RFQ 2661-06010- CMAR - Cook County States Attorney Office Remodel.pdf

COOK COUNTY GOVERNMENT

Office of the Chief Procurement Officer

Request for Qualifications RFQ No. 2661-06010 for

Construction Management at Risk Services for

State’s Attorney Office Renovation of 11th, 12th, 13th and 14th Floors, Criminal Courts Administration Building at 2650 California Ave., Chicago, IL 60608

Required for use by Cook County Department of Capital Planning and Policy (DCPP)

MANDATORY VIRTUAL PRE-SUBMITTAL MEETING: Wednesday, July 22, 2026, at

DATE, TIME & LOCATION: 10:00 A.M. CST

TEAMS MEETING:

https://teams.microsoft.com/meet/24815380363952?p=x8l8q1lBZmMU66TaXF Meeting ID: 248 153 803 639 52 Passcode: Dr7Yg79a

QUESTIONS DEADLINE: Wednesday, July 29, at 4:00 P.M. CST Questions must be submitted via the Bonfire website:

https://cookcountyil.bonfirehub.com/portal/?tab=openOpportunities

QUALIFICATIONS DUE: Wednesday, August 19, 2026, at 10:00 A.M. CST

DATE & TIME ONLY ELECTRONIC SUBMITTALS WILL BE ACCEPTED.

See instructions to proposers within the RFQ.

*All times referenced in this document are in the Central time zone.

Toni Preckwinkle Raffi Sarrafian Cook County Board President Chief Procurement Officer https://teams.microsoft.com/meet/24815380363952?p=x8l8q1lBZmMU66TaXF https://cookcountyil.bonfirehub.com/portal/?tab=openOpportunities

RFQ # 2661-06010

CMAR For State’s Attorney Office Renovation of 11th, 12th, 13th and 14th Floors, Criminal Courts Administration Building

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TABLE OF CONTENTS

SECTION PAGE

1. GENERAL INFORMATION 3

2. SCOPE 5

3. INSTRUCTIONS TO SUBMITTERS 5

4. SELECTION PROCESS 7

5. EVALUATION CRITERIA 8

6. FORMAT AND CONTENT OF SUBMITTAL 11

Exhibit 01 - Scope of Work

Exhibit 02 - Compensation and Fee Structure

Exhibit 03 - Site Visit Protocols

Exhibit 04 - Key Personnel

Exhibit 05 - Instructions for Submitting

Exhibit 06 - Construction Contract Insurance Requirements

Exhibit 07 - Sample CMAR Agreement (Book 1)

Exhibit 08 - Additional PreConstruction Phase Services

Exhibit 10 - Cook County Affidavit for Green Constr. Ordinance

Exhibit 18 - Addendum Acknowledgement Form

Exhibit 23 - Certification of Site Examination for MQF

Exhibit 24 - Confidentiality Agreement

Exhibit 26 - MBEWBE Utilization plan

Exhibit 27 - Identification Subcontr.Supplier.Subconsult Fillable Form (ISF)

Exhibit 31 - Economic Disclosure Statement (EDS)

(Exhibits 9, 11, 12, 13, 14, 15, 16, 17, 19, 20, 21, 22, 25, 28, 29, 30 Not Used in the RFQ) bookmark://_Toc1795308000/ bookmark://_Toc697722721/ bookmark://_Toc60198149/ bookmark://_Toc557610913/ bookmark://_Toc1188580046/

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1. GENERAL INFORMATION

1.1 Pre-Qualification Status/Process

Cook County invites the submission of responses to this Request for Qualifications (RFQ) for Construction Management at Risk (CMAR) Services for the State’s Attorney Office Renovation of the 11th, 12th, 13th and 14th Floors, Criminal Courts Administration Building (CCAB). The County intends to award one contract for this solicitation.

The Criminal Courts Administration Building was completed in 1978 and operates during regular business hours, 5 days a week serving the Chicagoland community.

Refer to Section 2 – Scope and Exhibit 1 – Scope of Work for additional information.

1.2 Schedule

The County anticipates the following Schedule:

Advertisement Date 07/02/2026

Mandatory Virtual Pre-Submittal Meeting 07/22/2026 at 10:00 a.m. CST

Deadline for Questions 07/22/2026 at 4:00 p.m. CST

Submittal Due Date and Time 08/19/2026 at 10:00 a.m. CST

1.3 Pre-Submittal Meeting

The County will hold a virtual pre-submittal meeting as shown on page one at which time representatives of the County will be present to answer any questions regarding the services requested. Please see Exhibit 3 – Site Visits Protocols for details. Site Visits will be conducted with the Most Qualified Firm (MQF).

Meeting details: There will be a Mandatory Virtual Pre-Submittal Conference held on 07/22/2026 at 10:00 a.m. CST

TEAMS MEETING:

https://teams.microsoft.com/meet/24815380363952?p=x8l8q1lBZmMU66TaXF Meeting ID: 248 153 803 639 52 Passcode: Dr7Yg79a

1.4 Clarifications

Inquiries regarding this RFQ must be submitted via the Bonfire website and must be received no later than the deadline as indicated within Section 1.2 - Schedule of this RFQ. No inquiries will be accepted after the date and time deadline specified herein.

