CITY OF DORAL

REQUEST FOR PROPOSALS (RFP) No. 2026-19

City of Doral Holiday Lighting & Decor

NOTICE IS HEREBY GIVEN that the City of Doral is soliciting Request for Proposals from qualified contractors to submit their solicitation response for City of Doral Holiday Lighting & Decor

Solicitation documents, addenda, and notices for this Solicitation can be viewed and downloaded through OpenGov Interested parties must register with OpenGov to receive automatic notifications of addenda or notices related to this Solicitation.

Electronic responses will only be received online via OpenGov.

Issuance/Advertisement Date June 12, 2026

Pre-Proposal Meeting (Non-

Mandatory)

June 23, 2026, 10:00am

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/2436321

43390955?p=l72pge3UpYXwQoOQJL Meeting ID: 243 632 143 390 955 Passcode: RN2JE6v6

Cut-off Date for Written Questions June 26, 2026, 4:00pm

Deadline for RFP Submittals &

Date of Opening

July 6, 2026, 2:30pm

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/2131874

47996455?p=VjqbSE4WOq5YsiIti3 Meeting ID: 213 187 447 996 455 Passcode: 2bg9jd9C

Anticipated Public Evaluation

Committee Meeting Phase I

Meeting location, date, and time will be announced at a later date.

Attendance at the scheduled pre-bid meeting is HIGHLY encouraged. Attendees will be able to receive important information which will be discussed as it relates to this RFP procurement process.

This RFP procurement process is subject to the “Cone of Silence” as more particularly described in the solicitation. Accordingly, all questions regarding this RFP must be made in writing using the

OpenGov platform.

Connie Diaz, MMC

City Clerk, City of Doral

CITY OF DORAL

Request for Proposals

City of Doral Holiday Lighting &

Decor

Submission Due Date: Monday, July 6, 2026, at 2:30 pm

RFP No. 2026-19

Procurement and Asset Management Director:

ROMAN MARTINEZ, MPA, CPPO, CPPB

City of Doral

City of Doral Holiday Lighting & Decor

2026-19

Table Of Contents

1. GENERAL INFORMATION

1.1. General Instructions and Submittal Requirements

2. SCOPE OF WORK

2.1. Technical Specifications

2.2. Pricing Proposal

3. INSURANCE REQUIREMENTS

3.1. REQUIRED INSURANCE

4. RESPONSE REQUIREMENTS

4.1. Required Forms & Certifications

4.2. Staffing & Qualifications

4.3. References and Past Performance

4.4. Financial Stability Documentation

5. EVALUATION CRITERIA AND METHODOLOGY

5.1. Evaluation Process Overview

5.2. Scoring Criteria & Weights

5.3. Oral Presentations/Interviews (if applicable)

6. GENERAL DEFINITIONS AND SOLICITATION TERMS AND CONDITIONS

6.1. General Definitions

6.2. General Terms and Conditions

7. VENDOR RESPONSE

7.1. Vendor Questionnaire

Attachments:

A - Exhibit A - City-owned Christmas Tree Specs

B - EXHIBIT B - Downtown Doral and Government Center Site Map

C - EXHIBIT C - Doral Central Park Site Map

City of Doral Holiday

D - EXHIBIT D - Additional Locations - Optional Services

E - EXHIBIT E - Public Works Departjment Site Map

F - EXHIBIT F: Lump Sum Breakdown sample sheet

1. GENERAL INFORMATION

1.1. General Instructions and Submittal Requirements

1.1.1. Notice to Respondents

NOTICE: The City of Doral (“City”) hereby gives notice of its intent to seek Responses from interested and qualified parties in response to this 2026-19 City of Doral Holiday Lighting & Decor to provide the services described herein. Responses must be received before the deadline date and time specified below.

1.1.2. Project Overview

The City of Doral (the "City") is seeking Responses from qualified organizations or individuals to provide City of

Doral Holiday Lighting & Decor under the coordination of Procurement.

1.1.3. Procurement Schedule

All dates and times in this Solicitation may be changed by a written addendum issued by the City. After the deadline for Submittals, any remaining dates and times are estimates and may be adjusted by the City at its discretion without issuing a written addendum.

Issuance/Advertisement Date: June 12, 2026

Pre-Proposal Meeting (Non-Mandatory): June 23, 2026, 10:00am

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/24363214

3390955?p=l72pge3UpYXwQoOQJL Meeting ID: 243 632 143 390 955 Passcode: RN2JE6v6

Cut-off Date for Written Questions: June 26, 2026, 4:00pm

City of Doral Holiday

Deadline for RFP Submittals & Date of

Opening:

July 6, 2026, 2:30pm

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/21318744

7996455?p=VjqbSE4WOq5YsiIti3 Meeting ID: 213 187 447 996 455 Passcode: 2bg9jd9C

Anticipated Public Evaluation Committee

Meeting Phase I:

Meeting location, date, and time will be announced at a later date.

1.1.4. Pre-Solicitation Conference

Conference Type: Non-Mandatory

A Pre-Solicitation Conference will be held on the date and time specified in the Procurement Schedule. During this meeting, the requirements of this Solicitation will be reviewed and discussed.

Mandatory Meeting: Prospective Respondents must attend. Those who do not attend will be ineligible to submit a Response. Any Response submitted by a non-attendee will be deemed non-responsive.

Any changes to this Solicitation discussed during the conference or site visit are not binding unless included in a written addendum issued by the City.

Any substantive questions regarding the Solicitation must be submitted in writing using the OpenGov platform, on or before the question deadline.

Respondents are responsible for reviewing all information related to this Solicitation, including information presented at the conference. By submitting a Proposal, the Proposer certifies that it is sufficiently familiar with the facilities, work requirements, and all conditions that may affect contract performance.

