RFQual-13DMD-2026-101.pdf

City of Indianapolis and Marion County

Request for Qualifications

Release Date February 9th, 2026 Request for Qualifications Reference Number

RFQUAL-13DMD-2026-101

Request for Qualifications Title

Pre-Reviewed Housing – Architectural Services

Agency Department of Metropolitan Development Agency Contact Marlee Cawthorn

Tel: (317) 327-5103

Email: marlee.cawthorn@indy.gov

Written Questions Due March 23, 2026, by 4:00 PM (Eastern Time)

Request for Qualifications Submittal Deadline Delivery Due Date and Time (Eastern Time)

This Request for Qualifications will remain open for submissions for a period of two (2) months from the date of issuance on February 9th, 2026 and ending on April 9th, 2026.

The time period will enable DMD to circulate a pool of potential Consultants.

Delivery by email only to marlee.cawthorn@indy.gov

Electronic Submissions Only

City of Indianapolis Request for QualificaƟons

Department of Metropolitan Development Pre-Reviewed Housing

DMD – Pre-Reviewed Housing February 2026 - RFQUAL-13DMD-2026-101

Questions pertaining to this Request for Qualifications (RFQUAL) may be directed in writing to Marlee Cawthorn listed above by the March 23rd, 2026.

NOTE: Any related addenda to this RFQUAL, including written answers to questions, will be posted on the Purchasing Division’s official website at www.indy.gov/purch under the appropriate project heading. Addenda will NOT be sent directly to vendors.

Vendors will be responsible for periodically checking this website for any related addenda up to and including the due date. Vendors should print out, sign, and return written acknowledgement(s) with their RFQUAL. Failure to sign and return the addenda may cause a response to be determined as non- responsive for review purposes.

1. General Information

The City of Indianapolis and Marion County (“City”), by and through the Department of Metropolitan Development (“DMD”), is requesting Statements of Qualifications (SOQs) from qualified consultant teams led by an architectural firm interested in supporting the City’s Pre- Reviewed Housing program.

This RFQUAL is issued to identify one (1) consultant team, led by an architectural firm serving as the prime consultant, with demonstrated expertise in small-scale residential infill, municipal development processes, and high-quality construction documentation to participate in the Pre- Reviewed Housing program. Consultant teams may include subconsultants (e.g., cost estimating, civil/site support, or other specialized expertise) as appropriate. The prime consultant must be a licensed architectural firm; general contractors may participate only as subconsultants. This project is intended to result in residential construction drawings that can be submitted for permitting, with final scope and deliverables refined during contracting. The City anticipates entering into a single agreement with the selected prime consultant; if additional expertise is needed, it should be proposed through subconsultants included on the consultant team.

This is a qualifications-based selection. The City is not requesting design proposals, conceptual designs, or speculative work at this stage. Submission of qualifications does not guarantee selection or award of work; it serves only as notice of interest and capability.

Pricing will not be requested as part of the SOQ submission. Following evaluation of qualifications, the City and Purchasing may request additional information from shortlisted respondents, which may include a pricing breakdown, to support final selection and contracting.

2. Program Background

Indianapolis is seeking practical, near-term tools to expand access to small-scale residential development that is compatible with existing neighborhoods and local development regulations.

Many traditional neighborhoods accommodate a wide diversity of housing forms, including accessory dwelling units (ADUs) and duplexes, and the City is exploring ways to support the development of these housing types through streamlined, code-compliant design resources.

Small-scale developers, community development corporations (CDCs), and homeowners often encounter barriers navigating zoning, building code, and permitting processes. Providing pre-reviewed, code-compliant residential construction drawings helps reduce this friction by offering designs that are ready to submit for permits, reflect neighborhood-scale and contextual design principles, and can advance more efficiently from funding award to construction.

The Pre-Reviewed Housing program is intended to establish, a small catalog of City-reviewed residential construction drawings that can be deployed on appropriately zoned parcels, including City-owned and Land Bank properties, and by individual homeowners interested in adding ADUs. The program seeks to lower development costs, shorten timelines, and support neighborhood-scale residential infill that reinforces established development patterns.

3. Program Objectives

This pilot is designed to focus on developing and testing a small catalog of pre-reviewed residential construction drawings, while refining workflows and program processes prior to broader implementation. Program objectives are as follows:

Test and refine the Pre-Reviewed Housing program process prior to broader implementation, including opportunities for course correction based on early lessons learned

Establish efficient, repeatable workflows between the Department of Metropolitan Development (DMD), the Department of Business and Neighborhood Services (DBNS), and the selected consultant team to support pre-review, permitting, and deployment of plans

Develop a small catalog of residential construction drawings that are ready to submit for permits, non-site-specific, and suitable for deployment on appropriately zoned parcels

Evaluate which housing types and design approaches gain the strongest traction among intended users of the program, including small-scale developers, CDCs, and homeowners

Accelerate development of housing supported through the Indianapolis Community Investments Application, City-owned parcels, and Land Bank parcels by reducing design, review, and permitting timelines

Document lessons learned regarding design standards, permitting workflows, interdepartmental coordination, and user adoption to inform potential program improvements

Measure estimated cost savings, time savings, and broader economic impact associated with use of pre-reviewed plans, including approximate per-project savings for program users

4. Anticipated Scope of Work

Design

The scope and typologies described below are anticipated and are subject to refinement based on community engagement findings, City-led housing market and zoning analysis, and coordination with relevant City departments. Final scope, typology selection, and deliverables will be finalized through contracting and pilot kickoff.

