REQUEST FOR QUOTATION

City of Toledo One Government Center 640 Jackson Street Toledo, Ohio 43604

Goods and Services

District 1 Speed signs Purchase Requisition Number 10008800

Issued By Department of Transportation/Traffic Management

Date Issued September 18, 2026

Response Submission Date and Time

Tuesday, October 6, 2026 at 1:30 PM EST

Bids will be read at 2:00 PM EST

Submit online through PlanetBids: https://pbsystem.planetbids.com/portal/22576/portal-home

SCOPE AND SPECIFICATIONS

12” FM Solar Speed Sign High‐Intensity prismatic reflective sheeting on “YOUR SPEED” signs with black colored text and yellow background. The unit shall be DC/solar power with a minimum 50W panel. The sign and solar panel shall have a universal mount. Must come with minimum one-year cloud connectivity. Must be able to connect to RTC Connect or Traffic logix cloud service for device management, data reporting, mapping and alerts may be considered.

15”FM Solar Speed Sign High‐Intensity prismatic reflective sheeting on “YOUR SPEED” signs with black colored text and yellow background. The unit shall be DC/solar power with a minimum 90W panel. The sign and solar panel shall have a universal mount. Must come with minimum one-year cloud connectivity. Must be able to connect to RTC Connect or Traffic logix cloud service for device management, data reporting, mapping and alerts others may be considered.

15” Pedestrian Pole 4” aluminum pole, schedule 40 treaded at one end Pelco PB-5100-15-PNC or equivalent.

Pedestrian Base Square base assembly, Aluminum-10k capacity with aluminum door Pelco PB-5553-1S-PNC or equivalent.

Anchors Anchor bolt set of four with hardware ¾”-10ncx18” galvanized Pelco PB-5306-GLV or equivalent.

LOCAL PREFERENCE

The description of and procedure to apply local preference to responsive bids received by the City of Toledo can be found under Toledo Municipal Code section 187.34.

The Toledo Municipal Code can be found by searching for the City of Toledo webpage toledo.oh.gov and clicking the “Government” link, then clicking the “City Code” link.

REVIEW AND SELECTION CRITERIA

This bid is evaluated and selected based on “lowest and best” offer. The following factors determine “lowest and best:” bid price, past work/experience with the City of Toledo, MBE participation*, local preference, if applicable.

QUESTIONS

All questions regarding the plans and specifications must be in writing submitted through the PlanetBids website Q&A tab. The City’s responses will be posted through PlanetBids.

BID SUBMISSION

Bids for this project will be accepted via e-bid though the City of Toledo’s PlanetBids portal. Bid submittals or other transmissions of information have not been completed until an email confirmation of the transmission has been issued by PlanetBids. Bid prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted.

In order to be awarded a contract, the City requires all of the following documents must be submitted with each bid your company submits in 2026 in PlanetBids:

· Project Paperwork*

· Line Items – will auto-populate with e-bid

· Bid Guaranty (bid bond or certified check / cashier’s check on a solvent bank) – see instructions below

· Signed Contract by the Vendor* *Located on “Documents” tab in PlanetBids

Bid Guaranty requirements are located on the “Bid Information” tab on PlanetBids. The bid guaranty shall be in the form of a cashier’s check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company / No Personal checks will be accepted. Checks shall be made payable to “City of Toledo.” If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)

City of Toledo Division of Purchases and Supplies One Government Center, Suite 2000 640 Jackson Street Toledo, OH 43604

Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.

City Paperwork:

· Vendor Registration Form, if your company is new to doing business with the city

· Business Tax Registration Form, if your company is new to doing business with the city

· Child Support Affidavit, notarized

· Vendor Utility

Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.

Annual Paperwork:

· W-9

· Insurance Certificate, naming the City of Toledo as an additional insurer – requirements available on the “Documents” tab of PlanetBids

· EEO Compliance

· Debarment Certification

· Living Wage Affidavit, updated no later than February 1st

· Bureau of Worker’s Compensation Certificate

BID OPENING MEETING

Bids will be open at 2 PM EST on the due date of this bid via Zoom Meeting at:

https://link.edgepilot.com/s/72026a0a/vScHndadGUqgTn8jHzPYJQ?u=https://toledo-oh-gov.zoom.us/j/96570601158

This meeting is available to all interested parties. Preliminary Bid results will be available within one day on the PlanetBids website after bid opening. Bid results will be published to the PlanetBids website once awarded.

image1.jpeg