Rev. 7/2025- Services

Request for Qualifications No. PWG126-OPERA-6198

On-Call Public Works Maintenance Services

San Bernardino County Department of Public Works and

San Bernardino County Flood Control District

825 E. Third St.

San Bernardino, CA 92415

July 2026

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

Services

No. 6198

I. INTRODUCTION

San Bernardino County Department of Public Works and the San Bernardino County Flood Control District are collectively responsible for and/or assist in the maintenance of approximately 2,500 miles of County roads and over 3,000 flood channels, basins, storm drains, dams and levees, as well as supervise 15 yards that are separated by extensive distance.

The County plans to utilize Contractor(s) or Vendor(s) to provide Public Works Maintenance Services for County roads and San Bernardino County Flood Control District flood control facilities for routine maintenance, public projects not exceeding $75,000, and emergency projects.

A. Purpose The San Bernardino County Department of Public Works and the San Bernardino County Flood Control District, hereafter collectively referred to as the “County” or “San Bernardino County,” are seeking proposals from interested and qualified firms to provide Public Works Maintenance Services throughout the county.

More specifically, this Request for Qualifications (RFQ) is being released to identify, pre-approve, and create a Board-authorized list of vendors who will bid to provide Public Works Maintenance Services. Vendors are not required to provide all components of Public Works Maintenance Services to participate in this RFQ.

Vendors submitting proposals in response to this RFQ will hereafter be referred to as “Proposers.”

B. RFQ Contact

All correspondence, including Proposals and questions (not bid questions), must be submitted to the person identified below (RFQ Contact):

San Bernardino County Department of Public Works Attn: Cristina Ruvalcaba 825 E. Third St. Room 207 San Bernardino, CA 92415

(909) 387-1882 Phone Email: DPWProcurement@dpw.sbcounty.gov

General questions can be submitted via email. However, bid questions must be submitted through the ePro questions submission process by the deadline stated in the timeline. Proposals will not be accepted by email or facsimile. Proposals must be submitted electronically through the County Electronic Procurement Network (ePro), or via hard copy with original signature submitted to the address indicated above. All Proposers must register with the ePro system prior to the date and time to submit the proposal or they will be disqualified.

C. Reserved

D. Contract Term Services to be provided under this Request for Qualifications (RFQ) are outlined under Section V, Scope of Work. The Contract period will begin on January 1, 2027 and ending on December 31, 2030.

E. Location of Services Service locations are within the jurisdictional boundaries of San Bernardino County and are classified as follows:

Foothills: Locations in San Bernardino County that are within the general vicinity of the San Gabriel foothills, San Bernardino, Highland, Redlands, and Rancho Cucamonga.

High Desert: Locations in San Bernardino County that are within the general vicinity of Baker, Barstow, Hesperia, Trona, Victorville, and Wrightwood.

mailto:DPWProcurement@dpw.sbcounty.gov

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

Services

No. 6198

Low Desert: Locations in San Bernardino County that are within the general vicinity of Apple Valley, Big River, Needles, Twenty-Nine Palms, and Yucca Valley.

Mountains: Locations in San Bernardino County that are in the general vicinity of Big Bear, Blue Jay, Crestline, and Running Springs.

Valley: Locations in San Bernardino County that are within the general vicinity of the eastern valley region of Chino, Fontana, East Valley-San Bernardino, and Yucaipa

F. Assistance to Proposers with a Disability Proposers with a disability may request accommodation regarding the means of communicating this RFQ or participating in the procurement process. For more information, contact the RFQ Contact no later than ten (10) days prior to the Deadline for Proposals.

II. PROPOSAL TIMELINE

RFQ release date: April 6, 2026

Questions Deadline 12:00

PM (PST)

Posted Answers in eProcurement (ePro)

Semi-Annual Proposal Deadline at 2:00 PM (PST)

Tentative Contract Commencement

July 30, 2026 August 6, 2026 September 3, 2026 January 1, 2027

Future Tentative RFQ Timeline Dates:

Questions Deadline 12:00

PM (PST)

Posted Answers in eProcurement (ePro) Semi-Annual Proposal

Deadline at 2:00 PM (PST) Tentative Contract Commencement

January 28, 2027 February 4, 2027 March 4, 2027 July 1, 2027

July 29, 2027 August 5, 2027 September 2, 2027 January 1, 2028

January 27, 2028 February 3, 2028 March 2, 2028 July 1, 2028

July 27, 2028 August 3, 2028 September 7, 2028 January 1, 2029

January 25, 2029 February 1, 2029 March l 1, 2029 July 1, 2029

Questions regarding the contents of this RFQ must be submitted in writing in ePro on or before the Deadline for Submission of Questions. All questions will be answered, and both the questions and answers will be posted as an Addendum to the RFQ in ePro.

III. DEFINITIONS

Capitalized terms used in this RFQ shall have the meanings given to them in the RFQ and as defined below:

Board: The San Bernardino County Board of Supervisors.

