RFQ-P-6570_May_18_26_solicitation_doc.pdf

This is an Invitation to Bid solicitation document issued by the Town of Trumbull, Connecticut for material testing services related to the construction of the new Hillcrest Middle School. The scope of work encompasses comprehensive testing and inspection services for a approximately 139,283 square-foot multi-story building project located at 530 Daniels Farm Road, Trumbull, Connecticut. The material testing services required include soils and foundations, cast-in-place concrete, masonry, structural steel, cold-formed steel framing, spray fire-resistant materials, precast concrete, exterior insulation and finish systems, and mechanical and electrical systems. The selected firm will serve as the Special Inspection Coordinator, maintaining comprehensive inspection records and providing interim monthly reports and final reports to the Building Official and Structural Engineer of Record. The solicitation opened April 24, 2026, at 10:30 AM EDT with a submission deadline of May 15, 2026, at 2:00 PM EDT. The Vendor Question and Answer period runs from April 24, 2026, at 10:45 AM EDT through May 8, 2026, at 5:00 PM EDT. Firm selection is anticipated for May 26, 2026, with construction scheduled to begin July 6, 2026, and project completion anticipated by December 2028. Proposals must be submitted in one original and three exact copies plus one electronic copy on thumb drive or CD to Richard Kotchko, Interim Purchasing Agent, at Trumbull Town Hall, 5866 Main Street, Trumbull, Connecticut 06611.

All qualified vendors are eligible to respond with no set-aside designations or restrictions limiting participation. Pricing must be submitted on a lump sum fee and hourly rate basis, with all quotes remaining firm fixed for 90 days from the date of proposal opening. No separate travel expense charges are permitted; all travel costs must be included in unit prices. The responding firm must demonstrate qualifications through submitted certifications and evidence of personnel qualifications meeting special inspection requirements, including ACI certifications for concrete work, AWS certifications for welding inspection, ICC certifications for masonry and structural steel, and NICET certifications for soils and concrete technicians. References from at least five clients served in the past five years are required. Comprehensive insurance coverage is mandatory, including Workers' Compensation at statutory limits, Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Business Automobile Liability ($1,000,000 per occurrence), Professional Liability ($1,000,000 per claim/aggregate for five years post-substantial completion), and Excess Umbrella Liability ($2,000,000). The project is funded through Town referendum approval and State of Connecticut funding. The estimated total contract value is not disclosed in the solicitation documents. Richard Kotchko serves as the primary contact at 203-452-5042 or rkotchko@trumbull-ct.gov.