INVITATION TO BID

BID NUMBER: 2026-19

The Emerald Coast Utilities Authority (ECUA) invites your company to submit a bid on item(s) as listed in this bid request. It is the intent of the ECUA to receive bids that will be publicly opened at 2:00 p.m. central time, Thursday, July 02, 2026, for the following:

Grounds Maintenance for ECUA Various Locations

Sealed (hard copy or electronic) bids will be received until, Thursday, July 02, 2026, 2:00 p.m., (CT). If submitting a hard copy via mail or hand delivery, proposals must be delivered to the

Purchasing and Stores Division, Emerald Coast Utilities Authority, 9255 Sturdevant Street, Ellyson Industrial Park, Pensacola, FL 32514. If submitting electronically, bids must be submitted through www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority.

Sealed bids will be received until 2:00 p.m. CT, Thursday, July 02, 2026, by the Purchasing and

Stores Division, Emerald Coast Utilities Authority, 9255 Sturdevant Street, Ellyson Industrial

Park, Pensacola, Florida 32514. The bids received will then be publicly opened and read. The

Emerald Coast Utilities Authority reserves the right to waive informalities in any bid; reject any or all bids, in whole or in part; re-bid a project, in whole or in part; and to accept a bid that in its judgment is the lowest and best bid of a responsible bidder. In accepting a bid, ECUA may award a Purchase order based only on the base bid, the base bid plus all alternates, or the base bid plus any alternates which ECUA selects – with all decisions being made based upon what ECUA believes to be in the best interests of its ratepayers, in the reasonable exercise of its discretion.

ECUA further reserves the right to increase or decrease quantities as may be required to meet the needs of ECUA, at the unit price which was bid.

http://www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority

Table of Contents

STATEMENT OF NO BID

INSTRUCTIONS TO BIDDERS

SPECIFICATIONS

RISK MANAGEMENT POLICY AND STANDARDS

GENERAL PROVISIONS

REQUIRED FORMS................................................................................................................47-51

BID FORM

Emerald Coast Utilities Authority Purchasing and Stores Division

9255 Sturdevant Street Pensacola, Florida 32514-7038

850-969-6531

STATEMENT OF NO BID

If you do not intend to bid on this commodity/service, please return this form to the above address immediately. If this statement is not completed and returned, your company may be deleted from the Emerald Coast Utilities Authority Vendors’ list for this commodity/service.

We the undersigned, have declined to bid on requested commodity/service ITB 2026-19 Grounds Maintenance for ECUA Various Locations for the following reasons:

_____ Specifications too “tight,” i.e. geared toward one brand or manufacturer only (explain below).

_____ Insufficient time to respond to the Invitation to Bid.

_____ We do not offer this product or service.

_____ Our schedule would not permit us to perform.

_____ Unable to meet bond/insurance requirements.

_____ Specifications are unclear (explain below).

_____ Remove us from your vendors’ list for this commodity/service.

_____ Other (specify below).

Remarks: __________________________________________________________________

Company Name: ________________________________

Signature: ________________________________

Telephone: _______________ Date: _________

NOTE: Statement of No Bid may be faxed to the Purchasing Division (850-969-3384)

Attention: Wes Pavlicek or emailed to Bids@ecua.fl.gov.

mailto:Bids@ecua.fl.gov.

INSTRUCTIONS TO BIDDERS

All these terms and conditions are a part of this bid request.

1. BID SCHEDULE

Bids are presently scheduled to be publicly opened and read at 2:00 p.m. CT, Thursday, July 02, 2026, in the ECUA Finance Conference Room (Rm #2202), 2nd floor, 9255 Sturdevant Street, Ellyson Industrial Park. ECUA staff will review all bids and forward their recommendations to the ECUA Board at their meeting scheduled for 3:00 p.m., July 28, 2026, in the ECUA Board Room. A non-mandatory pre-bid meeting will be on June 04, 2026 at 09:00am, CT, in the Maintenance and Facilities building, 9300 Sturdevant st, Pensacola, FL 32514.

Virtual Pre-bid meeting may be accessed with the following link:

ITB 2026-19 Pre-bid Meeting Link | Microsoft Teams | Meetup-Join

Virtual Bid Opening may be accessed with the following link:

ITB 2026-19 Grounds Maintenance ECUA Various Locations - Bid Opening | Microsoft Teams | Meetup-Join

2. BID SUBMISSION

Bids must be in the possession of the Emerald Coast Utilities Authority Purchasing and Stores Manager to be considered. Bids may be electronically submitted through Bidnet Direct, mailed or hand delivered to the Purchasing and Stores Division at 9255 Sturdevant Street, Ellyson Industrial Park, Pensacola, FL 32514, in a sealed envelope clearly marked with the bid name, time, and date of the opening.

A. Hard Copy Submittal – In a sealed envelope (or other packaging) containing Technical and Fee bid information, provide one (1) original, and one (1) electronic copy (USB flash drive).

B. Electronic Submittal – one (1) electronic copy through Bidnet Direct.

Regardless of the method of delivery, each bidder shall be responsible for his/her bid(s) being delivered on time, as the Emerald Coast Utilities Authority assumes no responsibility for same.

Bids offered or received after the time set for the bid opening will be rejected and returned unopened to the bidder.

3. CONVICTION OF PUBLIC ENTITY CRIME

A person or affiliate who has been placed on the Convicted Vendor List following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a Contractor, supplier, subcontractor, or consultant https://teams.live.com/meet/9390177354992?p=lZz7rKo5SSW7upt7tX https://teams.live.com/meet/9333503314780?p=yQsrpO7DKMkR4YqVyH https://www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority https://www.bidnetdirect.com/florida/emeraldcoastutilitiesauthority under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two ($35,000) for a period of 36 months from the date of being placed on the Convicted Vendor List.

