RFQ170004609_-_MTOC_Refurbishment_-final.pdf

RFQ170004609

Mobile Tactical Operations Center (MTOC) Refurbishment

February 13, 2017

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 – Streamlined Procedures for

Evaluation and Solicitation for Commercial Items, as supplemented with additional information using FAR Part 13, included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is RFQ170004609- MTOC Refurbishment and is issued as a Request for Quote (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95, dated January 13, 2017.

(iv)This solicitation is set-aside 100% for Small Businesses. The associated North American

Industrial Classification System (NAICS) code for this procurement is 336212 – Truck Trailer

Manufacturing. The small business standard size for this NAICS is 1000 employees.

(v) Contract Line Item Numbers (CLINs) and descriptions, quantities, and units of issue.

Table 1

CLIN# Name Description Qty/UI

MTOC Refurbishment See Addendum A. 1/job

*0002

(unpriced optional

CLIN)

Estimate for the repair pneumatic mast (if applicable)

See section “External Cabling, paragraph a” of Addendum A.

1/job

*0003

(unpriced optional

CLIN)

Estimate for the repair of the rear view camera/dashboard monitor

(if applicable)

See section “Additional

Modifications, paragraph c” of attached Addendum A.

1/job

*Note: Do Not Price these CLINS. In accordance with FAR 13.302-2(a), pricing for these

CLINS cannot be established at the time of the issuance of the order. These are optional

CLINS and may or may not be exercised by the Government. Upon contract award for

CLIN 0001, vendor will provide estimated pricing for CLINS 0002 & 0003.

(vi) The Federal Bureau of Investigation requests open market pricing for the refurbishment/upgrade of a mobile command post vehicle (MCPV). The MCPV is a 2007

Freightliner M-2/112 chassis with a custom 22’ command box manufactured by Gerling, Inc.

U.S. Department of Justice

Federal Bureau of Investigation

The command box has two manual slide-outs (rear and passenger side). The MCPV is equipped with a 30’ Wilburt pneumatic mast and 20Kw Kohler generator. The scope of work includes a partial electrical re-wire and a complete re-wire of radio frequency and audio/video coaxial, and data wiring, including the mast; the installation of vendor and government furnished equipment;

the reconfiguration of interior workspace; the construction and installation of storage cabinets;

the installation of an audio/video system; the installation of exterior lighting and camera systems;

and waterproofing the roof of the vehicle. All wiring will conform to the specifications contained herein and correspond to as-built wiring diagrams furnished by the vendor. See

Attachment 1 - Addendum A for detailed modifications required.

(vii) **Delivery Requirement**

The period of performance for CLIN 0001 shall be 8 weeks from date of award. Should

CLINs 0002 and/or 0003 be exercised, the period of performance will be annotated once the

CLIN is exercised.

Vehicle will be transported to/from vendor’s facility by the government, at the government expense. All work shall be completed at contractor’s facility.

(viii) The provision at Federal Acquisition Regulation (FAR) 52.212-1 – Instructions to Offerors

– Commercial apply to this acquisition and are incorporated by reference.

(ix) The provision at FAR 52.212-2 - Evaluation – Commercial Items does apply to this acquisition. The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the

Government, price and other factors considered.

The following factors, listed in descending order of importance, shall be used to evaluate offers:

a. Factor 1 - Technical capability to meet the Governments requirement (see Addendum

A.). (20 page limit)

1. Adherence to project specifications - Provide a copy of the project specifications that demonstration compliance with each section and line item in Addendum A. Quoter shall clearly identify any exceptions taken to the specifications. Exceptions are limited to no more than ten

(10) line items.

2. Technical drawings - Provide computer-aided design drawings showing all five (5) views of the vehicle with specific dimensions from the top (overhead “see through view” of the cab, and body showing seating and general layout), front, back, right and left sides of the vehicle.

The drawing will also include the chassis, make and model, location of key components such as location of lights, equipment racks, storage compartments, HVAC components, video monitors, generator, workstations and other major components. The drawing shall include, at a minimum;

maximum height, maximum width, maximum length, and undercarriage clearance and angle of approach and departure.

3. Equipment description - Quoter shall provide complete equipment descriptions for vendor provided major components shown on the design drawing and identified in Addendum A.

