S02 36C24823Q0400.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24823Q0400 02-06-2023

Robert R. Edwards robert.edwards2@va.com 03-03-2023

16:00 EST

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

X 100

X

337215

500 Employees

N/A

36C675

Department of Veterans Affairs Orlando VA Healthcare System 13800 Veterans Way

Orlando Fl 32827

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

See CONTINUATION Page

Solicitation for Lake Nona Pharmacy Case Renovation Project.

See section B.2 price/cost schedule to quote items

See Service Contract Act WD #: 2015-4553 Rev. 22, 12/27/2022

In section D.1.

See CONTINUATION Page

X 1

36C24823Q0400

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.6 VAAR 852.219-78 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (SEP 2021)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1: Service Contract Act WD #: 2015-4553 D.2: First Floor Layout (Potential) D.3: 1st Floor Pharmacy D.4: Second Floor (Potential) D.5: Drawing D2 Pharmacy 1-2 D.6: FloorPlan-BASEBIDLEVELH2_IV.dwg

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: (Company Name)

(Address) (City-State-Zip)

POINT OF CONTACT:

PHONE NUMBER:

E-MAIL ADDRESS:

DUNS #:

TAX ID (TIN) #:

b. GOVERNMENT: Robert R. Edwards, Contracting Specialist (E): robert.edwards2@va.gov

Jessica M. Kiser, Contracting Officer (E): jessica.kiser@va.gov

Network Contracting Office 8 (NCO 8) Orlando – Commodities Team 13800 Veterans Way Lakemont Bldg., Room 210 Orlando, FL 32827-7403

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33 Payment by Electronic Funds Transfer - System For Award Management (JUL 2013)

3. INVOICES/PAYMENT: Invoices shall be submitted in arrears in accordance with:

a. 852.232-72 Electronic Submission of Payment Requests (NOV 2012)

b. SUBMITTED MONTHLY

c. See paragraph 5 of PWS

d. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Corporation e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to Tungsten Network VA.Registration@tungsten-network.com or calling 1-877-752-0900 option 2 for Enrollment.

e. Contractor shall submit an electronic invoice to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx after their itemized report has been reviewed and approved by the Contracting Officer’s Representative mailto:robert.edwards2@va.gov mailto:jessica.kiser@va.gov mailto:VA.Registration@tungsten-network.com https://portal.tungsten-network.com/Login.aspx

(COR). For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

f. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info listed in paragraph 5 of the PWS). Invoices shall also include any payment discount terms.

g. For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov

h. VA’s Electronic Invoice (e-Invoice) system uses a third-party contractor (Tungsten Network) for submission of electronic invoices. Go to this website to begin submitting electronic invoices, free of charge: http://www.tungsten-network.com/customer-campaigns/veteransaffairs-us/

4. GOVERNMENT INVOICE ADDRESS: (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN

PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED

FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENT: The offeror acknowledges receipt of amendments to the solicitation numbered and dated as follows:

AMENDMENT NO DATE

http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ mailto:VA.Registration@ob10.com http://ob10.com/ mailto:vafsccshd@va.gov http://va.gov/

OFFER REQUIREMENTS & INSTRUCTIONS:

See Section E.1. 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JAN 2017) and Section E.2 GENERAL INSTRUCTIONS TO OFFERORS.

EVALUATION/BASIS OF AWARD:

This is a commercial item acquisition that will be conducted under the authority of FAR 15.101-2 – Lowest Price Technically Acceptable (LPTA) Source Selection Process. See 52.212-2 Evaluation – Commercial Items (Section E.1) for a description of the factors in addition to price that the Government will use to evaluate offers. Prospective contractors must furnish the information listed herein with their proposals to ensure they receive full consideration.

SPECIAL NOTE

In order to maintain the integrity of this solicitation and subsequent award date, all quoters are advised that any questions must be submitted in written form via e-mail to Jessica M Kiser at jessica.kiser@va.gov, and Contract Specialist Robert R. Edwards at robert.edwards2@va.gov shall be received no later than (NLT) February 17, 2023 AT 15:00 PM Eastern Standard Time (EST).

Quotes will be considered only from offerors who are regularly established in the business called for, who are financially responsible, and able to show evidence of their reliability, ability, experience, facilities and personnel, directly employed by them to render prompt and satisfactory service.

