S02 36C24823R0136 Replace Viera Roof.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ b.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24823R0136 X

05-22-2023

675-23-150

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125

Aldwyn Singleton 407-538-1130

Project Title: Design Build (DB) Address Viera Roof Project Number: 675-23-152 IAW VAAR 836.204 the magnitude of the construction project is: $1,000,000.00 and $2,000,000.00 NAICS: 238160 Roofing Contractors PSC: ZIDA Maintenance of Hospitals and Infirmaries This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in this solicitation, this procurement is a two (2) Phase Design/Build IAW FAR 36.3 One solicitation will be issued covering both phases. In Phase I proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13 A refers to Phase I proposals.

This requirement is set-aside for SBA certified, Service-Disabled Veteran Owned Small Businesses (SDVOSB).

Vendor verification for SDVOSB can be found here at https://veterans.certify.sba.gov/ THIS ACQUISITION IS SET-ASIDE FOR 100% SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY 38 U.S.C PART 74. ANY PERSON OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF SECURING A GOVERNMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERNMENT.

Orlando VAMC is a smoke free facility. Contractors, in order to enter the campus, you must have picture ID.

All contractors are required to wear a face covering (covering nose and mouth per CDC guidelines) while on campus.

All contractors will be screened at the entrance of the campus. A series of questions will be asked, and temperature taken. While working on the Medical Center (both inside or outside) the contractor will be responsible to wear a face covering at all times. PPE is not provided.

Refer to solicitation instructions for Phase One cutoff date for submission of Requests for Information (RFIs), or Questions (if any). No Site Visit will be conducted during Phase One of this solicitation.

All Offerors must comply with all solicitation terms and conditions.

Please refer to solicitation 36C24823R0136 package for further requirements.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

15 325

X 52.211-10

X 10

1:00 PM EST

(hour) local time __0__6_-__21_-_20__2_3__ _______ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing o f fer s shall be m arked to show the offeror's name and address, the solicitation number, the date and time offers are due.

A n offer guarantee X is, is not required.

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Aldwyn Singleton

VA-VHA-RPOE-2023-0094

36C24823R0052

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) . 1

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION,

OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK

(MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL

EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY

2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB 2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED

SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 Annual Representations and Certifications

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—CERTIFICATION

(NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES

DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES (NOV 2021)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY

MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

ALTERNATE I (APR 1984)

4.5 52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION (SEPT 2000)

4.6 52.219-28 Post-Award Small Business Program Rerepresentation

4.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.8 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS

ACT (DEC 2010)

4.9 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.11 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FEB 1997) ALTERNATE

II (APR 1984)

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)

4.14 VAAR 852.219-73 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESS SET-ASIDE (NOV 2022)

4.15 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE

(NOV 2022)

4.16 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

4.17 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR 2019)

4.18 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.19 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.20 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

4.21 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP 2019)

4.22 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

4.23 IT CONTRACT SECURITY

DESIGN BUILD SPECIFICATIONS

4.24 GENDER

4.25 CONTRACTOR'S COST BREAKDOWN

4.26 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.27 OWNERSHIP OF ORIGINAL DOCUMENTS

4.28 RETENTION OF REVIEW DOCUMENTS

4.29 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED PLANNING

INFORMATION

4.30 COORDINATION WITH MEDICAL CENTER

4.31 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

LIST OF DOCUMENTS-EXHIBITS-AND-OTHER-ATTACHMENTS

INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

I. GENERAL PROPOSAL INFORMATION

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

BASIS FOR AWARD

SELECTION AND EVALUATION PROCEDURES

PROPOSAL REQUIREMENTS AND FORMATTING (PHASE ONE AND PHASE TWO)

PHASE ONE – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – PRICE PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

III. EVALUATION FACTORS FOR AWARD

PHASE ONE EVALUATION FACTORS

PHASE ONE - FACTOR 1: TECHNICAL APPROACH

PHASE ONE - FACTOR 2: EXPERIENCE

PHASE ONE - FACTOR 3: PAST PERFORMANCE

PHASE TWO EVALUATION FACTORS

PHASE TWO – FACTOR 1: KEY PERSONNEL

PHASE TWO - FACTOR 2: DESIGN CONCEPTS

PHASE TWO - FACTOR 3: SCHEDULE

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 JB ________________ __________________

DESIGN-BUILD Address Viera Roof Project No. 675-23-152 Per the Statement of Work (SOW). Provide all Design-Build services including labor, materials, tools, and equipment as necessary to construct the project described in the SOW and other specific tasks as further defined by this RFP. All proposals are to provide construction services for this project.

