations and Certifications Application (ORCA), please indicate “NONE”. Print out this clause in its entirety and submit it with the bid or you can submit your on-line ORCA printout.

f) Evidence of SDVOSB Status: Copy of SBA Veteran Small Business Certification Program (VetCert) Registry printout showing your firm as a verified SDVOSB.

g) Please be advised that to be eligible for award, Offerors are required to register their businesses at vetcert@sba.gov and https://www.sam.gov/portal/public/SAM/ (Previously known as www.ccr.gov) and complete the ORCA. Bidders shall submit a printout of their ORCA.

h) Acknowledgement of Amendments

i) Respond to all requirements in the “Special Standard of Responsibility” and in the “Self-Performed…