Respondents should review this anticipated scope to ensure alignment. The final scope of services will be defined through negotiation and individual agreements.

The program is expected to include the development of a total of seven (7) sets of residential construction drawings. These drawings are anticipated to include the following residential typologies and are subject to refinement based on community engagement findings, City-led housing market and zoning analysis, and coordination with relevant City departments:

Single-family home plans Accessory Dwelling Unit plans Duplex plans

The specific mix and number of plan sets per typology will be determined collaboratively with the selected consultant team based on program priorities, community input, and feasibility considerations.

For each building type, the City anticipates:

Three (3) elevations (facade, porch, gable, architectural features) Optional interchangeable façade or architectural variations intended to promote individuality and neighborhood-scale contextual design, while maintaining comparable construction costs to the base plan.

Conceptual massing and site arrangement strategies, including at least one typical site plan per typology, demonstrating deployment on representative lot sizes and configurations, for illustrative purposes only and not as a substitute for site-specific zoning review.

Designs should prioritize cost-conscious construction, neighborhood-scale contextual compatibility, and residential construction drawings that are ready to submit for permits, subject to final City review.

The City intends for these designs to support attainable construction costs and feasibility for small-scale developers, and CDC’s, and therefore will require high-level, point-in-time construction cost estimates for each typology as part of the deliverables.

Community Engagement

The selected team is expected to include a meaningful community engagement component intended to inform preferred housing typologies and design features included in the initial housing plan catalog.

Engagement is anticipated to include a mix of lightweight neighborhood-facing outreach and targeted stakeholder engagement with intended users of the program, including community development corporations (CDCs), small-scale developers, emerging developers, and homeowners. Engagement approaches may include “meet-people-where-they-are” activities (e.g., pop-up or tabling activities at libraries, grocery stores, or neighborhood events) as well as structured feedback sessions with CDCs and community partners. Preference-based feedback tools (such as image-based surveys, visual comparison boards, or interactive prompts) may be used to inform design direction. Stakeholder engagement with CDCs and community partners is intended to inform not only design preferences, but also feasibility considerations, market fit, and likelihood of adoption of the pre-reviewed plans.

The City anticipates that engagement logistics, coordination, and overall facilitation will be led by DMD, with supportive assistance from the selected consultant team. Anticipated consultant responsibilities may include:

Assisting with development of engagement materials, visual preference tools, and presentation graphics

Participating in one or more engagement or stakeholder feedback activities as requested by the City

Synthesizing engagement findings into clear design implications and recommendations Incorporating engagement feedback into iterative refinement of plans, elevations, and site strategies Surfacing recurring concerns or barriers identified through stakeholder engagement that may have implications for zoning, permitting, or program design

5. Role of the Selected Consultant Team

The consultant team selected through this RFQ, led by a prime architectural firm, will be expected to collaborate closely with City staff during the pilot. Anticipated responsibilities may include:

Translating the City’s vision into residential construction drawings that are ready to submit for permits

Developing elevation, façade, and massing variations consistent with neighborhood-scale contextual design principles

Coordinating with DMD, DBNS, and other relevant City departments during design development and pre-review

Iterating designs in a timely and collaborative manner in response to City, stakeholder, and community engagement feedback

Reviewing City-provided zoning, policy, ILP requirements, and other regulatory context relevant to proposed plan sets

Surfacing zoning, code, or process friction points encountered during development of proposed plan sets that may have implications for program design

Developing high-level, point-in-time construction cost estimates sufficient to inform feasibility and deployment planning (non-binding and not site-specific unless otherwise agreed)

The City anticipates entering into a single agreement with one prime consultant team.

Interdisciplinary teams are welcome, and respondents are encouraged to propose subconsultants or team members (e.g., cost estimating, civil/site design, zoning or code expertise) as appropriate to fulfill the scope of work.