NAICS: 238160: Roofing Contractors PSC: Z1DA: Maintenance of Hospitals and Infirmaries POP:325 Days

GRAND TOTAL ________________

A.4 STATEMENT OF WORK

DESIGN-BUILD

Address Viera Roof Project No. 675-23-152

Viera VA Clinic, 2900 Veterans Way, Melbourne, FL 32940

I. DEFINITIONS AND ACRONYMS:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's Representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

F. A/E: This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB A/E.

G. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team (Contractor, A/E and any sub-contractors) all inclusive.

H. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment shall be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

K. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third- Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

L. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

M. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and previous to that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities.

N. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

II. SCOPE OF WORK:

General Requirements:

Provide all Design-Build services including labor, materials, tools and equipment as necessary to construct the project described below and other specific tasks as further defined by this Request for Proposal (RFP). All proposals are to provide construction services for this project. The contractor shall be a State of Florida Certified/licensed General Contractor.

A. Project Overview:

This project shall provide demolition and replacement of roof protection systems for Viera Outpatient Clinic. Project requirements at indicated locations must address and correct related Facility Conditions Assessments (FCAs) deficiencies.

a) Install a Roof Coating System to the existing Modified Bitumen Roof Systems and Acrylic Roof Coating installed on the HVAC Roof Top Units of Buildings 1FT and 2FT.

(1) The contractor shall install a roof coating system to the existing granule surfaced, modified bitumen roof system as well as the acrylic roof system used for the Roof Top Units. Roof coating shall be fully compatible with existing roofing systems. Work task include repair of all penetrations and potential leak points and application of new roof coating system per industry and manufacturer standards and all other applicable VA and code guidelines. This roof is approximately 150,000 sq ft.

(2) Additional roof products that are compatible with the roof coating system such as foam, insulation or special coating designed for seams shall be used as required to address any leaks, sloping or water ponding issues.

(3) All roof surfaces are included within this scope except the Rotunda and Discovery roof systems as these were recently completed with a new Thermoplastic Polyolefin (TPO) roof system.

(4) All work must be completed during Weekends, Holidays, Evenings and Night (WHEN) hours as to not disturb daily Clinic operations. Every effort shall me made to minimize disruptions to normal Clinic operations.

(5) Contractor shall protect air intakes from the materials off-gassing. Every effort shall be made to protect the building occupants from odors and gasses from the roofing system installation process.

(6) Contractor shall ensure seamless integration of new roof coating system with existing HVAC Rooftop Units (RTUs) roofing material and slopes and ensure adequate slope for drainage as required.

(7) The Contractor is responsible for ensuring proper slope of the new roof coating system drains towards existing roof drains, scuppers and away from walls and eliminate ponding as per code.

(8) The contractor shall add CANT strips to all areas where the vertical and horizontal surfaces have an angular deviation of 90 degrees (e.g. base of parapet walls). Angular deviations less than or greater than 90 degrees shall not be included (e.g., RTU roof curbs)

(9) Walk pads should be added to all roof-top-units and roof mounted exhaust fans.

(10) Roof penetrations such as screen walls, supporting Unistrut and anything extruding through the roof such as vent stacks shall include M-curb pitch pocket type system for additional protection.

(11) Roof coating system shall include a minimum 10-year NDL warranty and certification from the manufacture of the selected material.

(12) The new roof coating system shall include safety set-back markings near roof edges.

(13) The contractor shall provide all new flashing and metal coping caps to match existing design.

(14) The contractor shall remove and replace existing roof drains to restore drains to original size. Drain inserts shall not be permitted.

(15) The contractor must ensure roof drains are properly attached to the decking and appropriately coupled to the drain leaders below the roof deck.

(16) Roof drain grates shall be replaced for new with compatible covers that properly fasten/seat into existing roof drain openings.

(17) All Roof Top Units condensate piping must be reinstalled or replaced as required to ensure proper P-trap sizing, placement, and length of drain line reaches adjacent roof drains with adequate slop to allow the condensate to flow directly into the roof drains. Modification to roof drain grate (covers) should be made if necessary to properly achieve this.

(18) The contractor shall provide all new adjustable pipe supports for condensate drain lines (only PVC lines) as applicable for roof coating system, pipe size, pipe weight, local wind code and have the proper amount of adjustment range necessary to allow proper water flow into the roof drains.

(19) Pipe support selection must be made of materials safe for the roof surface and not have rust promoting materials in direct contact with the roof surface.

(20) The contractor shall replace and recertify the lightning protection system beginning at the grounding rod. The contractor shall ensure the lightning protection system meets Underwriter Laboratories (UL) certifications per code. The protection system must have an active temporary system in place throughout the project. Testing and certification must be turned over during project closeout.

