RFQ 58800-16000 Modern CC Provider Training Modules~2.pdf

Last Updated: 9/24/2024

REQUEST FOR QUOTES (RFQ)

Best Value Analysis (BVA)

DELC: # S-58800-16000

Modernization of Child Care Provider Introductory Training

Issue Date:2/11/2026

Issued to: OregonBuys Vendors

Issuing Office: Department of Early Learning and Care (DELC or Authorized Purchaser)

RFQ (Authorized Representative): Laura Sprehe, Senior Contract Specialist Address: 700 Summer Street Salem, OR 97301

Phone: 971-240-7719 E-mail: laura.sprehe@delc.oregon.gov mailto: 700 Summer Street Salem, OR 97301

OFFER DUE DATE AND TIME: 2/26/26 at 5:00pm PST

EVENTS SCHEDULE

EVENT DATE TIME (PST)

RFQ Release 2/11/2026 3:00 pm

Due Date for Questions/Clarifications 2/18/2026 5:00 pm

Answers to Questions/Clarifications (Approximately) 2/20/2026 5:00 pm

RFQ Closing (Proposed quotes due) 2/26/2026 5:00 pm

Issue Intent to Award (Approximately) 3/5/2026 (estimated) TBD mailto:

1. Introduction

Department of Early Learning and Care (“DELC” or “Authorized Purchaser”), is issuing this Request for Quote (“RFQ”) :

DELC is seeking a vendor specializing in adult learning curriculum and instructional design to develop and create four asynchronous introductory/onboarding trainings for different licensed provider types in addition, we are seeking expertise to update and align the curriculum of two existing required trainings, Introduction to Registered Family Child Care Part One and Part two, and ERDC Child Care Provider Orientation, part One and Part Two.

Additional details on the Scope of goods or services or both are included in Sections 2 Scope of Services).

DELC anticipates the Award of one Contract for a term of one year.

2. Scope of Services

Develop content for multiple asynchronous training modules that cover the various licensing types to support onboarding and introduction to Oregon’s Child Care system. Each module will use adult learning and engagement strategies in an asynchronous format and take approximately 30 min to one (1) hour to complete. The intended audience is interested early childhood educators seeking to work or operate an early childhood program.

Breakdown of the development:

Facilitate a community-informed workgroup to:

• Review and align introductory training content

• Develop and create four asynchronous introductory/onboarding trainings for the following license types:

o Certified Child Care Centers (CC) o Certified School Age Center (SA) o Outdoor Nature Based Program (NB) o Certified Family Child Care (CF)

• Revise and align content for the Introduction to Registered Family Child Care part One and Part Two and ERDC Child Care Provider Orientation Part one and Part two.

This vendor will provide:

• Curriculum revision for existing introductory trainings: Introduction to Registered

Family Child Care and ERDC Child Care Provider Orientation

• Development of new four asynchronous training materials

• Translate and narrate the developed and updated trainings into Spanish, Russian, Vietnamese, and Chinese for each licensed type modules

• Integrate the trainings into a DELC identified/approved centralized platform to improve access and reduce duplication.

Vendor will:

• Participate in ongoing review with DELC regarding content development and training materials

• Collaborate in regular meetings to support content

• Finalize the end products with DELC

• Complete training materials by 11/15/2026

3. Questions and Requests for Clarification:

All questions and requests for clarification regarding this RFQ must be submitted in writing by e-mail, to the Authorized Representative and must be received no later than February 18, 2026, at 5:00pm, PST.

DELC may issue revisions, substitutions or clarifications of the RFQ. DELC will post revisions, substitutions or clarifications, if any, electronically to OregonBuys.

4. Offer Submittal:

Offers must be received on or before the Offer Due Date and Time at the location identified above to be considered. DELC may extend the Offer Due Date and Time. Offers will be accepted by e-mail to the Authorized Representative identified above.

Offers will not be accepted after the Offer Due Date and Time.

5. Submittal Requirements:

a. Offeror must provide a description of the proposed approach for providing the Scope of Services described in the RFQ, including a comprehensive description of the proposed implementation methodology for Project, in phases for DELC. The description should include how the Offeror has developed this methodology to incorporate lessons learned from experiences, as well as to meet the needs described in the RFQ.

b. Offeror must provide a draft Scope of Work using the information from Section 2, Scope of Services.

c. Offer must include submission of the Price Offer on the form or forms attached hereto as Exhibit 1 detailing all costs associated with the System(s) and Services. The Not to Exceed Price for this contract is $250,000 for the entirety of the project.

d. Experience: Offerors responding to this RFQ must have a current eLearning system or tools in production environment, successfully implemented within the past 3 years of similar scope and size, and at least 5 years’ experience providing these services. Offeror should include a description of Offeror’s experience, methodologies, and lessons learned around migrating data from multiple legacy systems.

e. Organization and Personnel: Offers must include a description of Offeror’s organization, Key Persons, other staff or personnel (including subcontractors, if applicable), and their experience.

i. Key Person(s). Specify Key Person(s) to be assigned to this Project and include a current resume (not to exceed 2 pages each) for each individual that demonstrates qualifications and experience for the Services proposed.