4. Guidelines and Regulations - Quoter shall provide documentation documenting design compliance with Original Equipment Manufacturer, Department of Transportation, and Federal

Motor Vehicle Safety standards.

5. Warranties - Quoter shall provide warranty coverage documentation that is compliant with the warranties required in Addendum A.

b. Factor 2 - Past Performance

1. Quoter shall provide information regarding no more than three (3) past customers for whom one (1) mobile command post vehicles of similar size and command, control and communications functionality have been refurbished in the last five (5) years. Two past performance references must be from any federal, state, or local government agency.

2. For each reference, the Quoter shall include the agency/company name, agency/company contact name, address, telephone number, and email address. The Quoter shall also address the following:

a. Permanence

Quoter shall demonstrate a minimum of ten (10) years in the command post vehicle construction industry.

b. Quality of Workmanship

Quoter shall describe customer satisfaction with the quality of Quoter’s workmanship produced on the referenced command post projects.

c. Delivery Schedule

Quoter shall describe experience completing past projects within the required time frame including adherence to schedules, milestones, deadlines, and budgets. Quoter shall also describe how Quoter’s organizational project management structure and facilities impacted the referenced performance. This shall include the overall approach for coordinating and managing all work activities to meet project schedules and managing quality control. Quoter shall describe experience supporting contracts of similar size, scope and magnitude.

The government will evaluate the quality and extent of Quoter’s performance deemed relevant to the requirements of this RFQ. The government will use information submitted by the Quoter and quoters past performance questionnaire references to assess past performance. Provide a list of no more than three (3) of the most relevant contracts performed for a public safety agency and commercial customers within the last five (5) years. Relevant contracts include the upgrade/refurbishment of mobile command vehicles to support specialized government communications equipment.

Past Performance Survey: The quoter shall utilize the past performance survey form included as

Attachment #2 of this solicitation. The quoter shall forward a copy of the Past Performance

Survey to no more than three of its clients with clear instructions to have the completed forms sent directly to the jerri.newton@ic.fbi.gov or they can fax it to 703-985-6103, Attn: Jerri

Newton.

c. Factor 3 - Price

Price will be evaluated on completeness and reasonableness.

Award determination: In determining the best overall responses, the non-price factors when combined are more important than the price factor; however, the more equal the evaluation of non-price factors among competing quotes, the more significant the price factor becomes.

The government may accept other than the lowest priced offeror if the perceived benefits of the higher priced offeror is deemed to merit the higher price. Prospective quoters are forewarned that a quote meeting solicitation requirements with the lowest evaluated price may not be selected if award to a higher evaluated, higher priced quoter is determined to be most advantageous to the government.

(x) Quoters must include a completed copy of the provision at FAR 52.212-3 – Offerors

Representations and Certifications – Commercial Items, with their quote. A print out of SAM website reps and certs is acceptable, as long as the SAM reps and certs are up to date on the SAM website. Per Paragraph (b)(1) of this provision, any changes provided by the vendor in paragraph (b)(2) of this provision do not automatically change the representation and certifications posted on the SAM website. It is the vendor’s responsibility to ensure their SAM registration is up to date prior to any contract awards.

(xi)The clause at FAR 52.212-4 – Contract Terms and Conditions – Commercial Items apply to this acquisition and are incorporated by reference.

(xii)The clause at FAR 52.212-5 – Contract Terms and Conditions Required to Implement

Statutes or Executive Orders – Commercial Items, applies to this acquisition and the following additional FAR clauses cited within the clause are applicable: 52.204-10, 52.209-6, 52.219-6, 52.219-13, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.223-18, 52.225-1, 52.225-

13, and 52.232-33.

The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

mailto:jerri.newton@ic.fbi.gov https://www.acquisition.gov/far/

(xiii) Additional contract requirement(s) or terms and conditions:

52.237-1 Site Visit. (Apr 1984)

The government will not be responsible for or reimburse for any expenses/fee incurred to attend the site visit.

