S02-36C25525R0112_1.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 82

36C25525R0112

X

07-10-2025

657A4-24-305

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

3450 S 4th Street Trafficway

Leavenworth KS 66048

Cowsert, Lucia (913) 758-9912

The Department of Veterans Affairs, NCO 15, intends to award a Firm Fixed Price (FFP) contract for Project 657A4-24-305, Install Urgent Care Elevator Two, at the John J. Pershing VAMC, 1500 N. Westwood Blvd, Poplar Bluff, MO 63901.

Poplar Bluff VAMC is in need of construction services to provide all labor, equipment, materials, supplies, and supervision required to successfully install a 3-stop hydraulic elevator within the existing vacant shaft in the Urgent

Care lobby of the John J. Pershing VA Medical Center.

The North American Industry Classification System (NAICS) for this acquisition is 238290, Other Building Equipment

Contractors with a small business size standard of $22.0 million.

This acquisition is a 100% Set-Aside for Service Disabled Veteran Owned Small Business (SDVOSB). All Contractors and Joint Ventures must be certified in SBA Vetcert, and registered in SAM.gov at the time of proposal due date through the time of award to be eligible for award. See FAR 52.204-7(b)(1).

Notice: Clause 52.222-37 Employment Reports on Disabled Veterans and Veterans is incorporated by reference in this solicitation. Public Law (P.L. 105-339), Section 1354 provides that no agency may enter into a contract with a contractor who has not filed a VETS-4212 report for the preceding fiscal year under Title 38 Section 4212(d).

Proposals submitted by Teaming Arrangements other than VA Joint Ventures will not be considered.

Acknowledge VAAR clause 852.219-75 by signing certification blocks of the clause (see page 26 of solicitation) and return with proposal to the Contracting Officer.

The construction magnitude of the requirement is between $1,000,000 and $5,000,000. Proposals received in response to this solicitation will be evaluated in accordance with Federal Acquisition (FAR) 15.101-2, Best Value Lowest Price

Technically Acceptable (LPTA) source selection process.

Period of performance is 230 calendar days After Notice to Proceed for the base bid.

There will be only one site visit meeting on July 21, 2025,at 2:00 PM Central Time.

Location: Room 5005, Building 1, 1500 North Westwood Blvd., Poplar Bluff, MO 63901. Attendance is highly recommended.

Special Note regarding FAR 52.229-3: Federal, State and Local Taxes: Offerors are hereby notified that all state and local sales or use taxes for construction materials must beincluded in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The

Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement. A price change request upon award relating to the inclusion of state and local sales or use taxes will not be accepted.

Unique Identifier Number: ________________________________________

Questions relating to this solicitation document must be submitted in writing via email to Matthew.Finley@va.gov and Lucia.Cowsert@va.gov by 2:00 PM Central Time on July 28, 2025 at 2:00 PM CT.

10 230

X X 52.211-10

X none 2:00PM CDT

08-11-2025

120 Days

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See pricing schedule on page 5.

3450 S 4th Street Trafficway

Leavenworth KS 66048

Department of Veterans Affairs

Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX

877-353-9791 512-460-5429

MATTHEW D. FINLEY

Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 PROPOSAL SUBMITTAL INSTRUCTIONS FOR GENERAL CONSTRUCTION

SOLICITATION

2.2 PROJECT SPECIFIC INFORMATION

2.3 CALCULATION OF SELF-PERFORMED/SUBCONTRACTED WORK, PROJECT #

657A4-24-305

2.4 Contractor Safety Regarding Safety and Environmental

2.5 52.216-1 TYPE OF CONTRACT (APR 1984)

2.6 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.7 52.228-1 BID GUARANTEE (SEP 1996)

2.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.9 52.236-4 PHYSICAL DATA (APR 1984)

2.10 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB

1995)

2.11 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.12 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

2.13 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

4.2 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.3 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.4 52.223-20 AEROSOLS (MAY 2024)

4.5 52.223-21 FOAMS (MAY 2024)

4.6 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

4.7 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2023)

