WAKULLA COUNTY BOARD OF COUNTY COMMISSIONERS

REQUEST FOR WRITTEN QUOTE

RFWQ 2026-19 WAKULLA COUNTY COURT HOUSE JANITORIAL SERVICE

Issue Date: September 8, 2026

Information for Vendor:

Quotes must be on company letterhead with the date and signature of an authorized representative of the vendor. All vendors providing written quotes must have the required expertise and capability to perform the work or supply the commodities or equipment. Consideration will be given to the vendor who has the capability to perform the work or supply the commodities or equipment, consideration shall also be given to the vendor's geographic proximity to Wakulla County for future ease of delivery, mobilization, or customer support after a purchase. The lowest cost, responsible and responsive vendor who is capable of performing the services or supplying the commodities or equipment shall be awarded the contract.

Purpose:

The Board of County Commissioners is seeking written quotes from licensed contractors within the State of Florida to provide routine janitorial services at the Wakulla County Courthouse located at 3056 Crawfordville Hwy, Crawfordville, FL 32327. Services shall be performed during the courthouse's authorized operating hours of 8:00am to 5:00pm Monday through Friday, as detailed in the Scope of Services below.

Scope of Service to be Provided:

RESTROOMS

Clean and sanitize toilets, urinals, sinks, counters, mirrors, and accessible restroom fixtures; spot-clean partitions as needed; empty restroom trash; and restock County-provided toilet tissue, paper towels, and hand soap.

TRASH & COMMON AREAS

Empty routine trash receptacles in accessible offices, court-related areas, corridors, break areas, and common spaces; replace liners as needed; and transport collected trash to the designated disposal location.

FLOORS

Vacuum carpeted areas as needed and sweep/mop routine hard-surface flooring. will use the janitorial equipment maintained at the facility.

OFFICES & ACCESSIBLE WORK AREAS

Perform routine maintenance cleaning of accessible office and work areas, including dusting/wiping readily accessible horizontal surfaces as appropriate to the agreed maintenance scope.

BREAK AREAS

Routine cleaning of accessible counters, sinks, tables, and exterior appliance surfaces as applicable.

TOUCHPOINTS

Routine cleaning of commonly touched accessible surfaces where appropriate during service.

CHEMICAL STANDARD

Vendor will provide, manage, dilute, label, and replenish the commercial cleaning chemicals used by employees at the facility. This standard allows vendors to control product selection, train employees on a consistent chemical system, verify that appropriate products are available for scheduled service, and avoid interruptions caused by missing or incompatible cleaning products.

SCHEDULING, SECURITY & ACCESS

Routine janitorial service will be performed during the courthouse's authorized operating window of 8:00am to 5:00pm Monday through Friday. Personnel will comply with courthouse security procedures and reasonable access requirements.

Cleaning will be coordinated around court proceedings, occupied offices, restricted areas, and other courthouse operations. If an area cannot be accessed during a scheduled visit because of court proceedings, security restrictions, or County operations, vendors will address the area where access is reasonably available within the contracted service schedule.

COUNTY-PROVIDED EQUIPMENT & CONSUMABLES

Wakulla County will provide and maintain the janitorial equipment currently available at the facility, including vacuums, mop buckets/systems, janitorial carts, and other routine cleaning equipment.

Wakulla County will provide facility consumables, including toilet tissue, paper towels, hand soap, and similar disposable restroom/building supplies. County-provided consumables will be available onsite for personnel to restock.

NOT INCLUDED IN ROUTINE MONTHLY SERVICE

• Floor stripping, waxing, refinishing, or specialized floor restoration

• High dusting or detailed overhead cleaning

• Routine detailed baseboard or door-frame cleaning

• Post-construction cleaning or removal of construction residue

• Specialty restoration, exterior window cleaning, or other work outside the routine maintenance scope unless separately authorized

VENDORS ARE ENCOURAGED TO CONTACT THE PROJECT MANAGER TO DISCUSS THE SPECIFIC SCOPE

OF SERVICES AND SITE CONDITIONS.

Project Manager: Cody Solburg

Facilities Director 850-509-3513 csolburg@mywakulla.com

Quote Responses are Due By: September 15, 2026 @ 3:00 PM EST Quotes may be hand-delivered to the Procurement office located at 3093 Crawfordville Hwy, Crawfordville, Florida 32327, sent via express mail to the above-referenced address, or sent via email to Procurement@mywakulla.com. Responses received after the above deadline will not be considered.

mailto:csolburg@mywakulla.com mailto:Procurement@mywakulla.com

Warranty:

Upon award of the written quotation the vendor will be required to provide the necessary liability insurance as per County requirements.

The following minimum levels of insurance required are as follows:

• Comprehensive Automobile Liability. Insurance with $1,000,000.00 combined single limit of liability for bodily injuries, death and property damage resulting from any one occurrence, including all owned, hired, and non-owned vehicles, as appropriate.

• Commercial General Liability. $1,000,000.00 combined single limit of liability for bodily injuries, death and property damage, and personal injury resulting from any one occurrence.

• Umbrella (Excess) Liability Insurance. Umbrella Liability with limits of not less than $1,000,000.00, exclusive of defense costs, to be in excess of all other coverages. Such coverage shall be at least as broad as the primary coverages above, with any excess umbrella layers written on a strict following form basis over the primary coverage. All such policies shall be endorsed to provide defense coverage obligations.

• Professional Liability Insurance. $1,000,000.00 for design errors and omissions, exclusive of defense costs. CONTRACTOR shall be required to provide continuing Professional Liability Insurance to cover each project for a period of two (2) years after the project is completed.

• Workers’ Compensation. The CONTRACTOR shall provide, pay for, and maintain workers’ compensation insurance on all employees, its agents or subcontractors as required by Florida Statutes

Procurement Office Contact:

Procurement@mywakulla.com

850-926-0919 EXT.715

3093 Crawfordville Hwy Crawfordville, FL 32327