Paperwork Schedule.pdf
PDF 146 KB Posted
- Attached to
- District 1 Speed Signs-REBID
- Solicitation number
- 146327
- Issued by
- Lucas County, Ohio
About this file
This is a paperwork schedule document issued by the City of Toledo, Ohio, outlining a streamlined approach to collecting bidder documentation beginning March 13, 2026. The schedule establishes three categories of required submissions: City Paperwork (Vendor Registration Form, Business Tax Registration Form, Child Support Affidavit, and Vendor Utility documentation) submitted once per company; Annual Paperwork (W-9, Certificate of Insurance, Workers' Compensation Certificate, EEO Compliance documentation, Debarment Certification, and Living Wage Affidavit) submitted once annually with updates required by February 1st; and Project Paperwork (Primary/Subcontractor Agreement Certificate, Acknowledgement & Acceptance of Terms & Conditions, Living Wage Contract Addendum, and Best Bid Criteria if applicable) submitted with each individual bid. Companies submitting their first bid on or after March 13, 2026, must provide all three documentation categories, while subsequent bids require only Project Paperwork submission.
The schedule applies to all bids advertised on or after March 13, 2026, throughout the 2026 calendar year. Companies are responsible for notifying the City of any changes to submitted documentation and updating applicable paperwork accordingly. For the District 1 Speed Signs rebid opportunity, additional requirements include submission of Line Items through e-bid via the City's PlanetBids portal, a Bid Guaranty in the form of a cashier's check or bid bond, and a Signed Contract. All bid prices must be expressed to two decimal places, and only one price per line item is accepted. Inquiries regarding paperwork submission should be directed to pursupplies@toledo.oh.gov.
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Text version
The City of Toledo is excited to announce a new streamlined approach to collecting paperwork from bidders in 2026!
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork
• W-9
• Certificate of Insurance, through expiration and then annually
• Workers’ Compensation Certificate, through expiration and then annually
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
Beginning with bids advertised on or after March 13, 2026, the following documents must be submitted with each bid your company submits in 2026.
Project Paperwork
• Primary/Subcontractor Agreement Certificate
• Acknowledgement & Acceptance of Terms & Conditions
• Living Wage Contract Addendum
• Best Bid Criteria, if applicable
Example for 2026:
If a company submits its first bid in March 13, 2026, it will be required to include City Paperwork, Annual Paperwork, and Project Paperwork. For any subsequent bids submitted after the initial bid, the company will only need to submit the required Project Paperwork.
For questions regarding the submission of paperwork, please email pursupplies@toledo.oh.gov mailto:purspplies@toledo.oh.gov
File details come from the government source that posted it. Updated .