RRB14Q0027.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

RRB14Q0027

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

08/19/2014

7. FOR SOLICITATION INFORMATION

CALL:

a. NAME Elizabeth Kelly (elizabeth.kelly@rrb.gov)

b. TELEPHONE NUMBER (No collect calls) 312-751-3350

8. OFFER DUE DATE / LOCAL

TIME

09/10/2014 11:00:00

CODE ACQMGMT

U.S. Railroad Retirement Board Acquisition Management 844 N. Rush St.

Chicago, IL 60611

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 541519

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

091CODE15. DELIVER TO

U.S. RAILROAD RETIREMENT BOARD

BUREAU OF INFORMATION SYSTEMS

844 N RUSH ST., 3RD FL.

CHICAGO, IL 60611

CODE 03916. ADMINISTERED BY

U.S.RAILROAD RETIREMENT BOARD

ACQUISITION MANAGEMENT

844 N. RUSH ST., 9TH FL.

CHICAGO, IL 60611

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

CODE18a. PAYMENT WILL BE MADE BY

U.S. RAILROAD RETIREMENT BOARD

FISCAL OPERATIONS

844 N RUSH ST., 5TH FLOOR

CHICAGO, IL 60611

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Lines

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: RRB14Q0027 PROCESSED Page 1 of 20

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: RRB14Q0027 PROCESSED Page 2 of 20

Table of Contents

Section Description Page Number

I Introduction Overview

II Schedule of Supplies and Services Price Schedule Information

III Statement of Work Statement of Objectives

IV General Terms and Conditions 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jun 2014) 52.217-8 Option to Extend Services (Nov 1999) 52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984) RRB.A.01 A. General RRB Provision-1.Technical Direction RRB.A.03 A. General RRB Provision-3.Billing RRB.A.04 A. General RRB Provision-4.Conflicts of interest RRB.A.06 A. General RRB Provision-6.Notice of Intent to Withhold Payment RRB.A.07 A. General RRB Provision-7.The Role of Government Personnel and Responsibility for Contract Administration RRB.B.01 B. Security Provisions-1.Security Information RRB.B.02 B. Security Provisions-1. Privacy Or Security Safeguards (AUG 1996) FAR 52.239-1 (with RRB Fill-ins) RRB.B.03 B. Security Provisions-3.Additional Security Requirements 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

V Proposal Submission Instructions Proposal Submission Instructions

VI Evaluation and Award Evaluation and Award

VII List of Attachments Attachments

Document Number: RRB14Q0027 PROCESSED Page 3 of 20

Section I - Introduction

Overview

A. Agency Information The U.S. Railroad Retirement Board (RRB) is an independent agency in the executive branch of the federal govern-ment. The RRB’s primary function is to administer comprehensive retirement/survivor and unemployment/sickness in-surance benefit programs for railroad workers and their families under the Railroad Retirement Act and the Railroad Unemployment Insurance Act. The RRB also administers aspects of the Medicare program and has administrative re-sponsibilities under the Social Security Act and Internal Revenue Code.

The RRB headquarters is located at 844 N. Rush Street in Chicago, IL 60611. The RRB currently employs approximately 900 employees who work in its headquarters and in 53 field offices across the country in localities easily accessible by large numbers of railroad workers.

B. Purpose The RRB seeks to establish an executable task order agreement with a qualified contractor who can assess the level of effort needed to reengineer the RRB’s current computer environment into a Microsoft Windows-based system, create blueprint of how to achieve the target environment, and as an option, assist the RRB in defining a statement of work for services and associated hardware and software to accomplish the objective, and provide third-party oversight to ensure what was requested is delivered.

C. Performance Based Service Contracting Solicitation/Contract This solicitation has been developed in response to the Office of Federal Procurement Policy (OFPP) initiative to in-crease the use of performance-based contracting methods in the acquisition of services. Performance-based contracting emphasizing objective, measurable mission-related outputs rather than how the work is performed or broad and impre-cise statement of work. It requires objective, standards in developing statements of work, selecting contractors, determ-ining contract type and incentives, and performing contract administration.