CONTRACT ADMINISTRATION

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

mailto:Kurt.Kramer@va.gov mailto:robert.edwards2@va.gov

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA __________________ __________________

Furniture, Design, Implementation, and Installation for Orlando VA Healthcare

System Pharmacy.

PRINCIPAL NAICS CODE: 337214 - Office Furniture (except Wood) Manufacturing PRODUCT/SERVICE CODE: N071 - Installation of Equipment- Office Furniture

GRAND TOTAL __________________

B.3 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Lake Nona Pharmacy Furniture Design, De-Installation, and Replacement

1.0 GENERAL:

This is a non-personnel service contract to provide Pharmacy and Healthcare Furniture, including Modular Pharmacy Casework for the Orlando VA Healthcare System located at the Lake Nona Campus.

1.1 Description of Service:

The Contractor shall provide all personnel, parts and labor, equipment, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work as defined in this Performance Work Statement:

a. Project management.

b. Design of Area.

c. Repurposing of current furniture.

d. Furniture removal.

e. Professional installation.

f. Maintenance / Warranty.

1.2 Type of Contract:

The government will award a contract as a Firm Fixed Price single award.

1.3 Background:

The Veterans Health Administration (VHA) requires Pharmacy and Healthcare Furniture, including Modular Pharmacy Casework, to renovate the Pharmacy Department Spaces for the Orlando VA Healthcare System located at the Lake Nona Campus.

1.4 Site Visit:

The Government will conduct a site visit during the solicitation period for this requirement as listed below:

All interested firms may attend with a limit of two (2) attendees per firm. Please submit, in writing, the names and organization of attendees to the e-mail to Jessica M Kiser at jessica.kiser@va.gov, and Contract Specialist Robert R. Edwards at robert.edwards2@va.gov no later than 2:00 PM EDT on February 09th, 2023.

Site Visit Location: Lake Nona Campus -13800 Veterans Way, Orlando, FL, 32827- February 16th, 2023-09:00 AM- Meet at the Piano near the Emergency room on the ground floor.

The purpose of the site visit is to allow interested quoters to view the area and take measurements of where the Pharmacy and Healthcare Furniture, including Modular Pharmacy Casework, will be installed. Quoters are urged and expected to have all the attached drawings at the visit, as none will be provided. This is also an opportunity for quoters to satisfy themselves with the general and local conditions of the installment. Finally, no questions will be answered during the visit.

SITE VISITS ARE NOT TO ANSWER QUESTIONS. ALL QUESTIONS HAVE TO BE

PRESENTED IN WRITING AND ANSWERED VIA ADDENDUM. THAT WAY, IT DOES NOT

PRESENT ANY ADVANTAGE TO A PARTICULAR COMPANY.

All Questions must be submitted no later than FEBRUARY 17, 2023, AT 15:00 PM EST.

1.5 Scope of Work:

Orlando VA Healthcare System Lake Nona, located in Orlando, Florida requires new workstations, Pharmacy Casework, furniture, and storage to accommodate a new workflow driven by the procurement of new automated filling equipment for the outpatient pharmacy (two floors) and a new model for dispensing inpatient medication for the inpatient pharmacy. This workflow modification will change how the pharmacy department operates, and new furniture is essential to support the workflow. This will also require the vendor to provide casework recommendations that optimize efficiency.

mailto:Kurt.Kramer@va.gov mailto:robert.edwards2@va.gov

The pharmacy needs workstations added to the existing configuration to match existing casework, including workstations with electric sit/stand capability, pharmacy filling and checking stations, and cleanable, sound-absorbing modular walls. This would also involve reconfiguring current casework to new locations and augmenting casework for additional functionality. All casework that is augmented or new must match currently existing casework in form and functionality. The installation will include a vendor representative to conduct an onsite visit to field measure and refer to drawings of the custom modular casework layout. The vendor will provide all specified materials per pharmacy specifications for materials: laminate, countertop, modular walls, and hardware. All materials used and work performed shall conform to the laws and ordinances of the STATE, municipality, and other governing subdivision within which work under this need is performed.

The pharmacy will remain operational during the renovation, so the installation is phased to minimize disruption to the pharmacy spaces. This may include different installation dates between inpatients vs. outpatients. Most work will be completed on weekdays, evenings, weekends, holidays, or times when the workload is low.

