RFQ 25_26-18 Marina Isle Breakwall Reconstruction- Solicitation.pdf

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 243 2nd Floor, Sanford Florida 32771

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

Issuance | Release Date: Tuesday, August 25, 2026

Legal Advertisement Date: Tuesday, August 25, 2026 (Orlando Sentinel)

To: All Prospective Proposers

From: Marisol Ordoñez – Purchasing Manager

Dear Potential Proposer:

The City of Sanford, Florida, a municipal corporation existing under the laws of the State of Florida, herein after also referred to as the “City”, does hereby announce that it is accepting written proposals from all qualified firms or individuals interested in providing the services generally described herein and as specified in the “Scope of Services” of this Request for Qualification (RFQ) document. The successful proposer(s) must demonstrate by his/hers qualifications, experience, availability, approach, and work plan that he/she will best serve the overall needs of the City.

If you are interested in preparing a response to this RFQ, please read requirements carefully and complete the proposal in the manner as set forth in this RFQ document. Your response is considered a binding offer to perform in the manner described in the proposal response and shall remain a firm offer for a period not to exceed one hundred eighty (180) days from public opening. Also please be aware that, under the competitive proposal process, the stipulations set forth herein are fully binding on the proposer to the extent that you confirm acceptance by your signature on Attachment “F”, Proposal and Acceptance of Proposal Terms and Conditions.

There will not be a pre-proposal conference held for this project. Questions regarding this solicitation must be received in writing at the address below no later than Thursday, September 17, 2026 at 2:00 P.M. Local Time. Responses to those questions considered material to the solicitation shall be distributed via formal addenda and posted to the City of Sanford website: https://vendors.planetbids.com/portal/89465/portal-home

Bids will be immediately opened after the bid due date and time and read out loud at the City Commission Chambers at 300 N. Park Avenue, Sanford, FL 32772. Note: All prospective Proposers are hereby cautioned not to contact any member of the City of Sanford staff other that the specified contact person, which is the Purchasing Division at purchasing@sanfordfl.gov

All proposers are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The City welcomes your response to this RFQ document. Proposals should be prepared in accordance with the RFQ instructions and will be evaluated by the City as stated in the evaluation section of this document. The City reserves the right to waive any formalities, to reject any or all proposals or to re-advertise for proposals for these services. The City may withdraw all or part of this RFQ at any time to protect the interests of the City. All proposers are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification. Thank you for your interest in doing business with the City of Sanford, Florida.

City of Sanford, Florida | Purchasing Division https://www.myvendorlink.com/external/home mailto:purchasing@sanfordfl.gov

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

TABLE OF CONTENTS

SECTION TITLE PAGE

NUMBER

1 Project Overview 3 2 Scope of Services and Technical Requirements 6 3 General Instructions 17 4 Proposal Schedule 22 5 Proposal Response, Criteria and Evaluation Point Values 22 6 Evaluation Process 27 7 General Terms and Conditions 32

ATTACHMENT TITLE PAGE

NUMBER

A No Bid Submittal 1 B Insurance Requirements 2 C Conflict of Interest Statement 3 D Non-Collusion/Lobbying Certification 7 E Drug-Free Workplace Certification 9 F Proposal Acceptance of Proposal Terms and Conditions 11 G Addendum Receipt Acknowledgement Certification 12 H Organizational Information 13 I Proposed Schedule of Subcontractor Participation 14 J References 15 K Contractor Certification Regarding Scrutinized Companies 16 L Truth- In-Negotiations Certification 17 M Solicitation Response Identification Label 18 N E-Verify Compliance 19 O Foreign Country of Concern Attestation 22 P Human Trafficking Affidavit 23 Q Florida Public Entity Crime Statement 24 R Compliance with Public Records Law Affidavit 26 S Receipt of Exempt Public Records & Agreement to Safeguard 28 T Certification of Non-Segregated Facilities Form 30 U Dispute Disclosure Form 31 V Unauthorized (Illegal) Alien Workers Affidavit 32 W Americans with Disabilities Act Affidavit 33 X Byrd Anti-Lobbying Certification 34 Y Prime Contractor Certification Regarding Debarment, Suspension 36 Z Subcontractor Certification Regarding Debarment, Suspension 37

AA Equal Employment Opportunity 41 Code Federal Regulations 38 Sample Contract & Vendor Form

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

SECTION 1. PROJECT OVERVIEW.

1.01 INTENT AND PURPOSE.

The intent and purpose of this project is to provide the necessary engineering design and environmental permitting services to support the reconstruction of portions of the Marina Isle Breakwater Walls and associated concrete pilings that were damaged by Hurricane Ian. The project is intended to restore the structural integrity, functionality, and long-term stability of the Marina’s breakwater system while ensuring that all proposed improvements comply with applicable engineering standards, environmental regulations, and permitting requirements.