Contract: The Contract between the County and the Proposer resulting from the award issued pursuant to this RFQ to the successful Proposer.

Contractor: Any individual, company, firm, corporation, partnership or other organization to whom a contract award is made by the County.

Facilitator: A County Purchasing Department buyer or designated individual tasked with managing the processes of the evaluation panel.

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

Services

Emergency Work: Emergency works refers to services provided under a declared local, state, or federal emergency or urgent need of services for the preservation of life or property.

Proposal: The offer to provide specific goods or services at specified prices and/or other conditions specified in the RFQ.

Proposer: Any individual, company, firm, corporation, partnership or other organization to whom a contract award is made by the County.

Public Works Maintenance Services: Includes: concrete work, debris, erosion, and sediment control services;

traffic control and flagging services, crack sealing services, traffic striping, pavement markings removal services, hazardous waste disposal services, heavy equipment rental services, weed abatement, pavement maintenance and repair services, fence installation, material testing services and guardrail repair services.

Public Projects under $75,000: Public projects refers to construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility.

Purchasing Agent: The Director of the County Purchasing Department.

Routine Maintenance: As defined pursuant to Public Contract Code Section 22002(d), routine maintenance refers to and includes, but is not limited to, routine, recurring, and usual work aimed at preserving, protecting, and keeping any publicly owned or publicly operated facility in a safe and continually usable condition for its intended purposes, minor repainting, resurfacing of streets or highways at less than one inch, and landscape maintenance.

Request for Qualifications (RFQ): The request for qualifications from Proposers interested in providing the identified services sought to be procured by the County. The RFQ specifies the evaluation factors to be used and contains or incorporates by reference contractual terms and conditions applicable to the procurement.

Services: The services requested described in this RFQ.

Subcontractor: An individual, company, firm, corporation, partnership or other organization, not in the employment of or owned by Contractor who is performing services on behalf of Contractor under the Contract or under a separate contract with or on behalf of Contractor.

IV. PROPOSAL CONDITIONS

A. Authorized Signatures

All proposals must be signed by an individual authorized to bind the Proposer to the provisions of the

RFQ.

B. Term of Offer

Proposals shall remain open, valid and subject to acceptance anytime within nine (9) months after the Proposal submission.

C. Required Review

Proposers should carefully review this RFQ for defects and questionable or objectionable material.

Comments from Proposers concerning defects and objectionable material in this RFQ must be made in writing and received by the RFQ contact prior to the deadline for submission of questions identified in Section II or at least ten (10) calendar days before the Deadline for Proposals (whichever occurs last).

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

Services

This will allow issuance of any necessary amendments or addendums to the RFQ. It will also help prevent the opening of a defective RFQ and exposure of Proposals upon which an award could not be made.

Protests based on any omission or error, or on the content of this RFQ, may be disallowed if not submitted in writing to the attention of the RFQ Contact, prior to the deadline for submission of questions identified in Section II or at least ten (10) calendar days before the Deadline for Proposals (whichever occurs last).

D. Incurred Costs

The County is not obligated to pay any costs incurred by Proposer in the preparation of a Proposal in response to this RFQ. Proposers agree that all costs incurred in developing a Proposal are the Proposer’s responsibility.

E. Amendments/Addendums to RFQ The County reserves the right to issue amendments or addendums to this RFQ if the County considers that changes are necessary or additional information is needed.

Changes to a Proposal or withdrawal of a Proposal will only be allowed if a request is received prior to the Deadline for Proposals. No amendments or withdrawals will be accepted after the Deadline for Proposals.

F. Best Value Evaluation As established in this RFQ, the County realizes that criteria other than price are important and will award contract(s) based on the Proposal that best meets the needs of the County. The County seeks the optimal combination of quality, price, and various qualitative elements of the required Services that will provide the County the greatest or best value for its money.

G. Right of Rejection Offers must comply with all of the terms of the RFQ, and all applicable local, state, and federal laws, codes, and regulations. The County may reject as non-responsive any Proposal that does not comply with all of the material and substantial terms, conditions, and performance requirements of the RFQ.

Further, the County may reject a proposal from any entity that is a parent, affiliate, or subsidiary, or that is under common ownership, control, or management with any other entity submitting a Proposal in response to this RFQ.

A Proposer may not qualify the Proposal nor restrict the rights of the County. If Proposer does so, the Proposal may be determined to be a non-responsive counter-offer and the Proposal may be rejected.

No Proposal shall be rejected, however, if it contains a minor irregularity, defect or variation. If the irregularity, defect or variation is considered by the County to be immaterial or inconsequential, the County may choose to accept the Proposal.

