SCANNERREQUIREMENTS.docx

Requirements Document for FedBizOpps RFQ#0005824

1. Scanning Speed – Minimum of 250 Pages Per Minute (PPM) (Letter size and Portrait at 300 DPI, duplex and simplex)

1. Paper Handling – Demonstrated ability to handle fair to poor quality paper (i.e., old onion-skin documents)

1. Scanning Mode(s) – Simplex and Duplex

1. Document Size – Capable of handling small documents (65mm x 85mm) such as business cards and post-it notes as well as handle oversize documents (297mm x 432mm) such as legal size file folders.

1. Image Capture – Two stream image capture options that include color, bi-tonal (Black and White), or grayscale. Capable of JPEG 2000 image output.

1. Document Feeding – Automatic and Manual

1. Barcode recognition and capture

1. Automatic Document Feeder (ADF) Capacity – minimum of 1000 Sheets

1. Output bin/Pocket Capacity – minimum of 1000 Sheets

1. Double Feed Detection

1. Orientation – Portrait and Landscape

1. Image Resolution Minimum – Output: 300 DPI, Optical: 300 DPI

1. Image Enhancement – De-skew and Auto-orient. Image cleanup for improved Optical Character Recognition capability.

1. Scanner interfaces to a batch management software that captures and provides statistical data on scanner and scan operator performances. The software must allow for management of batch and reports from scanner and non-scanner workstations.

1. Host operating system must be Microsoft Operating System (Desktop Windows 7 and newer and Server 2012 R2 and newer).

1. Interface to network needs to have 1GB throughput with fiber LC connections.

1. Must be compatible with SoftTrac Capture Suite version 2.12.6 software, and existing IBML IT5 (1 quantity) and IT6 (1 quantity) scanners. 5-Year Maintenance Standard Service – 8x5.

1. Installation: The vendor should provide delivery of equipment, on-site installation and integration of the new scanner to the existing system, software configuration (if needed), training on the scanner and specialized software, and maintenance agreement for coverage of the scanners for 8 hours a day 5 days a week to include parts and labor. Any management fees, travel expenses, or other fees associated with the above items being provided should be identified and included in this request.

1. Possess TS cleared facility with the Defense Security Service (DSS) or the ability to obtain a clearance. Provide documentation regarding status of clearance.

1. The government reserves the right to test equipment prior to purchase to ensure compliance with the stated specifications.