2nd set of questions 2.19.26.docx

This document contains bidder questions and responses regarding the Oregon Department of Early Learning and Care (DELC) Request for Quotes 58800-16000 for modernization of child care provider introductory training. The RFQ seeks a specialized vendor to develop four new asynchronous introductory training modules for different licensed provider types—Certified Child Care Centers, Certified School Age Centers, Outdoor Nature Based Programs, and Certified Family Child Care—and revise two existing required trainings: Introduction to Registered Family Child Care Parts One and Two, and ERDC Child Care Provider Orientation Parts One and Two. Each training module must be designed for 30 minutes to one hour in duration and meet accessibility standards. The RFQ was issued February 11, 2026, with questions due February 18, 2026, and proposals due February 26, 2026, at 5:00 PM PST. The anticipated Intent to Award date is March 5, 2026, with all training materials required to be completed and integrated into a DELC-identified centralized platform by November 15, 2026. The contract term is one year with a not-to-exceed value of $250,000 for the entire project scope, and DELC anticipates awarding a single contract.

The evaluation methodology employs a best value analysis with scoring weighted at 40 points for price proposal, 35 points for scope of services, 15 points for experience and capabilities, and 10 points for references. Regarding AI utilization, vendors may use artificial intelligence for content creation and translation services provided they comply with Oregon's Enterprise Information Services guidelines; however, all translations must be reviewed and verified by competent human translators and aligned with DELC's language glossary. The RFQ documentation does not identify set-aside designations, incumbent vendors, or current contractors. Vendor qualifications must include a minimum of five years of experience providing similar services, successful implementation of a current eLearning system within the past three years, and demonstrated expertise in adult learning curriculum applied to asynchronous training content. Key personnel must possess strong project management and business analysis skills, recent virtual asynchronous training material development experience, and the ability to translate content into Spanish, Russian, Vietnamese, and Chinese.