6. Desired Firm Qualifications

The City seeks consultant teams that demonstrate the following:

Registered design professionals familiar with all codes adopted by the Indiana Fire Prevention and Building Safety Commission regulating construction of a Class 2 structure

Familiarity with the housing development process and landscape in Indianapolis Experience with small-scale residential infill and missing-middle housing Experience developing pre-reviewed plans, housing plan catalogs, or repeatable residential design systems Experience working with municipal clients, zoning regulations, and public-sector review and permitting processes Strong construction documentation and permitting expertise Capacity for collaborative, iterative design processes Demonstrated capacity and responsiveness to support a highly collaborative and iterative design process within anticipated timelines

The City places greater emphasis on relevant experience, judgment, and capacity than on firm size.

7. Ownership and Licensing Expectations

The City intends for all residential construction drawings, plan sets, and related materials produced through the Pre-Reviewed Housing program (“Deliverables”) to be broadly usable by the City for public purposes, including permitting, program administration, modification, future reuse, and public deployment.

The City anticipates that Deliverables developed under this program will be owned by the City pursuant to the terms of the professional services agreement executed with the selected consultant team. Respondents should assume that Deliverables will be treated as City-owned work product and subject to public use, modification, and distribution.

Respondents must describe their general approach to intellectual property and confirm their ability to accommodate City ownership and unrestricted public deployment of the Deliverables.

If a respondent anticipates incorporating any pre-existing materials, standard details, proprietary systems, or third-party content into the Deliverables, such materials must be clearly identified in the response. Any proposed use of pre-existing materials must not restrict the City’s ability to use, modify, publish, or make the Deliverables available for public use.

8. Submission Requirements

Qualified firms are invited to submit a Statement of Qualifications (SOQ) not exceeding forty

(40) pages, inclusive of graphics. Resumes and appendices are excluded from the page limit.

Email attachments should be limited to a total of 10 MBs.

Submissions should be organized in the order listed below and include the following components:

a. Cover Letter

i. Organization name

ii. Primary contact name, title, phone number, and email address

iii. Brief statement of interest in the pilot for the Pre-Reviewed Housing program

b. Firm Overview & Team

i. Firm background, areas of practice, and relevant capabilities

ii. Identification of key personnel proposed, including roles, licenses and relevant experience

iii. Provide three (3) professional references (no current City of Indianapolis employees) including:

a. Name and title

b. Organization address

c. Phone number and e-mail address

d. Brief description of services performed and relevance to the proposed work

iv. Outline current workload, team availability, and ability to support a highly collaborative and iterative process within anticipated timelines

c. Relevant Experience

i. Examples of comparable work demonstrating experience with the following, highlighting projects delivered collaboratively with subcontractors or multidisciplinary teams, as applicable:

1. Small-scale residential design, repeatable plan sets or housing catalogs

2. Municipal or public sector clients, zoning coordination, or permitting processes

ii. Disclosure of relevant litigation, claims, or disputes involving the firm within the past five (5) years, if applicable

d. Approach to Pre-Reviewed Housing program

i. Narrative describing the firms approach to

1. Collaboration and coordination with city staff, the internal team, and subconsultants

2. Iterative design development and responsiveness to feedback

3. Supporting City-led community and stakeholder engagement efforts

ii. Anticipated high-level schedule and approach to meeting program milestones

e. No design proposals, conceptual designs, renderings, or speculative work are requested or required as part of this statement of qualifications

The City reserves the right to deem submissions non-responsive if required components are omitted.

9. Selection Process & Evaluation

Responses will be evaluated based on:

Relevant experience and technical qualifications, including experience with residential construction documentation, code compliant plan development, permitting readiness, and coordination with zoning and building review processes

Alignment with program objectives, including understanding of the pilot nature of this program and its intended users

Construction documentation and permitting experience, particularly for small-scale residential or infill development

Public-sector experience, including work with municipal clients and public review processes

Clarity and thoughtfulness of approach, including collaboration, iteration, and coordination with City staff

Capacity, including demonstrated ability to support a highly collaborative and iterative process with anticipated program timelines

The City anticipates the following general process:

Evaluation of Statements of Qualifications Determination of qualified respondents Interviews with shortlisted respondents, as deemed necessary by the City Final selection and contract negotiation

The City anticipates completing the evaluation and selection process within a reasonable period following the submission deadline; however, this schedule is subject to change at the City’s discretion.

10. Compensation / Cost

This is a Request for Qualifications only. Any submission including compensation or cost information will be rejected. Fee negotiations will occur only after selection of qualified firms.

11. Terms and Conditions

Rights and Selection

Issuance of this RFQUAL creates no obligation on the part of the City. The City reserves the right to modify r withdraw this RFQUAL, reject any or all responses, request clarifications, and determine qualifications in its sole discretion.

Disclosure of Responses & Confidential Information

All responses become the property of the City and are subject to the Access to Public Records Act. Respondents claiming confidentiality must clearly mark such materials and identify the applicable statutory exception.