4. BID WITHDRAWAL

No bid may be withdrawn for a period of ninety (90) days from the bid opening. Prices may not be modified during this period. Bids may be withdrawn at any time prior to the bid opening time.

5. BID AUTHORIZATION

All bids must be submitted on the form provided by the Emerald Coast Utilities Authority and must be signed by an authorized representative of the company placing the bid. One complete set of bid forms will be furnished each company interested in bidding.

6. BID ERRORS

A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or in multiplication, division, addition, or subtraction in a bid may be corrected by the Purchasing and Stores Manager prior to award. In such cases, unit prices shall not be changed.

7. AWARD OF BID

ECUA reserves the right to establish priorities and to award the contract to a single bidder based upon the total bid or to multiple vendors based upon the items individually bid. ECUA also reserves the right to selectively purchase any single or any multiple items from this bid.

8. TAXES

Do not include any tax with your bid. The Emerald Coast Utilities Authority is exempt from federal, state and local taxes. Tax exempt number 85-8012640152C-4 applies.

9. TERMS

Minimum terms will be net 30 (30 days after receipt of material/service) unless a discount is involved. Terms offering a discount for prompt payment will only be considered in determining the low bid if the discount period is 15 days or greater (15 days after receipt of material/service or invoice, whichever is greater).

10. BID TABULATIONS

Bid tabulations will be posted for review on or about July 02, 2026. The bid tabulations/list of bidders will be posted to BidNet Direct.

11. BID QUESTIONS

All questions concerning the specifications or bid submission procedures can be emailed to the Purchasing and Stores Division Sole Point of Contact (POC) (as listed below) by June 17, 2026, 12:00pm, CT for consideration. Answers will be provided in the form of an addendum. Only questions answered by addenda will be binding. Oral and other interpretations or classifications will be without legal effect. All addenda issued must be acknowledged in your bid response.

Emerald Coast Utilities Authority Attn: Wes Pavlicek, Senior Purchasing Agent Email: Bids@ecua.fl.gov

12. COMPLIANCE WITH SPECIFICATIONS

In order to determine that your bid complies with bid specifications, product literature and/or data/information must be included with the bid proposal as indicated in the specifications. Any deviations from the bid specifications should be identified separately. Failure to include such product literature and/or data/information shall be grounds for rejection of any bid.

13. UNIFORM COMMERCIAL CODE

The Uniform Commercial Code (Florida Statutes, Chapter 672) shall prevail as the basis for contractual obligations between the awarded Vendor/Contractor and Emerald Coast Utilities Authority for any terms and conditions not specifically stated in this Invitation to Bid.

14. EXECUTION OF CONTRACT

Any action of ECUA in awarding the purchase of any material or performance of a service is subject to and conditioned upon the execution of a written purchase contract and/or a purchase order between ECUA and the vendor.

15. CONTRACTUAL AGREEMENT

This Invitation to Bid (ITB) shall be included and incorporated in the final contract or purchase order. The order of contract precedence will be the Standard Form Contract (or purchase order), ITB document and response. Any and all legal action necessary to enforce the contract will be held in Escambia County and the contract will be interpreted according to the Laws of Florida.

16. PROTESTS

Any person whose substantial interests are directly and adversely affected by any portion of a Solicitation (including plans, specifications, or other requirements) or any decision based thereon (a “Protestor”) may file a Protest in accordance with the following rules. Failure of a Protestor to comply with the times provided herein shall constitute a waiver of Protest rights.

Notice of Protest of any portion of a Solicitation or intended decision based thereon shall be delivered to ECUA within three (3) business days of the Protestor’s receipt of the Solicitation or mailto:Bids@ecua.fl.gov notice of any intended decision based thereon. A Notice of Protest shall be in writing, shall state the subject matter of the Protest, and shall be submitted to the following via hand delivery, registered or certified mail, postage prepaid, or electronic mail with the subject line clearly identifying the communication as a Protest and the Solicitation number (e.g. Bid Protest – ITB 2045-500) to:

Emerald Coast Utilities Authority Attn: Executive Director 9255 Sturdevant Street Pensacola, FL 32514 Bidprotest@ecua.fl.gov

With copies provided to:

ECUA General Counsel 40 Palafox Place, Suite 300 Pensacola, FL 32502 ROBservice@lawpensacola.com

A formal written Protest shall be delivered to ECUA within ten (10) business days after the submitting of Notice of Protest. A formal written Protest shall state with particularity the facts and the law on which the Protest is based.

Upon receipt of a Notice of Protest, which has been timely delivered to ECUA, the Executive Director shall pause all actions of ECUA related to the Solicitation and subsequent award based thereon until the Protest has been resolved. However, if the Executive Director, at his/her sole discretion, determines that such a delay would be detrimental to the interests of ECUA or the public health, safety, or welfare, the Executive Director may direct that the Solicitation proceed and/or recommend to the ECUA Board that the Solicitation be awarded despite the pending Protest. In such an event, the award based on such Solicitation shall be subject to the outcome of the Protest, and ECUA shall give notice of such to the Contractor which is awarded the Contract. Notwithstanding, if ECUA does not prevail in the Protest, ECUA may take such action as it considers appropriate, which may include, but shall not be limited to, award based on the Solicitation to the prevailing party, cancellation of the awarded Solicitation, or readvertisement.

The Executive Director may provide a reasonable opportunity to resolve a Protest by agreement.