4.8 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

4.9 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.10 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.11 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.12 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.13 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.14 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.15 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.16 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.17 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

4.18 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

4.19 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.20 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.21 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.22 VAAR 852.236-89 BUY AMERICAN ACT (JAN 2008)

4.23 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.24 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..67

4.25 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.26 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

General Decision Number: MO20250004 07/04/2025

Wage Determination Number 1986-1207

4.27 List of Attachments

BID ITEMS

Poplar Bluff VAMC 657A4-24-305 Install Urgent Care Elevator Two

CLIN 0001, (Base Bid) GENERAL CONSTRUCTION:

VA Poplar Bluff VAMC, Division, requires a Construction Contractor install a 3-stop hydraulic elevator (P-8) within the existing vacant shaft in the Urgent Care lobby of the John J. Pershing VA Medical Center. The contractor will complete all necessary demolition, renovation, construction, and installations needed to provide a fully functional elevator. The contractor will install all elevator equipment and support systems outlined within the provided construction documents. The contractor will complete all renovations/modernizations to the existing elevator (P-7) as outlined within the construction documents. The contractor will complete all work in compliance with all applicable local, State, and Federal codes and regulations. Contractor will provide all labor, equipment, materials, supplies, and supervision required to successfully complete the project. (Period of Performance 230 calendar days)

CLIN 0001: $________________

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Statement of Work

657A4-24-305 Install Urgent Care Elevator Two

**The C&A requirements do not apply, and that a Security Accreditation Package is not required. **

Scope of Work

The Statement of Work is for performance of work associated with Construction Documents for the project 657A4-24-305 Install Urgent Care Elevator Two at The John J. Pershing VA Medical Center, 1500 North Westwood Blvd Poplar Bluff, Mo 63901.

Project Description Overview

The contractor will provide Poplar Bluff VA Medical Center with the proper skilled labor, equipment, materials, supplies, and supervision for performance of all work indicated or referenced within this Statement of Work and by the corresponding Construction Documents (plans, specifications, Narrative, and other provided documents).

Scope items to be included in the work are shown by the Description of Work and Technical Requirements within this Scope of Work.

Description of Work Broken Down

Contractor will install a 3-stop hydraulic elevator (P-8) within the existing vacant shaft in the Urgent Care lobby of the John J. Pershing VA Medical Center. The contractor will complete all necessary demolition, renovation, construction, and installations needed to provide a fully functional elevator. The contractor will install all elevator equipment and support systems outlined within the provided construction documents. The contractor will complete all renovations/modernizations to the existing elevator (P-7) as outlined within the construction documents. The contractor will complete all work in compliance with all applicable local, State, and Federal codes and regulations. Contractor will provide all labor, equipment, materials, supplies, and supervision required to successfully complete the project.

The contractor will complete all necessary demolition outlined within the construction documents to provide access into the existing shaft. The contractor will install all elevator equipment outlined within the construction documents, which includes but is not limited to the twin post hydraulic elevator, elevator door framings and thresholds, hydraulic pump and reservoir, elevator controls (for Elevator P-8). The contractor will also install all shaft lighting, hall calls, access panels, control panels, communications systems, monitoring systems, etc. (for Elevators P-7 and P-8) as outlined within the construction documents.

The contractor will complete all necessary utility connections as outlined in the construction documents (power, backup power, phone, data, etc.). The contractor will complete all finish work outlined within the construction documents which includes but is not limited to painting, permanent signage, installation of corner guards and wall protection, repair of walls and ceiling grid, etc. The contractor will complete all punch list items identified by the project COR, prior to final acceptance.

Contractor will perform work in a manner that causes as little disruption to regular facility operations as possible. Contractor will inform the project COR of all work that will cause disruptions to medical services or utility interruptions a minimum of two weeks prior to interruption.

Contractor will submit all manufacturer’s product information (serial numbers, model number, owner’s manuals, maintenance schedules, etc.) and other requested submittals for materials/equipment to be installed. Contractor will comply with all requirements listed in the ICRA/PCRA permits for this project.