Contracts

Respondents must review any sample agreement provided and identify requested changes Only changes submitted with the response will be considered The City reserves the right to reject requested changes Contract negotiations may be terminated at the City’s discretion

Costs

All costs associated with preparing a response to this RFQUAL are the responsibility of the respondent.

PROFESSIONAL SERVICES/ SERVICES [Choose either Professional Services or Services] AGREEMENT

BETWEEN

THE CONSOLIDATED CITY OF INDIANAPOLIS AND MARION COUNTY - XXXX

AND

XXXX

FOR

XXXX

This Professional Services/Services Agreement (hereinafter referred to as “Agreement”), entered into by and between the Consolidated City of Indianapolis and Marion County XXXXXX (hereinafter referred to as “City”) and XXXXX (hereinafter referred to as “Contractor”), is executed pursuant to the terms and conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree as follows:

SECTION I. INTERPRETATION AND INTENT

1.01 The “Agreement”, as referred to herein, shall mean this Agreement executed by City and Contractor, and shall include these Terms and Conditions, the Attachments described in Sections II and IV and attached hereto, all addenda issued prior to receipt of RFPs, quotes, or bids, whether or not receipt thereof has been acknowledged by Contractor, all conditions, plans, specifications and standards, instructions and notice to vendors, and any written supplemental agreement or modification entered into between City and Contractor, in writing, after the date of this Agreement.

1.02 This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements, written or verbal, between City and Contractor.

No statements, promises or agreements whatsoever, in writing or verbal, in conflict with the terms of the Agreement have been made by City or Contractor which in any way modify, vary, alter, enlarge or invalidate any of the provisions and obligations herein stated. This Agreement may be amended and modified only in writing signed by both City and Contractor.

1.03 In resolving conflicts, errors, discrepancies and disputes concerning the scope of the work or services to be performed by Contractor or other rights or obligations of City or Contractor the document or provision thereof expressing the greater quantity, quality or scope of service or imposing the greater obligation upon Contractor and affording the greater right or remedy to City, shall govern.

1.04 Any interpretation applied to this Agreement, by the parties hereto, by an arbitrator, court of law, or by any other third party, shall not be made against City solely by virtue of City or City’s representatives having drafted all or any portion of this Agreement.

1.05 This Agreement shall include, and incorporate by reference, any provision, covenant or condition required or provided by law or by regulation of any state or federal regulatory or funding agency.

1.06 Where the term “Revised Code” is stated, it shall mean the municipal ordinances of Indianapolis-Marion County, Indiana that is formally known as the “Revised Code of the Consolidated City of Indianapolis and Marion County, Indiana”.

SECTION II. DUTIES OF CONTRACTOR

2.01 Contractor shall provide services as specified in Attachment A, ____________, attached hereto and incorporated into this Agreement.

SECTION III. TERM

3.01 The term of this Agreement shall begin upon execution of this Agreement by all parties and shall terminate on _________ unless terminated earlier in accordance with this Agreement.

3.02 This Agreement may be renewed by agreement of parties. The term of the renewal may be less but shall not be longer than the term of the original Agreement. A renewal shall be only by written instrument signed by both City and Contractor and attached hereto as an amendment. All other terms and conditions of the Agreement shall remain the same as set forth herein.

SECTION IV. COMPENSATION

4.01 Contractor proposes to furnish all labor, materials and supplies in accordance with the conditions of this Agreement necessary to complete the work as defined in Attachment A at the rates set forth in Attachment B, attached hereto and incorporated herein. However, in no event shall compensation for services under this Agreement exceed ______________ ($XXXX.XX).

4.02 Contractor shall submit a properly itemized invoice for services performed and expenses incurred under this Agreement and shall cooperate with and provide any other necessary information to City. City will pay Contractor within thirty (30) days after receipt of such properly itemized claim forms.

SECTION V. GENERAL PROVISIONS

5.01 Independent Contractor. The parties agree that Contractor is an independent contractor as that term is commonly used and is not an employee of the Consolidated City of Indianapolis and/or Marion County. As such, Contractor is solely responsible for all taxes and none shall be withheld from the sums paid to Contractor. Contractor acknowledges that it is not insured in any manner by City for any loss of any kind whatsoever. Contractor has no authority, express or implied, to bind or obligate City in any way.

5.02 Subcontracting.

5.02.1 Approval required - The parties agree that Contractor shall not subcontract, assign or delegate any portion of this Agreement or the services to be performed hereunder without prior written approval of City.

In the event that City approves of any such subcontracting, assignment or delegation, Contractor shall remain solely responsible for managing, directing and paying the person or persons to whom such responsibilities or obligations are sublet, assigned or delegated. City shall have no obligation whatsoever toward such persons. Contractor shall take sole responsibility for the quality and quantity of any services rendered by such persons. Any consent given in accordance with this provision shall not be construed to relieve Contractor of any responsibility for performing under this Agreement.