If an agreement is not reached within such time as the Executive Director considers reasonable under the circumstances, the Executive Director shall review the facts and the law on which the Protest is based and shall render a decision which shall be in writing and shall be promptly transmitted to the Protestor.

If the Protestor wishes to continue the Protest beyond the decision of the Executive Director, the Protestor shall submit a petition for review by the ECUA Board. This petition shall be made in writing and delivered to the Executive Director within ten (10) business days after notice of the decision of the Executive Director. Such petition shall state the particular grounds on which it is based and may include pertinent documents and evidence relating thereto. Any grounds not stated shall be deemed to have been waived by the Protestor. This petition must also be accompanied by a Bond of an amount equal to five percent (5%) of the value of the Bid/proposal mailto:Bidprotest@ecua.fl.gov mailto:ROBservice@lawpensacola.com

(“Protest Bond”). This Protest Bond shall be in the form required by the Solicitation for other bonds. Failure of the protestor to timely deliver a petition for review by the ECUA Board or required Bond shall constitute a waiver, and the decision of the Executive Director shall immediately be final and binding.

The Protest Bond shall be conditioned upon the payment of all costs and charges incurred by ECUA as a result of the Protest. If the Protestor prevails in a Protest, the bond shall be returned to the Protestor. If ECUA prevails in a Protest, ECUA shall be entitled to recover the costs and charges incurred as a result of the Protest. Notwithstanding, the prevailing party of a Protest shall not be entitled to recover its reasonable attorney’s fees unless allowed by Florida Statutes.

17. CONTRACTS EXCEEDING ONE (1) YEAR

When applicable, a contract may be renewed contingent upon cost factors, mutual agreement, satisfactory performance evaluations, availability of funds and ECUA Board approval. ECUA's performance and obligation to pay for the purchase of services or tangible personal property of a period in excess of one (1) fiscal year under any contractual relationship is contingent upon an annual budget approval by the ECUA Board.

18. CONTRACTOR NOT AGENT

Except as ECUA may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of ECUA in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this agreement to bind ECUA to any obligation whatsoever.

19. ASSIGNMENT PROHIBITED

Contractor may not assign any right or obligation pursuant to this agreement. In the event that ECUA, in its sole discretion, at any time during the term of this agreement, desires the removal of any person or persons assigned by Contractor to perform services pursuant to this agreement, Contractor shall remove any such person immediately upon receiving written notice from ECUA of its desire for removal of such person or persons.

20. CONDUCT OF PARTICIPANTS

After the issuance of any solicitation, all bidders/proposers/protestors or individuals acting on their behalf are hereby prohibited from lobbying as defined herein or otherwise attempting to persuade or influence any elected ECUA officials, their agents or employees or any member of the relevant selection committee at any time during the blackout period as defined herein; provided, however, nothing herein shall prohibit bidders/proposers/protestors or individuals acting on their behalf from communicating with the purchasing staff concerning a pending solicitation unless otherwise provided in the solicitation or unless otherwise directed by the Purchasing Manager.

Lobbying means the attempt to influence the thinking of elected ECUA officials, their agents or employees or any member of the relevant selection committee for or against a specific cause related to a pending solicitation for goods or services, in person, by mail, by facsimile, by telephone, by electronic mail, or by any other means of communication.

21. CONE OF SILENCE PERIOD

There shall be a Cone of Silence in place during the period of time beginning when the Bids/Proposals for Solicitations (Invitation to Bid or the Request for Proposal), or Requests for Letters of Interest, Qualifications, or Invitation to Negotiate, as applicable, are advertised and ending once the ECUA Board awards the contract, and any resulting Bid Protest is resolved or the Solicitation is otherwise cancelled. All communications concerning any aspect of any Solicitation, during the Cone of Silence period, shall be sent in writing and only to the sole point of contact identified in the Specifications included in the Solicitation. Conduct inconsistent with this section may be grounds for disqualifying the offending proposer from consideration or from submitting any future proposal.

22. BID INFORMALITIES

ECUA reserves the right to waive informalities in any bid; reject any or all bids, in whole or in part; rebid a project, in whole or in part; and to accept a bid that in its judgement is the lowest and best bid from a responsible bidder. ECUA reserves the right to award this contract based upon what ECUA believes to be in the best interests of its ratepayers, in the reasonable exercise of its discretion and not solely based upon price. ECUA further reserves the right to increase or decrease quantities as may be required to meet the needs of ECUA, at the unit price which is bid. ECUA may award a contract to a primary and a secondary Contractor. In that case, ECUA will assign work to the primary Contractor unless it is determined by ECUA that circumstances dictate that work be assigned to the secondary Contractor. The two (2) Contractors may be utilized in coordination, if necessary.

23. NON-DISCRIMINATION POLICIES

ECUA does not discriminate on the basis of race, color, national origin, sex, creed/religion, age, marital status, disability/ handicapped status, veteran status or any other legally protected status in employment or provision of service.

24. INDEMNIFICATION

Bidder, at its own expense and without exception, shall indemnify, defend and pay all damages, costs, expenses, including attorney fees, and otherwise hold harmless the ECUA, its employees, and agents from any liability of any nature or kind in regard to the delivery of these services.

25. OTHER PROVISIONS

Contractor is required to comply with public records laws codified in Chapter 119, Florida Statutes, and is specifically required to:

A. Keep and maintain public records required by ECUA to perform the service.

B. Upon request from ECUA’s custodian of public records, provide ECUA with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to ECUA.