The vendor will be expected to coordinate all phases of this project with the pharmacy service and additional equipment vendors. During each phase, the vendor will provide the de-installation of existing casework and install new and final connections to keep the pharmacy operational.

The Project Manager shall have at least 5 years of experience in Pharmacy Modular Casework.

The Pharmacy casework and Healthcare Furniture vendor will provide all de-installation and removal of Healthcare Furniture and Pharmacy casework debris. They will be placed in a staged location (to be determined later) to be removed by Logistics.

The contractor shall:

a. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install Modular Pharmacy Casework system and furniture from the manufacturer until final acceptance by the Pharmacy Coordinator.

b. Contractor is required to have an on-site supervisor with OSHA 10 certification.

c. Disseminate and relocate existing furniture to designated areas or per drawings.

d. All dismantled furniture and equipment marked for removal will be moved to a designated location for VA logistic catalog and removal.

e. The VA will not provide dumpsters for Trash or Debris removal.

f. Work location is located on the 1st and 2nd floor of the main building hospital side.

g. Contractor shall provide project management for all implementation phases.

h. Prepare and provide furniture drawings in PDF and AutoCAD.

i. Provide maintenance manuals for all products specified.

The installation is composed of three separate implementation phases.

First Phase: The contractor is to design, break down, remove existing furniture, reconfigure current casework, and work around the installation of New Pharmacy Equipment for the Outpatient Pharmacy Section. (Second Floor)

Second Phase: The contractor is to design, break down, remove existing furniture, reconfigure current casework, and work around the installation of New Pharmacy Equipment on the First Floor Dispensing Pharmacy Section.

Third Phase: The contractor is to design, break down, remove existing furniture, reconfigure current casework, and work around the installation of New Pharmacy Equipment for the Inpatient Pharmacy Section.

1.6 Period of Performance:

The Contractor shall provide all personnel, parts and labor, equipment, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work as defined in this Performance Work Statement:

Furniture delivery location at the Orlando VA Healthcare System Warehouse (See Section C.3 for address) will be required by a date to be determined.

Duty hours will be from 8:00 AM to 4:30 PM, Monday through Friday.

Evening Hours: TBD as needed (4:30 PM to 10:00 PM)

Weekend Hours: TBD as needed (8:00 AM to 4:30 PM)

The Government recognized US holidays are: New Year’s Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

2.0 DELIVERABLES:

Products:

All finished surfaces shall be free of scratches, mars, dents, or blemishes, withstand staining, and exhibit flaking, cracking, loss, or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

Finishes and Colors – Brand Name or Equal

Solid Surface Countertops – Beige Tempest 1530TM Casings, end panels, backsplash/side splash: Manufacturer: Wilsonart – Williamsburg Cherry (7936K-07), with PVC edge banding to match laminate.

Shelves and Laminate Countertops - Wilsonart - Wild Cherry (7054-60)

2.1 General Requirements for Modular Millwork:

• All surfaces must be cleanable with hospital-grade germicides and bleach solutions without harm to finishes.

• Cabinets constructed of HPL over a ½” minimal thickness low VOC substrate with all edges sealed with matching edge- bands.

• Cabinet interiors fully HPL or LPL lined with no exposed substrate.

• Warranty- Limited Lifetime

• To include a minimum of the following specifications:

• A component-based line of cabinetry and coordinating worktops to be used in labs and pharmacy spaces to supply a “built-in” look while maintaining the quality and flexibility of a modular approach. A wide variety of fully modular cabinet components are available for upper and lower storage.

• Drawer construction options of standard box type with replaceable drawer front and unitary interior box for use in healthcare.

• Full extension steel ball-bearing drawer glides.

• Work top surface uses Solid Surface material.

• Adjustable 4-way hinges.

• Adjustable height shelving, HPL surface on all sides of shelves, and shelving unit

• Sit/ stand workstations to have the following

Quad lifting columns with a steel frame supporting up to 500lbs Ultra-wide, high-strength steel frame Dual microprocessors onboard deliver a fast, smooth transition between heights four4 cable pass-throughs Full-length steel cable trays Finish – silver metallic legs, solid surface countertop Two-button controller

• All work desks to be adjustable height.