5.02.2 Minority, Women, Veterans, and Disability-Owned Business Enterprise Participation - To the extent Contractor uses subcontractors or other agents in the performance of services under this Agreement, Contractor shall either:

(a) Use, at a minimum, fifteen percent (15%) Minority Business Enterprises, eight percent (8%) Women’s Business Enterprises, three percent (3%) Veteran’s Business Enterprises, and one percent (1%) Disability-Owned Business Enterprises in the performance of services under this Agreement; or

(b) Demonstrate a good faith effort to achieve such percentages, in compliance with the policies and to the satisfaction of the City of Indianapolis Office of Minority & Women Business Development.

Failure of Contractor to comply with either (a) or (b), above, shall constitute a breach of this Agreement.

5.03 Necessary Documentation. Contractor certifies that it will furnish City, if requested, any and all documentation, certification, authorization, license, permit, or registration required by the laws or rules and regulations of the City of Indianapolis, the County of Marion, other units of local government, the State of Indiana, and the United States. Contractor further certifies that it is now and will remain in good standing with such governmental agencies and that it is now and will maintain its license, permit, registration, authorization, or certification, as applicable, in force during the term of this Agreement. Failure of Contractor to comply with this paragraph shall constitute a material breach of this Agreement.

5.04 Confidentiality.

5.04.1 The obligations of this section shall survive the termination of this Agreement and shall be applicable to the full extent permissible under statutes governing access to public records. Contractor understands that the information provided to it or obtained from City during the performance of its services is confidential and may not, without prior written consent of City, be disclosed to a person not in City’s employ except to employees or agents of Contractor who have a need to know in order to provide the services. Further, Contractor’s work product generated during the performance of this Agreement is confidential to City. The failure to comply in all material respects with this section shall be considered a material breach of this Agreement. Confidential information shall not include information, that: (a) was known by Contractor at the time it was received;

(b) is, as of the time of its disclosure or thereafter becomes, part of the public domain through a source other than Contractor; (c) is made known to Contractor by a third person who does not impose any obligation of confidence on Contractor with respect to such information; (d) is required to be disclosed pursuant to governmental authority, law, regulation, duly authorized subpoena or court order whereupon Contractor shall provide notice to City prior to such disclosure; or (e) information that is independently developed by Contractor without references to the confidential information.

5.04.2 Contractor shall not, under any circumstances, release information provided to it by, or on behalf of, City that is required to be kept confidential by City pursuant to Indiana law except as contemplated by Section 5.04.1(d), above.

5.04.3 Contractor acknowledges that City will not treat this Agreement as confidential information and will post the Agreement on the City of Indianapolis website as required by Section 141-105 of the Revised Code of the Consolidated City of Indianapolis and Marion County. Use by the public of any document or the information contained therein shall not be considered an act of City.

5.05 Prompt pay requirement. Contractor shall pay subcontractors and suppliers funds due from previous progress payments within fifteen (15) business days of receipt of payment from the City. During the term of this Agreement and upon completion of this Agreement, the City may request documentation to certify payments to subcontractors and suppliers and Contractor shall provide such documentation within fourteen (14) days of such request. Violation of this requirement shall constitute a breach of this Agreement.

5.06 Records; Audit. Contractor shall maintain books, records, documents and other evidence directly pertinent to performance of services under this Agreement.

Contractor shall make such materials available at its offices at all reasonable times during the Agreement period and for three (3) years from the date of final payment under this Agreement for inspection by City or any other authorized representative of the City of Indianapolis, Marion County, Indiana. Copies thereof, if requested, shall be furnished at no cost to City.

5.07 Ownership.

5.07.1 “Works” means works of authorship fixed in any tangible medium of expression by Contractor or its officers, employees, agents or subcontractors in the course of performing the services under this Agreement, including, but not limited to, computer programs, electronic art, computer generated art, notes, specifications, drawings, flow charts, memoranda, correspondence, records, notebooks, documentation, reports and charts, regardless of the medium in which they are fixed, and all copies thereof.

5.07.2 All Works made or created by Contractor, either solely or jointly with City, in the course of Contractor’s performance of services under this Agreement shall be deemed to be works for hire and are and shall be the exclusive property of City. At City’s request, Contractor will execute all documents reasonably required to confirm or perfect ownership of such Works and any corresponding copyright rights in and to such Works in City. Without the prior written consent of City, Contractor shall not use, copy or prepare derivative works of the Works, or any parts of them, other than as related to the performance of this Agreement. During the performance of this Agreement, Contractor shall be responsible for loss or damage to the Works while they are in Contractor’s possession or control. Any loss or damage shall be restored at Contractor’s expense. City shall have free and unlimited access to the Works at all times and, upon demand, shall have the right to claim and take possession of the Works and all copies.

Notwithstanding the foregoing, Contractor shall be entitled to retain a set of its work papers for archival purposes only, in accordance with applicable professional standards.