1.1.5. Cone of Silence Policy and Contact Information

This Solicitation is subject to the “Cone of Silence”. Accordingly, all questions or comments regarding this

Solicitation must be made in writing using the OpenGov platform. No e-mails or phone calls will be accepted in reference to this Solicitation. If it becomes necessary to provide additional clarifying information that revises any part of this Solicitation, supplements or revisions will be made available via a written addendum posted on

OpenGov.

1.1.6. Method and Deadline for Submittal

Responses must be submitted electronically through OpenGov by the date and time stated above. The responsibility for submitting a Response before the stated time and date is solely and strictly that of the

Respondent. The City is not responsible for any delayed, lost, late, misdelivered, or non-delivered Responses, no matter the cause. Any Responses received after the due date and time specified will not be considered.

Solicitation documents, addenda, and notices for this Solicitation can be viewed and downloaded through

OpenGov. Interested parties must register with OpenGov to receive automatic notifications of addenda or notices related to this Solicitation.

City of Doral Holiday

The City reserves the right to accept any Response deemed in its best interest, to waive minor irregularities, omissions, deviations, or technicalities, and to reject any or all Responses and re-advertise, as permitted by

Florida Statutes, the City Charter, and the City Code. Minor issues may be corrected at the City’s discretion;

however, material deficiencies, missing mandatory information, or failure to meet basic requirements may result in disqualification.

1.1.7. Term of Contract

The contract term will be an initial three (3) years term with an option to renew for three (3) additional one (1) year periods for a possible total of six (6) years, subject to cancellation as provided herein.

Price adjustments may be considered upon renewal but shall not exceed CPI-U or 3%, whichever is lower, unless otherwise approved by the City.

The City and the Awarded Respondent shall execute a contract (“Agreement”) within thirty (30) days after

Notification of Award based upon the requirements set forth in the RFP through action taken by the City

Council at a fully authorized meeting. If the Respondent awarded the Contract fails to enter into a contract as herein provided, the award may be declared null and void, and the Contract may be awarded to the next most responsible and responsive Respondent, or re‐advertised, as determined by the City. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the Awarded Proposer(s). This prerogative may be exercised only when such continuation is clearly in the best interest of the City.

2. SCOPE OF WORK

2.1. Technical Specifications

2.1.1. Purpose

The City of Doral desires to enhance its public spaces during the holiday season and create a festive and attractive atmosphere for residents, visitors, and businesses. The City is seeking a qualified proposer to provide holiday lighting and décor services, including, but not limited to, all labor, materials, and equipment.

The allocated expenditure for the total display, to include materials, personnel and applicable permits, shall not exceed the total cost of budgeted funds per fiscal year, as no other charges will be paid.

Proposers shall become familiar with all local conditions that may, in any manner, affect the services required.

The proposer shall carefully examine the Request for Proposal terms and conditions, becoming thoroughly familiar with all conditions and requirements that may in any manner affect the work to be performed under any resulting agreement. No additional allowance will be made due to lack of knowledge of these conditions.

2.1.2. GENERAL REQUIREMENTS

A. The awarded proposer shall provide a detailed proposal for the City’s Holiday Lighting Displays by

August 31 or before, each year. Services may be modified each year according to the approved budget.

B. Proposals shall not include Christmas trees for the exterior of the Government Center or Doral Central

Park, as the City already owns these items.

City of Doral Holiday

C. The intent is to create a comprehensive design concept for the Government Center, Downtown Doral

Park, Cultural Arts Center, Doral Central Park, interior Government Center spaces, and the Public

Works locations identified in the Scope of Services. The design shall provide balanced, aesthetically pleasing, and cost-effective holiday lighting and décor displays.

D. All proposals are subject to review and approval by the Parks and Recreation Department and Public

Works Department.

E. The awarded proposer shall coordinate all installation activities with the Parks and Recreation

Department and Public Works Department no less than two (2) months prior to the Park & Tree Lighting

Celebration.

F. All lighting products utilized under this contract shall consist of energy-efficient, commercial-grade LED lighting products suitable for outdoor use.

G. Proposers shall provide conceptual renderings, product descriptions, and/or examples of proposed decorative elements with their proposal.

H. All proposed decorative enhancements shall be designed and installed in accordance with industry standards for safety, durability, and weather resistance.

I. Removal of all holiday lighting and decorative elements shall occur after the observance of Three Kings

Day and no later than January 15, unless otherwise directed by the City.

J. All lighted decorations shall be equipped with timers and programmed to operate daily from dusk to dawn.

1.

2.1.3. Pricing

A. Proposers shall identify all anticipated project costs, including labor, installation, removal, generators, extension cords, deliveries, permits, and any other fees necessary for the successful completion of the project. Any available value-added services and associated costs shall be clearly identified.

B. The current total budget allocated for this RFP is $435,400, which includes $258,400 for the Parks &

Recreation Department and $177,000 for the Public Works Department. Services may be modified each year according to the approved budget.

2.1.4. DISPLAY PERIOD

A. The awarded proposer must work with the City’s Park & Recreation Department and Public Works

Department to coordinate the installation of Holiday Lighting at least two months or more before the

City’s Park & Tree Lighting Ceremony event.

B. Lighting and visual décor installations shall be completed and fully operational no later than one (1) week prior to the City's Park & Tree Lighting Ceremony.

City of Doral Holiday

C. Removal of all holiday lighting and visual elements shall occur after the observance of Three Kings Day and no later than January 15, unless otherwise directed by the City for a given holiday season.

D. At the time of contract renewal, the City shall update the Display Period Dates for the upcoming year.

2.1.5. PARK & TREE LIGHTING CEREMONY EVENT

A. The City will notify the awarded proposer of the date of the Park & Tree Lighting Celebration at least three (3) months prior to installation.