Minor irregularities may be waived by the Purchasing Agent when they are any of the following:

1. Do not affect responsiveness;

2. Are merely a matter of form or format;

3. Do not change the relative standing or otherwise prejudice other offers;

4. Do not change the meaning or scope of the RFQ;

5. Are trivial, negligible, or immaterial in nature;

6. Do not reflect a material change in the work; or

7. Do not constitute a substantial reservation against a requirement or provision.

In such cases the Proposer will be notified of the deficiency in the Proposal and given an opportunity to correct the irregularity, defect or variation or the County may elect to waive the deficiency and accept the Proposal. The decision to provide a waiver shall in no way modify or compromise the overall purpose of the submittal, nor excuse the Proposer from compliance with all requirements if awarded a Contract.

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

Services

This RFQ does not commit the County to award a contract. The County reserves the right to reject any or all Proposals if it is in the best interest of the County to do so. The County also reserves the right to terminate this RFQ process at any time.

H. Local Preference

The San Bernardino County has adopted a Local Preference Policy. A local preference of five percent (5%) shall be applied in the cost evaluation of proposals or bids for goods, services, equipment, or a minor public work project, unless an exemption applies. In a price-based bid, five percent (5%) will be deducted from the local vendor’s proposed cost for the purpose of comparison when the local vendor’s proposed cost is not the lowest. If the local vendor’s bid is equal to or lower than the price of an otherwise successful non-local vendor after the 5% preference is applied, the local vendor will be given the opportunity to match the lowest quoted price. In a best value evaluation, five percent (5%) of the awardable points for cost will be added to the local vendor’s score. If the local vendor’s overall score is equal to or lower than that of an otherwise successful nonlocal vendor, the local vendor will be recommended for award.

“Due to the evaluation of qualitative elements along with cost in a best value evaluation, application of local preference for cost proposals may not result in award to a local vendor with the lowest cost after applying local preference.”

Local Vendor - A local vendor is any vendor, contractor or consultant (hereafter “vendor”) that meets all of the following requirements:

1. Vendor’s main office (headquarters) or a major regional office is located within the County;

2. Vendor employs a minimum of 25% of the vendor’s full-time management employees and 25% of its full-time regular employees working from the San Bernardino County location(s);

3. Vendor employs one full-time or two part-time employees with primary residence in the County;

4. Vendor’s “point of sale” for purposes of reporting sales tax to the State Board of Equalization is within the boundaries of the County. The payment of any local share of sales tax must go to the County or a city within the County. If the local business has more than one sales office in the State of California, the office located in the County shall be the point of sale for sales tax calculation;

5. Vendor is not delinquent in any taxes or other payments to the County;

6. Vendor possesses a valid and verifiable business license (if required);

7. Vendor has been open and established for at least six months prior to the issuance of the solicitation;

8. Vendor can demonstrate on-going business activity in the field of endeavor on which they are proposing from that office during the preceding six months;

9. Vendor has not within five years prior to the solicitation admitted guilt or been found guilty by any court or state or federal regulatory enforcement agency of violation of any criminal law or any law or regulation regarding fraud;

10. Vendor is not federally debarred; and

11. Vendor is not suspended or debarred from participation in doing business with the County, in the scope of work that is the subject of the solicitation.

12. Local Vendor Self-certification – Documentation provided

Local Vendor self-certification form is required for any bid or proposal when a local preference is claimed affirming that it meets each of the above stated criteria, and signed by a vendor representative with the authority to obligate the company under penalty of perjury. (See Exhibit C)

I. Clarification of Offers In order to determine if a Proposal is reasonably susceptible for award, communications by the Facilitator for the evaluation panel are permitted with a Proposer to clarify uncertainties or eliminate confusion

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

Services concerning the contents of a Proposal. Clarifications may not result in a material or substantive change to the Proposal. The evaluation by the panel may be adjusted as a result of a clarification under this section.

J. Public Records Act

All Proposals and other material submitted become the property of the County and are subject to release according to the California Public Records Act (Government Code § 7920.000). All Proposal information, including cost information, will be held in confidence during the evaluation and negotiation process.

Thereafter, Proposals are subject to becoming a non-exempt public record.

If a Proposer believes that any portion of its Proposal is exempt from public disclosure, it must indicate the specific portions believed to be confidential and not subject to disclosure on Attachment J - Public Records Act Exemptions. The Proposer also must include a brief description that sets out the reasons for exemption from disclosure. Each stated exemption must include a citation to supporting legal authority, including statutory authority or case law, to support exemption from the Public Records Act. Requested exemptions that do not meet the requirements of this section will not be considered.

The County will use reasonable means to ensure that such information is safeguarded, but will not be held liable for inadvertent disclosure of the information. Proposals marked “Confidential” in their entirety will not be honored, and the County might not deny public disclosure of any portion of Proposals so marked.