Technical Requirements

• Provide administrative requirements including insurance, bonding (if required), Schedule, Infection Control Risk Assessment (ICRA) permit, all required safety documentation, participate in construction progress meetings, submittals, close-out documentation, warranty, as-built drawings and all other documentation specified

• Contractor to coordinate with surrounding ongoing hospital operations relative to the need to cease construction due to critical procedures, etc.

• Contractor must attend a Pre-Construction meeting with the Contracting Officer, Contracting Officers Representative, the Integrated Project Team (IPT Team), and Department Heads of those hospital operations adjacent to the area of construction

• Contractor to furnish a comprehensive construction schedule in Microsoft Project or similar within two (2) weeks of award

• Investigate areas of work to be performed and report to the Contracting Officers Representative (COR) if existing conditions do not align with the Construction Documents after accessing previously undisturbed areas

• Any deviation from the Contract Documents will only be allowed with the approval of the Contracting Officers Representative in writing

• The contractor is to perform all work associated within the project Construction Documents

Existing Conditions

The Contractor is expected to be familiar with the existing conditions and the work to be performed. The Contractor will verify all areas requiring work as stated in the Technical Requirement portion of this Statement of Work prior to the commencement of work. The items listed below as current conditions. The contractor will provide protection for roofs, structures, windows, and doors during the scope of this Project. Any damages occurred because of this project will be addressed/repaired by the Contractor.

Submittals, Inspection, and Acceptance

All submittals for each item must be approved prior to purchase and/or installation.

• Project Safety Plan

• Demolition Debris management plan

• Asbestos Containing Material (ACM) Abatement Plan

• All Submittals/Samples required by Project Specifications including but not limited to:

o Description of each product o Submittal Drawings and/or Manufacture’s literature/data as required by the specifications o Samples as required by the specifications o Test reports as required by the specifications o Material Certificates of compliance o Contractor certification o Recycled Content of sustainable materials specified o Photographs of existing conditions Field Inspection

• Additional submittals may be required at the request of the Contracting Officer or

COR.

The A/E and COR will approve/disapprove Contractor’s submittals. Any submittal that is disapproved will be addressed by the Contractor in a timely manner but no more than five

(5) days. If more time is needed to address disapproved submittals, the Contractor may ask, in writing for additional time from the COR.

The COR will accomplish inspection and acceptance of the work on behalf of the Contracting Officer. Any work that is to be covered will be inspected by the COR prior to covering. All work must be accepted by the COR on behalf of the Contracting Officer.

Any work that is found to be unacceptable by the COR will be removed, replaced, or redone.

Safety/Infection Control/Security

The Contractor is wholly responsible for work site safety. The Contractor will implement a safety program that protects the lives and health of personnel inside and immediately surrounding the work area, prevents damage to property, and avoids normal work or patient flow interruptions. To accomplish this end, the Contractor will provide an OSHA certified Competent Person to be onsite at all times while work is being performed, erect appropriate safety barricades, signs, signal lights, etc. as well as comply with the requirements of all Federal, State, and Local safety laws, rules, and regulations. The Contractor must submit copies of certifications for safety training of the Competent Person stationed onsite to the COR before work begins.

All Infection Control procedures and requirements will be followed. Equipment required may include, but not be limited to: tact mats, negative pressure air machines with HEPA filtering, vacuuming debris, etc. The Contractor will follow the requirements of the Infection Control Risk Assessment (ICRA).

Privacy & safety training will be completed by all contractor personnel prior to the commencement of work.

The Contractor is responsible for meeting with VA Police at the John J. Pershing VAMC to acquire the proper badges for personnel prior to starting work. The Contractor is required to assure that all personnel have their issued badges on their person before entering the facility, and to safeguard the badges from possible theft or damage. Work to be performed after normal working hours, will require approval from the project COR and notification with the VA Police prior to beginning work.

Schedule of Work

The Contractor will discuss work hours with the Contracting Officer’s Representative prior to the commencement of work. Normal working hours will be from 8:00 am to 4:30 pm.