D. Upon completion of the contract, transfer, at no cost, to ECUA all public records in possession of the Contractor or keep and maintain public records required by ECUA to perform the service. If the Contractor transfers all public records to ECUA upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to ECUA, upon request from ECUA’s custodian of public records, in a format that is compatible with the information technology systems of ECUA.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE

CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING

TO THIS CONTRACT, CONTACT ECUA’S CUSTODIAN OF PUBLIC

RECORDS AT 850-969-3302, BY EMAIL AT

AMANDA.MILLER@ECUA.FL.GOV, OR BY MAIL AT 9255

STURDEVANT STREET, PENSACOLA, FLORIDA 32514.

26. NO COLLUSION CLAUSE

By submitting a response to this ITB, the bidder certifies that the bidder has not divulged to, discussed or compared his/her competitive bid with other bidders and has not colluded with any other bidders or parties to this competitive bid. Also, the bidder certifies, and in the case of a joint competitive bid each party thereto certifies as to its own organization, that in connection with the competitive bid:

• Any prices and/or cost data submitted have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices and/or cost data, with any other bidder or with any competitor;

• Any prices and/or cost data quoted for this competitive bid have not been knowingly disclosed by the competitive bidder and will not knowingly be disclosed by the bidder, mailto:AMANDA.MILLER@ECUA.FL.GOV directly or indirectly to any other bidder or to any competitor, prior to the scheduled opening and award of the contract;

• No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to submit a competitive bid for the purpose of restricting competition;

• The only person or persons interested in this competitive bid is/are the principal or principals named herein and that no person other than herein mentioned has any interest in this competitive bid or in the Agreement to be entered into.

27. AUTHORIZED OFFER

The person submitting the bid should indicate the extent of authorization by him or her to make a valid offer in the bid that may be accepted by ECUA to form a valid and binding contract.

If the person submitting the bid is not authorized to submit a bid that can be bound by ECUA’s acceptance, such person should also obtain the signature of an authorized representative of the bidder that may result in a bound contract upon ECUA’s acceptance.

Bids should be typed or written in ink, signatures should be manually signed in ink, and any corrections should be typed or made in ink and initialed.

28. NON-CONFIDENTIALITY OF BIDS

ECUA does not warrant the confidentiality of bids submitted in response to this ITB. All bids are subject to Florida’s public records law. Bidders requiring confidentiality should not submit.

Bid tabulations will be posted for review on or about July 02, 2026. The bid tabulations/list of bidders will be posted to BidNet Direct.

29. E-VERIFY COMPLIANCE

Contractor hereby certifies compliance with the following: pursuant to § 448.095(2) Florida Statutes (2020), Contractor shall register with and use the E-Verify system operated by the United States Department of Homeland Security to verify the work authorization status of all new employees hired by Contractor while performing work or providing services for ECUA. Contractor shall also include in any related subcontracts a requirement that subcontractors performing work or providing services for ECUA on its behalf register with and use the E-Verify system to verify the work authorization status of all new employees hired by the subcontractor while performing work or providing services for ECUA. Additionally, Contractor shall include in any related subcontracts a requirement that subcontractors performing work or providing services for ECUA on its behalf provide Contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with any unauthorized alien as defined in 8 U.S.C. § 1324a(h)(3).

Contractor shall maintain a copy of such affidavit for the duration of its contract with ECUA.

30. PRICE ADJUSTMENT

The award resulting from this Solicitation may include provisions for price adjustments after the initial term. Written request for price adjustments shall be made no later than ninety (90) days prior to the end of the current term. Any price increase requests shall be accompanied by written justification attesting that the request is a bona fide cost increase to the supplier. All price adjustments shall be reviewed by ECUA’s designated representative. At its sole discretion, ECUA staff will submit the price adjustment to the ECUA Board for review and final approval. If the ECUA Board rejects the price adjustment, no extension to the initial term shall be entered into.

31. TECHNICAL COMPETENCE

The vendor must furnish documentation demonstrating their technical competence and experience relating to the bid.

32. EXCEPTIONS

All exceptions to the specifications and the associated requirements must be clearly stated in writing. Failure to do so will be cause for rejection.

33. REJECTION OF BIDS

ECUA reserves the right to reject any bid if the documentation submitted by the vendor, or an investigation of the vendor fails to convince ECUA that the vendor is properly qualified to carry out the obligations of the contract and complete the work described herein.

34. INFORMATION REQUIRED

Vendors must supply all of the information requested. Missing information may be cause for rejection.

EMERALD COAST UTILITIES AUTHORITY

Grounds Maintenance for ECUA Various Locations

SPECIFICATIONS

Contract Effective: August 01, 2026 through July 31, 2027 (With Two One-Year Optional Extensions upon Mutual Written Agreement of Both Parties).

Purpose ECUA is requesting bids for the care and upkeep of the grounds located under the following four

(4) locations/categories:

• ECUA grounds within the Ellyson Park Industrial complex;

• Godwin Sanitation grounds at 3050 Godwin Lane;

• Regional Services West grounds at 3040 Godwin Lane; and

• 40 lift stations, located throughout ECUA’s service area.

This contract will consist of furnishing all labor, equipment, materials, etc., to maintain the grounds. There will be no vendor equipment stored on ECUA property.

Contract Length It is anticipated that this contract will start August 01, 2026 and remain in effect until July 31, 2027 (with two one-year optional extensions upon mutual agreement of both parties. The renewal request shall be in writing and is subject to the same terms and conditions set forth in the initial contract.

Minimum Qualifications

1. Vendor must hold a valid state of Florida Chemical/Pesticide License, able to treat all aspects of turf and beds. (Contractor may NOT use a subcontractor.)

2. It is preferred that Contractor has three (3) equivalent sized properties/contracts, for references. Properties will be called upon and they must be recent (1 – 3 years) or current customers.

3. It is preferred that Contractor provide five (5) references - total of five (5) needed. Two

(2) of the five (5) can be from any past/current customer you wish.