By submitting a Proposal with portions identified in Attachment J as “Confidential,” Proposer represents that it has a good faith belief that such portions are exempt from disclosure under the California Public Records Act. Proposer may be requested to obtain legal protection from disclosure should a Public Records Act request be received. In the event the County does not disclose the information marked “Confidential,” Proposer agrees to reimburse the County for, and to indemnify, defend (with counsel approved by County) and hold harmless the County, its officers, employees, agents, and volunteers from and against any and all claims, damages, losses, liabilities, suits, judgments, fines, penalties, costs and expenses, including without limitation, attorneys’ fees, expenses and court costs of any nature arising from or relating to the County’s non-disclosure of any such designated portions of a Proposal.

K. Employment of Former County Officials Information must be provided in Attachment H regarding former County Administrative Officials (as defined below) who are employed by or represent Proposer. The information provided must include a list of former County Administrative Officials who terminated County employment within the last five years and who are now officers, principals, partners, associates or members of Proposer and should also include the employment and/or representative capacity and the dates these individuals began employment with or representation of Proposer. For purposes of this section, “County Administrative Official” is defined as a member of the Board of Supervisors or such member’s staff, Chief Executive Officer or member of such officer’s staff, County department or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit.

Failure to provide this information may result in the Proposal being deemed non-responsive.

L. Iran Contracting Act of 2010 In accordance with Public Contract Code section 2204(a), the Proposer certifies upon submission that the Proposer signing the Proposal is not identified on a list created pursuant to subdivision (b) of Public Contract Code section 2203 (https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement- Division-Resources-List-Folder/List-of-Ineligible-Businesses)as a person (as defined in Public Contract Code section 2202(e)) engaging in investment activities in Iran described in subdivision (a) of Public Contract Code section 2202.5, or as a person described in subdivision (b) of Public Contract Code section 2202.5, as applicable.

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/List-of-Ineligible-Businesses https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/List-of-Ineligible-Businesses

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

Services

Proposers are cautioned that making a false certification may subject the Proposer to civil penalties, termination of an existing contract, and ineligibility to bid on a contract for a period of three (3) years in accordance with Public Contract Code section 2205. Proposer agrees that signing the Proposal shall constitute signature of this Certification.

M. Disclosure of Criminal and Civil Proceedings The County reserves the right to request the information described herein from the Proposer selected for Contract award. Failure to provide the information may result in a disqualification from the selection process and no award of Contract to the Proposer. The County also reserves the right to obtain the requested information by way of a background check performed by an investigative firm. The selected Proposer may also be asked to provide information to clarify initial responses. Negative information provided or discovered may result in disqualification from the selection process and no award of Contract.

The selected Proposer may be asked whether the firm, or any of its partners, principals, members, associates or key employees (as that term is defined herein), within the last ten years, has been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense arising directly or indirectly from the conduct of the firm’s business, or whether the firm, or any of it partners, principals, members, associates or key employees, has within the last ten years, been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense involving financial misconduct or fraud. If the response is affirmative, the Proposer will be asked to describe any such indictments or charges (and the status thereof), convictions and the surrounding circumstances in detail.

In addition, the selected Proposer may also be asked to disclose whether the firm, or any of its partners, principals, members, associates or key employees, within the last ten years, has been the subject of legal proceedings as defined herein arising directly from the provision of services by the firm or those individuals. “Legal proceedings” means any civil actions filed in a court of competent jurisdiction, or any matters filed by an administrative or regulatory body with jurisdiction over the firm or the individuals. If the response is affirmative, the Proposer will be asked to describe any such legal proceedings (and the status and disposition thereof) and the surrounding circumstances in detail.

For purposes of this provision “key employees” includes any individuals providing direct service to the County. “Key employees” do not include clerical personnel providing service at the firm’s offices or locations.

N. Debarment and Suspension; California Secretary of State Business Entity Registration.

Proposer certifies in Attachment E that neither it nor its principals or subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (See Attachment E and the following United States General Services Administration’s System for Award Management website https://www.sam.gov). Proposer also certifies in Attachment D that if it or any of the subcontractors listed in the Proposal are business entities that must be registered with the California Secretary of State, they are registered and in good standing with the Secretary of State.

O. Unsatisfactory Performance Proposer affirms that it has no record of unsatisfactory performance with the County in the twenty-four

(24) month period immediately preceding the date of issuance of this RFQ.

P. Final Authority

The final authority to award a contract(s) as a result of this RFQ rests solely with the County Board of Supervisors, or as delegated by the Board of Supervisors.

https://www.sam.gov/

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

Services

Q. Department of Industrial Relations Registration Proposer must be registered with the Department of Industrial Relations as required by Senate Bill 854 (Chapter 28, Statutes of 2014) and Senate Bill 96 (Chapter 28, Statutes of 2017) to work on public works contracts as defined under the Labor Code.

R. Public Contract Code Resolution of Construction Claims

Proposer agrees to comply with the Public Contract Code provisions identified in Exhibit B, if applicable.

V. SCOPE OF WORK

A. PROJECT DESCRIPTION

Contractors will provide Public Works Maintenance Services to the County as described in this RFQ and the Request for Bid as jobs are scheduled for performance or as emergencies occur. All work must comply with local, state, federal codes, regulations and standards.