1.5 Submittal Due Date and Time

ONLY ELECTRONIC SUBMITTALS WILL BE ACCEPTED. Interested firms (Submitters) must upload their response to the RFQ (“Submittal”) to the Bonfire website at the following:

https://cookcountyil.bonfirehub.com/portal/?tab=openOpportunities.

Other means of deliveries will not be accepted. The Submitter remains responsible for ensuring that its Submittal is uploaded no later than the time, date, and place indicated on the cover page of this RFQ. The County assumes no responsibility for any Submittal not so received, regardless of whether the delay is caused by some other act or circumstance. Submittals received after the time specified will not be considered. The naming convention for the file should be as follows:

2661-06010 – CMAR – Vendor Name https://teams.microsoft.com/meet/24815380363952?p=x8l8q1lBZmMU66TaXF

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1.6 Request for Qualifications

The County intends to enter into an agreement through this solicitation for the services described herein with the Submitter who is determined to be most qualified to perform the work subject to scope validation and fee negotiation.

An Evaluation Committee will determine the Most Qualified Firm (MQF) in accordance with Section 4 of this solicitation. The County will enter into negotiations with the MQF to validate scope and negotiate fee with the MQF. In the event the County cannot come to terms with the MQF, the County will begin scope validation and fee negotiation process with the firm ranked as the next most Qualified Firm.

1.7 Scope Validation and Fee Negotiations

The Office of the Chief Procurement Officer (OCPO) will enter into negotiations with the MQF to establish the contract amount. At this point, the County will provide the MQF with existing building drawings, building assessment reports, and access to the facility for the firm, as available, to develop a General Conditions and Fee Breakdown (Exhibit 2). The contract amount will be based upon the General Conditions and Fee Breakdown (Exhibit 2), drafted by the MQF and negotiated with the County, with the applicable hourly rate structure category for all team personnel. The MQF will be required to submit a schedule of categorized hourly rates for its personnel performing work under the Contract, for one or more sample projects as requested by the OCPO during negotiations, to support their proposed base hourly rates. The base hourly labor rates will have an audited multiplier from the applicable team member firm for each individual. The MQF will be required to submit the most recent annual audits of the multipliers from each team member firm. The scope validation and fee submittal process shall include agreement and documentation on the duration/term of the contract. Should the OCPO and the MQF not be able to come to an agreement on the contract amount within a reasonable period, the County reserves the right to end negotiations with the MQF and proceed to negotiate with the next Most Qualified Firm in accordance with 50 ILCS 510.

1.8 Submitting Qualifications

Submitters are required to electronically submit their qualifications to the Cook County Office of the Chief Procurement Officer as per the instructions in Exhibit 5 - Instructions for Submitting an Electronic Bid/Submittal/Qualification no later than the time and date specified in this RFQ. OCPO will not accept hardcopy submissions. The Submitter is responsible for ensuring that its qualifications package is properly electronically submitted to the OCPO at the due date and time specified in this RFQ.

The Submitter remains responsible for ensuring that its submission is uploaded at the time, date and manner specified. The County assumes no responsibility for any submission not so received. Late submissions will not be accepted.

1.9 Ethics Information

Cook County’s Governmental Ethics and Campaign Financing Ordinances impose certain duties and obligations on persons or entities seeking County contracts, work, business, or transactions. For further information please contact the Director of Ethics at (312) 603-4304 (69 W. Washington St. Suite 3040, Chicago, IL 60602) or visit our web-site at www.cookcountygov.com and go to the Ethics Department link. The Submitter must comply fully with the applicable ordinances.

1.10 Contracting Process

Exceptions to the standard contract terms and conditions, as stipulated in the Construction Manager at Risk Agreement (CMAR Agreement), may not be accepted. The CMAR Agreement is included in this RFQ. Upon completion of successful contract negotiations, the successful Submitter will be issued a contract to perform the project specific services and negotiated scope and compensation. Negotiation of contract terms must take place between the contractor (MQF), using agency and a representative of the Chief Procurement Officer (Cook County Code, Chapter 34, Article IV, Section 34-138. f).

1.11 Objective

These services are professional in nature. It is understood that the selected Submitter acting as an individual, partnership, corporation or other legal entity, is of professional status, licensed to perform in the State of Illinois and licensed for all applicable professional discipline(s) requiring licensing and will be governed by the http://www.cookcountygov.com/

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Page | 5 professional ethics in its relationship to the County. It is also understood that all reports, information, or data prepared or assembled by the Submitter will be confidential in nature and will not be made available to any individual or organization, except the County, without the prior written approval of the County. The Submitter shall be financially solvent as well as each of its members, if a joint venture. Additionally, its employees, agents or sub-Consultants of any tier shall be competent to perform the services required under this RFQ document.