5.07.3 Contractor shall retain all rights in and to its know-how, methods, techniques, discoveries, concepts, and ideas, whether patentable or not, and whether possessed by Contractor prior to or acquired by Contractor during the performance of this Agreement. Contractor also shall retain all rights in and to all works of authorship fixed in a tangible medium of expression which were made, created or acquired by Contractor prior to the effective date of this Agreement (“Pre-Existing Works”), provided that a listing of such Pre-Existing Works is attached to this Agreement.

5.08 Insurance. Contractor shall, as a condition precedent to this Agreement, purchase and thereafter maintain such insurance as will protect it and City from the claims set forth below which may arise out of or result from Contractor’s operations under this Agreement, whether such operations be by Contractor or by its subcontractors or by anyone directly or indirectly employed by any of them, or by anyone directly for whose acts any of them may be liable:

1) Claims under Worker’s Compensation and Occupational Disease Acts, and any other employee benefits acts applicable to the performance of the work;

2) Claims for damages because of bodily injury and personal injury, including death, and;

3) Claims for damages to property.

The following liability amounts in paragraphs A through E represent a baseline. City reserves the right to increase or decrease the baseline amounts depending on the nature of the Scope of Services.

A. Commercial General Liability (Occurrence Basis)

Bodily Injury, personal injury, property damage, Contractual liability, product/completed operations

Each Occurrence Limit $1,000,000.00

Damage to Rented Premises $100,000.00 (each occurrence)

Medical Expense Limit $5,000.00

Personal and Advertising Injury Limit $500,000.00

General Aggregate Limit $2,000,000.00

(Other than Products Completed Operations)

NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT

Products/Completed Operations $1,000,000.00

B. Auto Liability $1,000,000.00 (combined single limit) (owned, hired & non-owned)

C. Excess/Umbrella Liability $1,000,000 (each occurrence and aggregate)

D. Worker’s Compensation Statutory

E. Employer’s Liability

Bodily Injury Accident $100,000 each accident

Bodily Injury by Disease $100,000 each employee

Bodily Injury by Disease $500,000 policy limit

F. [Reserved for Professional Liability or additional riders as needed]

5.08.1 Certificates of Insurance, naming the Consolidated City of Indianapolis and Marion County as an "additional insured," (A. B. and C. only) showing such coverage then in force (but not less than the amount shown above) shall be filed with City prior to commencement of any work. The coverages afforded under the policies shall not be cancelled or not renewed until at least thirty (30) days after written notice has been given to City. Upon cancellation, Contractor shall obtain a new insurance policy in accordance with Section 5.07 of this Agreement and send a copy of the new policy to the City.

5.08.2 With the prior approval of City, Contractor may substitute different types of coverage for those specified as long as the total amount of required protection is not reduced. Contractor shall be responsible for all deductibles.

5.08.3 Nothing in the above provisions shall operate as or be construed as limiting the amount of liability of Contractor to the above enumerated amounts.

--OR--

Insurance. Pursuant to agreement from all parties, in light of the nature of this Agreement, i.e. personal and professional services, no insurance shall be required.

5.09 Termination for Cause or Convenience.

5.09.1 If Contractor becomes insolvent, or if it refuses or fails to perform the work and services provided by this Agreement, or if it refuses to perform disputed work or services as directed pending resolution of such dispute, or if it fails to make payments to subcontractors employed by it, or if it otherwise violates or fails to perform any term, covenant or provision of this Agreement, then City may, without prejudice to any other right or remedy, terminate this Agreement in whole or in part, in writing, provided that Contractor shall be given (1) not less than ten (10) calendar days’ written notice of City’s intent to terminate, and (2) an opportunity for consultation with City prior to termination. In determining the amount of final payment to be made to Contractor upon such termination for default, if any, no amount shall be allowed for anticipated profit on unperformed services or other work; furthermore, an adjustment shall be made to the extent of any additional costs incurred or reasonably foreseen by City to be incurred by reason of Contractor’s default.

5.09.2 This Agreement may be terminated in whole or in part in writing by City for City’s convenience; provided that Contractor is given (1) not less than ten

(10) calendar days’ written notice of intent to terminate and (2) an opportunity for consultation with City prior to termination. If City terminates for convenience, Contractor’s compensation shall be equitably adjusted.

5.09.3 Upon receipt of notice of termination for default or for City’s convenience, Contractor shall (1) promptly discontinue all services affected, unless the termination notice directs otherwise, and (2) deliver or otherwise make available to City all Works and such other information, materials or documents as may have been accumulated by Contractor in performing this Agreement, whether completed or in process.

5.09.4 If, after termination for Contractor’s default, it is determined that Contractor was not in default, the termination shall be deemed to have been made for the convenience of City. In such event, adjustment of the price provided for in this Agreement shall be made as provided in Section 5.08.2 and the recovery of such price adjustment shall be Contractor’s sole remedy and recovery.