(21) Work shall be phased as required and shall not impact normal operations of the Clinic.

A. Specific Project Requirements:

1. Tasks shall consist of but not be limited to Design Period and Construction Period Services for the “Address Viera Roof” Project. Architect/Engineer shall provide all necessary design services required to ensure that the general intention of the Government is fully satisfied.

2. Working drawings and specifications shall be complete in every respect, inclusive of all engineering disciplines with all pertinent information necessary to secure a contract award via competitive bidding or negotiated contract without complications. Working drawings and cost estimate prepared by the A/E shall have consistent relationship and shall have separate breakout of deductive alternates. Working drawings shall facilitate ease in contractor’s cost proposal and evaluation of cost proposal by VA Engineering.

3. Drawings and specifications shall be stamped by registered Architect and/or Engineering disciplines involved in this work, excluding none.

4. Architect/Engineer shall be responsive to the VA, be the advisor to the Government, work in Government’s interest, and fully satisfy the design criteria as set forth by the VA.

5. Construction Cost Limitation (CCL) is between $2,000.000 and $5,000,000. In the event the project is increased as approved by the Contracting Officer, A/E fees shall all be increased via negotiated supplemental agreement. Bid deducts could possibly include the Covered Walked Way, Warehouse, CEP (BLDG 502) or any combination of the 3 buildings if necessary.

II. SCHEDULING, PHASING, AND WORKING HOURS:

A. All work hours SHALL be coordinated with the project’s COR. All work shall be performed during WHEN hours (Weekends, Holidays, Evenings and Nights) so as not to interfere with normal hospital functions. However, some VA areas may be conducive to work being completed DURING normal business hours (7:00 am to 5:00 pm, Monday through Friday). All requests for work during normal business hours shall be requested by the Contractor at least 14 calendar days in advance.

Additionally, construction shall be performed (scheduled and phased) to ensure that exterior egress/ingress areas are completely operational by normal business hours the following workday.

B. Length of Project

1. Project shall have a 145-calendar day design phase. Please refer to Program Guide PG-18-15, Volume C for document requirements.

a) From Notice to Proceed, Design-Build Team A/E shall submit Schematic Design drawings to 100% within 45 calendar days. Allow 15 calendar days for VA review.

b) Design-Build Team A/E shall submit Final Document drawings to 100% (Signed & Sealed), which incorporates the VA’s comments on the Schematic Design submission within 75 calendar days after VA review. Allow 10 calendar days for VA review.

2. Design-Build Team A/E shall schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction starts. Submission shall be within 14 calendar days of receiving Government acceptance of 100% drawings.

3. Project’s construction phase SHALL be completed in no more than 180 days from Design completion and Government acceptance.

4. Contractor shall submit a Critical Path Method (CPM) schedule for BOTH design phase and construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before the Notice to Proceed is issued.

C. Utility Outages, including disruption of fire alarms, shall be requested by the Contractor at least 14 calendar days in advance.

III. PROJECT CLASSIFICATION:

This project has been classified per the Construction Infection Control Risk Assessment as a Type C, Medium Risk Group, Class III (ISLM Level I) Project.

IV. SAFETY REQUIREMENTS:

All Contractor's personnel are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker shall provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.).

Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of Contractor’s CP nor acts on their behalf. The VA CP determines if Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP shall take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis (AHA), and an Accident Prevention Plan (APP) as per FAR 52.236-13 prior to commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

V. GOVERNMENT FURNISHED INFORMATION:

All available record drawings shall be provided upon request to the Design-Build Team A/E. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

VI. RESOURCES:

All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications and standards shall include but shall not be limited to the following:

1. Office of Construction & Facilities Management Site Map:

http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/sitemap.asp

2. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

a) Master Construction Specifications Index (PG-18-1)

b) Design and Construction Procedures (PG-18-3)

c) VA Standard Details and CAD Standards (PG-18-4)

d) Equipment Guide List (PG-18-5)

e) Equipment Inspection Manual (Program Guide 7610.2)

f) Equipment Reference Manual (PG-18-6)

g) Space Planning Criteria (PG-18-9)

h) Design Manuals (by discipline) (PG-18-10)

i) Design Guides (graphical, by function) (PG-18-12)

j) Barrier Free Design Guide (PG-18-13)

k) Room Finishes, Door and Hardware Schedules (PG-18-14)

l) Minimum Requirements for A/E Submissions (PG-18-15)

m) Environmental Planning Guidance (PG-18-17)

n) HVAC Design Manual for Hospitals Amendment B

o) Lighting Study

p) Design Alerts

q) Quality Alerts

r) VA Signage Design Guide

s) Fire Protection Design Manual – Latest Edition

t) Cost Estimating

u) Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA

Handbook 0730)

v) Information Security Handbook VA 6500

w) Energy Reduction Manual (First Draft)

3. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

4. Department of Veterans Affair Utilities Design Manual.

B. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

3. Construction Infection Control Risk Assessment Memorandum

C. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual (ASHRAE)

2. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

3. OSHA Rules and Regulations http://www.cfm.va.gov/sitemap.asp http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/index.asp http://cfm.va.gov.til/ http://www1.va.gov/vasafety/ http://www.nfpa.org/

4. International Building Code (ICC) latest edition

5. Life Safety Code (NFPA 101) latest edition

6. The Joint Commission (TJC) Accreditation manual (latest edition)

7. Sustainable Design Requirements (01 81 11)

8. Construction Waste Management (01 74 19)

D. Applicable sections of the VA Master Construction Specifications shall be prepared by the Architect/Engineer, including all the necessary adaptations.

E. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

F. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of Equipment Symbols, H-08-6).

G. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

H. Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011).

http://www.cfm.va.gov/til/dManual/dmCost.pdf

I. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/

J. Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 dated May 27, 2010 “Space Key Control”.

K. Plumbing System Design & Water Treatment/Design to prevent Legionnaires. VA Plumbing Design Manual and VHA Directive 2008-010, PREVENTION OF LEGIONEELA DISEASE, and VHA Directive 2009-009, DOMESTIC HOT WATER TEMPERATURE LIMITS FOR LEGIONELLA PREVENTION

AND SCALD CONTROL.

VII. DESIGN AND DOCUMENT REQUIREMENTS:

A. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

See “Resources” above.

2. See “Approved Construction documents”, below, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the Design-Build Team A/E shall consider all requirements (other than procedural requirements) of:

a) Zoning laws:

b) Environmental and erosion control regulations; and http://www.cfm.va.gov/til/dManual/dmCost.pdf http://www.fgiguidelines.org/

c) Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government. The Design- Build Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The Design-Build Team A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA shall also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction.

Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

4. The DESIGN-BUILD TEAM A/E shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering OR increasing the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

5. No action may be brought against the VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

6. The Design-Build Team A/E shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

B. Design Review Meetings:

1. A review meeting to resolve design issues shall be held for each design review package submitted. The meeting shall include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants shall include VA Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed and others. The Design-Build Team A/E members shall each allow for (1) full day for each package design review meeting. Design-Build Team A/E management shall be present at each review meeting.

3. The DB team shall allow a review in accordance with Paragraph III(B) for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. DB teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules shall be the responsibility of the VA Project Manager/COR (for the VA) and the Design-Build Team A/E Project Manager (for the Design- Build Team A/E). See Quality Assurance/Quality Control.

C. Design Review Submissions:

1. The Design-Build Team A/E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA shall review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages shall be reviewed at Schematic Design (25%), Design Development (50%), Construction Documents (75%) and Final Documents (100%) completion stages. If any package is not complete for the required stage a post review may be required, the cost of which shall be borne by the DB Team. The 100% review submission packages shall incorporate the final review comments from the 75% review. The (100%) set of drawings shall be the final set of drawings that shall be used for construction and stamped by engineer and architect of record.

4. Each review submission package shall include 3 hard copy sets (2 Full Size & 1 Half Size) and 1 PDF sets on CD-ROM. The package shall include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages shall be distributed to the VA Project’s COR, the CO and others as determined to be appropriate by the VA.

5. Upon Contractor review of the TIL Specifications and Design Guidelines associated with the Project Scope of Work, the Design-Build Team A/E shall be responsible to prepare and submit for Government review and acceptance a full set of specifications (2 hard copies, 2 electronic), specific to the project, from the Master Specifications located in the TIL. The Specifications shall be contractor modified to include VA Guidelines and Code requirements consistent with NFPA, IBC, FBC, FGI Guidelines for Design and Construction of Health Care Facilities, 2020 edition.

6. In addition to the Project Specific Specifications, the Contractor shall submit a binder of product cut sheets, Material Safety Data Sheets (MSDS), and all required Contract submittals.

7. Contractor shall be responsible to submit as-build CAD drawings at the end of the project reflecting the new layout changes to the VA Engineering office as part of the close out documents.

D. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings shall be executed in electronic format AutoCAD version 2020 or backwards compatible format.

2. The drawings included shall be available to the Design-Build Team A/E team in electronic format in AutoCAD version 2020 or PDF format for use in preparing the construction drawings if possible. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CAD drawing files.