B. The awarded proposer shall participate in an on-site walk-through with City staff no later than four (4) days prior to the Park & Tree Lighting Celebration to verify that all displays are complete, operational, and event ready.

C. The awarded proposer shall ensure that all lighting and visuals throughout the City are functioning and properly lit prior to the City’s Park & Tree Lighting Ceremony event.

3.

2.1.6. EMPLOYEES

A. Successful proposer shall be responsible for the appearance of all working personnel assigned to the project (clean and appropriately dressed at all times). Personnel must carry and provide proper identification at all times upon request.

B. All employees of the proposer shall be at all times the sole employees of the proposer, under the proposer’s sole direction, and not an employee or agent of the City.

C. The proposer shall supply competent and physically capable employees, and the City may require the proposer to remove any employee as it deems careless, incompetent, insubordinate or otherwise objectionable and whose presence on work site is not in the best interest of the City. The city shall not have any duty to implement or enforce such requirements.

D. Proposer shall assign an “On Duty” supervisor who speaks and reads English.

E. Proposers shall assign at least one (1) staff member for trouble shooting measures.

3.

2.1.7. EQUIPMENT

The awarded proposer shall provide all equipment, materials, supervision, transportation, and labor necessary to complete the project. The City shall not provide equipment, materials, or labor.

2.1.8. SITE VISITS DURING HOLIDAY PERIOD & MAINTENANCE

The awarded proposer shall conduct weekly evening inspections during the display period to ensure all lighting, displays, and decorations remain fully operational. Any deficiencies identified by City staff shall be corrected within twenty-four (24) hours of notification at no additional cost to the City. Failure to complete repairs within the required timeframe may result in a deduction equal to one percent (1%) of the affected area's contract value for each day the deficiency remains unresolved beyond the initial 24-hour period. In addition, the awarded proposer should be available to City Staff to discuss any issues with the display.

City of Doral Holiday

2.1.9. DAMAGE TO PROPERTY

A. If property (public or private) is damaged while the awarded proposer is performing work specified or is removed for the convenience of the work, it shall be repaired or replaced at the expense of the proposer in a manner acceptable to the City prior to the final acceptance of the work. Such property shall include but not be limited to sidewalks, curbs and gutters, roads, driveways, walls, fences, water features, footings, underground utilities, sod, shrubs, and trees.

B. Awarded proposer shall notify the requesting department in writing of the site having pre-existing damage before beginning work. Failure to do so shall obligate the proposer to make repairs per section

2.1.

3.

2.1.10. SAFETY AND PROTECTION

A. The successful proposer shall be solely responsible for pedestrian and vehicular safety and control within the work site and shall provide the necessary warning devices, barricades, fencing, and ground personnel needed to give safety, protection, and warning to persons and vehicular traffic within the area. All minimum safety standards required by municipal, county, state, and federal ordinances and laws shall be strictly met by the proposer.

B. Proposer must provide protection necessary to prevent damage to property where securing is being performed and adjoining properties.

3.

2.1.11. DISPOSAL OF WASTE

The awarded contractor shall arrange to dispose of all waste from the work being performed.

All areas of display must be kept clean and free from any debris, e.g., zip ties, tape, etc. after removal of decorations.

The contractor shall leave all display areas in a clean condition and shall remove all debris generated by its operations.

2.1.12. INSTALLATION LOCATIONS

The selected proposer should develop and implement a comprehensive holiday lighting and décor service plan for the City of Doral’s Parks & Recreation and Public Works Departments.

The specifications outlined herein are intended to establish the general scope, character, aesthetic theme, and level of illumination desired by the City. Proposers may recommend equivalent or comparable decorative elements, lighting treatments, animated features, and visual enhancements, provided such proposals meet or exceed the overall design intent and performance expectations established by the City. Innovative, creative, and visually impactful concepts are encouraged, while maintaining a cohesive appearance and consistency throughout all designated locations.

Locations requiring holiday lighting and decorating services include the following:

Parks and Recreation Department:

City of Doral Holiday

• Doral Government Center (Outside)

• Downtown Doral Park

• Doral Central Park

• Doral Meadow Park

• Doral Legacy Park

• Doral Glades Park

• Morgan Levy Park

Public Works Department:

• Various Medians throughout the City

• Monument Displays at the entrances of the City

• Doral Government Center (Inside & Garage Décor)

• Police Department Training & Community Center

2.1.13. CITY-OWNED HOLIDAY TREES

The selected proposer shall provide installation, assembly, disassembly, removal, and preparation for storage of two (2) City-owned holiday trees identified below. The City-owned trees include existing lighting, ornamentation, and tree toppers. Proposers shall ensure all components are professionally installed, maintained in proper working condition throughout the season, and carefully prepared for storage at the conclusion of the holiday program every year under contract.

City-Owned Holiday Trees

• 40-foot Majestic Branch Tree to be installed at the rotunda in front of the Doral Government Center.

This tree has pure white twinkle lighting with coordinated blue and gold ornamentation. Please see

Exhibit A for the tree specifications.

• 30-foot Majestic Mountain Pine Tree to be installed at Doral Central Park. This tree has warm white lighting with coordinated red, green, and gold ornamentation. Please see Exhibit A for the tree specifications.

Both trees also include existing illuminated tree toppers owned by the City.

2.1.14. DORAL GOVERNMENT CENTER & DOWNTOWN DORAL PARK

The selected proposer should provide a cohesive, professionally designed holiday lighting and décor program for Downtown Doral Park and the Government Center that complements the City’s existing holiday tree theme, which incorporates pure white twinkle lighting accented with gold and blue ornamentation and lighted snowflakes. Please see Exhibit A for the tree specifications.