• Full extension drawer glides.2.2

2.2 Materials:

• Core material shall be particle board conforming to CS 236-66 45 pound, “B” density, Class 1 of Type 1

• Laminated plastic for general construction shall be 1/32” or 1/16” thick high-pressure type

• All top, side, and bottom panels and shelf panels shall be laminated with high-pressure laminate, including cabinet interiors in the same color and finish as selected for exposed surfaces.

• Adhesive for laminate shall be urea-formaldehyde resin free.

• Edge moldings shall be PVC edge bands and appear on all edges of the casework that are visibly exposed. Molding shall be the same thickness as the shelf when on the shelf;

counter molding shall be 1-1/4” wide and flush with the worksurface.

• Shelving shall be 3/4" thick core with laminate on both sides.

• Casework shall be fabricated using flush construction methods with modern machinery.

• Casework shall be delivered fully constructed and ready for installation. Each unit shall be self-supporting and permit relocation. The sharing of component parts to form a rigid, modular, free-standing assembly shall not be acceptable.

• Features:

• Unit shall be free-standing with the ability to anchor to floor or walls.

• Unit shall have a non-adjustable bottom shelf that is the base of the cabinet positioned on top of the toe kick.

• Unit shall have a 4" toe kick.

• Steel supports/back panels: shall be capable of supporting up to 600 pounds. The finish shall be powder-coated paint coordinated with a laminate finish. They should include slant brackets at 2” intervals and a retainer clip and shall allow for the adjustment of shelves on steel pins. Back panels shall be removable and able to incorporate electrical duplex boxes.

• Shelving Units shall have up to 7 adjustable shelves.

• Worksurfaces:

• Countertop shall run the length of the end panels and be composed of solid surface material. The core shall be 1- 1/8" thick with a 1/16" laminate finish under the countertop.

• Backsplash and returns shall be provided.

• All exposed edges shall be radiused ¼”.

2.3 Drawers:

• Drawer module inserts shall be individual modular units that are entirely removable and relocatable without being disassembled.

• Drawer suspension shall have full extension travel, full steel ball bearings of carbonized steel, and a positive stop and lock-in closed position (self-closing drawer slides).

• Doors and drawer fronts shall be a minimum of 13/16" thick with composed of the same material as the cabinetry finished with high-pressure laminate.

2.4 Shelves:

• All shelves shall be 3/4” thick core with high-pressure laminate on both sides.

• All shelves noted as being sloping shall also adjust to a flat position. Adjustable vertically on 1" centers and from horizontal to 15, 30, and 45-degree slopes down.

• All shelves shall be completely reversible, with retainer lips being turned up, down, or to the back as required for use.

• All top, side, and bottom panels and shelf panels shall be laminated with high-pressure laminate, including cabinet interiors in the same color and finishes as selected for the exposed surfaces. All cabinet backs will have HPL on the interior surface.

2.5 Finishes:

• Countertop- Solid surface (Beige Tempest 1530TM).

• Casing, shelves, end panels- Laminate (Wilsonart Wilsonart – Williamsburg Cherry

(7936K-07), with PVC edge banding to match laminate.

3.0 SERVICES:

3.1 Furniture, Design Services

a. Contractor may be required to provide essential design services and layout for commodities purchased. All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by a qualified professional Interior Designer with either a four (4) year Interior Design degree from an accredited school by the Council for Interior Design Accreditation (CIDA/FIDER) or five years of experience, and one year experience using contractor’s software similar to that proposed for this contract.

b. Contractor is required to provide installation drawings for furniture purchased.

c. Contractor shall place all orders, track orders, schedule deliveries, and coordinate trucks with the manufacturer for manufacturing and delivery according to the VA project schedule.

d. Contractor shall be responsible for all field measurements in existing spaces or new construction. The contractor shall not rely on AutoCAD drawings for final measurements.

e. Contractor shall perform installation services per task order PWS.

f. Contractor must have a project manager/lead installer based on project size. The project manager/lead installer must have a minimum of 2 years of experience performing installation services in healthcare facilities.

g. Contractor may be required to remove and relocate existing VA furnishings in coordination with VA Logistic Management Service and Interior Designer per the task order PWS.

h. Contractor may or may not be required to complete services outside of regular duty hours per the PWS.