1.12 Definitions

Definitions will be defined in Exhibit 07, Book 1, CMAR Agreement.

2 SCOPE

2.1 Introduction

Cook County intends to contract with a Construction Manager at Risk (“CMaR”) for the renovation of the State’s Attorney’s Office (SAO) spaces on the 11th, 12th, 13th, and 14th Floors of the Criminal Courts Administration Building located at 2650 S. California Avenue, Chicago, Illinois.

The County is procuring a full-service Architectural/Engineering (A/E) team under RFQ #2415-04053A to provide professional services including design and construction administration. The selected CMaR is expected to collaborate with the County and the A/E team to provide pre-construction services throughout the design phases and, upon completion of the design, provide Cook County with a Guaranteed Maximum Price (GMP), and subsequently deliver the project through construction completion.

The CMaR will be responsible from design through construction completion to ensure the office renovations are properly coordinated, sequenced, and phased, and that all work is aligned with Cook County stakeholders, user needs, occupant requirements, and operational objectives.

The County intends to award the entire scope for all four floors, along with associated swing space and related enabling work (and any required work in penthouse/mechanical areas as applicable), to a single CMaR entity under one contract.

The project encompasses approximately 74,000 gross square feet of interior renovation space distributed across four floors. Each floor will undergo a full interior renovation generally to the interior face of the exterior walls. Restrooms and adjacent corridors will receive minor revisions. No work is anticipated at elevators, elevator lobbies, or core egress stairwells.

Additional work is anticipated in select areas of the 6th floor and within penthouse/mechanical spaces. Limited roof work related to equipment replacement may also be required depending on the selected strategy for mechanical upgrades.

A temporary swing space will be developed and utilized to support phased construction. Swing operations will run concurrently with renovation activities, allowing occupants to relocate from a floor during construction, return to the newly completed space, and then transition to the next swing phase as subsequent floors are renovated—maintaining a continuous workflow while minimizing disruption to operations. The construction period for each floor is anticipated to be completed in 5 months with an additional month (per floor) included for move management.

Work will be completed in consecutive phases by floor, with each floor delivered to the user agency as an individual turnover package. The overall project is anticipated to reach completion Q2 2030.

Refer to Refer to Exhibit 1 – Scope of Work for additional information.

2.2 Contract Term

The expected term of the contract will be seven (7) years for the base contract.

3 INSTRUCTIONS TO SUBMITTERS

3.1 Instructions

This RFQ provides potential Submitters with sufficient information to enable them to prepare and submit a response. This RFQ also contains the instructions governing the submittal of the response and the materials to

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Page | 6 be included therein, including County requirements, which must be met to be eligible for consideration.

Submitters are advised to carefully review all the requirements and submit all documents and information as indicated in this RFQ. All responses must be complete as to the information requested in this RFQ in order to be considered responsive and eligible for award. Incomplete responses may lead to rejection and be deemed non-responsive. The County is not obligated either to purchase the full services or the products proposed by the Submitter, nor to enter into an agreement with any one Submitter.

The OCPO will publish the RFQ, and other procurement notices, as well as award information, at:

Current Purchasing and Contract Opportunities (cookcountyil.gov)

Interested Submitters should note that, unless otherwise stated in the bid or RFQ documents, there is no charge or fee to obtain a copy of the bid documents and respond to documents posted for competitive solicitations. Submitters intending to respond to any posted solicitation are encouraged to visit the web site above to ensure that they have received a complete and current set of documents. Some procurement notices may provide a downloadable version of the pertinent documents and any amendments to them that will be available to suppliers after they have completed a simple registration process. Additionally, some notices may permit a supplier to submit a response to a posted requirement in an electronic format.

Any Submitters receiving a copy of procurement documents from a bid referral service and/or other third party are solely responsible for ensuring that they have received all necessary procurement documentation, including amendments and schedules. The County is not responsible for ensuring that all or any procurement documentation is received by any Submitter that is not appropriately registered with DCP.

3.2 Cook County Format and Uniformity

Submitter’s response to the RFQ must be in a document per the requirements outlined in Section 6.1, Format.

The Submittal material provided in response to the RFQ becomes the property of Cook County upon delivery to the Office of the Chief Procurement Officer and will be part of any contract formal document for the goods or services which are the subject of this RFQ.

To provide uniformity and to facilitate comparison of Submittals, all information submitted must clearly refer to the page number, section or other identifying reference in this RFQ. All information submitted must be noted in the same sequence as its appearance in this RFQ. The County reserves the right to waive minor variances or irregularities.

Material should be organized following the order of the Submission Requirements, in Section 6 of the RFQ and separated by labeled tabs.

Each document uploaded must be labeled to clearly identify the RFQ number, Project, and contents of the file.