The Contractor and Contracting Officer’s Representative will agree on the hours of operations for this scope of work. The Contractor is responsible for notifying VA Police of the time, location, and work to be performed before every off-hour engagement. Work that emits excessive amounts of noise or vibrations will be executed outside of regular business hours and will be coordinated with the Contracting Officers Representative.

Period of Performance

This contract is expected to start upon Notice to Proceed and be completed within 230 Calendar Days of issuance of Notice to Proceed (NTP).

Liability of Contractor Any damage to government property caused by the Contractor will be repaired or replaced by the Contractor at no cost to the government.

The Contractor will not disconnect any service or utilities without prior approval of the COR. No less than a two (2) weeks’ notice will be given to the COR if interruption is needed. The government will not be held liable for any costs incurred due to time constraints needed for service or utility interruptions.

Labor Laws

The Davis-Bacon Act applies to this project and The Service Contract Act / Elevator Services.

Site Cleanup and Restoration

The Contractor will remove waste generated every day from the worksite. Waste will be deposited in an appropriate dumpster provided by the Contractor and located in an area approved by the COR and removed from the grounds every week or when full. The Contractor is responsible for the procurement of waste services, and no government leased or owned dumpster will be used to dispose of construction waste.

All recyclable materials will be recycled at appropriate facilities. Invoices or receipts related to the recycling of construction waste will be sent to the Contracting Officer’s Representative.

Any material in good condition that can be reused elsewhere in the facility will be stored in an appropriate location for later use to reduce overall maintenance costs of the government. The Contracting Officer’s Representative will denote such location, if required.

Upon completion of work, the Contractor is responsible for any punch list items accrued during the final walkthrough by the Contracting Officer’s Representative. This contract will not be fulfilled until all items are addressed in a timely manner, inspected by the Contracting Officer’s Representative, and have their approval.

Execution

The Contractor will perform all work and provide the labor and equipment needed to meet this Statement of Work and the following Construction Documents. The government will not loan or provide any labor or equipment. The government is not responsible for costs incurred due to mismanagement of labor or lack of proper equipment.

Location

All work associated with this project is to be completed on the main campus of the John J. Pershing VA Medical Center, 1500 North Westwood Blvd, Poplar Bluff, MO 63901.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 PROPOSAL SUBMITTAL INSTRUCTIONS FOR GENERAL CONSTRUCTION

SOLICITATION

SOLICITATION: 36C25525R0112

PROJECT: 657A4-24-305, Install Urgent Care Elevator Two

LOCATION: John J. Pershing VA Medical Center (JJPVAMC), 1500 North Westwood Blvd., Poplar Bluff, Mo 63901.

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made based on an assessment of each offeror’s response to the Request for Proposal (RFP). As a Request for Proposals (RFP) based on Lowest Price Technically Acceptable (LPTA) Source Selection Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-2, the VA will make the award based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. The Five (5) evaluation factors for determination of technical acceptability consist of:

1. Relevant Past Performance of Prime Contractor

2. Technical Construction Experience of Prime Contractor

3. Technical Qualifications of Proposed Key Staffing

4. Technical Construction Experience of Proposed Elevator Manufacturer, Suppliers, Installer OR Related Subcontractors

5. Contractor Safety Plan

NOTE: Failure to comply with the RFP requirements may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to clause 52.215-1 the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR

15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT. Offerors shall submit proposals electronically by email to: Matthew.Finley@va.gov & Lucia.Cowsert@va.gov, Email Subject Line should read: Solicitation 36C25525R0112, Project 657A4-24-305: Install Urgent Care Elevator Two. The email(s) shall include the following as attachments:

(a) Part 1 - Technical Proposal (Item 2.c. below)

(b) Part 2 - Price Proposal (Item 2.a. and 2.b. below)

The total size of any single email must be less than 10 megabytes. Use multiple emails if necessary and label each as 1 of 3, 2 of 3…

The package shall include:

(a) One (1) submittal will be marked Technical: ORIGINAL - RESPONSE TO RFP 36C25525R0112, 657A4-24-305, Install Urgent Care Elevator Two. This submittal is to contain the signed original copy of the documents and the technical response.