B. SERVICES REQUESTED

The Proposer must complete the Public Works Maintenance Services questionnaire and schedules in Attachments F-1 and F-2 specifying the type of services and equipment available and service areas for which Proposer will bid as jobs are scheduled. Service pricing is not required at this time for this RFQ.

Services: All work must comply with local codes, regulations, and standards.

1. Chip Seal Material Testing Services includes, but is not limited to:

• Aggregate Testing: Conduct sieve analysis, cleanness value, film stripping, and Los Angeles abrasion tests to assess aggregate quality and suitability for chip seal applications.

• Binder Testing: Perform viscosity, sieve, and residue by evaporation tests on asphalt emulsions to evaluate binder properties.

• Compatibility Testing: Assess aggregate-binder compatibility through sweep tests and film stripping evaluations.

• Performance Testing: Evaluate aggregate retention, resistance to bleeding, and skid resistance to ensure long-term pavement performance.

• Quality Assurance: Provide recommendations for material adjustments based on test results to meet specified standards.

2. Concrete Work Services include, but are not limited to:

• Preparation and placement of concrete, for foundations, slabs, walls, and other structures.

Formwork, reinforcement installation, concrete pouring, finishing, and curing must meet required strength and durability standards.

• Removal and/or furnishing and installation of curb and gutter, extruded curbing, D-curbing, sidewalks, driveway entrances and ramps, ADA sidewall ramps, concrete pavement, concrete drainage swales and ditches, storm drainage structures and all incidental work associated with such items. Sidewalk grinding and cold planning for removal of hazardous uneven joints.

3. Debris Control Services includes, but is not limited to:

• Cleaning and repair of culverts, drains, pipes, etc., may include installation and maintenance or shoring.

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

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• Debris removal, screening and separation of debris, the removal of large rock and boulders, pumping water, mud, and other organic material storm basins, stream beds, channels, culverts, etc.

• Disposal may include chipping debris and transporting the waste to landfills, including all associated hauling costs and fees.

• Testing and disposal of any hazardous and non-hazardous materials found.

4. Erosion, and Sediment Control Services includes, but is not limited to:

• Installation of barriers, installation and maintenance of shoring, trench or slope shoring for excavation or confined spaces. Repair of damaged which includes bridge cement, asphalt work on road and flood control facilities.

• Slope stabilization

• Tree removal and stump grinding.

5. Electrical Services includes, but is not limited to:

• Electrical services include, but is not limited to installation, maintenance, repair, testing, upgrades, and emergency services of electrical systems at County or District Facilities.

6. Fence Installation Services includes, but is not limited to:

• Install, repair, replace and maintain fencing and other related services.

7. Guardrail Repair and Maintenance Services includes, but is not limited to:

• Install, repair, replace and maintain guardrail and related services. All work shall comply with California State Department of Transportation (Caltrans) standards and guidelines, unless specified by the County or District.

8. Hazardous Waste Removal Services includes, but is not limited to:

a. Remediation, collection, storage, handling, packaging, documentation, transportation, transfer, and disposal of hazardous wastes obtained from four separate sources:

1. Abandoned hazardous waste discovered in the public right-of-way that is collected and transported to County Yards by County and District personnel and stored until retrieved by the contractor for proper disposal.

2. Hazardous waste generated through daily operations by the Public Works Department.

3. Accidental spills or discharge in the public right-of-way or County-owned property which requires contractor’s emergency response to clean and remediate as determined by the County.

4. Biohazardous Waste Removal.

a. Remove and disposal of debris including makeshift shelters.

b. Safely remove and decontaminate all biohazards including feces, urine, vomit, blood, and spoiled food.

c. Remove and properly dispose of all sharps, illegal drugs, and paraphernalia.

d. Infectious disease decontamination including but not limited to: Hepatitis A, HIV, MRSA, C. Diff, Tuberculosis.

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

Services

9. Heavy Equipment Rental Services includes, but is not limited to:

• Rental of various heavy equipment with or without an operator, equipment may include, general equipment, paving equipment, street sweepers, and truck hauling. All equipment must have the necessary attachments and be equipped to respond.

10. Pavement Maintenance & Repair Services includes, but is not limited to:

• Cracking sealing, pothole repair, seal coating, overlay and resurfacing, installation of pavement markings, and drainage improvements.

11. Snow Removal Services, include, but is not limited to:

• Routine and emergency snow plowing. Post storm clean-up includes the widening of roadways and intersections. Cinder operations and snow clearing. All snow removal equipment must be equipment with snow chains or necessary equipment and attachments to respond.

12. Traffic Control & Flagging Services includes, but is not limited to:

• Setup, maintenance, and removal of traffic control devices to safely manage vehicle and pedestrian traffic around work site. This encompasses the deployment of barriers, signage, cones, and flaggers to ensure safe and efficient traffic flow.