D. Post Award Conference In order to codify the implementation and procedural issues attendant upon contract performance start up, it is anticip-ated that a post award conference will be held within 3 business days after contract award. The post award conference can be accomplished via telephone call or in-person at the RRB Headquarters Facility, 844 North Rush Street, Chicago, Illinois 60611. The contractor must attend this conference and be prepared to discuss an initial phase-in plan. As part of the initial phase-in plan, the Contractor shall demonstrate an overall understanding of the project and review the back-ground information and materials provided by the RRB. Discussions shall also include the scope of work, deliverables to be produced, how the efforts will be organized and project conducted, assumptions made, and expected results. The contractor will be responsible for all costs related to attending this conference.

Section II - Schedule of Supplies and Services

Number Supplies or Services Quantity Unit Unit Price Total ( Inc. disc., tax, and fees)

0001 OTHER IT AND TELECOMMUNICATIONS

SERVICES

1.000000 $

Period of Performance: 09/30/2014 - 12/05/2014

Description: The Offeror shall provide above a Firm Fixed Price (FFP) for the provision of the tasks specified for Deliverable 1, Assessment of Current Environment, in section III. The Offeror shall provide a price breakdown for the FFP offered for Deliverable 1 including proposed staff skill level, hourly rate and total number of hours proposed to complete the tasks in Deliverable 1.

0002 OTHER IT AND TELECOMMUNICATIONS

SERVICES

1.000000 $

Period of Performance: 09/30/2014 - 12/05/2014

Description: The Offeror shall provide above a Firm Fixed Price (FFP) for the provision of the tasks specified for Deliverable 2, Planning Documents for Mainframe Reengineering effort, in section III. The Offeror shall provide a price breakdown for the FFP offered for Deliverable 2 which shall include the proposed staff skill level, hourly rate and total number of hours proposed to complete the tasks in Deliverable 2.

Document Number: RRB14Q0027 PROCESSED Page 4 of 20

Number Supplies or Services Quantity Unit Unit Price Total ( Inc. disc., tax, and fees)

0003 OTHER IT AND TELECOMMUNICATIONS

SERVICES

1.000000 $

Period of Performance: 06/01/2015 - 08/31/2015

Description: The Offeror shall provide above a Firm Fixed Price (FFP) for the provision of the tasks specified in Section III for Optional Deliverable 3 services, Preparation of Statement of Work. The Offeror shall provide a price breakdown for the FFP offered for Deliverable 3 which shall include the proposed staff skill level, hourly rate and total number of hours proposed to complete the tasks in Deliverable 3.

0004 OTHER IT AND TELECOMMUNICATIONS

SERVICES

1.000000 $

Period of Performance: 09/30/2015 - 05/31/2016

Description: The Offeror shall provide above Time and Material (T&M) pricing for the provision of the tasks specified in Section III for Optional Deliverable 4 services, Assist the RRB in the management and oversight of the third party contractor executing the mainframe reengineering effort. The Offeror shall provide a price breakdown for the FFP offered for Deliverable 4 which shall include the proposed staff skill level, hourly rate and total number of hours proposed to complete the tasks in Deliverable 4.

Price Schedule Information

A. The FFP pricing offered above for Deliverables 1-3 shall be “fully loaded” for the services described in Section III. The RRB describes “fully loaded” as the price inclusive of direct wage, fringe benefits, all overheads, general and administrative (G&A) cost, profit and fees, and all travel and per diem costs for the Contractor’s employees to perform the required services at the Contractor’s site or at the RRB’s headquarters facility as stated in Section III. The Govern-ment envisions most of the services being provided at the contractor’s site with some services provided at the RRB headquarters location. Any travel expenses related to providing services onsite at the RRB headquarters facility should be incorporated in the firm fixed price above for Deliverables 1, 2, and 3.