1.02 BACKGROUND.

The City of Sanford was incorporated in 1877 under the directional of General Henry Shelton Sanford and is located in Central Florida in Seminole County. Nicknamed “Celery City” for its agricultural interest in the early 1900’s. Sanford is bounded in the East by Orlando-Sanford International, in North by Lake Monroe, in the West by the Interstate 4, and in the South by Seminole State College and the City of Lake Mary. The Sanford Commercial District was proclaimed a historic district and placed on the National Register in 1976. The Sanford Residential Historic District, an area of approximately 76 blocks south of the commercials district, was placed on the National Register in 1989.

Located just 20 minutes northeast of downtown Orlando, Sanford’s city government is focused on meeting the needs of businesses looking to relocate and/or entrepreneurs who are seeking the right location to jump-start a new enterprise. One of the fastest growing areas in Metro Orlando, Sanford is an exciting, thriving community in which to do business.

The City operates under a Commission/Manager form of government and provides a full range of services to include, fire and rescue, police, the construction and maintenance of streets, sidewalks, parks and recreation, storm-water management, solid waste collection, wastewater, water and other infrastructure, engineering, planning and zoning, building inspections, community and economic development, code enforcement, general administration and support services, and recreational and cultural events.

A quick City Snapshot (as of 2019, provided by the Sanford Economic Development Office):

Area: 26.5 square miles Population: 61,448 Median Household Income: $45,733.00 29 Parks Over 14 Lakes Public Golf Course Voted “Best Waterfront Vibrant Community Destination 2017” by Orlando Weekly

Magazine.

49th largest city in Florida

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

1.03 TERM.

It is anticipated an Agreement will be awarded for a term contract to begin upon approval and execution by the City; with the opportunity for a one (1) year renewal periods not-to-exceed a five (5) year contract when in the best interest of the City. The decision to renew or extend the contract shall be at the discretion of the City. The successful proposer(s) shall be required to review the term contract to reconstruct and repair the marina isle breakwater wall with the City on a semi-annual basis. Services may not begin until after execution of the agreement and approval or all required documentation.

A. Continuing Consultants Competitive Negotiation Act (CCNA) contracts are limited to projects in which construction cost do not exceed $7,500,000.00 and when the fees for professional services does not exceed $500,000.00, pursuant to Florida Statute 287.055(2)(g), or as amended.

B. Services may not begin until after execution of the agreement and approval or all required documentation.

C. The City reserves the right to re-negotiate rates based on current market conditions during the term of the awarded agreement.

1.04 MINIMUM REQUIREMENTS.

In order to be considered, the firm must meet all of the following criteria:

The following minimum requirements are established to ensure that the selected Proposer has the necessary professional licensing, technical capability, experience, personnel, and resources to successfully perform the services identified in the Scope of Services. Proposals that fail to demonstrate compliance with the minimum requirements may be deemed non-responsive and may not be considered for award.

A. The Proposer shall have been in business for a minimum of five (5) consecutive years and shall currently be licensed to perform services within the State of Florida. This requirement shall be based on the Solicitation’s due date. Copies of documentation demonstrating meeting this minimum requirement shall be submitted with your response. Examples of documentation may include but not be limited to; local business tax receipts for five (5) years, corporation documents with date of inception, certificate of authority, etcetera.

1. If the business headquarters are located outside of the state of Florida, they shall currently be licensed to perform services in both their home state and the state of Florida; and shall have been in business for a minimum of five (5) consecutive years. This requirement shall be based on the Solicitation’s due date. Copies of documentation demonstrating meeting this minimum requirement shall be submitted with your response. Examples of documentation may include, but not be limited to, local business tax receipts for five (5) years, corporation documents with date of inception, certificate of authority, etcetera.

a. In this case the Proposer shall submit to Purchasing a current Certificate of Authority, which is issued through the Department of State and in accordance with Florida Statute 607.1501, within ten (10) business days upon notice of intent to award.

2. The Proposer shall have held and maintained for a minimum of five (5) years a current State of Florida:

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

a. Business or Corporation shall hold a Certificate of Authorization as a License Contractor to do business in the State of Florida; or

b. Individuals shall hold a current State of Florida license as required by your company rule and have authority to submit certified reports to state agencies (if applicable).

c. Be legally authorized to provide professional engineering services in the State of Florida.

d. Maintain all licenses, registrations, and certifications required by applicable federal, state, and local laws.

e. Provide engineering services under the responsible charge of a Florida-licensed Professional Engineer (P.E.).

f. Ensure that all engineering documents requiring a professional seal are signed and sealed by the appropriately licensed professional.

g. Ensure that surveying services are performed by a Florida-licensed Professional Surveyor and Mapper (P.S.M.), when required.