13. Traffic Striping includes but is not limited to:

• Preparation, marking removal, striping application, curing and protection, quality control, and clean up.

14. Weed Abatement Services includes, but is not limited to:

• Clear vegetation, weeds, small trees (less than 3" diameter), trash, and debris using power tools typical of weed abatement, such as weed trimmers, etc. Stack piles for later removal by County personnel, potentially utilizing brush chippers, skid steer loaders, dump trucks, brush trucks, crew transportation vehicles, or small wheel loaders. Dispose of materials at the County Landfill or other designated disposal sites.

C. EQUIPMENT/SERVICE REQUIREMENTS

1. All equipment shall be of good commercial quality, in good working order, meet CAL-OSHA safety and insurance certification requirements, Vehicle Code and air quality regulations, and is subject to County approval.

2. All equipment shall arrive at jobsite safety inspected, in good working order and ready to perform.

3. Proposer’s employees, agents, or representatives, charge with performing Proposer obligations under an accepted job assignment must be trained in their assigned tasks and in the operation and safe handling of the required equipment and materials. Work performed for the County shall be in a good and professional manner, subject to the reasonable satisfaction of the County, and subject to the provisions herein.

4. Proposer’s employees, agents, or representatives must wear safety and protective gear according to CAL-OSHA standards and any applicable laws.

5. Proposers shall be responsible for all required traffic control, including, but not limited to signs, flagging, arrow/message boards, equipment crossing, and supervision of Proposer’s personnel.

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

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6. Proposers shall be responsible for any required notification to Dig Alert (Telephone Number 811), as well as compliance with Government Code section 4216.

7. Proposer shall be responsible for disposing of all waste material which may include but it not limited to excavated, removed, or generated waste materials, equipment and / or components including asphalt, concrete, rock, rubble, debris, or other material. Waste material shall become the property of the Contractor and shall be properly disposed of in a manner consistent with County standards.

8. Proposers shall have at least three (3) years of experience providing these types of services.

9. Proposer shall comply with any other federal, state, County or municipal law, regulation and /or contractual requirement, including, but not limited to, the laws, regulations and/or requirements of the State Department of Transportation (Caltrans), the Federal Highway Administration (FHWA), the California Emergency Management Agency (Cal EMA) or the Federal Emergency Management Agency (FEMA).

10. Proposer will be responsible for maintenance of their equipment and complete repairs or send replacement equipment as soon as possible. Proposer will be responsible for all costs.

D. REQUEST FOR BID (RFB) PROCESS

1. Proposers shall complete and sign the applicable Public Works Maintenance Services schedule forms (Attachments F-1 and F-2) designating the service type Proposer will provide for the term of the contract. Service pricing is not required at this time.

2. Except for emergency projects, at the time the job is scheduled for performance:

a. Contractors shall receive, via email, notification of RFB that will include specific information regarding a job.

b. Proposers interested in providing the requested Public Works Maintenance Services will submit a bid, prices bid at the time the job is scheduled for performance shall include all labor, equipment, services, fees, materials, and supplies, and permits required to perform Contractor obligations under an accepted job assignment.

c. Bids shall be submitted to the County by email to the address and by the deadline identified on the RFB.

d. Bids that are not responsive to the RFB may be rejected.

e. Bids must include a fully executed non-collusion declaration in the form identified in Public

Contract Code Section 7106.

f. If Bidder intends to subcontract any of the equipment, Bidder shall provide in the bid the name, location of the place of business, and the California contractor license number of each subcontractor who will provide the equipment to the Bidder in excess of one-half of 1 percent of the Bidder’s total bid or $10,000, whichever is greater.

g. Any Bidder submitting a bid may file a Bonding of the County’s proposed award of the project, provided that each and all of the following are complied with:

1) The bid protest is in writing.

2) The bid protest is submitted to and received by the Department of Public Works, 825 East

Third Street, Room 207, before 4:00 pm of the third business day following the bid opening.

Failure to timely submit a written protest shall constitute grounds for the County’s denial of the bid protest without consideration of the grounds stated in the bid protest and waiver of the right to protest. Untimely protest will not be accepted or considered.

3) The written bid protest shall set forth, in detail, all grounds for the bid protest (including without limitations all facts, supporting documentation, legal authorities and argument in support of the ground for the bid protest), the form of relief required and the legal basis for such relief. Any grounds not set forth in the bid protest shall be deemed waived. All factual contentions must be supported by competent, admissible and credible evidence. Any bid protest not conforming to the foregoing shall be rejected as invalid.