Offerors shall provide their estimated timeline for the 3rd party contractor's implementation of the mainframe reengin-eering effort. Offerors shall use this estimated timeline as the basis for submitting their time and materials (T&M) pro-posal for Deliverable 4, CLIN 0004. The T&M proposal shall include labor categories, number of hours for each labor category, firm-fixed price hourly rates for each labor category applicable throughout the mainframe reengineering ef-fort period and a resultant proposal price ceiling for CLIN 0004.

Offerors shall provide the associated position/labor/skill levels of the proposed staff to provide Deliverables 1 and 2 and optional Deliverables 3 and 4 services, as well as their associated hourly rate and their estimated total proposed hours to complete the services requested per Deliverable.

B. CONTRACTOR INFORMATION FOR ORDER ADMINISTRATION

1) Order address _____________________

2) Business Size _____________________

3) Federal Tax Id # _____________________

4) DUNS No. _____________________

5) Remit Address _____________________ (Bank EFT information)

6) GSA MAS Contract Number ____________________ Please Attach (or

Document Number: RRB14Q0027 PROCESSED Page 5 of 20

E-mail) a copy of contract

Effective dates _________ - ___________

7) Authorized representatives: Bus. Tech.

Name ____________ ____________ Phone # ____________ ____________ Fax # ____________ ____________ E-mail ____________ ____________

8) Central Contractor Registration on the System for Award Management (SAM) completed:

Yes [ ] No [ ]

Offeror must be registered on SAM to be eligible for award if a Contract or order. (See www.SAM.gov)

* Business size must be properly annotated on the SAM Site.

PERIOD OF PERFORMANCE

ITEM START END

0001 09/30/2014 12/05/2014

0002 09/30/2014 12/05/2014

0003 06/01/2015 08/31/2015

0004 09/30/2015 05/31/2016

Section III - Statement of Work

Statement of Objectives

This Performance-Based Statement of Objectives (SOO) outlines the tasks required for a Contractor (herein referred to as “Contractor”) to provide professional and technical expert services to the U.S. Railroad Retirement Board (herein after referred to as “RRB” or “Client”). Contractor shall perform in accordance with this SOO, which shall be effective from Contract award date until final deliverable received. When mutually executed for implementation, this SOO becomes contractually binding on Contractor and Client under the terms and conditions of the Contract.

A. Scope The RRB seeks an assessment of the cost of and level of effort needed to reengineer its current computer environment into a Microsoft Windows-based system. Our current mainframe environment is predominately batch COBOL ex-ecuted via JCL and on-line CICS. The mainframe programs access and store data in DB2 databases and tape flat files.

The current distributed environment consists primarily of ASP.Net, classic ASP, dBase and MS Access applications, connecting to SQL databases.

The RRB desires its legacy applications to be converted to the target environment using Windows Azure, the next gen-eration of the Microsoft .Net that enables hosting in the Private Cloud. The COBOL applications will be migrated to the interoperable C# and VB.Net code in this architecture. The DB2 databases will be consolidated to Enterprise SQL Server.

B. Background The RRB shall provide interested Contractors, upon written request (as specified below), with information on the RRB’s data center and application portfolios. This information shall be treated as sensitive and confidential informa-tion that the Contractor shall not disclose to any of its business partners, affiliates, or contractors, or to any other third-party, unless each such business partner, affiliate, contractor, or other third-party, as the case may be, first executes a confidentiality agreement with the Contractor.

C. Deliverables There are several mandatory and optional deliverables to this request. The mandatory deliverables are:

1. An in-depth assessment of the programs and supporting infrastructure of the RRB’s current environment (refer to D be-low).

2. A planning document for the reengineering effort (refer to E below).

3. After deliverables 1 and 2 have been completed, the contractor shall make a presentation of the findings to the RRB CIO

Document Number: RRB14Q0027 PROCESSED Page 6 of 20 and his senior staff.

The optional deliverables, to be exercised at the sole discretion of the RRB, are:

4. Services to write the Statement Of Work to accomplish the full reengineering effort, and the recommended proposal submission requirements (refer to F below).

5. Professional services to assist the RRB in the management and oversight of the third party contractor executing the reengineering effort (refer to G below).