i. Contractor shall be familiar with VA campuses and various VA Outpatient Clinics, regulations, loading dock locations, and hours of operations.

j. Contractor must provide Proof of Insurance.

k. Contractor shall provide 30 Days of Free Storage once the complete bill of materials has been received at a conditioned facility that meets all building requirements, including but not limited to the sprinkler, security, safety, temperature, and environmental controls – as not to void furniture warranties.

l. Contractor must notify VA of the specific location of any or all stored furniture.

m. Contractor shall provide all necessary materials, equipment, labor, supervision, and

Management to (A) coordinate delivery: (B) load and unload; (C) place/install items in designated rooms/locations; (D) assemble items as required; (E) secure as designated; and

(F) properly dispose of all associated packing/crating materials outside the VA premises.

n. VA POC: to be specified at delivery/task order level.

3.2 Protection of Property

a. The Contractor shall inspect the rooms and spaces with the POC before commencing work. The contractor shall protect all items from damage. The Contractor shall take precautions against damage to the buildings, floors, and furnishings. The Contractor shall repair or replace any articles related to buildings or grounds damaged accidentally or on purpose due to actions by the Contractor, utilizing materials of the same quality, size, grade, and color to match existing work.

b. To ensure that the contractor shall be able to repair or replace any items or components on the rooms and spaces damaged due to negligence and/or actions taken by the Contractor.

The Contractor shall communicate with the POC to resolve all repairs beyond simple surface cleaning. Concurrence of the POC is required before the Contractor may perform any significant repair work. Repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

c. The Contractor shall be responsible for the security of the areas in which the work is being performed at all times prior to completion. The Contractor shall maintain accountability and control of any keys provided and return them to the POC upon completion of the work.

d. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

3.3 Delivery

a. Contractor shall contact the POC at least 14 business days before the start of work/shipping to ensure that the building is ready for installation.

b. If there is a delivery delay, the Contractor must notify the Contracting Officer and the assigned VA POC immediately in writing, preferably via email.

c. Contractor shall provide the POC with the scheduled date and time that the delivery truck will arrive at least 24 hours in advance.

d. Contractor must ensure that the driver of the delivery vehicle has copies of the Bill of Materials/delivery orders and shall not attempt to deliver any items before the scheduled delivery date.

3.4 Receive and Unload

a. If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location until the next available workday. The Contractor will be responsible for moving the items from the overnight storage site to their designated position in the building.

b. The Contractor shall verify and inspect all items. Any and all deficiencies

(damage/overage/shortage) shall be brought to the attention of the assigned VA CO in writing, preferably via email, immediately upon identification.

c. The Contractor shall store damaged items in the location designated by the POC. The

Contractor shall maintain a complete file of all documents relating to each discrepancy, and copies of all Discrepancy Reports shall be forwarded to the POC on a daily basis.

d. Contractor shall repair or coordinate with the POC to replace damaged, defective, or missing items.

3.5 Assembly and final acceptance

a. Contractor shall be responsible for all safety and security guidelines within the area where work is being performed, including securing any contractor-owned tools or equipment and any on-site storage being utilized.

b. The contractor shall install all items by each requirement statement and basic component floorplan, panel plan, and electrical plan designed and provided by the contractor with each task order.

c. Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions.

d. Contractor shall prevent its personnel from entering any area other than the designated work area.

e. The Contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

f. Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

g. The Contractor shall do a final walkthrough with POC and provide a punch list before releasing the crew for the day.

3.6 Jobsite Cleanliness:

a. Contractor will be responsible for removing and disposing of all trash/debris connected with uncrating and assembling all items installed under this contract.

b. Final Acceptance by the Government will not occur until all installed items have been wiped and cleaned and debris/dust connected with installation is removed from the VA site.

c. Recyclable cardboard products shall be disposed of in accordance with applicable statutes in respective containers. The contractor is responsible for providing trash containers at an offsite facility.

d. Packing materials will not be stored in the buildings for any period exceeding 24 hours.

e. The Contractor shall ensure its personnel eats, drink, or smokes only in designated areas.

f. Smoking is not authorized at the VA facility and Campus.

g. Personal trash (food wrappers, drink containers, etc.) shall be removed from the site daily by the Contractor.

