RFQ87845 Q&A.xlsx
XLSX spreadsheet 18 KB Posted
- Solicitation number
- 0000087845
- Issued by
- Marion County, Indiana
About this file
This is a Questions and Answers document issued by the Indiana Department of Education (IDOE) for RFQ 87845, addressing vendor inquiries regarding the State Charter School Facilities Incentive Grant Technical Assistance solicitation. The RFQ seeks qualified vendors to provide technical assistance services to Indiana charter schools receiving State Facilities Incentive Grant (SFIG) funding over a two-year contract period from October 2026 through September 2028. The scope of work encompasses a three-tiered service model: monthly universal training and office hours for 10-20 schools (Tier 1), intensive targeted training for 6-12 schools with complex facilities projects (Tier 2), and individualized coaching for up to 2 schools (Tier 3). Additionally, vendors must deliver a half-day in-person workshop during year two for cross-tier peer learning. Written questions were due July 8, 2026 at 12:00 PM ET, with proposals due August 11, 2026 at 2:00 PM ET, and award notification anticipated in September 2026.
The contract has a total value not exceeding $30,000 (approximately $15,000 annually), with all travel costs, preparation, tool development, and documentation required to be included within this maximum amount. IDOE clarified that the 28-hour cap for direct service delivery includes preparation and associated documentation activities. Vendors may adapt existing proprietary materials in developing required tools and resources, though all materials developed become jointly owned intellectual property by the vendor and IDOE. The technical approach section of proposals should not exceed 15 pages. MWBE and Indiana Veteran-Owned Small Business subcontracting opportunities are available. Contractor personnel must demonstrate a minimum of 5-7 years of direct experience working with Indiana charter schools with substantial expertise in school facilities planning, budgeting, financing, construction project management, or charter school compliance. Pricing must remain firm for a minimum of 180 days from award issuance. The contract is funded through the Expanding Opportunity through Quality Charter Schools Program, a five-year $10 million federal grant awarded to Indiana in 2025.
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Other files
| File | Type | Posted |
|---|---|---|
| 007000000087845.pdf |
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Text version
Sheet1
| RFQ 87845 State Charter School Facilities Incentive Grant Technical Assistance | |||
| Vendor Questions | |||
| No. | Question | IDOE Response | |
| 1 | The solicitation states the contractor shall provide a maximum of 28 hours over the two-year period, but the deliverables table on page 11 appears to significantly exceed this. For example, Tier 2 alone references two 2-hour sessions per school for 6-12 schools, which equals 24-48 hours per year. Can IDOE clarify how the 28-hour cap aligns with the full scope of deliverables? For instance, does the 28-hour cap refer only to direct service delivery, or does it include preparation, tool development, and documentation? | ||
| o | Also, the Tier 1 section references "8 Training and Office Hours" sessions, but the deliverables table on page 11 references "4 virtual 60-minute sessions" per year. Can IDOE confirm the correct number of Tier 1 sessions expected annually? | The 28-hour cap includes direct service delivery as well as preparation, tool development, and required documentation associated with the contracted services. | |
| 2 | May vendors adapt existing proprietary materials to develop the required tools and resources, or must everything be created from scratch? Given that all tools become IDOE's intellectual property, this has significant implications for how we would scope and price our proposal. | Yes. Vendors may adapt existing proprietary materials when developing the required tools and resources. Materials developed and submitted under this contract will be jointly owned intellectual property by the vendor and IDOE. | |
| 3 | Will travel costs for the Year 2 in-person workshop be reimbursable separately, or must they fall within the $30,000 ceiling? | No. Travel costs are not reimbursable separately and must be included within the maximum contract amount of $30,000. | |
| 4 | Can IDOE provide guidance on the preferred format or page limit for the technical approach section of the proposal? | The technical approach section should not exceed 15 pages. |
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