3.3 Submitter’s Responsibility

The Submitter must thoroughly examine and will be held to have thoroughly examined and read the entire RFQ document. Failure of Submitter to fully acquaint themselves with existing conditions or the amount of work involved will not be a basis for requesting extra compensation after the award of a Contract.

3.4 Errors and Omissions

The Submitter is expected to comply with the true intent of this RFQ taken as a whole and must not avail itself of any errors or omission to the detriment of the services or the County. Should a Submitter suspect any error, omission, or discrepancy in the specifications or instructions, the Submitter must immediately notify the County in writing (at least 5 days before the due date), and the County will issue written corrections or clarifications. The Submitter is responsible for the contents of its Submittals and for satisfying the requirements set forth in the RFQ. Submitter will not be allowed to benefit from errors in the document that could have been reasonably discovered by the Submitter in the process of putting the submittal together.

3.5 RFQ Interpretation

Interpretation of the wording of this document must be the responsibility of the County and that interpretation must be final.

https://apps.cookcountyil.gov/Procurement_EDS/BidList

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3.6 Confidentiality

From the date of issuance of the RFQ until the due date, the Submitter must not make available or discuss its Submittal, or any part thereof, with any employee or agent of the County. The Submitter is hereby warned that any part of its Submittal or any other material marked as confidential, proprietary, or trade secret, can only be protected to the extent permitted by Illinois Statutes.

Media Inquiries. The Submitter shall not respond to any media inquiries, including but not limited to questions or requests from radio, television, newspaper, and internet media outlets regarding the Project, the County and any developments of the County without first obtaining the written consent of the County.

3.7 MBE/WBE Participation Goals for Preconstruction and General Conditions Consistent with Cook County, Illinois Code of Ordinances (Article IV, Section 34-267 through 272), and the County has established a goal that MBE/WBE firms retained as subcontractors receive a minimum of overall 20% MBE and 8% WBE for Construction and 22% MWBE for the Professional Services for this procurement. In an effort to continue to promote and expand the participation of certified MBE/WBE firms, the Submitter must make good faith efforts to utilize MBE/WBE certified firms as subcontractors. In its response, Submitter must state the name(s) of the minority and women subcontractor(s), and the level of participation proposed for each firm to be awarded a subcontract. The Certified Minority Business Enterprises and Women Owned Business Enterprises Directory is available at:

https://cookcounty.diversitycompliance.com/

Failure by the Submitter to provide the required documentation or otherwise demonstrate good faith efforts will be taken into consideration by the County in its evaluation of the Submitter’s responsibility and responsiveness.

It is a condition of the release of all payments, starting with the second invoice, that the CMAR and all its subcontractors enter applicable information regarding payments made to M/WBE subcontractors into the Office of Contract Compliance (OCC) compliance monitoring system.

3.7.1 Workforce

The below EEO utilization goals are based on hours generated by workers in the labor classifications provided above. The OCC will establish the workforce radius/area and percentages.

Minority Journeyman and Apprentices: 30% Minority Laborers: 40% Women Journeyman and Apprentices: 5% Women Laborers: 5%

Submitters are to include with their Submittals a fully completed Exhibit 26 identifying their proposed M/WBE subcontractors and/or material suppliers. Provide current letters of certification for your proposed M/WBE subcontractor and/or material supplier.

The County Procurement Code offers bid bonuses to contractors who utilize ex-offenders as part of their workforce. This bonus requires contractors to document ex-offenders utilization and then receive bid bonus credit on their next submission. It is not a requirement to so such utilization on this contract, but contractors may take advantage of this provision of the workforce on this contract. See Instructions to bidders.

3.7.2 County Residents and Project Community Residents As Employees The CMAR agrees to ensure that the aggregated hours of the Work to be performed under this Agreement will be performed such that at least 50% of the aggregated hours of the Work is performed by the County Residents and 7.5% of the aggregated hours of Work is performed by Project Community Residents. Reference Book 2, ARTICLE 21.05

The CMAR shall prepare a bidding strategy including bid packaging and permitting strategy for review and approval by the Owner and User Agency. At a minimum the bidding strategy shall contain, (a) project scope, (b) cost estimate, (c) schedule, (d) identify long lead items, (e) proposed bidders and procurement methodology, (f) proposed MBE/WBE/participation, (g) proposed minority and female https://cookcounty.diversitycompliance.com/

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Page | 8 hiring plans with labor force projections, (h) proposed Cook County Resident participation, and 9i) proposed community hiring goals and incentives.

3.8 Awards

The County may, at its discretion, evaluate all responsive qualifications submissions. The County reserves the right to make the award on an all or partial basis based on the responsive and responsible Submitter meeting the specifications, and terms and conditions. This RFQ does not commit the County to proceed with the project or to pay any costs incurred in preparation of a response to this request, or to procure or contract for further services.

3.9 Cook County Rights

The County reserves the right to reject any and all submissions, to waive any informality in the submissions and, unless otherwise specified by the Submitter, to accept any item in the submissions. The County also reserves the right to accept or reject all or part of any submission, in any combination that is economically advantageous to Cook County. Lastly, the County reserves the right to cancel this solicitation in part or in its entirety.