3.7 Warranty Items:

a. The warranty of an item is to start on the date of acceptance of the products/services by the Government VA POC.

b. The Contractor agrees to furnish, without cost to the Government, replacement of all parts and materials which are found to be defective during the warranty period. The Contractor shall bear the cost of installation and travel of replacement material and components.

4.0 INSTALLATION AND RECONFIGURATION SERVICES:

4.1 Contract Tasks/Requirements:

a. Contractor to provide installation and reconfiguration services per the Statement of Work. Furniture installations and reconfigurations include but are not limited to, the following: free-standing, panel-hung systems, modular furniture disassembly, relocations, reassembly, and configurations, the disassembly and reassembly of shelving, and special items such as rotary cabinets and mobile rolling file cabinet systems. All furniture installations and reconfigurations require the POC’s approval of a plan provided by the Contractor.

b. Contractor will be required to move and transport products between multiple sites within the applicable Healthcare System. Moving activities include, but are not limited to, moving miscellaneous free-standing furniture items, file record boxes, employee property such as boxed files, records, and computers, equipment, filing cabinets of various types and sizes of pallets to a different location, delivering and picking up empty moving boxes, minor furniture repair, and disposal of designated items such as removal of trash from work sites. If the movement of PHI and PII (records and computer equipment) is required, the contractor must have a Business Associate Agreement

(BAA).

c. Contractor to provide storage, inventorying, stocking, and distribution services per the

PWS. Storage and Stocking Services include but are not limited to maintaining an inventory of VA furnishings for redistribution within the applicable Healthcare System per the PWS and providing ongoing storage at an approved and conditioned storage facility per PWS.

d. Contractor to provide VA furnishings hauling, excessing, and recycling services in coordination with the VA POC per PWS.

e. The Contractor shall provide final move, installation, and configuration plans 5-14 days prior per the PWS.

f. The Contractor may be required to provide basic furniture design layout AutoCAD and/or PDF drawings of final furniture layouts as directed by the VA POC.

g. Contractor shall collaborate with VA POC to coordinate compliance with any in-house service that may be affected by installation, such as IT, Housekeeping, Facilities, and In- House Construction Teams. Specific, required meetings will be identified at the order level.

h. Contractor shall be solely responsible for all field measurements and may not rely on

AutoCAD files or drawings for final measurements.

i. The Contractor shall designate an on-site project manager/lead installer. An on-site project manager/lead installer will require a cell phone or other means of communication to coordinate each moving service activity with the VA POC. The project manager/lead installer will be responsible for oversight for all aspects of the project.

j. The Contractor shall provide sufficient and consistent personnel/crews based on workload as required accomplishing assigned tasks in the time frame stated on the task order. Requests for additional personnel/crews will be made a minimum of five calendar days in advance of the moving service activity.

k. The Contractor shall provide, operate, manage, and maintain a trained, uniformed

Moving Services crew.

l. The Contractor shall ensure that crew members have the technical capability to assemble and disassemble all types of furniture and specialized equipment before performing such tasks.

m. The Contractor’s personnel shall have the ability to: meet and deal with the general public and the ability to read, understand and apply printed rules, detailed orders, instructions, and furniture drawing layouts. The contractor’s personnel shall also be familiar with a variety of commercial furniture product disassembly and assembly parts and components; and able to physically perform the functions required to perform their assigned duties.

5.0 INDUSTRIAL DESIGN SERVICES:

5.1 Contract Tasks/Requirements;

a. As part of the request for design service quotes, the contractor will provide a quote on a specifically requested scope of work/Project and provide a firm-fixed price.

b. Contractor to provide end-user programming services, space planning, product specifications, and attend in-person end-user meetings with VA POC.

c. Contractor to develop and provide detailed specifications, conduct product research, and assess able materials/finishes as approved by VA POC. The contractor will provide a finished specification binder with cut sheets and material samples to the VA per the PWS.

d. Contractor to provide design services such as space planning, schematic design, specifications, finish boards, 2D/3D Rendered models, construction drawings, installation ion layouts in AutoCAD, Sketch Up, Revit, and Adobe Creative Suite Programs.

e. Contractor to provide expert support in Environmental Product specifications, tracking, and documentation building to obtain Leadership in Energy and Environmental Design (LEED) Credits for ongoing projects as needed.