Damage To ECUA Property Any damage to the ECUA property that is determined to have been caused by the Contractor will be agreed upon by both parties and deducted from a monthly pay request.

Services Required

- Mow grass in accordance with schedule

- Edge sidewalks and curbs

- String Trimming

- Trim shrubbery as needed. Remove unwanted growth on fence lines inside lift station areas only.

- Only weed killing products approved by Florida DEP may be sprayed around walls, curbs, sidewalks, etc. to kill growth where it isn’t needed (approximately twice a year.) Vendor must be licensed for these products.

- Spread pine straw around shrubbery twice a year (May & November)

Lawn mowing includes pickup and removal of all debris, leaves, trash, etc. Edging of the driveways, sidewalks and curbs should be completed each time the mowing is done. The sites with shrubbery will be trimmed as needed. Any additional mowing or services which may be required will be priced individually.

Insurance Vendor awarded this contract will supply ECUA with an insurance certificate complying with insurance requirements prior to the start of the contract. (See Risk Management/Insurance Requirements)

GROUNDS MAINTENANCE AT THE ELLYSON INDUSTRIAL PARK

AND GODWIN LANE LOCATIONS:

Locations See aerial diagrams on pages 16 & 17.

Work Schedule All work will be conducted between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday.

The exception is delineated in the yellow boundary areas of the property’s aerial diagrams on pages 16 & 17. The yellow areas will be maintained before or after normal business hours to protect personal property from being damaged by flying debris from the mowing, edging and blowing equipment.

Invoices should be submitted on a monthly basis for the (3) locations accompanied with a completed service form located on pages 18-22.

ECUA CONTACT

For questions or information pertaining to the bid package, contact Wes Pavlicek at 850-969-6531, or via email at Wesley.Pavlicek@ecua.fl.gov .

mailto:Wesley.Pavlicek@ecua.fl.gov

The Grounds Maintenance Contractor is responsible for maintaining the grounds within the red boundary lines.

Areas within the yellow boundary lines need to be maintained before or after normal business hours (8:00am – 5:00pm Monday thru Friday).

Ellyson Park Complex

The Grounds Maintenance Contractor is responsible for maintaining the grounds within the red boundary lines.

Areas within the yellow boundary lines need to be maintained before or after business hours (6:00 a.m. – 5:00 p.m. Monday thru Friday).

Areas within the green boundary lines delineate the (5) retention ponds that need to be maintained monthly.

Areas within the blue boundary lines delineate the Regions West area that will be separated from the Godwin Sanitation areas for invoicing. This area includes the (1) retention pond that needs to be maintained monthly.

Godwin Sanitation and R i ’ W t

Invoicing for Ellyson, Godwin & Regions West

For the Fiscal Year

October $_________

Ellyson Complex (3 cuts/month) $____________

Region West (3 cuts/month and 1 cut/month holding pond) $____________

Sanitation Complex (3 cuts/month and 1 cut/month for the 4 holding ponds) $____________

November $_________

Ellyson Complex (2 cuts/month) $____________

Region West (2 cuts/month and 1 cut/month holding pond) $____________

Sanitation Complex (2 cuts/month and 1 cut/month for the 4 holding ponds) $____________

December $_________

Ellyson Complex (2 cuts/month) $____________

Region West (2 cuts/month and 1 cut/month holding pond) $____________

Sanitation Complex (2 cuts/month and 1 cut/month for the 4 holding ponds) $____________

January $_________

Ellyson Complex (1 cut/month) $____________

Region West (1 cut/month and 1 cut/month holding pond) $____________

Sanitation Complex (1 cut/month and 1 cut/month for the 4 holding ponds) $____________

February $_________

Ellyson Complex (2 cuts/month) $____________

Region West (2 cuts/month and 1 cut/month holding pond) $____________

Sanitation Complex (2 cuts/month and 1 cut/month for the 4 holding ponds) $____________

March $_________

Ellyson Complex (2 cuts/month) $____________

Region West (2 cuts/month and 1 cut/month holding pond) $____________

Sanitation Complex (2 cuts/month and 1 cut/month for the 4 holding ponds) $____________

April $_________

Ellyson Complex (2 cuts/month) $____________

Region West (2 cuts/month and 1 cut/month holding pond) $____________

Sanitation Complex (2 cuts/month and 1 cut/month for the 4 holding ponds) $____________

May $_________

Ellyson Complex (3 cuts/month) $____________

Region West (3 cuts/month and 1 cut/month holding pond) $____________

Sanitation Complex (3 cuts/month and 1 cut/month for the 4 holding ponds) $____________

June $_________

Ellyson Complex (4 cuts/month) $____________

Region West (4 cuts/month and 1 cut/month holding pond) $____________

Sanitation Complex (4 cuts/month and 1 cut/month for the 4 holding ponds) $____________

July $_________

Ellyson Complex (4 cuts/month) $____________

Region West (4 cuts/month and 1 cut/month holding pond) $____________

Sanitation Complex (4 cuts/month and 1 cut/month for the 4 holding ponds) $____________

August $_________

Ellyson Complex (4 cuts/month) $____________

Region West (4 cuts/month and 1 cut/month holding pond) $____________

Sanitation Complex (4 cuts/month and 1 cut/month for the 4 holding ponds) $____________

September $_________

Ellyson Complex (3 cuts/month) $____________

Region West (3 cuts/month and 1 cut/month holding pond) $____________

Sanitation Complex (3 cuts/month and 1 cut/month for the 4 holding ponds) $____________

Total for Fiscal Year $_________

Grounds Maintenance Contract

Ellyson Complex

9255 Sturdevant St

One to four services are required each month

Service performed the month of ________________ on the following dates:

1st service _________________________

2nd service _________________________

3rd service _________________________

4th service _________________________ Services per the scope are:

- Mow grass in accordance with schedule

- Edge sidewalks and curbs

- String Trimming

- Trim shrubbery as needed

- Spray weed killer around walls, curbs, sidewalks, etc. to kill growth where it isn’t needed.