City of Doral Holiday

Proposers are encouraged to submit creative and visually appealing concepts, including wrapping of tree trunks, up-lights of the fronds, lighting treatments, color palettes, and decorative elements that enhance the overall holiday atmosphere while maintaining a coordinated, elegant, and unified aesthetic across all designated locations.

This section includes the decoration and enhancement of twelve (12) designated areas, as outlined below.

Please refer to Exhibit B for a map of Downtown Doral Park and Government Center site map.

• Area 1: Doral Government Center Building o Eight (8) Royal Palm Trees

• Area 2: Downtown Doral Park (The Plaza) o Eleven (11) Royal Palm Trees o One (1) Live Oak Tree

• Area 3: Downtown Doral Park (Picnic Area) o Nine (9) Oak Trees o Nine (9) Mahogany Trees o Additional decorative items to enhance the overall area

• Area 4: Downtown Doral Park (Oval Area) o Ten (10) Small Oak Trees

• Area 5: Downtown Doral Park (Park Entrance by NW 53rd Street) o Eleven (11) Alexander Palm Trees o One (1) Ponciana Tree

• Area 6: NW 53rd Street from NW 84th Avenue to NW 53rd Terrace o Twenty-Six (26) Royal Palm Trees

• Area 7: Light Poles at NW 53rd Terrace Traffic Circle o Twenty (20) Light Poles: provide solar-powered illuminated garland displays or decorative pole-mounted décor, bows, ornaments, or other comparable enhancements coordinated with the City’s holiday color palette and overall décor theme.

• Area 8: Oaks by Walking Path on NW 53rd Terrace o Four (4) Oak Trees with accent decorative elements

City of Doral Holiday

• Area 9: Walking Path to the Doral Cultural Arts Center o Provide an illuminated entrance experience featuring decorative archways, RGB lighting elements, themed walkthrough displays, or comparable visual features. Vendors are encouraged to propose creative and immersive concepts suitable for pedestrian engagement and photo opportunities.

• Area 10: Cultural Arts Center o Six (6) Bismark Palm Trees in front of the Doral Cultural Arts Center.

• Area 11: Palm Trees on NW 84th Avenue o Nineteen (19) Royal Palm Trees

• Area 12: Interactive Holiday Lighting Displays

Provide a minimum of four (4) interactive holiday lighting displays strategically located throughout the park to encourage visitor engagement, photo opportunities, and enhanced guest experiences.

Displays shall be designed to create visually impactful and “Instagrammable” moments that attract visitors of all ages and encourage social media interaction.

Interactive elements may include, but are not limited to, walkthrough displays, illuminated swings, oversized ornaments, interactive tunnels, light sculptures, themed seating areas, animated features, programmable RGB elements, or other comparable immersive holiday experiences.

Vendors are encouraged to propose innovative and creative concepts that align with the overall holiday décor theme and park environment.

Each display shall incorporate branded “City of Doral” elements in a tasteful and visually integrated manner. Branding may include illuminated signage, custom décor elements, logos, or other creative applications approved by the City.

2.1.15. DORAL CENTRAL PARK

The selected proposer should provide a cohesive, professionally designed holiday lighting and décor program for Doral Central Park that complements the City’s existing holiday tree theme, which incorporates warm white lighting accented with red, green and gold ornamentation. Please see Exhibit A for the tree specifications.

Proposers are encouraged to submit creative and visually appealing concepts, including wrapping of tree trunks, up-lights of the fronds, lighting treatments, color palettes, and decorative elements that enhance the overall holiday atmosphere while maintaining a coordinated, elegant, and unified aesthetic across all designated locations.

This section includes the decoration and enhancement of eight (8) designated areas, as outlined below. Please refer to Exhibit C for a map of Doral Central Park site map.

• Area 1: Sign enhancers on all four (4) entrances of the park

City of Doral Holiday o Provide custom decorative lighting and/or themed décor elements to enhance the visual appearance and holiday presentation of all four park entrance monuments. Vendors are encouraged to propose creative enhancements that complement the overall holiday lighting theme and create a welcoming entrance feature.

o Provide separate pricing for installation of sign enhancers provided by the City.

• Area 2: Park Entrance on NW 92 Ave o Eight (8) Bismark Palm Trees.

o Include one (1) interactive holiday lighting display suitable for guest interaction and photo opportunities.

o Proposers are encouraged to incorporate additional decorative holiday elements that enhance the overall visual appeal and welcoming atmosphere of the area.

• Area 3: Lakefront o Provide holiday lighting for thirteen (13) Palms trees.

o Provide holiday lighting for the community center patio.

• Area 4: Amphitheater Brim o Provide and install one (1) custom interactive “Season’s Greetings” or season related display on top of the amphitheater brim, suitable for guest interaction and photo opportunities.

• Area 5: Palms around the North Side Playground o Provide and install decorative illuminated halo ring accents and/or other holiday-themed lighted enhancers mounted at the top of twenty-five (25) palm trees to enhance the overall holiday lighting display of the area. Enhancers may include, but are not limited to, halo rings, illuminated stars, ornaments, snowflakes, custom decorative elements, or other festive décor items, whether standard or custom-designed.

• Area 6: Community Center o Provide and install two (2) fully decorated and illuminated wreaths. One wreath shall have a minimum diameter of eight (8) feet and be installed at the top of the Community Center building.

The second wreath shall have a minimum diameter of three (3) feet and be installed at the Aquatic

Center building.

o Provide decorative enhancements to the reception desk.

o Install decorative garland along the second-floor railings visible from the first-floor lobby area to enhance the overall holiday presentation.