f. Contractor to provide Professional Project Management Services, including field support, design, move and installation coordination, and small- to large-scale management per the

PWS.

g. Contractor will provide a quote on a specifically requested scope of work/project and provide a firm-fixed price.

h. The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment, in addition to the hardware and software, shall include but not be limited to reproduction machines, plotters, paper, pencils/pens/markers/highlighters, fax machines, email, and appropriate workspace.

i. The contractor shall be responsible for participating with the POC during the collection of information relevant to the design/redesign of a space. Examples could include personnel interviews, questionnaires, and walk-through inspections of the facility, as well as the existing furniture database (if available). Access to an existing furniture database will be determined at the task order level, as needed.

j. Services shall include site evaluation to ensure the proper fit of the furniture within the given space and that all structural and other anomalies are taken into account.

k. The contractor is responsible for notifying the VA POC of all power requirements regarding the location of communication, LAN, and power junction boxes, with the expectation that the user will be responsible for providing and locating those junction boxes within 4'- 0" of the ceiling penetration of the power pole location provided by the contractor and within the required distance on the wall for J-boxes.

l. If electrical power poles are needed in the design, the design shall ensure that power poles do not protrude into main walkways.

m. The design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles

n. The design shall not allow more than four cubicles to be served by a single circuit.

o. The design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

p. The contractor shall utilize any existing government product to its maximum as applicable when the project includes add-on parts to existing systems furniture.

q. All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by a qualified professional Interior Designer with either a four (4) year Interior Design degree from an accredited school by the Council for Interior Design Accreditation (CIDA/FIER) or 5 years’ experience, and one year experience using contractor’s software similar to that proposed for this contract.

r. The contractor shall meet with the VA COR to review the installation drawings prior to the submission of a final price quote. Specific, required coordination will be identified at the order level.

s. The contractor shall provide additional drawings of furniture layouts, if requested by the

VA organization, in an unlocked electronically transmitted AutoCAD drawing set complete with any attached layers in both .dwg and .pdf formats unless otherwise specified in the contract.

t. The hardware/software utilized by the contractor shall perform computerized computer-aided design, automated take-off function, and report generation for products purchased.

The software for this contract shall be compatible software for AutoCAD. The software shall be fully compatible with the most current version of Microsoft Windows.

u. Design service shall include an initial complete design with up to three additional revisions prior to final approval. Designs of each location shall include a Panel and Hardware Layout sheet for system and modular furniture: to include all finish colors and fabrics, panel widths (30", 36", 42", etc.), in 1/4" = 1'0" scale, in addition to display hardware, keys, and locksets shall be included.

v. Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds, and building connection points.

w. Designs of each location shall include a 3D drawing and/or elevations for a clear understanding of objects that cannot be seen in the floor plan view.

x. Design/redesign timelines shall be expected:

dd. Design sheet layouts for all phases of design (initial, revisions, and final) of 51-100 workstations shall be received within ten business days unless otherwise directed in the contract.

6.0 PROJECT MANAGER (PM) REQUIREMENTS;

a. The Contractor PM shall be responsible for the performance of all the work associated with the PWS issued with the individual task orders. The Contractor shall additionally provide an alternate PM, and the name of the primary and alternate who shall act for the contractor PM when the manager is absent shall be designated in writing to the POC.

b. Communication with the VA POC about Requests for Information (RFIs), updates, design changes, Quality Control concerns notifications, and installation schedules by email and any phone conferences or in-person meetings.

c. PM shall schedule the arrival of the product and installation date.

d. PM shall perform an on-site review of space and installation plans at least five days in advance with the VA Point of Contact (POC), POC, or Interior Designer.

e. PM shall perform an on-site visit and assess the area for any encumbrances (loading dock, the path of travel, electrical/data need locations, etc.) that would be a potential delay to the project.

f. PM shall be on-site during installation to answer any questions regarding product installation or space/area.

g. PM shall perform an on-site walk-through and punch list after installation with the Lead Installer and VA POC.

h. PM shall have at least 5 years of experience in Pharmacy Modular Casework.