- Spread pine straw around shrubbery twice a year (May & November)

- Lawn mowing includes pickup and removal of all debris, leaves, trash, etc. Edging of the driveways, sidewalk and curbs should be completed each time the mowing is done. The sites with shrubbery will be trimmed as needed.

This form will accompany the monthly invoice

Sanitation Complex

3050 Godwin Lane

One to four services are required each month

Service performed the month of ________________ on the following dates:

1st service _________________________

2nd service _________________________

3rd service _________________________

4th service _________________________

Holding Ponds _________________________ Services per the scope are:

- Mow grass in accordance with schedule

- Edge sidewalks and curbs

- String Trimming

- Trim shrubbery as needed

- Spray weed killer around walls, curbs, sidewalks, etc. to kill growth where it isn’t needed.

- Lawn mowing includes pickup and removal of all debris, leaves, trash, etc. Edging of the driveways, sidewalk and curbs should be completed each time the mowing is done. The sites with shrubbery will be trimmed as needed.

- Holding Ponds – There are 4 ponds at this location that are cut and trimmed once a month.

Region West

3040 Godwin Lane

One to four services are required each month

Service performed the month of ________________ on the following dates:

1st service _________________________

2nd service _________________________

3rd service _________________________

4th service _________________________

Holding Pond _________________________ Services per the scope are:

- Mow grass in accordance with schedule

- Edge sidewalks and curbs

- String Trimming

- Trim shrubbery as needed

- Spray weed killer around walls, curbs, sidewalks, etc. to kill growth where it isn’t needed.

- Lawn mowing includes pickup and removal of all debris, leaves, trash, etc. Edging of the driveways, sidewalk and curbs should be completed each time the mowing is done. The sites with shrubbery will be trimmed as needed.

- Holding Pond – There is one pond at this location that is cut and trimmed once a month

GROUNDS MAINTENANCE AT ECUA LIFT STATION LOCATIONS:

LOCATIONS

See attached list of the 40 lift station locations on page 24.

WORK SCHEDULE

Contractor will be provided a Master Key to access lift stations that are locked. This key must be surrendered upon expiration/termination of this contract.

Onsite inspections will be conducted randomly by ECUA staff within 48 hours of receiving a cut list from contractor via e-mail to Woody Enfinger, Lead Lift Station Mechanic, at Woody.Enfinger@ecua.fl.gov.

Cut lists shall be submitted weekly and should include all sites that have been serviced by the contractor. Cut lists will include name of site as specified in the contract and the date cut. Invoices shall be submitted on a monthly basis.

ECUA CONTACT

For questions or information pertaining to the bid package, contact Wes Pavlicek at 850-969- 6531, or via email at Wesley.Pavlicek@ecua.fl.gov.

SCHEDULE OF MOWING

Month Cuts Per Month April 2 May 3 June 4 July 4

August 4 September 3

October 3 November 2 December 2 January 1 February 2 March 2 mailto:Woody.Enfinger@ecua.fl.gov mailto:wesley.pavlicek@ecua.fl.gov

LS # Location Address Cut Area

2 9th Avenue 210 Cevallos Street incl. +/- 1 acre outside the fence

2 212 Cevallos FM easement for LS 2 incl. FM easement adjacent to LS fence on west side

3 Cervantes St 2600 East Cervantes Street incl. .5 acre outside the fence

4 12th Ave 4151 North 12th Avenue incl. inside and outside the fence

7 North East 4400 Montinge Drive incl. driveway

8 Memphis Ave 2380 Reva Circle incl. outside the fence

9 Montclair 4501 Marseille Drive incl. driveway and 3/4 acre outside the fence

10 Lincoln Park 1324 Lancer Ave & 1 Acre lot incl. lot and 1 acre outside the fence

11 Scenic Hills 2000 Greenbriar Blvd incl. driveway and 1 acre outside the fence

13 Evergreen 8598 Winding Lane Incl. entire lot where LS 13 was

14 Ellyson Field 9301 Scenic Highway Incl. lot outside the fence

19 Cypress and "L" St 799 South L Street incl. .5 acre outside the fence

26 Avery and "X" St 3030 West Avery Street incl. all areas in row from LS to Avery Street

40 Marcus Point 5060 Commerce Park incl. all areas outside fence and guard rail

50 Detroit Blvd. 8310 Raleigh Circle Incl. all areas inside and outside fence

54 Woodrun 1559 East Nine Mile Road Incl. inside and outside station yard

56 Coventry Estates 8689 Scenic Highway Incl. inside and outside fence at Lift station

96 Lake Estelle 7602 Pine Forest Road incl. area west to Pine Forest Rd. +/- 3/4 acre

104 Camelot Apts 194 Old Corry Field Road incl. +/- .5 acres

107 Char Bar 5086 Mobile Highway incl. area outside fence to Mobile Highway

115 Old Kmart 4211 Mobile Highway incl. all areas outside fence and driveway

120 Patton Drive 198 Patton Drive incl. area out to parking lot

124 Sherwood 13 Fountain Abby incl. driveway

129 Lowes 4335 West Fairfield Drive incl. driveway

143 Well Line 360 Well Line Road Incl. all areas inside and outside the fence

146 Tate School Road 1425 East Kingsfield Road Incl. all areas inside and outside the fence

150 Pen Haven Pit 731 Frances Avenue incl. all areas outside fence +/-1 acre

159 Seaglades 11208 Gulf Beach Highway incl. all areas south outside fence to Gulf Beach Highway

184 Dog Track 1202 1/2 Brook Bend Road incl. all areas outside fence

185 Paul Star 8701 Paul Star Road incl. all areas outside fence and driveway to Paul Star Rd

186 11 Mile Creek Kingsfield and 11 Mile Creek incl. station and in front of station

