RFQ City Engineer 2026-002.pdf

RFQ NO. 2026-002, Page 1

CITY OF CHANDLER, TEXAS 811 Hwy. 31 East Chandler, Texas 75758

REQUEST FOR QUALIFICATIONS (RFQ) MUNICIPAL ENGINEERING AND

DEVELOPMENT REVIEW SERVICES RFQ NO. 2026-002

RFQ Release Date: July 14, 2026 Written Question Deadline: July 21, 2026, at 2:00

P.M. CST Submission Deadline: July 28, 2026, at 2:00 P.M. CST Submittal Delivery:

Electronic Submission via jy@chandlertx.com

1.0 NOTICE TO RESPONDENTS

1.1 Introduction The City of Chandler, Texas (City) is soliciting Statements of

Qualifications (SOQ) from professional engineering firms licensed in the State of Texas to provide comprehensive municipal engineering, utility master planning, land development services, and civil engineering consultation support. The City intends to utilize these services on an as-needed basis to assist with infrastructure evaluation, private development submittal reviews, capital improvement projects, construction administration, and regulatory compliance.

1.2 Contract Structure and Scope of Selection The City intends to select up to two (2) engineering firms to serve concurrently to fulfill the City's municipal needs. The selection process is explicitly designed to secure firms capable of performing dual core functions:

serving as the City Engineer for municipal public works projects and acting as the City's

Development Services Engineer for private residential, commercial, and industrial submittals.

Contracts will be executed as non-exclusive Master Professional Services Agreements.

The City explicitly retains the right to assign specific civil projects, subdivision plat reviews, site plan evaluations, or master planning tasks to either contracted firm at its sole operational discretion on a project-by-project basis. The City makes no workload, volume, or financial guarantees under these master agreements and reserves the right to terminate either contract for convenience at any time without cause. The City also reserves the right to reject any or all qualification statements received.

1.3 Statutory Authority and Procurement Compliance This Request for Qualifications is issued in strict accordance with Chapter 2254 of the Texas Government Code

(Professional Services Procurement Act). Pursuant to Texas Government Code Section

2254.004, architectural, engineering, or land surveying fees, hourly rates, or cost estimates must not be submitted with this application. Any qualification statement containing pricing metrics or fee schedules may be disqualified immediately without review. The City reserves the right to disregard such information if accidentally included.

Selection and ranking will be based solely on demonstrated competence and qualifications. The City will first attempt to negotiate a fair and reasonable contract with the most highly qualified firm. If a satisfactory contract cannot be negotiated, the City

RFQ NO. 2026-002, Page 2 will formally end negotiations with that firm and proceed to the next most highly qualified firm. If the City elects to award two master agreements, this statutory negotiation process will be applied separately to each award. Final contract execution is subject to formal approval by the Chandler City Council.

Contract awards and subsequent project task orders may be funded in part by state or federal grant or loan programs, including but not limited to the Texas Water

Development Board (TWDB). This procurement will comply with state and federal regulations regarding the solicitation of Small, Minority, and Women's Business

Enterprises (SMWBE).

1.4 Public Information Act All materials submitted in response to this RFQ become the property of the City and are subject to public disclosure under the Texas Public

Information Act (Texas Government Code Chapter 552). It is the responsibility of the responding firm to explicitly mark any proprietary data or trade secrets, though the City does not guarantee or assume legal responsibility for defending a respondent’s claims of confidentiality.

1.5 Cost of Preparation The City of Chandler is not liable for any costs incurred by prospective engineering firms in the preparation, transmission, or presentation of their

SOQ package or subsequent interview components.

1.6 Reservation of Rights

The City of Chandler reserves the sole and absolute right to:

Waive, modify, or amend any submission requirements, page limits, deadlines, or formal procedures outlined in this RFQ at any time.

Reject any or all submittals, or waive any minor informalities, technicalities, or irregularities in the qualifications packages received.