3.10 Alteration/Modification of Original Documents

The Submitter certifies that no alterations or modifications have been made to the original content of this RFQ or other procurement documents. If determined to be a deliberate attempt to misrepresent the Submittal, doing so may be considered as sufficient basis to suspend or debar the submitting party from consideration from future competitive procurement opportunities.

4. SELECTION PROCESS

4.1 The selection process will be conducted in three (3) steps as follows:

4.1.1 Step 1: Presentation of Project Specific Qualifications and Approach

This RFQ provides requirements and data which will be used as a basis for a written presentation of qualifications of the team(s) and proposed staff, project approach, systems, and methodologies for delivery of the Project. The County will evaluate the qualifications to establish a Short List of qualified teams for Step 2.

4.1.2 Step 2: Construction Services Submittal interview

In Step 2 Selected Short List of qualified teams may be invited to participate in an interview based on a scope of services that may range from design development phase through the completion of the Project.

At a formal interview, the qualified teams are expected to present their project approach where they include project specific issues associated with their relevant experience and key individuals. It is expected that the individuals with the primary presentation role at the interview will be those individuals proposed to be involved in this project on a day-to- day basis. The teams will be scored and ranked following the interview to determine which firm teams qualify to participate in Step 3.

4.1.3 Step 3: Level of Effort, Fee, General Conditions

Those teams qualifying for Step 3 will be contacted by the County. In accordance with Exhibit 6, the qualified teams will be asked to submit a staffing Level of Effort (LOE) by staff and task, hourly rate, and total staff cost and corresponding staff chart for a Pre-construction Fee, the Pre-construction duration, and including General Conditions line items with insurance & bond as a percent of The Cost of the Work. Include the Construction phase fee as a percent of The Cost of the Work. Along with the LOE, teams should submit their project understanding and a separate staffing Gantt chart showing how their staffing schedule aligns with their project approach from Pre-Construction through Construction to the completion of the project.

Any subconsultants used to staff Pre-construction must be identified in the submittal with costs included on separate line items along with their MBE/WBE/DBE status. A separate labor rate chart listing each staff member and their corresponding labor rate broken down by base rate, fee and audited overhead rate will also be required.

The County will review the submittals and will negotiate with the short list teams and choose a most qualified team. If County and the most qualified team are unable to reach agreement, the County reserves the right to begin negotiations with the next highest ranked team or teams.

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Exhibit 2 General Conditions and Preconstruction Fee Breakdown shall be submitted in a separate sealed envelope, which will be set up in the online portal by OCPO.

4.2 Responsiveness of Submittal

Submitter is compliant with all the submission requirements of the RFQ. Submittals will be reviewed and selected based on qualifications of the Submitter to successfully perform the services for the County from selection to close-out as evidenced by the following selection.

5. EVALUATION CRITERIA

5.1 Responsiveness Review

The Office of the Chief Procurement Officer will initially review all submissions to determine whether they are responsive to the requirements of the Submission Contents section of this RFQ. A submission which is incomplete and/or missing key components necessary to fully evaluate the submission may be deemed non-responsive and removed from consideration. The OCPO will forward all responsive submissions to the Evaluation Committee (“EC”) for their evaluation.

5.2 Evaluation

An Evaluation Committee (EC) comprised of County personnel will evaluate all responsive submissions in accordance with this section.

The EC will meet to discuss the submissions and any additional information gathered from inquiries described in the paragraph below. The number of EC meetings is not fixed and how many meetings occur will be decided by the EC as they progress through their evaluation process.

As part of the evaluation process, the EC will review the information required by the Submission Contents section of this RFQ for each submission received. In addition to the Submission Contents, the EC may also review information gained from: 1) clarifications, 2) additional requested information. It is possible that the EC might not request clarifications from every Submitter. Similarly, if the EC decides to have presentations, it’s possible that not every Submitter will be invited.

As State funding may be included for this project, selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILSC 535/1).

Any material misrepresentation made by a Submitter may void the Submission and eliminate the Submitter from further consideration.

5.3 Evaluation Criteria

5.3.1 Negotiations

The EC will select for negotiations and recommend for award the responsive, responsible, and compliant Submitter whose submission has been determined to be the most advantageous to the County, in accordance with its outlined goals and the following Evaluation Criteria. Note that the RFQ submittal does not include the separately provided price as part of the evaluation criteria.

Evaluation Criteria Submission Content to be

Evaluated Score

Experience, Capability, and Capacity of the Submitter Team (Prime and Subconsultants) Description - The Submitting Firm and its team members must demonstrate they have the capability and capacity necessary to perform and manage the services requested in this RFQ. The Submitter shall provide examples of their team’s successes working together on projects of similar type (both in scope and magnitude). The team shall show an ability to (i) gain and expedite approvals from

See Section 6.2.5, 6.2.9, & 6.2.10

30%

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Page | 10 the City of Chicago and other agencies which have jurisdiction over the project and,

(ii) coordinate with the County’s AE Firm to provide design deliverables within the proposed project schedule and budget. The EC may solicit relevant information from current previous clients concerning the Submitter’s record of performance.