(b) One (1) submittal attachment containing the pricing information for each Bid item as indicated on the price schedule.

Original Bid Bonds must be received at ATTN: Matthew Finley, Network Contracting Office 15 (NCO15), 3450 S. 4th Street Trafficway Leavenworth, KS 66048 via US Postal Service or other courier prior to the solicitation closing time. A copy of the bid bonds must be submitted with the emailed proposal submission.

2. DOCUMENTS TO SUBMIT.

The original documents to be included in the submission identified above consist of:

a. STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (SAM Unique Entity ID) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

b. OFFER GUARANTEE (BID BOND). In accordance with solicitation provision 52.228-1, Bid Guarantee, failure to furnish a bid guarantee, in the proper form and amount, by the deadline established for submitting offers, may be cause for rejection of the offer.

c. DOCUMENTATION OF TECHNICAL ACCEPTABILITY. Proposals received in response to this solicitation will be evaluated in accordance with procedures outlined in mailto:Matthew.Finley@va.gov

Federal Acquisition Regulations (FAR) Part 15.101-2 Lowest Price Technical Acceptable.

The following significant Evaluation Factors will be used as the basis for determining Technical Acceptability: Relevant Past Performance of Prime Contractor, Technical Construction Experience of Prime Contractor, Technical Qualifications of Proposed Key Staffing, and Prime Contractor Safety Plan.

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR

To be technically acceptable, Offerors should identify no less than THREE (3), and no more than Four (4), relevant, previously awarded and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies; and/or Private Organizations. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must reflect:

A. Elevator replacement/installation at a hospital or medical facility which operates 24 hours per day, as a prime contractor.

B. The dollar magnitude is $1,000,000 or more.

C. Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant.

D. Relevant past performance must have deemed satisfactory or better by the agency or organization that awarded the contract.

E. For each of the submitted Relevant Past Performance contracts, provide the following information:

(1) The name of the construction contract, and the contract ID number;

(2) The name of the contracting agency or organization the contract was awarded by;

(3) The date of the construction contract award and the contract award amount in dollars;

(4) The date of the construction contract completion, and the final contract amount, in dollars;

(5) A brief description of the construction contract scope of work; and

(6) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address.

Factor 1 SPECIAL NOTE 1 for Offerors That May Lack Past Performance Information:

In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance this will result in a neutral rating. Such offerors may submit relevant past performance information regarding predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation. Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

Factor 1 SPECIAL: NOTE 2 for Offerors that have Past Performance: Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

FACTOR 2: TECHNICAL CONSTRUCTION EXPERIENCE OF PRIME CONTRACTOR

To be Technically Acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than THREE (3), and no more than Four (4) examples of their successful technical construction experience with projects that involved technical requirements similar to the requirements of this project that were previously awarded and completed. The construction project submitted must involve:

A. Work as a prime under the same NAICS code as this solicitation, which is 238290, Other Building Equipment Contractors that involved renovation or replacement/installation of elevators at a medical facility, with emphasis on repairs to occupied medical facilities.

B. Work of a dollar magnitude of $1,000,000 or more. If offering subcontracted work as proof of technical construction experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor.

C. IAW VAAR 852.219-75, In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

Calculation of Self-Performed/Subcontracted Work worksheet will be checked.

D. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at an active and occupied Hospital or Medical Facility. If an offeror chooses to submit experience that was not conducted at Patient Care Area of a Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved elevator construction requirements equivalent to that described in the Plans & Specifications of this solicitation.

E. For each of the submitted Technical Construction Experience projects, provide the following information:

(1) The name and location of the repair duct work project;

(2) The performance period, including the starting and completion dates;

(3) The total cost of the project in dollars.

(4) The percentage of total labor self-performed by the offeror's employees.

(5) A brief description of the construction project scope of work, which explains how the project involved work as a prime contractor under NAICS Code 238290 - Other Building Equipment Contractors, which involved construction/repair work that was technically similar to the project under this Solicitation.