5.10 Termination for Failure of Funding. Notwithstanding any other provision of this Agreement, if funds for the continued fulfillment of this Agreement by City are at any time insufficient or not forthcoming through failure of any entity to appropriate funds or otherwise, then City shall have the right to terminate this Agreement without penalty by giving written notice documenting the lack of funding, in which instance this Agreement shall terminate and become null and void on the last day of the fiscal period for which appropriations were received. City agrees that it will make its best efforts to obtain sufficient funds, including but not limited to, requesting in its budget for each fiscal period during the term hereof sufficient funds to meet its obligations hereunder in full.

5.11 Indemnification. Contractor agrees to indemnify, defend, and hold harmless the City of Indianapolis, Marion County and their respective officers, agents, officials and employees for any and all third party claims, actions, causes of action, judgments and liens to the extent they arise out of any negligent or wrongful act or omission or breach of any provision of this Agreement by Contractor or any of its officers, agents, employees or subcontractors regardless of whether or not it is caused in part by the negligence of a party indemnified hereunder.

Such indemnity shall include attorney’s fees and all costs and other expenses arising therefrom or incurred in connection therewith and shall not be limited by reason of the enumeration of any insurance coverage required herein. City shall not provide such indemnification to Contractor, provided, however, that Contractor shall be relieved of its indemnification obligation to the extent any injury, damage, death or loss is attributable to the acts or omissions of City.

5.12 Notice. Any notice required to be sent under this Agreement shall be sent by internationally recognized overnight courier, certified mail, facsimile or other delivery method which provides confirmation of receipt and shall be directed to the persons and addresses specified below (or such other persons and/or addresses as any party may indicate by giving notice to the other party):

To Contractor: To City:

5.13 Disputes. Contractor shall carry on all work required under this Agreement and maintain the schedule for services during all disputes or disagreements with City.

No work shall be delayed or postponed pending resolution of any disputes or disagreements except as Contractor and City may otherwise agree in writing.

Should Contractor fail to continue to perform its responsibilities as regards all non-disputed work without delay, any additional costs incurred by City or Contractor as a result of such failure to proceed shall be borne by Contractor, and Contractor shall make no claim against the City for such costs. City may withhold payments on disputed items pending resolution of the dispute.

5.14 Non-discrimination. Contractor and its officers, agents, employees, and subcontractors shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement, with respect to her or his hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment, because of her or his race, sex, sexual orientation, gender identity, religion, color, national origin, ancestry, age, disability, or United States military service veteran status. Breach of this section shall be regarded as a material breach of this Agreement.

5.15 Conflict of Interest.

5.15.1 Contractor certifies and warrants to City that neither it nor any of its officers, agents, employees, or subcontractors who will participate in the performance of any services required by this Agreement has or will have any conflict of interest, direct or indirect, with City.

5.15.2 For purposes of compliance with IC 36-1-21, Contractor certifies and warrants to City that Contractor, or a person who wholly or partially owns Contractor, is not a relative, as that term is defined by IC 36-1-21-3, of either the Mayor of Indianapolis, Indiana, or a member of the City-County Council of Indianapolis and Marion County, Indiana.

5.16 Non-contingent Fees. Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees. For breach or violation of this warranty City shall have the right to annul this Agreement without liability or in its discretion to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee.

5.17 Force Majeure. In the event that either party is unable to perform any of its obligations under this Agreement – or to enjoy any of its benefits – because of fire, explosion, power blackout, natural disaster , strike, embargo, labor disputes, war, terrorism, acts of God, acts or decrees of governmental bodies or other causes beyond such party’s reasonable control (hereinafter referred to as Force Majeure Event), the party who has been so affected shall immediately give notice to the other and shall take commercially reasonable actions to resume performance.

Upon receipt of such notice, all obligations under this Agreement shall immediately be suspended except for payment obligations with respect to service already provided. If the period of nonperformance exceeds sixty (60) days from the receipt of the Force Majeure Event, the party whose ability to perform has not been so affected may, by giving written notice, terminate this Agreement.

5.18 Applicable Laws; Forum.

5.18.1 Contractor agrees to comply with all applicable federal, state and local laws, rules, regulations or ordinances, and all provisions required thereby to be included in this Agreement are hereby incorporated by reference.

This includes, but is not limited to, the Federal Civil Rights Act of 1964 and, if applicable, the Drug-Free Workplace Act of 1988. The enactment of any state or federal statute or the promulgation of regulations thereunder after execution of this Agreement shall be reviewed by City and Contractor to determine whether the provisions of the Agreement require formal modification.