Deliverables 1, 2 and 4 must be prepared using products within the Microsoft Office Suite 2010 (i.e. Word, Excel, and Visio). Provide documentation for the assumptions used in making all estimates. We anticipate the mandatory deliver-ables should be completed within 8 to 10 weeks.

D. Assessment of Current Environment Before the RRB undertakes a reengineering of its legacy computing environment, it is essential that we acquire a thor-ough and comprehensive analysis of the current environment. The contractor will provide the following deliverables:

1. Detailed Inventory

i. Produce an applications portfolio of RRB’s software on all platforms,

ii. Produce an inventory of RRB hardware, and its usage with the applications portfolio.

2. Concept Of Operations Produce a Concept of Operations (CONOPS), which breaks up each critical business function into the action performed, who the participants are, and the outcome of the action performed. The CONOPS documents business process applications in use, and data workflows and dependencies.

3. Visual Maps Produce visual maps to get a better understanding of the application interdependencies, usage and com-plexity. These maps will enable the agency to make informed decisions such as which applications should be marked to convert, merge or retire.

4. Activity Diagrams Produce activity diagrams to document the current business workflows, and the applications that enable these workflows. This knowledge is to be captured from a review of existing documentation, and inter-views with subject matter experts, key business users, and Systems Engineers who support day-to-day operations.

E. Planning Documents for Mainframe Reengineering Effort The contractor will produce a high-level blueprint laying out a proposed sequence of events describing how to migrate to the target environment. The plan will include the following:

1. Activity diagrams: Produce activity diagrams to document the proposed business workflows, and the applications that enable these workflows.

2. Concept of Operations: Produce a proposed CONOPS, which breaks up each critical business function into action performed, who the participants are, and the outcome of the action performed.

3. Visual maps: Produce updated visual maps to get a better understanding of the application interdependencies, usage and complexity in the target environment

4. Software: Describe the approach to converting RRB software to the target environment.

5. Hardware: Describe the approach to establishing the target hardware server architecture

6. Data: Describe the approach to migrating our data to the target environment. Our data currently resides on:

a. Mainframe disk packs

b. DB2 database tables

c. MS SQL server

d. Physical tapes

e. Virtual Tape Library

f. MS Access databases

g. dBase databases

7. Testing: Describe the methodology for testing in the target environment.

8. Training: Describe the training required to enable the current staff to work proficiently in the target environment. This includes, but is not limited to:

a. Mainframe system engineers

b. Network engineers

Document Number: RRB14Q0027 PROCESSED Page 7 of 20

c. Database administrators

d. Programmers/developers

9. Skill sets: Describe the recommended skill sets and competencies that the RRB IT staff will need to support the target environment.

10. Costs: Provide cost estimates in each of the categories shown in the attached sample spreadsheet (Attachment 3)

a. Provide an estimate of the cost of the services to perform the reengineering. Cost will include a breakdown of hours by labor categories.

b. Provide an estimate of RRB man-hours to support the reengineering.

c. Provide a list and cost of the hardware required to accomplish the reengineering

d. Provide a list and cost of the software required to accomplish the reengineering

e. Provide an estimate of operating costs for a period of five years

11. Time: Provide an estimate of the timeline for the duration of the project to accomplish the proposed sequence of events.

12. Proof of Concept: The contractor will produce a “proof of concept” to allow the RRB to gain con-fidence in the proposed strategy and design. The contractor shall demonstrate the conversion of a legacy RRB process to the target platform using the proposed methodology and any proprietary software tools.

This work must be performed using RRB facilities. The results of the proof of concept (e.g. a benefit calculation) must match the legacy application output.

F. Preparation of Statement of Work Upon RRB approval of the reengineering planning document, the RRB may exercise the option requiring the Contract-or to develop a Statement of Work (SOW) in preparation for competitive procurement of the services. The SOW shall define and detail all aspects of the required services. The SOW shall be constructed in accordance with generally ac-cepted government procurement practices, and applicable regulations and statutes. The contractor shall deliver the draft document in electronic format.