Lastly, the Submitter must possess all appropriate licenses and certifications that are necessary to provide the services discussed in the RFQ.

Qualifications and specialized experience for the Submitter to successfully perform the services for the County, as evidenced by the successful implementation of similar projects in at least three (3) large complex public sector organizations.

Preferably city, county, state, or other government entities.

• Identify projects with multi-phased construction in occupied spaces including ability to keep systems meeting operational needs at all times.

• Demonstrate ability to determine the condition of an in-place existing building’s systems and understanding regarding repair and alteration investments that are needed to continue use of these facilities for long term ownership.

• Prior experience of the proposed project staff in the management and construction of similar projects: projects that include design elements for buildings 50 years and older.

• Expertise and success of the proposed staff in construction cost estimating.

• Expertise and experience of the proposed staff in scheduling and phasing projects in occupied facilities.

• The Submitter Team should highlight challenges it faced on projects and how those challenges were resolved.

• Demonstrate understanding of project communications while working in occupied facilities and development of a proactive communications plan.

Demonstrate how this communications plan contributed to the effectiveness and overall success of project delivery.

• Expertise with development of a comprehensive office move management plan.

Quality of the proposed Project Approach/Plan and Understanding of the County’s Goals Description – The Submitter’s overall approach, strategy, methodology, including implementation schedule, communication plan, support in the post implementation phase and understanding of the project are clear and comprehensive, and they also show how well the Submitter understands the requirements discussed in the RFQ.

See Section 6.2.12 25%

Experience, qualifications, and availability of Key Personnel The experience, qualifications, and availability of the key personnel that the Submitter will assign to the project. Experience shall be demonstrated by key member’s accomplishments in the role they have held, relevant qualifications and specialized experience to the role and responsibilities assigned for this project. The key personnel shall also include their time commitment devoted to the project.

The key personnel’s experience shall be demonstrated by experience in large, complex public sector office renovation projects in occupied spaces and historic buildings within the last 10 years.

The Submitter must possess all appropriate licenses and certifications that are necessary to provide the services discussed in the RFQ.

See Section 6.2.4, 6.2.6, & 6.2.7

25%

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M/WBE Utilization Plan Quality of the proposed MBE/WBE participation, the Utilization Plan during pre-construction professional services and construction, and the Submitter’s understanding of the County’s goals for participation by minority-and women-owned businesses.

See Section 6.2.13 & 6.2.14

15%

Responsiveness Respondent is compliant with all the submission requirements of the RFQ.

5%

5.3.2 Criteria

The criteria below are neither weighted nor individually scored. Instead, depending upon the contents of the information received, the Submitter may be deemed non-responsive or non-responsible and removed from consideration. In addition to the EC, the information in the Submission regarding these items below but not limited to, may be reviewed by other County staff and/or other persons at any point prior to contract award at the direction of the CPO.

1. Legal Actions Whether there are any legal actions i) against the Submitter and/or any division, subsidiary or parent company of the Submitter, or ii) against any member, partner, etc., of the Submitter if the Submitter is a business entity other than a corporation.

2. Insurance The statement or other information confirming the Submitter’s ability to comply with the County’s insurance requirements specified in Exhibit 6 will be considered.

3. Conflict(s) of Interest The Contractor covenants that it, and to the best of its knowledge, its subcontractors if any, presently have no interest and will not acquire any interest, direct or indirect, in any enterprise, project or contract which would conflict in any manner or degree with the performance of the work, services or goods to be provided hereunder. The Contractor further covenants that in the performance of the Contract no person having any such interest will be employed, either by Contractor or any subcontractor, to perform any work or services under the Contract or have access to confidential information.

If Cook County determines that the Contractor does have such a conflict of interest, Cook County will notify the Contractor in writing, stating the basis for its determination. The Contractor will thereafter have 30 days in which to respond with reasons why the Contractor believes a conflict of interest does not exist. If the Contractor does not respond or if Cook County still reasonably determines a conflict of interest to exist, the Contractor must terminate its interest in the other enterprise, project, or contract. Further, if Cook County in the reasonable judgment of the OCPO determines that any subcontractor's work or services for others conflicts with the work or services to be provided by them, upon request of the City, Contractor must require that subcontractor to terminate such other work or services immediately.

If Contractor or any subcontractors become aware of a conflict, they must immediately stop work on the activity causing the conflict and notify Cook County.