B. Demonstration of Experience: Knowledgeable in marine, waterfront, and engineering.

1. The Proposer shall demonstrate experience performing engineering services for marine, waterfront, coastal, seawall, breakwater, piling, or similar infrastructure projects.

2. Experience should demonstrate the firm's ability to address projects involving existing structures, structural rehabilitation or replacement, environmental considerations, permitting, construction documents, and construction administration.

3. The Proposer shall identify relevant projects completed or substantially completed within the past five (5) years.

4. Funding experience: Skills on managing projects, including budgeting, scheduling, and coordination with other professional and stakeholders.

5. Compliance with Laws and Regulations; knowledge and compliance with local, state, and national building codes and regulations. Understanding and adhering to zoning laws and land use regulations. Ensuring projects meet environmental standards and sustainability practices.

6. SF-330 Section G: Describe your firm’s experience working with other municipalities over the past five (5) years performing services relevant to those required in the scope of services herein.

C. Professional Team Members proposed to provide services for this engagement must include at least one (1) Professional Engineer Registered in the State of Florida.

The proposer shall provide proof of the above minimum qualification by furnishing copies and or written documentation to substantiate meeting the requirements. Failure to provide said documentation with your proposal shall be grounds for deeming your proposal unresponsive and removing it from further consideration. This is a non-negotiable item.

THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

SECTION 2. SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS.

2.01 SCOPE OF SERVICES.

The City is seeking to establish a new solicitation for the existing vendors under the Consultant Competitive Negotiation Act (CCNA). The size of the work task authorization will be limited to the financial constraints imposed by Section 287.055, Florida Statutes, for professional services secured from a continuing contract. The City of Sanford wishes to replace portions of the Marina Breakwater Walls and Pilings damaged by Hurricane Ian. The location of the breakwaters is depicted below.

A. The City wishes to conduct the following repairs.

1. Remove and replace 6 each of concrete wave panel 7.25 LF x 8 IN Thick x 14 FT. H. This includes North Wall Panels 2.,3,5, & 8; and South Wall panels 1 & 3.

2. Remove and replace 9 each of Concrete Intermediate Piles, 22 IN L x 18 IN W x 40 VLF.

This includes North Wall intermediate concrete piles 2,3,4,5,6, & 8; and South wall intermediate concrete piles 2,3, & 4.

3. Remove and replace 2 each of Concrete End Piles, 22 IN L x 18 IN W x 40 VLF. This includes North Wall pile 9; and South Wall pile 1.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

B. Phase 1 — Project Kick-off: the following tasks will be performed under this scope item.

1. Kick-off meeting – The engineering firm will hold initial discussions with the City to set the goals, objectives, and expectations, and to define the design and performance requirements.

2. Information review – The engineering team will collect necessary information and extract relevant information pertaining to the project for further use.

3. Initial site visit and surveys – Visit the site to examine the condition of the above-water portion of the existing wall. Bathymetric, topographic, geotechnical, and environmental surveys will be conducted during this stage.

4. Project management and coordination – The engineering team will coordinate with the City, sub-consultants, and the Marina design consultant in order to provide seamless flow of information, communication, and project management.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

5. Permitting Pre-Application Meetings – The engineering team will participate in a pre-application meeting with the Florida Department of Environmental Protection (FDEP) and the U.S. Army Corps of Engineers (USACE) to clearly identify the project’s permitting requirements for the SAV and Benthic Survey. Other applicable federal, state, and local regulatory agencies. The Proposer shall also demonstrate the ability to prepare technical documentation and respond to Request for Additional Information (RAI’s) associated with the permitting process.

6. Topographic Surveying – The engineering firm will collect panel and piling information (panel widths between pilings, panel thickness, piling thickness and locations. The engineering firm will also collect bathymetry within 20’ of the walls at 10’ intervals. This information will supplement the survey work already gathered for the Marina Seawall Reconstruction Project.

7. Coordination with the City – The engineering firm will try to identify feasible and cost-effective mitigation opportunities with the design, if any are available, that would make the Breakwater Wall more resilient to future hurricanes. Any such options will be discussed with the City during the kick-off meeting before implementing them into the design phase.

a. Deliverables

i. Kick-off meeting minutes.

ii. Signed and sealed Topographic Survey:

a. Contour map (10’ contour intervals).

b. Deliverable coordinate system and vertical datum: NAD83 (1990) /

NAVD88.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

2.02 Phase 2 -50% Engineering

A. The engineering firm will commence detailed design after the kick-off meeting, and upon completing the initial site visit and surveys. This stage of design will identify dimensions of all primary elements, constructability requirements, any major issues, conflicts and interfaces with the existing structures and FEMA Marina repairs. The scope of work of the 50% engineering phase includes the following.

1. Perform analysis and design – This includes analysis and design of precast king piles and concrete panels.

2. Prepare drawings – Up to a total of six (6) drawing sheets are assumed to be required for the project.

3. The 50% design drawings will include sufficient details to clarify the overall concepts, dimensions of all primary structural elements and major interfaces.