G. Professional services to assist the RRB in the management and oversight of the third party contractor execut-ing the Mainframe reengineering effort Upon RRB approval of the reengineering planning document, the RRB may exercise the option requiring the Contract-or to assist in the RRB project management and third party contractor implementation of the reengineering effort. The RRB anticipates that a contract for the reengineering effort will be awarded on or before September 30, 2015.

Section IV - General Terms and Conditions

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jun 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this con-tract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)"(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incor-porated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509)).

Document Number: RRB14Q0027 PROCESSED Page 8 of 20

(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

(5) [Reserved].

(6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

(7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

(8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for De-barment. (Aug 2013) (31 U.S.C. 6101 note).

X (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

X (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L.

112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

(11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

(12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

(13) [Reserved]

(14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

(ii) Alternate I (Nov 2011).

(iii) Alternate II (Nov 2011).

(15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

(ii) Alternate I (Oct 1995) of 52.219-7.

(iii) Alternate II (Mar 2004) of 52.219-7.

(16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)).

(17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

(ii) Alternate I (Oct 2001) of 52.219-9.

(iii) Alternate II (Oct 2001) of 52.219-9.

(iv) Alternate III (Jul 2010) of 52.219-9.

(18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

(19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

(20) 52.219-16, Liquidated Damages--Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

(21)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

(ii) Alternate I (June 2003) of 52.219-23.

(22) 52.219-25, Small Disadvantaged Business Participation Program--Disadvantaged Status and Reporting (Jul 2013) (Pub. L.

103-355, section 7102, and 10 U.S.C. 2323).

Document Number: RRB14Q0027 PROCESSED Page 9 of 20

(23) 52.219-26, Small Disadvantaged Business Participation Program--Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

(24) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

(25) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

(26) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

(27) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

(28) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

(29) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

X (30) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

X (31) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

X (32) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

X (33) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

X (34) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).

(35) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

X (36) 52.222-54, Employment Eligibility Verification (Aug 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

(37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.

6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

(ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

(38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O. 13423 and 13514).

(ii) Alternate I (Jun 2014) of 52.223-13.

(39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (E.O. 13423 and 13514).

(ii) Alternate I (Jun 2014) of 52.223-14.

(40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

(41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Jun 2014) (E.O. 13423 and 13514).

(ii) Alternate I (Jun 2014) of 52.223-16.

X (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

(43) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83).

(44)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

(ii) Alternate I (May 2014) of 52.225-3.

(iii) Alternate II (May 2014) of 52.225-3.

(iv) Alternate III (May 2014) of 52.225-3.

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(45) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

(46) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(47) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(48) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

(49) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

(50) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

(51) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

X (52) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Jul 2013) (31 U.S.C. 3332).

(53) 52.232-34, Payment by Electronic Funds Transfer--Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

(54) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

X (55) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

(56)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C.

2631).

(ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

(1) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

(2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

(3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Con-tracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

(4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

(5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Re-pair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67).

X (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services- -Requirements (May 2014) (41 U.S.C. chapter 67).

(7) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O.13495).

(8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792).

(9) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

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(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records re-lating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indic-ated below, the extent of the flow down shall be as required by the clause--

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting oppor-tunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph

(l) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down re-quired in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Re-pair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xi) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xii) 52.222-54, Employment Eligibility Verification (Aug 2013).

(xiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C.

2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.217-8 Option to Extend Services (Nov 1999)

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The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Of-ficer may exercise the option by written notice to the Contractor within 60 days.

(End of clause)

52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984)

Funds are not presently available for performance under this contract beyond September 30, 2014. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for con-tract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30, 2014, until funds are made available to the Contracting Officer for performance and until the Contract-or receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

RRB.A.01 A. General RRB Provision-1.Technical Direction

Performance of the work under this contract shall be subject to the technical direction of the Contracting Officer Representative (COR). The term “technical direction” is defined to comprise the following:

(a) Directions to the contractor which redirect the contract effort, shift work emphasis between work areas or tasks, require pursuit of certain lines of inquiry, fill in details or otherwise serve to accomplish the contractual statement of work.

(b) Provisions of information to the contractor which assists in the interpretation of drawings, specifications or technical portions of the work description.