188/372 Warrington 609 Old Corry Field Road incl. all areas around both LS, plant and all electrical buildings

189 Ashbury 2719 Ashbury Drive incl. driveway to Ashbury Lane

220 Bayou Grande W 8556 Acapulco Camino/ Sonora Calzada incl. Vacant 1/2 acre lot

226 Forest Drive 2575 Southern Oaks Drive incl. area outside fence

246 Landfill 11551 Beulah Road incl. area outside fence and driveway +/- 1 acre

295 Zarragossa St 701 Zarragosa Street incl. area around fence

381 Bauer Road 5680 Bauer Road Incl. inside and outside station

390 Donald Drive 210 Donald Drive inside station and just outside fence

395 Huntington Creek 5806 Huntington Creek incl. station and 1/4 acre outside fence

GROUNDS MAINTENANCE OF ECUA VARIOUS LOCATIONS

TO: EMERALD COAST UTILITIES AUTHORITY DATE: _________________

PENSACOLA, FLORIDA

ALL:

IN ACCORDANCE WITH YOUR REQUEST FOR BIDS, INSTRUCTIONS AND

SPECIFICATIONS, ATTACHED HERETO, AND SUBJECT TO ALL CONDITIONS

THEREOF, I (WE), THE UNDERSIGNED, HEREBY PROPOSE AND AGREE IF THIS

PROPOSAL IS ACCEPTED, TO CONTRACT WITH THE EMERALD COAST

UTILITIES AUTHORITY TO FURNISH ANY ITEMS OR SERVICE REQUESTED

HEREIN AND DELIVER SAME WITHOUT ADDITIONAL COST TO THE EMERALD

COAST UTILITIES AUTHORITY AT THE SPECIFIED LOCATION FOR THE BID(S)

LISTED BELOW.

THE UNDERSIGNED FURTHER DECLARES THAT HE HAS CAREFULLY

EXAMINED THE SPECIFICATIONS AND IS THOROUGHLY FAMILIAR WITH

THEM AND THEIR PROVISION. HE FURTHER DECLARES THAT NO OTHER

PERSON OTHER THAN THE BIDDER HEREIN NAMED HAS ANY INTEREST IN

THIS PROPOSAL OR IN THE CONNECTION WITH ANY OTHER PERSON(S)

MAKING PROPOSAL FOR THE SAME ARTICLES, AND IT IS IN ALL RESPECTS

FAIR AND WITHOUT COLLUSION AND

FRAUD.______________________________________________________________________

(QUANTITIES ARE SUBJECT TO MODIFICATION)

FAILURE TO PROVIDE ALL OF THE FOLLOWING INFORMATION MAY RESULT

IN AUTOMATIC REJECTION OF BID.

CONTRACT DURATION: AUGUST 01, 2026 THROUGH JULY 31, 2027 (WITH TWO

ONE-YEAR OPTIONAL EXTENSIONS UPON MUTUAL AGREEMENT OF BOTH

PARTIES).

ITEM A – ECUA GROUNDS WITHIN THE ELLYSON PARK INDUSTRIAL COMPLEX:

$ ______________/TOTAL

ITEM B – SANITATION GROUNDS AT 3050 GODWIN LANE:

ITEM C - REGIONAL SERVICES WEST GROUNDS AT 3040 GODWIN LANE:

ITEM D – 40 LIFT STATIONS, LOCATED THROUGHOUT ECUA’S SERVICE AREA:

EXCEPTIONS - YES/NO: __________________

(EXCEPTIONS INCLUDE THE WHOLE BID DOCUMENT, OUR SPECIFICATIONS,

INSTRUCTIONS TO BIDDERS AND GENERAL PROVISIONS).

LIST EQUIPMENT AVAILABLE TO PERFORM THE WORK REQUIRED:

1.________________________________ 6.__________________________________

2.________________________________ 7.__________________________________

3.________________________________ 8.__________________________________

4.________________________________ 9.__________________________________

5.________________________________ 10.__________________________________

SUPPLEMENTAL INFORMATION:

A. EQUIPMENT AND HOURLY RATE FOR ADDITIONAL WORK AT OTHER ECUA

LOCATIONS:

__________________________________________ $________/HR

__________________________________________ $________/HR

__________________________________________ $________/HR

__________________________________________ $________/HR

B. ARE EMPLOYEES IN UNIFORM? ________/YES ________/NO

C. LIST OF EXPERIENCE AND REFERENCES:

(PLEASE INCLUDE CONTACT NAME AND TELEPHONE NUMBER)

PLEASE LIST ANY INFORMATION YOU DEEM APPLICABLE TO THIS

PARTICULAR BID. (FOR EXAMPLE: REPLANTING, REPLACING SOD, ETC.)

PAYMENT TERMS: BIDDER: __________________________________

________________________ BY: _______________________________________

(NET 30 UNLESS DISCOUNT (PRINT OR TYPE)

OFFERED)

SIGNATURE: _______________________________

TITLE: ____________________________________

ADDRESS: __________________________________

TELEPHONE :( )___________________________

FAX NUMBER :( )__________________________

FEID NUMBER: _____________________________

EMAIL: ________________________________________

Insurance: The successful contractor will be required to supply insurance certificate(s) to ECUA prior to the start of the contract. (See Risk Management Insurance Requirements).