Key Person(s) Requirements and Preferences are:

• Strong project management, business analysis, budgeting, and relevant knowledge are required.

• Recent experience, in last 3 years, and knowledge applying adult learning curriculum to asynchronous training content that meets accessibility standards as required by state and local governments. Fact Sheet: New Rule on the Accessibility of Web Content and Mobile Apps Provided by State and Local Governments | ADA.gov .

• Demonstrate Proposer has internal quality control practices for its Key Person(s) to use when reviewing, editing, gathering and providing feedback on projects and project artifacts is required.

• Recent experience, in last 3 years, facilitating community workgroups and working with multiple partners in system testing activities is required.

• Strong quality control, accuracy, and seeking feedback from workgroups experience and knowledge is required.

• Demonstrated experience, within the last 3 years, development of new virtual asynchronous training materials and translation into multiple languages is required.

• Demonstrated experience in the last 3 years, in integrations of the trainings into centralized platforms to improve access and allow future editing and revisions by owner or project purchaser in order to accommodate state and federal changes.

• Bachelor’s degree or higher in computer science, adult education, public administration, business management or other relevant education is preferred.

• Strong understanding of public sector environment is preferred.

ii. Organization and Organizational Chart. Provide a description of Offeror’s organization and provision of products and services, including a narrative that describes the organization’s security program as it relates to the proposed solution. As an organization that shares in the responsibilities to protect the state’s data, it is important to understand how cybersecurity principles at an architectural and organizational level will be applied.

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iii. Subcontractors. If Proposer intends to work with subcontractor(s), Proposer shall include a statement detailing any subcontracting firms or individual subcontractors that may be engaged as part of the Proposal to this RFQ, with those entities and the Services they will provide clearly identified.

f. Offeror must provide a list of 3 governmental or educational entities using Offeror’s proposed system as references using the Reference Check Form attached hereto as Exhibit No. 2.

DELC may check to determine if references provided support Offeror’s ability to comply with the requirements of this RFQ. DELC may use references to obtain additional information, or verify any information needed. DELC may contact any reference (submitted or not) to verify Offeror’s qualifications.

g. Offer must include any underlying agreements, including license agreements, subscription agreements, maintenance, service level agreement and security/privacy agreements that will be required to use the System.

6. Evaluation and Award:

DELC may reject all Offers or cancel this RFQ at any time.

Submissions will be reviewed to determine if all Submittal Requirements have been met.

Those meeting the Submittal Requirements will be evaluated to determine the “Best Value” for DELC, as set forth in this Section 8.

6.1 Evaluation of Written Offers

The first tier is an evaluation of Offers by an evaluation team assembled by DELC. The evaluation team may include Authorized Purchaser business and program personnel, as well as subject matter experts and/or representatives from other agencies or other authorized users.

Scoring Criteria and Points Best Value Analysis Maximum Points

Available

Experience and Capabilities 15

Price Proposal 40

Scope of Services 35

References 10

Total Score 100

9. Protest of Intent to Award. An Affected Offeror shall have 7 calendar days from the date of the Intent to Award notice to file a Written protest. An Offeror is an Affected Offeror only if the Offeror would be eligible for Contract award in the event the protest was successful and is protesting for one or more of the following reasons as specified in ORS 279B.410:

• All higher ranked Offers are non-Responsive.

• DELC has failed to conduct an evaluation of Offers in accordance with the criteria or process described in the RFQ.

• DELC abused its discretion in rejecting the protestor’s Offer as non-Responsive.

• DELC’s evaluation of Offer or determination of award otherwise violates the terms of the Participating Addenda.

Protests must:

• Be delivered to the RFQ contact via email or hard copy

• Reference the RFQ number

• Identify Offeror’s name and contact information

• Be signed by an Authorized Representative

• Specify the grounds for the protest

• Be received within 7 calendar days of the Intent to Award notice

Response to Protest. DELC will address all protests submitted in accordance with this Section 9 within a reasonable time and will issue a Written decision to the respective Offeror. Protests that do not include the required information prescribed in Section 9 may not be considered by DELC.

EXHIBIT NO. 1

PRICING

*Please include a budget breakdown of all proposal costs as well as a total proposal cost.

EXHIBIT NO. 2

REFERENCE CHECK FORM

Customer Contact Name

Phone Number

Email