Quoters are urged and expected to inspect the site to satisfy themselves regarding all general and local conditions that may affect the price of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

A site visit will be held on a FBI location at 10:00am on Wednesday, March 8, 2017 (ET). All interested parties are HIGHLY encouraged to attend. Due to security reasons you MUST notify

Ms. Jerri Newton in writing, at Jerri.Newton@ic.fbi.gov, no-later-than 12:00 pm (ET), February

22, 2017, if your company will be in attendance. No request or substitutions will be accepted after February 22, 2017. The site visit will be conducted aboard an FBI location on Quantico, VA. Attendees will be subject to a security screening. Further information will be provided upon notification that a representative from your company will be attending. No more than two representatives per company will be permitted to attend the site visit

All technical questions resulting from the site visit and this RFQ should be submitted via email to Jerri.Newton@ic.fbi.gov, no later than March 10, 2017 1:00PM ET. Answers to questions, received by the cutoff date/time, will posted as an RFQ amendment in Fed Biz Ops.

(End of Provision)

Corporate Representation Regarding Felony Conviction Under Any Federal Law or

Unpaid Delinquent Tax Liability – Solicitation (DEVIATION 2015-02) (March 2015)

(a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation –

(1) convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

(2) that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By submitting a response to this solicitation, the quoter represents that, as of the date of this quote –

(1) the quoter is not a corporation convicted of a felony criminal violation under any Federal or

State law within the preceding 24 months; and,

(2) the quoter is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting

Reporting of Waste, Fraud, and Abuse- Solicitation

(DEVIATION 2015-02) (March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with an entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

Small Business Accelerated Payment

The Contractor must indicate his business size on each invoice to assist the payment office in determining eligibility for accelerated payment in accordance with OMB Memo M-11-32, “Accelerating Payments to Small Businesses for Goods and Services,” dated 10/14/2011. The

Prompt Payment Act still applies to this action. However, the agency will make best efforts to pay proper invoices within 15 days.

SAM Requirement

Note: Ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts.

The FBI is utilizing a new financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The

EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

Invoicing Instructions

The invoice should be attached to an email, and sent to the following address:

central_invoices@ic.fbi.gov.

It is imperative that the invoice contain current and accurate contract information (contract/order number), otherwise the invoice risks being rejected.

Please note, invoices received before 5pm ET (Monday-Friday) will be considered received that business day. Any invoice received after 5pm ET will be considered received and will be entered into the invoice system on the following business day.

A proper invoice shall include the following information:

• Name and address of the Contractor

• Invoice date and invoice number. Invoice numbering should begin at 0l and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

• Contract number, Task Order number, contract line item number and, if applicable, an order number

• Description, quantity, unit of measure, unit price and extended price of the items delivered

• Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped Government bill of lading

• Terms of any discount for prompt payment offered

• Name and address of official to whom payment is to be sent

• Name, title, and phone number of person to notify in event of defective invoice

• Electronic Funds Transfer (ETF) banking information

• Contractor's First/Last Name, Number of Hours, Labor Category, Total number of hours

(items can be in any order), Cumulative Number of Hours to date

• Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract)

The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the

Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a PROPER invoice(s) will be required).

Payment will be made by the FBI 's Commercial Payment Unit in accordance with the Prompt

Payment Act, FAR clause 52.232-25 (OCT 2003) upon the COR's (or designee) certification of receipt of services and the CO final authorization for payment.

(End of Clause)

(xiv) There is no Defense Priorities and Allocations System (DPAS) rating for this acquisition.

(xv) Quotes must be received by Friday, March 24, 2017 by 1:00 PM (ET). Quotes and any accompanying information must be e-mailed to Jerri.Newton@ic.fbi.gov.

Quotes may be sent via your company’s standard quotation form but must include the following information: pricing and product description for the line items listed in Table 1 above, Tax ID #, DUNS #, CAGE #, Point of Contact with Email and telephone information.

**Question Submission: Questions should be submitted to the attention of Jerri Newton at

Jerri.Newton@ic.fbi.gov, no later than March 10, 2017 1:00PM ET. Please reference the RFQ# and name in the subject line of your email. Questions received after the cutoff date/time will not be responded to by the government. Answers to questions, received by the cutoff date/time, will posted as an RFQ amendment in Fed Biz Ops.

(xvi) Point of contact regarding this solicitation:

Ms. Jerri Newton

Contract Specialist

Science and Technology Contracts Unit (STCU) – FBI

Jerri.Newton@ic.fbi.gov

703-985-2436

Enclosures:

1. Addendum A

2. Past Performance Questionnaire.

mailto:Jerri.Newton@ic.fbi.gov