(6) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number and email address.

FACTOR 3. TECHNICAL QUALIFICATIONS OF PROPOSED KEY STAFFING.

Offerors must submit a detailed resume of each key individual identified below. This information will be evaluated to determine if each key individual has the appropriate technical training and construction experience to meet the technical requirements of a project of this nature. No one individual can perform more than two of the staffing positions below. To be technically acceptable, designated key personnel must meet the following respective qualifications:

A. Project Manager: Must have a minimum of 5 years of experience managing construction projects similar to those performed at a VA Medical Center, or commercial hospital which is active 24 hours a day and 365 days a year. If the Project Manager does not have the necessary experience, the proposal shall be rejected. Must provide a minimum of 3 projects with a value of at least One million dollars, and similar to the scope of this project, i.e., Elevator replacement/installation. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

B. Quality Control (QC) manager: The QCM shall have a minimum 3 years’ experience inspecting construction projects similar to those performed at a VA Medical Center, or commercial hospital which is active 24 hours a day and 365 days a year. The proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate with the contractor’s response to the RFP. Provide a minimum of 3 projects with a value of at least One million dollars, and similar scope of this project that they have acted as the QC manager. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; and the date of the construction contract award. A brief description of the construction contract scope of work and the QC program that was implemented.;

Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address;

phone number; and email address (if applicable).

C. Safety Officer: Must have OSHA 30 training (must provide certificate) with a minimum of 5 years of experience as a safety officer. Provide a list of safety training completed, which includes, at a minimum, life safety, excavation safety, fall protection training, scaffold safety, crane/rigging safety. Provide a minimum of 3 projects with a value of at least One million dollars, and similar scope of this project where they have acted as the safety officer. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; Provide a brief description of the construction contract scope of work and how the safety program was implemented; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

D. Site Superintendent: Must have minimum of 5 years of experience as a site superintendent and must have OSHA 30 training (must provide certificate). Provide at least 3 projects as a site superintendent with a value of at least One million dollars, and similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; and Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address (if applicable).

Factor 3 Special Note 1: During the period of performance of the Contract, the Contractor shall make NO substitutions of the above Staffing unless the substitution is necessitated by illness, death, request by VA or termination of employment. The contractor shall notify the contracting officer, in writing, within five (5) calendar days after the occurrence of any of these events. Any replacement of this Key Staffing shall have equal or better qualifications, subject to approval by the contracting officer. The superintendent may serve as the safety officer, but not project manager or quality control manager. The project manager can be the same individual as the quality control manager or safety officer, but not all 3.

Factor 3 Special Note 2: Approved site superintendent shall be present at the job site at all times when work is being performed. The QC Manager shall perform punch list reviews prior to any inspections to verify areas are ready for acceptance. QC manager shall provide monthly report that describes deficiencies, corrective action noted, and verification of resolution.

FACTOR 4 - TECHNICAL CONSTRUCTION EXPERIENCE OF PROPOSED

ELEVATOR MANUFACTURER, SUPPLIERS, INSTALLER OR RELATED

SUBCONTRACTORS

To be Technically Acceptable, the offerors must provide evidence that the proposed elevator contractor has the technical qualifications and experience needed to meet the technical performance requirements of this project. As such, provide evidence of contractor/subcontractors meeting of the following qualifications:

1. Elevator contractor is currently and regularly engaged in modernization of elevators as one of his principal products.

2. Installer has technical qualifications of at least five years of successful experience, trained supervisory and installation personnel, and facilities to install and/or modernize elevator equipment specified herein.

3. Proposed Contractor shall submit a list of two or more prior hospital installations where all the elevator equipment he proposes to furnish on this project has performed satisfactorily together under conditions of normal use. The list shall include projects that have been in operation for a period of not less than two years preceding the date of these specifications; include the names and addresses of the Medical Center and the names of the Medical Center Administrators.