(c) Review and, where required by the contract, approve technical reports, drawings, specifications and technical information to be de-livered by the Contractor to the Government under this contract.

(d) Technical directions must be within the general scope of work stated in the contract. The COR does not have the authority to and may not issue any directions which (1) constitutes an assignment of additional work outside the general scope of the contract; (2) con-stitutes a change as defined in the contract article entitled “Changes”; (3) in any manner causes an increase or decrease in the estim-ated cost or the time required for contract performance; or (4) changes any of the expressed terms, conditions, or specifications of the contract.

The Contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner prescribed by this Section and within his authority under the provisions of this Section. If, in the opinion of the Contractor, any instruction or dir-ection issued by the COR is within one of the categories as defined in (1) through (4) above, the Contractor shall not proceed but shall notify the Contracting Officer within five (5) working days after receipt of any such instruction or direction and shall request the Con-tracting Officer to modify the contract accordingly. Upon receiving such notification from the Contractor, the Contracting Officer shall issue an appropriate contract modification or advise the Contractor in writing that, in his opinion, the technical direction is within the scope of this Section and does not constitute a change under the Changes article of the contract. The Contractor shall thereupon proceed immediately with the direction given. A failure of the parties to agree upon the nature of the instruction or direction or upon the contract action to be taken with respect thereto shall be subject to the provisions of the contract article entitled “Disputes.”

RRB.A.03 A. General RRB Provision-3.Billing

Contractor shall submit detailed invoices with quantities for work completed and pricing as designated in Section II and indicating ac-tions, dates and deliverables completed.

Invoices shall conform to FAR Clauses 52.232-25 Prompt Payment and 52.212-4 Terms and Conditions - Commercial items, and shall be submitted according to the provision above, entitled Payment and Schedule for Invoices.

RRB.A.04 A. General RRB Provision-4.Conflicts of interest

The offeror agrees not to have any direct or indirect financial or familiar interest, or engage in any activity, which conflicts substan-

Document Number: RRB14Q0027 PROCESSED Page 13 of 20 tially, or appears to conflict substantially, with the offeror’s duties under this contract. The offeror further agrees that the RRB shall have the exclusive right to determine whether such a conflict of interest exists, and whether it is substantial. Failure of the offeror to adhere to this provision will, at the discretion of the RRB, result in the immediate termination of the contract without any further liab-ility of the RRB.

RRB.A.06 A. General RRB Provision-6.Notice of Intent to Withhold Payment

Notwithstanding any other payment provisions of this contract, failure of the Contractor to acceptably perform required services will result in the withholding of payments under this contract, unless such failure arises out of causes beyond the control and without the fault or negligence of the Contractor as defined by the clause entitled "Excusable Delays," "Default" or "Termination for Convenience of the Government," as applicable.

RRB.A.07 A. General RRB Provision-7.The Role of Government Personnel and Responsibility for Contract Administration

(a) Contracting Officer - The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to: amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; make final decisions on disputed deductions from contract payments for convenience or default; issue final decisions regarding contract questions or matters under dispute. The CO may, however, delegate certain other responsibilities to his authorized representatives. The contracting officer shall make all such del-egations in writing.

(b) Contract Officer’s Representative (COR) - The Contracting Officer may designate a COR to assist the Contracting Officer in the discharge of day-to-day responsibilities pertaining to this contract and the monitoring of Contractor performance. The specific re-sponsibilities and limitations of COR authority are set forth in the “Technical Direction.” Provision in section IV..

(c) Contract Administrator (CA) -The Contracting Officer may designate an individual to monitor contract performance, review con-tract funding, billing and payments, prepare supplemental agreements and change orders, and conduct negotiations and discussions on behalf of the Contracting Officer.

RRB.B.01 B. Security Provisions-1.Security Information

The RRB is a social insurance agency. Privileged information for railroad employees and dependent beneficiaries is accessible from all mainframe terminals, terminal sessions on desktop PC workstations, and virtual LAN (VLAN)/wide area network (WAN) servers.