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

Services

If a valid protest is timely filed and complies with the above requirements, the Department Director shall review and evaluate the bid protest. All bidders, including the protesting bidder, shall have three (3) business days to respond to the Department and to provide any information requested by the Department. The Department shall respond to the protesting bidder and state the Department’s findings regarding the bid protest. The Department’s Director’s decision shall be final.

h. For emergency projects, County reserves the right to contact any contractor or vendor directly in order to promptly respond to such emergency. Price will be negotiated at the time of contact as follows:

1) Operated & Maintained Equipment: The price shall include all labor, equipment, services, fees, materials, supplies, and permits required to fulfill the Proposer's obligations under an accepted job assignment. Negotiated rates must be filed with the Procurement Support Unit as soon as possible by submitting a estimate to DPWProcurement@dpw.sbcounty.gov.

2) Bare Equipment: The price shall include daily, weekly, monthly rates plus transportation costs. Bare Equipment Rental Period for purposes of bidding are defined as follows:

• Day: A "day" is defined as a period of twenty-four (24) consecutive hours.

• Week: A "week" is defined as a period of seven (7) consecutive calendar days.

• Month: A "month" is defined as a period of twenty-eight (28) consecutive calendar days.

3) Services: Shall be approved by County staff with any mark up and an estimate shall be submitted as soon as possible to the Procurement Support Unit. Estimates shall be emailed to DPWProcurement@dpw.sbcounty.gov.

i. If required by law, Contractor shall submit certified payroll for employees charged with performing

Contractor obligations under an accepted job assignment weekly and upon invoice.

j. Contractors, when asked, must provide a “Certificate of Compliance” certifying that material complies with the most current Caltrans Standard Specifications of the requested material at the time RFB is due.

k. Contractors in default of their Contract or an accepted job assignment, as determined by the

County may:

1. Be disallowed from bidding on subsequent job assignments for a period of time.

2. Have award of other accepted job assignments revoked.

3. Have the Public Works Maintenance Services Contract cancelled.

E. COUNTY RESERVES THE RIGHT:

1. To immediately dismiss a Contractor from a job if work is found to be deficient in any manner.

2. To reject equipment not meeting Caltrans specifications and/or specifications requested on the RFB.

It is the Contractor’s responsibility to contact the County prior to submitting a bid to verify the requirements. Equipment that arrives on the job not meeting specifications will be rejected at the Contractor’s expense.

3. To invoice Contractor for all costs incurred by the County, including assessed fines and or penalties, for Contractor’s incorrect, late, or non-performance of obligations under an accepted job assignment.

These costs may be offset from any amounts due the Contractor under this Agreement or otherwise.

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

Services

4. To assess liquidated damages in the amount of $500.00 against Contractor for each and every calendar days delay in finishing the work in excess of the number of working days prescribed in the RFB in the amount identified in the RFB.

5. To hold in retention up to 5% of the total value of work performed and any other amount authorized in Public Contract Code Section 7201.

The retention will be held for 30 days following completion of the project. Contractor shall invoice County for release of the retained amount.

The County shall not retain any monies due to the Contractor if unconditional releases and waivers from all subcontractors and a certification from the Contractor stating that said subcontractors are the only subcontractors performing work on the project are submitted upon invoice.

The actual required retention amount shall be established at the time of Bid.

Contractor may avail himself/herself to Public Contract Code Section 22300 which allows substitute securities to be deposited in lieu of retention payment withheld to insure performance.

6. To require Contractor on all projects over $25,000 to file a payment bond with and approved by the County’s Director of Public Works, or the Director’s designee, in accordance with Civil Code Section 9550, in a penal sum equal to one hundred percent (100%) of the contract price.

7. To require Contractor to file a performance bond as directed by the County’s Director of Public Works in an RFB in a penal sum equal to one hundred percent (100%) of the contract price.

8. To require at the time of bid on an individual project, a specific State of California Contractor’s License.

9. Depending on the funding source for the work, require Contractor to comply with any other federal, state, County or municipal law, regulation and /or contractual requirement, including, but not limited to, the laws, regulations and/or requirements of the State Department of Transportation (Caltrans), the Federal Highway Administration (FHWA), the California Emergency Management Agency (Cal EMA) or the Federal Emergency Management Agency (FEMA).

VI. PROPOSAL SUBMISSION

A. General

1. All interested and qualified Proposers are invited to submit a Proposal for consideration. Submission of a Proposal indicates that the Proposer has read and understands the entire RFQ, including all appendixes, attachments, exhibits, schedules, and addenda (as applicable) and that all concerns regarding the RFQ have been resolved.

2. Proposals must be received by the designated date and time. All Proposers must register with the ePro system prior to the deadline for the receipt of proposals or they will be disqualified.

Late or incomplete proposals will not be accepted. Electronic response must be submitted through the San Bernardino County Electronic Procurement Network (ePro) https://epro.sbcounty.gov/bso/view/login/login.xhtml. System-related issues in ePro shall be directed to the Purchasing Department at (909) 387-2060. For procurement questions involving ePro, please contact the RFQ Contact identified in Section I, Paragraph B - RFQ Contact.