• Area 7: Park Entrance Rotondas

City of Doral Holiday o Provide holiday lighting décor and/or visual enhancements to four (4) rotondas around the park

• Area 8: Interactive Holiday Lighting Displays

Provide a minimum of three (3) additional interactive holiday lighting displays strategically located throughout the park to encourage visitor engagement, photo opportunities, and enhanced guest experiences. Displays shall be designed to create visually impactful and “Instagrammable” moments that attract visitors of all ages and encourage social media interaction.

Interactive elements may include, but are not limited to, walkthrough displays, illuminated swings, oversized ornaments, interactive tunnels, light sculptures, themed seating areas, animated features, programmable RGB elements, or other comparable immersive holiday experiences.

Vendors are encouraged to propose innovative and creative concepts that align with the overall holiday décor theme and park environment.

Each display shall incorporate branded “City of Doral” elements in a tasteful and visually integrated manner. Branding may include illuminated signage, custom décor elements, logos, or other creative applications approved by the City.

2.1.16. ADDITIONAL LOCATIONS / OPTIONAL SERVICES

Proposers must provide separate pricing for the following optional locations and decorative lighting enhancements as part of their submitted proposal. The City reserves the right to add, deduct, or modify any of the services listed below based on project needs, budget availability, operational considerations, or negotiated scope of services.

Proposers are encouraged to incorporate creative and visually appealing design concepts that complement the character of each park location while maintaining consistency with the City’s overall holiday lighting program theme and aesthetic objectives. Decorative concepts, color schemes, and lighting treatments may be proposed at the discretion of the proposer.

Proposers shall submit renderings of all items proposed under this section to assist the evaluation committee in visualizing the overall décor concept and design approach. The City reserves the right, at its sole discretion, to award any, all, or none of the optional/additional service items identified herein.

Please refer to Attachments for reference images of each of the parks identified below.

Morgan Levy Park

• Provide and install decorative lighting and enhancement of five (5) palm trees located at the main entrance of the park. Scope should include illuminated trunk wrapping, canopy/frond lighting, accent lighting, and other creative decorative elements.

Doral Glades Park

• Provide and install decorative lighting and enhancement of two (2) Bismark Palm Trees located in front of the Community Center building. Scope may include illumination of the trunk, neck, fronds, and surrounding accent features.

City of Doral Holiday

Doral Meadow Park

• Design, fabricate, and install a custom illuminated decorative display or monument feature at the park entrance sign area. The City intends for this feature to be purchased for future seasonal use.

Doral Legacy Park

• Provide decorative lighting and enhancement of ten (10) trees located at the main entrance of the park.

Proposers are encouraged to submit creative concepts that enhance the visibility and aesthetics of the entrance area.

2.1.17. PUBLIC WORKS- STREET RIDE OF WAY & MONUMENTS

All areas in this segment should have the trees decorated as follows:

Alexander Palms: Wrap the trunks up to the boot with two (2) warm white commercial-grade LED light sets and at the top a 12” Color Band using one (1) Red Commercial-grade LED sets. Fronds should also be lit with three (3) Green LED Frond Sets.

Royal Palms: Wrap the trunks up to the booth with thirteen (13) Warm White-Commercial-grade LED light sets and at the top a 24” Color Band using three (3) Red Commercial-grade LED light sets. Fronds should also be lit with ten (10) Green LED Frond Sets.

Oak Trees: wrap the foliage with ten (10) Warm White Commercial-grade LED light sets and scatter throughout the foliage with 360’ of C9 36” spacing green cord LED G50 bulbs & every 5th Twinkle.

Please refer to Attachments for a Public Works Department Site Map.

Area 1: Median 1 (East of 114th Ave)

• Sixteen (16) Alexander Palms

Area 2: Median 2 (East of 112th Ave)

• Thirty-six (36) Alexander Palms

• Ten (10) Royal Palms

Area 3: Median 3 (East of 109th Ave)

• Thirty-three (33) Alexander Palms

Area 4: Median 4 (East of 105th Ave)

• Three (3) Royal Palms

• Three (3) Oak Trees

Area 5: Median 5 (West of 104th Ave)

• Two (2) Oak Trees

City of Doral Holiday

Area 6: Median 6 (East of 104th Ave)

• Ten (10) Alexander Palms

• Twenty-eight (28) Royal Palms

• Six (6) Oak Trees

Area 7: NW 36/41 St between NW 93 – 87 Ave

• Thirty-six (36) Alexander Palms

• Fifty-one (51) Royal Palms

Area 8: NW 36 St between NW 87 Ave – Palmetto Expressway

• Twenty-four (24) Alexander Palms

• Twelve (12) Phoenix Canariensis Palm

• Ten (10) Royal Palms

• Three (3) Oak Trees

Area 9: Monument Displays

• Monument NW 58th Street o One (1) 10’ 3D LED Reindeer Icon Display Warm White or Similar o Three (3) 5’ 2D LED Poinsettia Scrolls or Similar

• Monument NW 87th Avenue o Two (2) 5’ 2D LED Poinsettia Scrolls or Similar o One (1) 12’ Majestic Mountain Pine Tree

• Median NW 36th Street o Four (4) 5’ 2D LED Poinsettia Scrolls or Similar o Two (2) 10’ 3D LED Reindeer Icon Display Warm White or Similar o One (1) 12’ Majestic Mountain Pine Tree

• Median NW 58th Street o Two (2) 5’ 2D LED Poinsettia Scrolls or Similar o One (1) 12’ Majestic Mountain Pine Tree

• Median NW 107th Avenue

City of Doral Holiday o Two (2) 5’ 2D LED Poinsettia Scrolls or Similar o One (1) 12’ Majestic Mountain Pine Tree

• NW 41st Street / NW 102nd Avenue o One (1) 12’ Majestic Mountain Pine Tree

2.1.18. PUBLIC WORKS- TREES & DISPLAYS

All five (5) sections where the Monument and Median Displays will be will include:

• Five (5) 12’ Majestic Mountain Pine Tree including warm white LED lights, Holiday Colors Ball

Ornaments and 3’ 3D Star Topper or similar

• Thirteen (13) 5’5” H x 4’ W Glitter Mesh Poinsettia or similar

• Three (3) 10’ 3D Led Reindeer with warm white or similar

2.1.19. PUBLIC WORKS- GOVERNMENT CENTER

This section covers visual décor for each floor inside the Government Center and the main entrance of the parking garage.