Privileged information is also available in paper form, data disks, and data tapes throughout the Chicago headquarters facility and re-mote offices. Access to, and use of, this information is covered under the Privacy Act of 1975 and other U.S. Codes. The provision of the Federal Acquisition Regulation (FAR) section 52.239-1, Privacy or Security Safeguards (Aug 1996), is hereby incorporated by ref-erence.

No copies of railroad employee or beneficiary information can be removed from a RRB site or retained by any member of the con-tractor staff in any transferable media, be that paper or electronic.

With the exception of cellular/digital telephones owned and used by the Contractor staff, no communications line other than those ana-log lines and data links installed and approved by the RRB will be allowed.

All CDs and diskettes used by the Contractor in the course of this project will be retained by the RRB at the end of the work.

RRB.B.02 B. Security Provisions-1. Privacy Or Security Safeguards (AUG 1996) FAR 52.239-1 (with RRB Fill-ins)

(a) The Contractor shall not publish or disclose in any manner, without the Contracting Officer's written consent, the details of any safeguards either designed or developed by the Contractor under this contract or otherwise provided by the Government.

(b) To the extent required to carry out a program of inspection to safeguard against threats and hazards to the security, integrity, and confidentiality of Government data, the Contractor shall afford the Government access to the Contractor's facilities, installations, tech-nical capabilities, operations, documentation, records, and databases.

(c) If new or unanticipated threats or hazards are discovered by either the Government or the Contractor, or if existing safeguards have ceased to function, the discoverer shall immediately bring the situation to the attention of the other party.

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(d) Each agency has its own rules regarding privacy and security of data. The RRB’s rules are summarized in the following publica-tions:

(1) Privacy Act Information http://www.rrb.gov/bis/privacy_act/introduction.asp http://www.rrb.gov/bis/privacy_act/overview.asp http://www.rrb.gov/bis/privacy_act/information_rrb_maintains.asp

(2) RRB’s Privacy System of Records http://www.rrb.gov/bis/privacy_act/sornlist.asp

(3) Internal Revenue Service’s (IRS) Publication 1075, Tax Information and Security Guidelines for Federal, State and Local Agencies http://www.irs.gov/pub/irs-pdf/p1075.pdf

(e) Anticipated threats and hazards that the contractor must guard against:

(1) Data stored on equipment following the completion of the project.

(2) Data removal process not including eradication methods.

(3) Contractor employees not fully versed in responsibilities with respect to Privacy and Security.

(4) Contractor accessing RRB data from unauthorized sites.

(f) Safeguards that the contractor must specifically provide include: A contractor having access to RRB data should have in place pre-ventive measures to assure that:

(1) Accessed data is not retained in contractor files or on contractor’s equipment.

(2) Data temporarily housed on contractor’s equipment must be eradicated, the space not just marked for reuse.

(3) All contractor staff members are made aware of their responsibilities with respect to Privacy and Security.

(4) Contractor access to RRB data is limited to RRB approved sites.

RRB.B.03 B. Security Provisions-3.Additional Security Requirements

Contractors shall indicate and list in their proposals the proposed staff for these services that have previously completed through other Federal Government Agencies the procedures required to meet the Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

Non-Disclosure Certification

The Contractor staff providing the requested services shall complete and sign a Non-Disclosure Certification shortly after contract award, certifying that the Contractor staff shall not disclose any information obtained regarding the RRB, offeror proposals received in response to the Mainframe Reengineering RFP, or any other information deemed confidential to any party outside of the RRB or other contractor staff performing the requested Mainframe Assessment services.

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/ FAR 52.212-1, Instructions to Offerors (APRIL 2014), FAR 52.212-2, Evaluation- Commercial Items (JAN 1999) FAR 52.212-3, Offeror Representations and Certification- Commercial Items (MAY 2014), FAR 52.212-4, Contract Terms and Conditions- Commercial Items (MAY 2014) [Insert one or more internet addresses]

(End of provision)

Document Number: RRB14Q0027 PROCESSED Page 15 of 20

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Home-land Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Inform-ation Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connec-tion with performance under this…