Negotiate and execute a final contract with the selected firm(s) containing terms, conditions, or project structures that modify, differ from, or completely supersede the standard Master Professional Services Agreement (MPSA) template referenced in this solicitation, as deemed in the best interest of the City.

2.0 OBJECTIVES AND SCOPE OF SERVICES

The selected firm or firms must have the staff, technical tools, and verified experience to execute tasks within the following primary and secondary service categories:

2.1 Comprehensive Utility Master Planning

Water Master Plan: Evaluation of the city's water distribution network, pressure zone analytics, hydraulic pipeline modeling, consumption forecasting, and storage capacity optimization.

RFQ NO. 2026-002, Page 3

Wastewater Master Plan: Engineering analysis of collection systems, lift station capacities, gravity main constraints, inflow and infiltration (I&I) mitigation, and treatment capacity projections.

Water Well Master Plan: Hydrogeological assessment of current municipal groundwater production assets, localized drawdown evaluations, specific aquifer health tracking, water well rehabilitation mechanics, and future well site planning.

2.2 General Municipal Engineering and Development Services

Development Services and Plan Review: Technical review of residential and commercial subdivision plats, developer site plans, civil engineering construction plans, drainage calculations, traffic impact analyses, utility capacity assessments, and structural submittals to ensure absolute alignment with City ordinances, design criteria, standard details, and regional zoning laws.

Geographic Information Systems (GIS): Creation, management, and continuous updating of municipal GIS data layers, private development asset integration, asset mapping databases, water/sewer line layouts, and municipal boundary surveys.

General Infrastructure and Construction Administration: General civil design, feasibility studies, roadway evaluations, construction control staking, bid tabulation analysis, progress inspections, developer public infrastructure inspections, change-order evaluations, and final regulatory construction certifications.

Regulatory Liaison and Permitting: Drafting, filing, and representing the City for routine and complex permits required by state and federal authorities, including the Texas Commission on Environmental Quality (TCEQ) and Texas Pollutant

Discharge Elimination System (TPDES) frameworks.

3.0 SUBMISSION REQUIREMENTS

To simplify the evaluation process for the City and responding firms, the Statement of

Qualifications must be submitted electronically as a single PDF and must contain only the following three (3) components:

Component 1: Letter of Interest & Corporate Profile

A cover letter signed by a corporate principal containing firm contact information, primary office location, and Texas Board of Professional Engineers and Land

Surveyors (TBPELS) registration number.

Acknowledgment of any formal addenda issued by the City.

RFQ NO. 2026-002, Page 4

Written verification confirming the firm's capability to secure standard

Commercial General Liability, Workers' Compensation, and Professional Liability insurance naming the City as an additional insured where applicable.

Component 2: Key Personnel & Relevant Experience

Brief professional profiles/resumes of the specific personnel and project managers to be assigned to the City of Chandler for both City Engineering and

Development Review responsibilities. Include valid Texas P.E. license numbers.

A list of past Texas municipal engineering and development review clients within the last five (5) years. Include brief project scope descriptions, specific city contact names, and active phone numbers.

Component 3: Required Forms and Affidavits

Completed and executed Conflict of Interest Questionnaire (Form CIQ).

Executed Master Professional Services Agreement Acknowledgment (Section

4.0).

Notarized Texas Statutory Verifications and Non-Collusion Affidavit (Section 6.0).

4.0 MASTER PROFESSIONAL SERVICES AGREEMENT ACKNOWLEDGMENT

For the purposes of this solicitation, the "Master Professional Services Agreement

(MPSA)" is defined as the legal framework, operational procedures, and indemnification requirements set forth in the attached Exhibit A.

By submitting a Statement of Qualifications (SOQ) in response to this RFQ, the

Respondent explicitly acknowledges that they have reviewed this framework. The selected firm(s) will be required to execute the final MPSA within ten (10) calendar days of receiving a formal notice of intent to award. Any and all requested exceptions, modifications, or amendments to the provisions in Exhibit A must be explicitly detailed in writing and included within Component 3 of the Respondent's initial SOQ package. The

City reserves the sole right to reject any submittal taking exception to core legal protections. Failure to identify requested contract modifications in the SOQ submittal constitutes an absolute waiver of the firm's right to negotiate the contract terms upon selection unless the City agrees to identified requested exceptions.