7.0 PROJECT MANAGEMENT TURNKEY SERVICES with Furniture;

7.1 Contract Tasks/Requirements;

a. Based on provided furniture specifications for the individual order, the contractor shall provide a separate, typed document that matches the VA line item: including unit price and total price per provided quantity. Products or services that include multiple parts shall be listed within each line item, and only the totals for the whole unit and the total price per quantity provided will be provided. No additional line items will be added.

b. Package to include PDFs of detailed and dimensioned: Plan, 2-D, and 3-D drawings of each workstation (and/or) products with multiple parts lists to represent precisely what is being included in the bid and to determine accuracy.

c. Package to include a cut sheet with product detail for any alternate products.

d. Package to list Labor/Services on a separate line item(s) than the product line items.

e. Contractor shall be responsible for ordering, tracking, and installing all specified items, managing and coordinating all deliveries for the installation schedule as approved by the

VA POC.

8.0 DESIGN CONTRACT TASKS/REQUIREMENTS;

a. As part of the request for design service quotes, the contractor will provide a quote on a specifically requested scope of work/Project and provide a firm-fixed price.

b. Contractor to provide end-user programming services, space planning, product specifications, and attend in-person end-user meetings with VA POC.

c. Contractor to develop detailed specifications, conduct product research, and assemble materials/finishes as approved by VA POC. The contractor will provide a finished specification binder with cut sheets and material samples to the VA per the Statement of Work.

d. Contractor to provide design services such as space planning, schematic design, specifications, finish boards, 2D/3D Rendered models, construction drawings, and installation layouts in AutoCAD, Sketch Up, Revit, and Adobe Creative Suite Programs.

e. Contractor shall comply with all Environmental Product specifications, tracking, and documentation building to obtain Leadership in Energy and Environmental Design (LEED) Credits for ongoing projects as needed.

f. Contractor to provide Professional Project Management Services, including field support, design, move and installation coordination, and management from small to large scale projects per the PWS.

g. Contractor shall collaborate with VA POC and multi-disciplinary services such as IT, Housekeeping, Facilities, and In-House Construction Teams.

h. The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment, in addition to the hardware and software, shall include but not be limited to reproduction machines, plotters, paper, pencils/pens/markers/highlighters, fax machines, email, and office furniture.

i. The contractor shall be responsible for collecting information relevant to the design/redesign of a space. Examples could include personnel interviews, questionnaires, walk-through inspections of the facility, and the existing furniture database (if available).

j. Services shall include site evaluation to ensure the proper fit of the furniture within the given space and that all structural and other anomalies are taken into account.

k. The contractor is responsible for notifying the POC/Government Project Manager of all power requirements regarding the location of communication, LAN, and power junction boxes, with the expectation that the user will be responsible for providing and locating those junction boxes within 4'-0" of the ceiling penetration of the power pole location provided by the contractor and within the required distance on the wall for J-boxes.

l. If electrical power poles are needed in the design, the design shall ensure that power poles do not protrude into main walkways.

m. Design shall ensure that all outlets included in the design are accessible to the user, free, and clear of obstacles.

n. Design shall not allow more than four cubicles to be served by a single circuit.

o. Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

p. The contractor shall utilize any existing government product to its maximum as applicable when the project includes add-on parts to current systems furniture.

q. All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by a qualified professional Interior Designer with either a four (4) year Interior Design degree from an accredited school by the Council for Interior Design Accreditation (CIDA/FIDER) or five years’ experience, and one year experience using contractor’s software similar to that proposed for this contract.

r. The contractor shall meet with the VA POC to review the installation drawings prior to the submission of a final price quote.

s. The contractor shall provide additional drawings of furniture layouts, if requested by VA organizations, in an unlocked electronically transmitted AutoCAD drawing set complete with any attached layers in both .dwg and .pdf formats unless otherwise specified in the

t. The hardware/software utilized by the contractor shall perform computerized inventory, computer-aided design, automated take-off function, and report generation for all products purchased. The software for this contract shall be compatible software for AutoCAD. The software shall be fully compatible with the most current version of Microsoft Windows.

u. Design service shall include an initial complete design with up to three additional revisions before final approval.

v. Designs of each location shall include a Panel and Hardware Layout sheet for system and modular furniture: to have all finish colors and fabrics, panel widths (30", 36", 42", etc.), in 1/4" = 1'0" scale, in addition to display hardware, keys, and locksets shall be included.

w. Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of…