For security purposes, contractor personnel requiring access to ECUA facilities must submit to, and/or provide the results of, a criminal history background check to ECUA prior to initiation of on-site work. Criminal history checks must be conducted by/through a law enforcement agency, or agency having access to such information. Public records checks are not acceptable.

Additionally, an ECUA background/criminal history information form must be completed by all personnel requiring access to an ECUA facility. Completed materials will be submitted to the ECUA Risk Manager, and will be protected from disclosure to the extent allowable by law.

All contractors/vendors/delivery personnel will conform to all local, state, federal and ECUA safety policies and procedures while on ECUA premises.

SAFETY: All Vendor/delivery personnel will conform to all ECUA safety policies and procedures while on ECUA premises.

ECUA CONTACT: The sole point of contact for this ITB is Wes Pavlicek, 850-969-6531 or email bids@ecua.fl.gov. Please submit all questions regarding this ITB to the sole point of contact via email.

The proposed time schedule as related to this procurement is as follows:

Event Date/Time Release of ITB May 28, 2026 Pre bid conference June 04, 2026 Deadline for Questions/Requests for Clarification*

June 17, 2026 - 12:00 pm central time

Estimated issuance of Addendum: Questions Answered

June 18, 2026

Bid Due Date/Time (Deadline)* July 02, 2026 – 2:00 pm central time Recommendation to ECUA Board of Directors** July 28, 2026 Anticipated Contract Approval/Award** TBD Estimated Issue of Purchase Order** TBD

* An addendum to this ITB will be issued if any of these dates/times change.

** These dates are after the bids are due and subject to change. However, an addendum to this ITB will not be issued if any of these dates change. Specific dates/times will be determined at each phase.

mailto:bids@ecua.fl.gov

RISK MANAGEMENT POLICY AND STANDARDS

FOR

AGREEMENTS, CONTRACTS AND LEASES

DEFINITIONS

The following definitions apply to these Risk Management Provisions:

Contract - The contract or agreement of which these Risk Management Provisions are a part for the construction, alteration, repair, or demolition of a structure or facility.

Organization - The Emerald Coast Utilities Authority, an independent Special District created by the Laws of Florida, its Board, officers, employees, volunteers, representatives, and agents.

Other Party - The other party to the Contract of which these Risk Management Provisions are a part, any subsidiaries or affiliates, officers, employees, volunteers, representatives, agents, Contractors, and subcontractors.

HOLD HARMLESS

The Other Party agrees to hold the Organization and the members of its governing board and its other officers and employees harmless against all claims for bodily injury, sickness, disease, death, personal injury, or damage to property or loss of use resulting therefrom, arising out of or related to the Contract, to the extent such claims are caused by the negligence, recklessness, or intentional wrongful misconduct of the Other Party and persons or entities employed or utilized by the Other Party in the performance of the Contract.

PAYMENT ON BEHALF OF ORGANIZATION

The Other Party agrees to pay on behalf of the Organization all claims described in the above "Hold Harmless" paragraph, and to pay the reasonable costs and fees of the attorneys selected by the Organization, at trial and on appeal, to defend the Organization and its officers and employees against such claims. Provided, however, that the total liability of the Other Party to the Organization under the above "Hold Harmless" paragraph and this "Payment on Behalf of Organization" paragraph shall not exceed the sum of One Million Dollars ($1,000,000) per claim or occurrence.

Such payment on behalf of the Organization shall be in addition to any and all other legal remedies available to the Organization and shall not be considered to the exclusive remedy of the Organization.

LOSS CONTROLS/SAFETY

Precaution shall be exercised at all times by the Other Party for the protection of all persons, including employees, and property. The Other Party shall comply with all laws, regulations, or ordinances relating to safety and health, and shall make special effort to detect hazardous conditions and shall take prompt action where loss control/safety measures should reasonably be expected.

The Organization may order work to be stopped if conditions exist that present immediate danger to persons or property. The Other party acknowledges that such stoppage will not shift responsibility for any loss or damages from the Other Party to the Organization.

SEVERABILITY

The provisions of these Risk Management Provisions are severable. In the event a court of competent jurisdiction should declare any provision of these Risk Management Provisions to be void or contrary to public policy such provision shall be stricken from these Risk Management Provisions, and the remaining provisions shall be enforced as though the provision determined to be void or contrary to public policy had not been included herein.

INSURANCE - BASIC COVERAGES REQUIRED

The Other Party shall procure and maintain the following described insurance, except for coverages specifically waived by the Organization, on policies and with insurers acceptable to the Organization. These insurers shall have A.M. Best (or equivalent) rating of no less than A:VII unless otherwise agreed to by the Organization.

These insurance requirements shall not limit the liability of the Other Party. The Organization does not represent these types or amounts of insurance to be sufficient or adequate to protect the Other Party’s interests or liabilities, but are merely minimums.

Except for workers compensation, the Other Party waives its right of recovery against the Organization, to the extent permitted by its insurance policies.

The Other Party’s deductibles/self-insured retentions shall be disclosed to the Organization and may be disapproved by the Organization. They shall be reduced or eliminated at the option of the Organization. The Other Party is responsible for the amount of any deductible or self-insured retention.

Insurance required of the Other Party or any other insurance of the Other Party shall be considered primary, and insurance of the Organization, if any, shall be considered excess, as may be applicable to claims which arise out of the Hold Harmless, Payment on Behalf of Organization, Insurance, Certificates of Insurance and any Additional Insurance provisions of this agreement, contract or…