Area 1: Parking garage entrance

• Provide two (2) 48” wreath with an 18” bow LED illuminated on garage entrances

• Provide four (4) 48” sprays with a 12” bow on pedestrian walkway columns or similar décor.

Area 2: First Floor Main Lobby

• Install a14’ synthetic Christmas tree with bright and festive décor.

• Include cheerful holiday visual décor around the tree.

• Install non-illuminated 18”x18” and 24”x24” nylon gift boxes with champagne bow on blanket of snow.

• Drape lit garland along edge of reception desk in scallop pattern.

Area 3: First Floor by the Elevator

• Install 36" cheerful holiday display (elves, deer’s, etc.) by elevator on blanket of snow

• Install non-illuminated 24" x 24” and 18" x 18” gift boxes with champagne bow by elevator

Area 4: First Floor by the main entrance

• Install 36" cheerful holiday display (elves, deer’s, etc.) on both sides of main entrance on blanket of snow

Area 5: First Floor City Clerk office

City of Doral Holiday

• Install gorgeous 8' life-like needle Christmas tree adorned with floral decor, beautiful ornamental balls, natural rattan balls, sparkling leaf accents, and lit with warm white LED lights on blanket of snow

• Install non-illuminated 18" x 18” gift boxes with champagne bow

Area 6: Second Floor

• Install gorgeous 8' life-like needle Christmas tree adorned with floral decor, beautiful ornamental balls, natural rattan balls, sparkling leaf accents, and lit with warm white LED lights on blanket of snow across from elevator in middle of the wall.

• Install non-illuminated 18" x 18" green nylon gift box with champagne bow

• Drape 30’ lit garland along edge of reception desk in scallop pattern. Use clear fishing connected to garland and nails on the underside of the counter to secure.

Area 7: Second Floor break room

• Install gorgeous 8' life-like needle Christmas tree adorned with floral decor, beautiful ornamental balls, natural rattan balls, sparkling leaf accents, and lit with warm white LED lights on blanket of snow

• Install non-illuminated 18" x 18" green nylon gift box with champagne bow

Area 8: Second Floor Rotunda

• Install nine (9) 2’ non- illuminated wreaths with ornament balls in various sizes and bows in rotunda service windows evenly spaced.

Area 9: Third Floor

• Install gorgeous 8' life-like needle Christmas tree adorned with floral decor, beautiful ornamental balls, natural rattan balls, sparkling leaf accents, and lit with beautiful warm white LED lights against wall across from elevator.

• Install non-illuminated 18" x 18" green nylon gift box with champagne bow Display by elevator with pixie elf and green gift boxes with gold bows set on a blanket of snow.

• Install 36" cheerful holiday display (elves, deer’s, etc.) to accompany Christmas Tree by 3rd floor elevator.

• Drape lit garland along edge of reception desk in scallop pattern.

Area 10: Third Floor break room

• Install gorgeous 8' life-like needle Christmas tree adorned with floral decor, beautiful ornamental balls, natural rattan balls, sparkling leaf accents, and lit with warm white LED lights on blanket of snow

• Install non-illuminated 18" x 18" green nylon gift box with champagne bow

Area 11: Council Chambers

City of Doral Holiday

• Install 50" Camdon Fir garland with approximately 40 Warm White 5MM LEDs/ft. - Use clear fishing connected to garland and nails on the underside of the counter to secure.

• Install two(2) 24" red synthetic poinsettia plants in champagne colored base. Flowers are positioned on the ends of the stair platform in front of the desk on the ends of platform. One pot per step on each end.

• Install gorgeous 3' life-like needle wreath adorned with red and white floral decor, beautiful ornamental balls, natural rattan balls, sparkling leaf accents, and lit with beautiful warm white LED lights in center of

Council Chamber desk.

• Install 36" cheerful holiday display (elves, deer’s, etc.) in front of the entrance to Chambers.

Area 12: Mayor and City Manager

• Install gorgeous 8' life-like needle Christmas tree outside Mayor conference room adorned with floral decor, beautiful ornamental balls, natural rattan balls, sparkling leaf accents, and lit with beautiful warm white LED lights on blanket of snow.

• Install gorgeous 8' life-like needle Christmas tree in Mayor office adorned with floral decor, beautiful ornamental balls, natural rattan balls, sparkling leaf accents, and lit with beautiful warm white LED lights on blanket of snow.

• Install gorgeous 8' life-like needle Christmas tree in the City Manager reception area adorned with floral decor, beautiful ornamental balls, natural rattan balls, sparkling leaf accents, and lit with beautiful warm white LED lights on blanket of snow.

Area 13: Existing 3rd Floor Offices

• Install 2' synthetic batteries operated illuminated wreaths, covered in gorgeous historic décor collection on 10 offices doors.

Area 14: New Council’s Offices

• Install 2' synthetic batteries operated illuminated wreaths, covered in gorgeous historic décor collection on 4 offices, 1 entrance and 1 conference room doors.

• Install gorgeous 8' life-like needle Christmas tree in the new Elected Officials area hallway adorned with floral decor, beautiful ornamental balls, natural rattan balls, sparkling leaf accents, and lit with beautiful warm white LED lights on blanket of snow.