5.18.2 This Agreement shall be construed in accordance with the laws of the State of Indiana, and by all applicable Municipal Ordinance or Codes of the Consolidated City of Indianapolis, County of Marion. Suit, if any, shall be brought in the State of Indiana, County of Marion.

5.19 Waiver. City’s delay or inaction in pursuing its remedies set forth in this Agreement, or available by law, shall not operate as a waiver of any of City’s rights or remedies.

5.20 Severability. If any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the provision shall be stricken, and all other provisions of this Agreement which can operate independently of such stricken provisions shall continue in full force and effect.

5.21 Attorneys’ Fees. Contractor shall be liable to City for reasonable attorneys’ fees incurred by City in connection with the collection or attempt to collect, any damages arising from the negligent or wrongful act or omission of Contractor, or from Contractor’s failure to fulfill any provisions or responsibility provided herein.

5.22 Successors and Assigns. City and Contractor each binds itself and its partners, successors, executors, administrators and assigns to the other party of this Agreement and to the partners, successors, executors, administrators and assigns of such other party, in respect to all covenants of this Agreement; except as otherwise provided herein, Contractor shall not assign, sublet or transfer its interest in this Agreement without the written consent of City. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of City.

5.23 Authority to Bind Contractor. Notwithstanding anything in this Agreement to the contrary, the signatory for Contractor represents that he/she has been duly authorized to execute agreements on behalf of Contractor and has obtained all necessary or applicable approval from the home office of Contractor to make this Agreement fully binding upon Contractor when his/her signature is affixed and accepted by City.

5.24 Debarment and Suspension.

5.24.1 Contractor certifies, by entering into this Agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from or ineligible for participation in any Federal assistance program by any Federal department or agency, or by any department, agency or political subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer, director, owner, partner, key employee, or other person with primary management or supervisory responsibilities, or a person who has a critical influence on or substantive control over the operations of Contractor.

5.24.2 Contractor shall provide immediate written notice to City if, at any time after entering into this Agreement, Contractor learns that its certifications were erroneous when submitted, or Contractor is debarred, suspended, proposed for debarment, declared ineligible, has been included on a list or received notice of intent to include on a list created pursuant to IC 5-22- 16.5, voluntarily excluded from or becomes ineligible for participation in any Federal assistance program. Any such event shall be cause for termination of this Agreement as provided herein.

5.24.3 Contractor shall not subcontract with any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in any Federal assistance programs by any Federal department or agency, or by any department, agency or political subdivision of the State of Indiana.

5.25 Compliance With E-Verify Program. By executing this Agreement, the Contractor affirms under the penalties of perjury that the Contractor does not knowingly employ an unauthorized alien. The Contractor further agrees that:

5.25.1 The Contractor shall enroll in and verify the work eligibility status of all its newly hired employees through the E-Verify program as defined in IC § 22- 5-1.7-3. The Contractor is not required to participate should the E-Verify program cease to exist. Additionally, the Contractor is not required to participate if the Contractor is self-employed and does not employ any employees.

5.25.2 The Contractor shall not knowingly employ or contract with an unauthorized alien. The Contractor shall not retain an employee or contract with a person that the Contractor subsequently learns is an unauthorized alien.

5.25.3 The Contractor shall require its subcontractors, who perform work under this Contract, to certify to the Contractor that the subcontractor does not knowingly employ or contract with an unauthorized alien and that the subcontractor has enrolled and is participating in the E-Verify program. The Contractor agrees to maintain this certification throughout the duration of the term of a contract with a subcontractor.

If Contractor is in violation of IC § 22-5-1.7, and fails to cure the breach within 30 days after being notified by the City, such circumstance may constitute a material breach of this Agreement and the City may terminate this Agreement as provided by this statute.

5.26 Key Persons. The parties agree that the work described in this Agreement to be performed by Contractor is a personal service, highly professional in nature, and that the identity of the individual who is to be personally responsible for such work is of prime importance to City. The parties therefore agree that in the event of the death or disability of Contractor, or, if Contractor is a firm, partnership, or corporation, in the event of the death, or disability or termination of employment of anyone understood to be personally responsible for the work described in this Agreement, City may, without penalty and in its discretion, terminate this Agreement, and make its own new Agreement with any other party for completion of the work herein described.

5.27 Electronic Signature. Contractor and City agree to signature both in counterparts and by facsimile.

5.28 Post-Employment Restrictions. Contractor, providing supplies, real property, or services under this Agreement, certifies to City that no employee, contract employee, or sub-contractor of Contractor:

5.28.1 Participated in any way in the solicitation, negotiation, or awarding of this Agreement while previously employed by an agency of the City of Indianapolis or Marion County for a period of one (1) year prior to the execution of this Agreement;

5.28.2 For a period of one (1) year after such employee ceased supervising the administration or performance of this Agreement on behalf of an agency of the City of Indianapolis or Marion County, shall perform any functions on behalf of Contractor under this…