If Contractor or any subcontractors ("Contracting Parties") assist Cook County in determining the advisability or feasibility of a project or in recommending, researching, preparing, drafting or issuing a request for proposals, bid specifications for a project, or other procurement solicitation document, the Contracting Parties,, must not participate, directly or indirectly, as a prime, subcontractor, subconsultant or joint venture in that project or in the preparation of a proposal or bid for that project during the term of this Contract or afterwards. The Contracting Parties may, however, assist Cook County in reviewing the proposals or bids for the project if none of the Contracting Parties have a relationship with the persons or entities that submitted the proposals or bids for that project.

Any firms, whether prime consultant/contractor or subcontractor, participating in any of the following contracts are ineligible to submit a response to this solicitation: Program Management Office (PMO) Services, Construction Management Services, and/or any of the Construction Manager at Risk (CMAR) contracts for the Department of Capital Planning and Policy.

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4. Compliance with Laws, Ordinances, and Statutes Submitter’s compliance with all laws, ordinances, and statutes governing the contract will be considered. See County EDS, Exhibit 31.

5.4 Best and Final Offer

The County reserves the right to request a Best and Final Offer from finalist Proposer(s), if it deems such an approach necessary. In general, the Best and Final Offer will consist of updated costs as well as answers to specific questions that were identified during the evaluation of Submittals.

If the County chooses to exercise this option, Submittals will be re-evaluated by incorporating the information requested in the Best and Final Offer document, including costs, and answers to specific questions presented in the document. The specific format for the Best and Final Offer would be determined during evaluation discussions. Turnaround time for responding to a Best and Final Offers document is usually brief (i.e., five (5) business days).

5.5 Right to Inspect

The County reserves the right to inspect and investigate thoroughly the establishment, facilities, equipment, business reputation, and other qualification of the Submitter and any proposed subconsultants and to reject any Submission regardless of price if it shall be administratively determined that in the County’s sole discretion the Submitter is deficient in any of the essentials necessary to assure acceptable standards of performance. The County reserves the right to continue this inspection procedure throughout the life of the Contract that may arise from this RFQ. The right to inspect includes checking references on any project performed by the Submitter whether provided by the Submitter or known by the County.

5.6 Selection

The EC will conclude its evaluation by each EC member scoring the Submissions, and the Submission with the highest aggregate score will be recommended for negotiation. Upon approval of the selected Submitter and successful negotiations, a contract will be prepared by the County and presented to the Selected Submitter for signature. Pursuant to the Cook County Code, the EC’s recommendation of award will be presented to either the Chief Procurement Officer or the County Board of Commissioners for approval.

6. FORMAT AND CONTENT OF SUBMITTAL

6.1 Format

All Submitters will use this Submittal format described in this Section for submitting their Submittal. Submittals must be prepared in an 8.5” X 11” format, with any drawings or graphics not exceeding 11” X 17” format. All required content of the solicitation must be provided as part of one submittal.

Variations or exceptions from the requirements of this RFQ shall be attached and entitled Exceptions to RFQ. Such variations or exceptions may be considered in evaluating Submittals. Failure to comply with this requirement may cause a Submittal to be considered nonresponsive. Expensive paper and bindings are discouraged since no materials will be returned.

6.1.1 Uniformity

To provide uniformity and to facilitate comparison of Submittals, all information submitted must clearly refer to the page number, section or other identifying reference in this RFQ. All information submitted must be noted in the same sequence as it appears in this RFQ. The County reserves the right to waive minor variances or irregularities.

6.1.2 Complete Submission

Submitters are advised to carefully review all the requirements and submit all documents and information as indicated in this RFQ. Incomplete Submittals may lead to a Submittal being deemed nonresponsive.

Nonresponsive Submittals will not be considered.

6.1.3 Packaging and Labeling

The electronic submittal shall clearly indicate the RFQ Title and date and time for submission. It shall also indicate the name of the Submitter.

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6.2 Content

The submittal must be organized in the following order and numbered sections within a single PDF. All responses should include, but are not limited to the following:

6.2.1 Table of Contents

The Table of Contents will identify, at a minimum, all sections below and page numbers. The Table of Contents should help in navigating the Submittal by providing associated page numbers and direct links to various headings available on those pages.

6.2.2 Key Contact Person

Indicate the key contact person for communications, including communicating with County, stakeholders and the public.

6.2.3 Cover Letter

The Cover Letter should not exceed two pages in length. The letter should be signed by the President or an authorized representative of the firm. The letter should indicate the Submitter understands of the Scope of Services and the Submitter’s experience and unique expertise to complete the Project for the County. The letter should confirm the commitment of the Submitter’s firm and proposed project team to execute this project at the price, M/WBE participation, and schedule proposed if selected.

6.2.4 Executive Summary

The Executive Summary should be limited to two pages and include a brief overview of the Submitter’s qualifications, team, experience and project approach.

6.2.5 Qualifications of the Submitter

Provide an overview of the company detailing the organization’s ownership structure, skills and qualifications, the total number of professional staff, the history of the company, percentage of work completed as Construction Manager, and the office responsible for this Project. Submit any information the Submitter deems pertinent to demonstrate its qualifications to perform the Services being requested such as membership in any professional associations. Include the company’s EMR rating, Bond rating and Bonding capacity, and Insurance factor.