3. The Proposer acknowledges that its electronic signature is legally binding. Submittals in ePro will be opened from the system’s encrypted lock box after the deadline and evaluated as stated in this RFQ.

https://epro.sbcounty.gov/bso/view/login/login.xhtml

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

Services

4. Paper (hard copy) responses may be submitted in lieu of electronic submission, by mail or in person to the RFQ Contact and will be time/date stamped when received. Proposals can be withdrawn at any time prior to the scheduled Deadline for Proposals.

Hand carried Proposals may be delivered to the RFQ Contact between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding holidays observed by the County. Proposers are responsible for informing any commercial delivery service, if used, of all delivery requirements, and for ensuring that the address information appears on the outer wrapper or envelope used by such service.

5. Proposals must be submitted in the format described below. Proposals are to be prepared in such a way as to provide a straightforward, concise description of capabilities to satisfy the requirements of this RFQ.

6. Proposals must be completed in all respects as required in this section. A Proposal may not be considered if it is conditional or incomplete.

B. Proposal Format Responses to this RFQ must be in the form of a Proposal package, which must be submitted in the following format:

1. Presentation

Format the Proposal to fit on an 8-½ v 11 sheet of paper with margins of at least ¾ inches. Text should be single spaced and font size should be no smaller than 11 point. Each page, including attachments, must be clearly and consecutively numbered.

2. Cover Page Cover page must be a letter on company letter head, signed by a duly authorized officer, employee, or agent of the organization/firm submitting the proposal that must include the following information:

(See Attachment A: Sample Cover Letter)

• A statement that the proposal is submitted in response to the RFQ Public Works Maintenance

Services.

• A statement indicating which individuals, by name, title, address, and telephone number are authorized to negotiate with the County on behalf of the organization/firm.

• The names, address, telephone numbers, and email addresses of three (3) business/trade references (those for whom proposer has performed work).

• A statement certifying that the undersigned, under penalty of perjury, is an agent authorized to submit proposals on behalf of the organization/firm.

This form must be fully completed and signed by an authorized officer of the Proposer.

3. Proposer Information Page Complete Attachment B and provide the following information:

• Business name of the Proposer and type of legal entity such as corporation, partnership, etc.

If Proposer is a business entity that must be registered with the California Secretary of State, Proposer shall provide the County the entity number assigned to it by the Secretary of State.

• Contact Information o Mailing Address o Purchase Order email address o Remit Address and email for payments.

o Emergency (After-hours) contact.

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

Services o List of approved staff who can submit bids.

4. Statement of Certification

Include the following on Attachment C:

a. A statement that the offer made in the Proposal is firm and binding for nine (9) months from the

Deadline for Proposals.

b. A statement that all aspects of the Proposal, including cost, have been determined independently, without consultation with any other Proposer (competitor) for the purpose of restricting competition.

c. A statement that all declarations in the Proposal and attachments are true and that this shall constitute a warranty, the falsity of which will entitle the County to pursue any remedy by law.

d. A statement that the Proposer agrees that all aspects of the RFQ and the Proposal submitted shall be binding if the Proposal is selected and a Contract awarded.

e. A statement that the Proposer agrees to provide the County with any other information the County determines is necessary for an accurate determination of the Proposer’s ability to perform the Services as proposed.

f. A statement that the Proposer, if selected will comply with all applicable rules, laws and regulations.

g. A statement that the Proposer has reviewed the RFQ and General Contract Terms in their entirety and have no exceptions to any requirements, terms or conditions, except as noted in Attachment I.

5. Licenses, Permits, and/or Certifications

Provide copies of all licenses, permits and/or certifications in Attachment D as required under Section X. TERMS AND CONDITIONS Paragraph A, 22 and Attachment F-1.

The Services requested under this RFQ include “public works” and “maintenance” services as defined in the California Labor Code. Under Labor Code section 1725.5 Contractor must be registered with the Department of Industrial Relations (DIR) at the time Contractor submits a Proposal. Include Contractor’s DIR registration number on Attachment C and the DIR registration number of all subcontractors who may be performing “public works” and “maintenance” Services if a Contract is awarded to Proposer.

6. Certification Regarding Debarment or Suspension

Complete Attachment E.

7. Service Schedules Complete Attachment F-1 and F-2.

8. Experience Questionnaire Complete Attachment G.

9. Former County Officials Complete Attachment H.

10. Exceptions to RFQ Complete Attachment I.

11. Public Records Act Exemptions Complete Attachment J – Public Records Act Exemptions if applicable.

San Bernardino County Flood Control District

Request for Qualifications Public Works Maintenance

Services

12. Indemnification and Insurance Requirements Affidavit Submit evidence of ability to insure as stated in Section X, Paragraph B – Indemnification and Insurance Requirements. Proposer must complete and submit Attachment K – Indemnification and Insurance Requirements Affidavit, and ensure the form is complete, including the signature from Proposer’s insurance broker/agent.

VII. EVALUATION

Proposals will be subject to an Initial Review to confirm responsiveness, by determining whether each Proposal includes the…