2.1.20. PUBLIC WORKS- POLICE DEPARTMENT

Area 1: First Floor Main Lobby

• Install gorgeous 8' life-like needle Christmas tree adorned with floral decor, beautiful ornamental balls, natural rattan balls, sparkling leaf accents, and lit with warm white LED lights on blanket of snow

• Install non-illuminated 18" x 18" green nylon gift box with champagne bow

City of Doral Holiday

• Drape lit garland along edge of reception desk in scallop pattern.

Area 2: Chief Conference room

• Install gorgeous 8' life-like needle Christmas tree outside Mayor conference room adorned with floral decor, beautiful ornamental balls, natural rattan balls, sparkling leaf accents, and lit with beautiful warm white LED lights on blanket of snow.

2.1.21. PUBLIC WORKS- POLICE DEPARTMENT TRAINING & COMMUNITY CENTER

Area 1: First Floor Main Lobby

• Install gorgeous 8' life-like needle Christmas tree adorned with floral decor, beautiful ornamental balls, natural rattan balls, sparkling leaf accents, and lit with warm white LED lights on blanket of snow

• Install non-illuminated 18" x 18" green nylon gift box with champagne bow

• Drape lit garland along edge of reception desk in scallop pattern.

2.2. Pricing Proposal

Proposer is to provide all lump pricing below for each location shall be inclusive of labor cost, supplies, and equipment to be used in the performance of services cited in this RFP. A separate breakdown of the lump sum is requested by line item to allow the Evaluation Committee to evaluate how the bidder/proposer has arrived at the lump sum.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Section 2.1.13-City-Owned Holiday

Trees

1 JB

2 Section 2.1.14- Doral Government

Center & Downtown Doral Park

1 JB

3 Section 2.1.15- Doral Central Park 1 JB

4 Section 2.1.17- Public Works-

Street Ride of Way & Monuments

1 JB

5 Section 2.1.18- Public Works-

Trees and Displays

1 JB

6 Section 2.1.19- PW Government

Center

1 JB

7 Section 2.1.20- PW Police

Department

1 JB

City of Doral Holiday

Line Item Description Quantity Unit of

Measure Unit Cost Total

8 Section 2.1.21- PW Police Training

& Community Center

1 JB

TOTAL

3. INSURANCE REQUIREMENTS

3.1. REQUIRED INSURANCE

3.1.1. Minimum Insurance Limits

1. Commercial General Liability

A. Limits of Liability

Bodily Injury & Property Damage Liability Each Occurrence $2,000,000

Policy Aggregate $4,000,000

Products & Completed Operations $4,000,000

Personal & Advertising Injury $1,000,000

B. Coverage shall not contain exclusions or limitations for work performed at heights, use of lifts, or exterior decorative and electrical installation activities.

C. Coverage shall not contain exclusions or limitations inconsistent with the scope of services, including but not limited to work performed at heights, use of lifts, or exterior decorative and electrical installation activities, or conflict with the scope of protection afforded to the City, its officials, employees or volunteers.

D. Required Endorsements:

City of Doral listed as Additional Insured

Primary & Non-Contributory Clause

Ongoing & Completed Operations

City of Doral Holiday

Contingent & Contractual Liability

Premises and Operations Liability

Explosion, Collapse & Underground Hazard

Waiver of Subrogation in favor of the City

2. Business Automobile Liability

A. Limits of Liability

Bodily Injury & Property Damage Liability Any One Accident

Combined Single Limit $1,000,000

Any Auto/Owned Autos or Scheduled Autos

Including Hired and Non-Owned Autos

B. Endorsements Required

City of Doral listed as Additional Insured Primary & Non-Contributory Clause

C. Coverage shall apply to all vehicles operated in connection with the performance of services under this contract, directly or indirectly, including the transport of goods, equipment, supplies, setup and/or breakdown, or transport of personnel (whether such persons are employed, contracted, temporary, or subcontracted) and shall include owned, hired, and non-owned vehicles.

3. Workers’ Compensation & Employer’s Liability

A. Statutory- State of Florida

B. Employer’s Liability

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Limits of Liability

Bodily Injury Caused by an Accident, Each Accident $1,000,000

Bodily Injury Caused by Disease, Each Employee $1,000,000

Bodily Injury Caused by Disease, Policy Limit $1,000,000

C. Required Endorsements:

D. Workers’ Compensation insurance must be provided for all persons fulfilling the services, whether employed, contracted, temporary or subcontracted.

E. State of Florida issued certificate of exemption is required for any individual or entity claiming exemption from this requirement.

4. Umbrella / Excess Liability Insurance

The Contractor may utilize Umbrella / Excess Liability insurance to provide the required limits. Total combined limits (primary and excess) shall not be less than $5,000,000 per occurrence where commercially available.

Coverage shall be “following form” and shall not be more restrictive than the underlying liability insurance policy coverages, including all special endorsements and City listed as Additional Insured on a primary and non-contributory basis for ongoing and completed operations. Umbrella / Excess Liability shall include

Employer’s Liability.

5. Professional Liability (Errors & Omissions)

The Contractor shall maintain Professional Liability (Errors & Omissions) insurance covering design, layout, specification, or consulting services associated with this project, with limits no less than $1,000,000 per claim /

$2,000,000 aggregate. Coverage shall be maintained for the duration of the contract and for a minimum of two

(2) years following final completion, or an Extended Reporting Period shall be purchased.

6. Installation Floater (Inland Marine) Coverage

The Contractor shall maintain Installation Floater (Inland Marine) insurance covering materials, supplies, fixtures, and equipment to be installed, including property owned by the City while in the care, custody, or control of the Contractor. with a minimum limit of $500,000 each occurrence, or higher based on total installed value. Coverage shall include protection against theft, vandalism, and weather-related damage.