Authorized Signature: ________________________

Printed Name: __________________________________

Title: _________________________________________

Date: __________________________________________

5.0 SELECTION AND EVALUATION CRITERIA

RFQ NO. 2026-002, Page 5

An evaluation committee consisting of City staff and representatives will independently review, score, and rank all timely submittals based on the qualifications criteria below.

The panel will score packages based on the firm's combined ability to perform complex municipal capital design, long-term utility modeling, and efficient commercial and residential development reviews. Even if two or fewer submittals are received, the panel will formally score each package to establish a compliant, legally auditable qualifications record under Texas Government Code Chapter 2254.

The evaluation committee will assign up to 100 points based on the following metrics:

Development Review and GIS Support Capabilities: 40 Points

Municipal Engineering and Utility Master Planning Experience: 40 Points

Qualifications of Assigned Key Personnel: 20 Points

Maximum Possible Score: 100 Points

The City reserves the right to establish final rankings based on the written SOQ packages or to create a short list of the highest-ranked firms for oral interviews before establishing final rankings. Contract negotiations and awards will thereafter proceed in accordance with Texas Government Code.

6.0 TEXAS STATUTORY VERIFICATIONS AND NON-COLLUSION AFFIDAVIT (This page must be completed, notarized, and returned with the SOQ submission)

State of Texas County of ____________________

The undersigned, being first duly sworn, on oath states that he/she is the authorized principal, officer, or agent of the Respondent submitting the attached Statement of

Qualifications.

Non-Collusion Certification: The undersigned certifies under penalty of perjury that this submittal is genuine and not collusive or a sham; that said Respondent has not colluded, conspired, connived, or agreed, directly or indirectly, with any person, firm, or corporation, to submit a sham response, or to refrain from submitting a response; and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix any element of this qualifications-based procurement.

Chapter 176 Conflict Disclosure: The undersigned certifies in accordance with Chapter

176 of the Texas Local Government Code that the Respondent, its principals, and assigned key personnel have no direct or indirect municipal, financial, or familial relationships with any officer, elected official, or employee of the City of Chandler, Texas, except as explicitly disclosed via an attached Form CIQ (Conflict of Interest

RFQ NO. 2026-002, Page 6

Questionnaire). No officer, agent, or employee of the City of Chandler has a financial interest, directly or indirectly, in this firm or its operations.

Boycott Israel Verification (Tex. Gov't Code Section 2271.002): Respondent verifies that it does not boycott Israel and will not boycott Israel during the term of the contract.

Boycott Energy Companies Verification (Tex. Gov't Code Section 2274.002):

Respondent verifies that it does not boycott energy companies and will not boycott energy companies during the term of the contract.

Firearm Discrimination Verification (Tex. Gov't Code Section 2274.002): Respondent verifies that it does not maintain a policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate against firearm entities or trade associations during the term of the contract.

Scrutinized Companies List (Tex. Gov't Code Section 2252.152): Respondent certifies it is not identified on the Texas Comptroller’s list of companies known to have contracts with foreign terrorist organizations or scrutinized nations.

Texas Ethics Commission Form 1295: Respondent acknowledges that if selected, the firm must file a Certificate of Interested Parties through the Texas Ethics Commission electronic portal before contracts can be formally executed or approved by the Chandler

City Council.

Company Name: _____________________________________________________

Authorized Signature: ____________________________________________

Printed Name: __________________________________________________

Title: _________________________________________________________

Date: __________________________________________________________

Email Address: _________________________________________________

Sworn to and subscribed before me this _____ day of ________________, 2026.

Notary Public in and for the State of Texas My Commission Expires:

(SEAL)