3. Design review submission specifications, final Construction Document submission specifications and other 8 1/2 by 11 formatted material shall be executed in electronic format Microsoft Word

4. The specifications included shall be available to the Design-Build Team A/E in electronic format in Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD version 2020 drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

5. The construction record drawings shall be completed in at least AutoCAD version 2020 and backward compatible format. Designer/contractor shall submit an AUTOCAD copy (as build drawings) after the completion of the project and before close-out to the VA for engineering records and update tracking purposes.

6. Construction shop drawings are not required to be completed in AutoCAD.

E. Professional Licensing:

1. The Design-Build Team A/E who prepares the construction documents shall be a professional architect or engineer licensed in the State of Florida.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown shall be known as the Architect of Record. The Design-Build Team A/E shall certify compliance with the VA RFP and all applicable codes.

F. Approved Construction Documents:

1. The final construction document submission package shall be submitted by the Design-Build Team A/E for approval by the VA after completion of the 100% review cycle for the final package to be submitted by the Design-Build Team A/E. The VA shall have 14 calendar days to take approval action.

2. The final construction documents submission package shall include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package shall incorporate all VA supplied comments from the earlier 100% submission package reviews and shall comply with the VA requirements.

4. If the final construction documents submission package is not complete a post submittal may be required, the cost of which shall be borne by the Design-Build Team A/E.

5. The approved final construction documents include such details that the project can be constructed and shall be used for construction of the project.

G. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the Design- Build Team A/E. The construction drawings shall include a coordinated set of the following (as necessary per project’s scope of work). (Reference Program Guide, PG-18-15, Volume C)

1. Structural drawings: including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

2. Architectural drawings: including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

3. Fire protection drawings: including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

4. Plumbing drawings: including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

5. HVAC drawings: including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

6. Electrical drawings: including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details

7. Asbestos abatement: drawings including site demolition plans and floor plans indicating asbestos abatement method.

H. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that shall be used in the construction of the project.

2. Other data as appropriate to clearly identify the product that shall be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA documents; and

3. The required stamp of the licensed architect or engineer of record shall be considered as certification of compliance with the project’s requirements.

I. Design Requirements – Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2. The Design-Build Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA shall also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

3. The Design-Build Team A/E shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

4. No action may be brought against the Design-Build Team A/E or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. The VA and its contractors, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

F. The Design-Build Team A/E shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

VIII. QUALITY ASSURANCE/QUALITY CONTROL:

A. To reduce design errors and omissions, the Design-Build Team A/E shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

B. Within 2 weeks of receipt of Notice to Proceed, the Design-Build Team A/E shall submit a detailed QA/QC plan describing each QA/QC task that shall be taken during the development of the various design submission packages and the name of the Design-Build Team A/E member responsible for QA/QC.

1. Upon its completion each task shall be initialed and dated by the responsible Design-Build Team A/E member.

2. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

IX. CONSTRUCTION PERIOD SERVICES

A. Pre-Construction Meeting

The DB A/E, as part of the Design-Build Team A/E, shall participate in the pre-construction meeting with the VA and DB Contractor. The DB A/E shall be prepared to respond to the VA concerns and shall provide overview of the design.

B. Site Visits & Inspections

1. During Construction Period Services, the DB A/E shall visit the job site as appropriate to the stage of construction to determine in general if the work is being performed in a manner indicating that the work, when completed, shall be in accordance with the working drawings.

2. During the construction period the DB A/E shall make weekly visits to the project site when requested by the Contracting Officers Representative (COR). The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three (3) workdays following the site visit date.

C. Disputes, Interpretations and Clarifications

Upon written request from the VA, the DB Contractor shall furnish to the VA, with reasonable promptness, in writing or in the form of drawings, interpretations of the Contract Documents prepared by the DB A/E, if, in the opinion of the VA, such interpretations are necessary for the proper execution or progress of the work.

D. Other submittals

The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications, to the VA Project Manager/COR.

E. Project record drawings

The Design-Build Team A/E shall maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings shall always be available for review by the VA Resident Engineer.

F. Shop drawings and submittals

The DB A/E shall check government furnished and/or the contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA. The VA shall have final approval authority. The DB A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E shall request the Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA technical staff and /or the Contractor on complicated system submittals. The DB A/E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

G. Inspections and Testing

1. DB A/E shall be present during one (1) Pre-Final inspection and one (1) Final inspection of Work and shall generate Punch List and forward the list to the VA with explanations of found deficiencies and/or omissions in work, and recommended correctives.

2. DB A/E shall review and approve or take other appropriate action on test reports and…