City of Doral Holiday

Subcontractors’ Compliance: It is the responsibility of the Contractor to ensure that all subcontractors maintain insurance meeting the same limits and requirements as the Contractor, and shall name both the

Contractor and the City of Doral as Additional Insureds on all applicable policies.

Additional Insured & Policy Endorsement(s) Requirements: All liability policies prescribed herein shall include the following required endorsements:

• Additional Insured: The City of Doral, its elected officials, officers, employees, agents, and volunteers shall be named Additional Insureds for ongoing and completed operations on a primary and non-contributory basis. Such coverage shall apply to the City’s direct liability where such liability is alleged in connection with the Contractor’s operations.

• Primary and Non-Contributory: Coverage shall apply as primary insurance and not contribute with any insurance maintained by the City.

• Waiver of Subrogation: A waiver of subrogation shall apply in favor of the City where permitted by law.

• 30-Days’ Written Notice of Cancellation: All policies shall provide thirty (30) days’ written notice of cancellation, nonrenewal, or material change to the City, except for ten (10) days’ notice for nonpayment of premium.

Certificate Holder/Additional Insured: City of Doral, 8401 NW 53rd Terrace, Doral, FL 33166

All insurance shall be issued by insurers authorized to do business in the State of Florida and must be rated

“A-” and “Class VII”, or better, by the latest edition of A.M. Best. The City reserves the right but not the obligation to reject any insurer providing coverage due to poor or deteriorating financial condition.

Certificate forms must confirm insurance provisions required herein, and reference form numbers and endorsements as required. Certificates shall reference contract, Resolution number (if applicable), RFP number, and any other identifying references as appropriate, and must be provided to the City at the time of contract execution or prior to commencing the services, and upon renewal (if applicable).

City of Doral Holiday

Coverage and COIs are subject to review and compliance verification by City of Doral Risk Management.

These insurance requirements shall not limit the liability of the selected Contractor or their subcontractors. The

City does not represent these insurance coverage types or limits to be sufficient or adequate to protect the

Contractor’s interests or liabilities. Failure to procure, maintain or comply with the City’s minimum insurance requirements, or failure to provide acceptable proof of insurance shall constitute a material breach of contract.

4. RESPONSE REQUIREMENTS

4.1. Required Forms & Certifications

Interested Respondents will submit the following forms in the exact sequence provided, including insertion of documents where specified. The following materials are considered essential and non-waivable for any response to this solicitation.

A. The required forms are attached to this Solicitation as Section 6, and are inclusive of the following:

1. Business Entity Affidavit

2. Certificate of Authority

3. Proposer Qualification Statement

4. List of Proposed Subcontractors (If applicable)

5. Affidavit Regarding Unauthorized Aliens Under 448.085, Florida Statutes

6. Bidder Affirmation

7. Conflict of Interest Disclosure Form

8. Required Affidavit Regarding the Use of Coercion for Labor and Services

9. Public Entity Crimes

10. Performance Evaluation Survey (References)

11. Pricing Proposal

B. The required confirmation questions to this Solicitation as Section 6, and are inclusive of the following:

1. Compliance with Foreign Entity Laws

2. Disability Non-Discrimination & Equal Employment Opportunity

3. Conformance with OSHA Standards

4. E-Verify Program Affidavit

5. No Contingency Affidavit

6. Copeland “Anti-Kickback” Act Affidavit

City of Doral Holiday

7. Non-Collusion Affidavit

8. Drug Free Workplace Program

9. Cone of Silence Certification

4.2. Staffing & Qualifications

Respondents must provide documentation demonstrating their ability to meet the minimum qualifications and deliver the services described in the Scope of Work. Responses should address both the firm’s overall qualifications and the qualifications of key individuals assigned to this project.

4.2.1. Firm Qualifications

• Indicate the number of years the firm has provided services similar in nature and scope to the services described in the Scope of Work.

• Provide examples of past relationships with public agencies, municipalities, or programs of comparable size and service requirements.

• Describe the firm’s ability to meet scheduling and budget requirements, including strategies for staffing consistency and coverage throughout the contract.

• Identify any additional capabilities or resources that could be offered to improve services.

4.2.2. Project Manager/Program Lead

• Identify the individual who will serve as the primary point of contact for the City.

• Provide a summary of their relevant experience, including projects or programs of similar size and scope.

4.2.3. Key Personnel & Staffing Capacity

• List experience and qualifications of key personnel

• Detail staffing levels and ability to meet service demands

• Detail Background checks and employee screening procedures

4.3. References and Past Performance

The “Performance Evaluation Survey” form is provided in Vendor Response section of this Solicitation.

Respondents must provide this form to their references for completion. A minimum of three (3) current/former customers to complete and send directly to the City at PerformanceSurvey@cityofdoral.com.

The City may use the completed survey forms to evaluate each Respondent’s past performance. The City may also independently verify the information provided, review consumer affairs or complaint records, contact references directly, and obtain any other information it deems necessary to assess a Respondent’s qualifications and ability to perform.

The City, in its sole discretion, will determine whether a Respondent is qualified. Submission of a Response constitutes acknowledgment of and consent to this evaluation process.

City of Doral Holiday

4.4. Financial Stability Documentation

4.4.1. Audited Financial Statements

The City reserves the right to request the Respondent’s two (2) most recent fiscal years’ complete, audited

Financial Statements, including income statement, balance sheet, statement of owner’s equity, statement of cash flows, management analysis and discussion, and financial notes sections.

The Respondent’s audited financial statements may be evaluated by the City’s Director of Finance and/or designee(s) to determine the Respondent’s ability to meet the…