4. Approval of elevator contractor’s equipment will be contingent upon his having a permanent and satisfactory maintenance service branch which shall render services within two hours of receipt of notification. Elevator contractor shall submit the names and addresses of his authorized branch or service department which will render service to this installation.

Factor 4 SPECIAL NOTE: When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered must be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications.

FACTOR 5: PRIME CONTRACTOR SAFETY PLAN

To be technically acceptable, offerors must provide a construction safety plan that is deemed acceptable after meeting the following requirements:

A. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the general public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines.

B. The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations.

C. Project Construction Plan: Project work is located in the Urgent Care lobby of the John J. Pershing VA Medical Center. The plan should include, but not limited to, the following medical environment considerations:

(1) Impact to surrounding medical center services.

(2) Material delivery.

(3) Debris removal.

(4) Work

3. PRICE PROPOSAL.

Offerors must provide a price for the base bid item. In addition, offerors shall include a breakdown of material and labor costs, by specification division. Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated. Price is to be submitted in accordance with the instructions in Block 17 of the Standard Form 1442. The Government's payment for the items listed in the Pricing Schedules of individual Task Orders will constitute full compensation to the Contractor for-- (1) Furnishing all plant, labor, equipment, services, appliances, and materials; and

(2) Performing all operations required to complete the work in conformity with the drawings and specifications. The contractor shall include the prices items listed in the Pricing Schedule all costs for work in the specifications, whether or not specifically listed in the Pricing Schedule.

4. BASIS OF AWARD.

VA will make the award based on the Lowest Price Technical Acceptable process to select the best evaluated price proposals meeting or exceeding the acceptability standards for the evaluation factor and significant subfactors in the solicitation when and if they are provided. Note that offers that do not meet the evaluation standards of the solicitation cannot be selected, regardless of price.

(END OF PROPOSAL SUBMITTAL INSTRUCTIONS)

2.2 PROJECT SPECIFIC INFORMATION

PROJECT TITLE AND NO: Project 657A4-24-305, Install Urgent Care Elevator Two.

PROJECT LOCATION: Department of Veteran Affairs, John J. Pershing VA Medical

Center (JJPVAMC), 1500 North Westwood Blvd., Poplar Bluff, MO 63901.

NAICS: 238290 - Other Building Equipment Contractors

SMALL BUSINESS SIZE: $22.0 Million

PERFORMANCE PERIOD: The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use no later than the performance schedule listed below:

The Period of Performance is 230 Calendar Days for the base bid.

The time stated for completion shall include final cleanup of the premises.

SITE VISIT: A site visit will be conducted on: July 21, 2025, 2:00 PM CST.

Location: Room 5005, Building 1, with Justin Miller at 573-730-4924, email Justin.Miller8@va.gov, John J. Pershing VA Medical Center, 1500 North Westwood Blvd., Poplar Bluff, MO 63901.

All questions shall be submitted in writing to Matthew.Finley@va.gov and Lucia.Cowsert@va.gov no later than July 28, 2025, 2:00PM CST.

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish a photocopy of the original required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR

28.101-4, and may be cause for rejection even then. Bidders shall provide an original bid guarantee within two business days after notification by the Contracting Officer.

PERFORMANCE & PAYMENT BONDS: FAR 28.102-1(a) requires performance and payment bonds for any construction contract exceeding $150,000. All bonds are due no later than 10 days after award.

AFFIRMATIVE ACTION GOALS AND GEOGRAPHICAL AREA:

Goals for Female Participation for each trade __6.9__% mailto:Justin.Miller8@va.gov mailto:Matthew.Finley@va.gov mailto:Lucia.Cowsert@va.gov

Goals for Minority Participation for each trade __11.4__%

The Geographical covered area for this solicitation (project) is Butler County

Missouri.

LIQUIDATED DAMAGES: () YES or (X) NO (reference Contract Clause 52.211-12)

WARRANTY OF CONSTRUCTION FOR GUARANTEE PERIOD SERVICES: ( x ) YES or ( ) NO (reference VAAR 852.246-75).

RESTRICTION ON SUBMISSION AND USE OF EQUAL…