6.2.6 Submitter’s Team

The Submitter may be comprised of one (1) or more firms to assure the overall success of the Project and delivery of the Services. In alphabetical order by firm, please provide a list of firms that will provide Services and key individuals from each firm that will provide the Services set forth in the Submittal.

The Chief Procurement Officer and Department of Capital Planning & Policy (DCPP) reserve the right to accept or reject any of the team members; if in the DCPP sole opinion replacement of the team member, based on skills and knowledge, is in the best interest of the County.

6.2.7 Construction Management Experience

Provide a maximum of five (5) examples of similar project types completed or in progress over the last seven (7) years which you feel best represent your firm’s abilities relative to the Project scope. Provide representative examples from the Chicago Metropolitan, and Cook County Areas, if possible. For each project, list the project size and a brief description, type of CMAR delivery method, design phase involvement and all other pertinent project facts. Also provide with each listed project the original construction budget and final/actual cost and original completion date and actual completion date. Also include the client’s name and contact number associated with each of these projects as a reference. The County will be particularly interested in projects exhibiting the following:

a) Experience in constructing physical hardening improvements in occupied buildings open to the public on a daily basis as well as coordination with other ongoing construction activities. Describe major site challenges, adjusted traffic flows and logistics to ensure safety and minimize operational activities.

b) Provide a sample communications plan to external departments and explain its effectiveness in a recent project.

c) Projects completed requiring full MEP/FP/IT coordination and infrastructure improvements.

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d) Additional project challenges and lessons learned on previous projects similar in scope and size.

e) Summary of meeting schedule targets for the projects listed above.

f) Provide the company’s philosophy on safety and sample of typical safety plan.

g) Provide the company’s philosophy and experience utilizing Minority and Woman owned firms as part of the CMAR team.

h) Provide the company’s experience and methodology for creating and executing a BIM project.

6.2.8 Specific Project Experience

List the projects in order of priority with the most relevant project listed first indicating: (1) project name, location, year completed and description, (2) project period, size (gross SF) and final total cost, (3) names of all affiliate firms that comprised the Submitter’s project team, (4) references and current contact information for the owner’s representatives for each of the projects listed. Demonstrate experience constructing at least one secure facility (courthouse, law enforcement, corrections, etc.) and at least one renovation in a high-rise tower. (no more than 3 examples of experience. Demonstrate experience with coordinating operations of an actively used facility with the scope of work including dust, smell, noise and other mitigation strategies. Demonstrate experience managing communication plans for project progress, safety, and scheduling with county end-users and authority having jurisdiction.

6.2.9 References

Provide a list of at least three (3) references where relevant projects were implemented. Include the name of the contact person, name of the organization, project period and dollar value, address, telephone number and email address. References in the following are preferred thought not required: construction management; planning, design and construction of capital projects; facility needs assessments; city, county, state, or other government public works projects; space planning and programming; development projects. In addition, for each firm included in the Submittal provide at least three (3) references with relevancy to the Project Scope of Services.

6.2.10 Key Personnel

The Submitter must identify the key personnel that will be committed to the specific project. The Chief Procurement Officer reserves the right to reject any key personnel proposed if it is determined to be in the County’s best interest. All key personnel must be committed to the project without competing priorities. The evaluation of submittals includes the qualifications of any new personnel proposed;

therefore, Submitter must name key personnel as part of their submittal. Key Personnel must not be replaced during the project without the prior written approval of the Department of Capital Planning and Policy (DCPP) Director.

6.2.11 Consultants for Preconstruction and General Conditions Services The Submittal must clearly state the identity of each team member and specify their role. The submittal must include a description of which portion(s) of the work will be subcontracted out, the names and addresses of potential Subcontractors and the expected amount of money each will receive under the Contract. The County reserves the right to accept or reject any subcontractor if, in the County’s sole opinion, it is in the best interest of the County. Submitter has the right to request a written explanation of such a decision.

6.2.12 Organization Chart

Include an organization chart outlining the Service(s) that each of the Submitter’s team members will be responsible for and, to the extent feasible, individuals constituting key personnel. Indicate the organizational relationship of the team members. All font size on the organization chart shall be no smaller than 8-point.

6.2.13 Proposed Project Approach, Management Plan, Implementation and Solution Describe your management approach for each of the components listed below. Examples of systems used successfully on other projects are welcomed. DCPP is interested in proposed plans and delivery methodologies

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a) Schedule and speed to market is paramount-describe how your proposed methods lead to increased speed of execution. Describe how your proposed methodology will incorporate improved value/cost management for the owner. Describe methodology, systems and software platforms. Describe methods for reliable schedule management throughout the life of construction leading to better predictability and reliability in production.

b) Pre-Construction- Describe the nature of pre-construction services and the extent of services you would provide if brought on at the later stages of design development.