4. Conduct internal and external coordination meetings – The engineering firm will have up to eight progress meetings with the City.

5. 50% design drawings will be utilized to support the permitting effort.

6. Prepare preliminary specifications.

7. Conduct an order-of-magnitude wave impact analysis

i. Deliverables: 50% design drawings, preliminary specifications.

2.03 Phase 3- Permitting Support

The engineering firm will assist the City to provide necessary technical information to support permit applications with the US Army Corps of Engineers, Florida Department of Environmental Protection, and the City of Sanford Building Department (structural) and Public Works Department (for conformance w/ grants). In order to start early engagement with the permitting agencies and expedite the project, the engineering firm will initiate this phase soon upon completing the 50% design. The following tasks will be performed under this scope item.

1. Produce technical documents – Technical documents like brief description of the project and basis of design will be prepared to support the permitting application.

2. Coordination –The engineering firm will coordinate with the City and if required, with the permitting agencies to resolve any technical queries arising during the permitting process.

3. Submerged Aquatic Vegetation Survey:

a. The engineering firm will subcontract services to conduct a submerged aquatic vegetation survey (SAV) in the project area, with the objective of delineating, mapping, and quantifying all resources occurring in the vicinity of the proposed project, which could be impacted by construction activities. The technical approach and scope are as follows.

i. Field Investigation:

a. Identify and delineate existing SAV and wetland resources by recording a georeferenced navigational target associated with the edge of each SAV bed observed.

b. Conduct belt transects in situ, to inform percent over and frequency of occurrence.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

c. During the underwater field investigation, due to limited in the visibility in the area, the scientific diver will examine via feel the connection between the panels and the pile grooves to determine if there is an opportunity to reinforce the groove for this connection throughout the structures to reduce the risk of future damage due to hurricanes and heavy wave action.

ii. Data analysis:

a. Provide general overview as to the type and location of resources present, to inform avoidance and minimization in project planning, design, etc.

b. Using qualitative video and/or photographic data collected, scientists will estimate percent cover and frequency of occurrence for SAV using a combination of visual estimation and quantitative sampling methods. a.

Braun-Blanquet scale of abundance score will be determined for each SAV species, total SAV, and any additional wetland source.

c. Basic identification of biota encountered during the SAV (including fishes and invertebrates), noting any species of special concern.

iii. Management & Safety: To ensure the safety for all personnel involved in the benthic assessment and SAV survey, the engineering will retain assistance with alligator and snake deterrence during diving and surveying activities.

a. Develop and submit a Request for Verification of Exemption to FDEP under F.S. 403.813(1) and FAC 62-330.051 for replacement of pilings and panels on an already-permitted structure. Respond to up to one (1) round of Requests for Additional Information (RAIs).

b. Develop and submit a Request for Verification of Exemption to USACE under Section 404(f)(1)(B) of the Clean Water Act which exempts maintenance (but not construction) of currently serviceable structures.

Respond to up to one (1) round of Requests for Additional Information (RAIs).

c. Deliverables

i. Drawings and supporting technical documents, Benthic assessment report., Map of delineated resources, copies of representative still photographic data. Permit applications.

2.04 Phase 4- 100% Engineering

The engineering package will be updated to incorporate the comments from the City on the 50% engineering package. The 100% engineering package will be submitted to the City for the final review, prior to producing a bidding package. The scope for this phase includes:

1. Conclude analysis and update detailing – Update detailing from the 50% phase, update interface

2. details and resolve issues identified during the 50% engineering phase.

3. Update drawings – The 50% design drawings will be updated further to incorporate the final design updates and provide updated detailing.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

4. Specifications – The specifications will be updated to incorporate comments from the City.

5. Attend internal and external coordination meetings – It is assumed that a total of up to two internal.

6. meetings within the engineering team and two meetings between the engineering firm’s project manager and the City will be sufficient.

a. Deliverables:

i. 100% design drawings and specifications

2.05 Phase 5- Bidding and Construction Documents

This phase includes production of technical documents before, during, and after the bidding process, prior to the start of construction work. Upon completion of the final review of the 100% engineering deliverables by the City, a bid package will be prepared. The following tasks will be performed under this scope item:

1. Prepare tender drawings and specification package – The final tender drawings and specifications will be signed and sealed and will be submitted to the City.

2. Attend bid meeting – The engineering firm will attend an initial bid meeting (up to two hours long) to provide technical assistance to the City. The engineering firm’s project manager will prepare meeting minutes.

3. Respond to bid RFIs – The engineering firm will provide response to technical RFIs during the bidding process. Up to five (5) RFIs are assumed at this stage.

4. Prepare construction drawings and specification package – Upon finalization of the contractor, The engineering firm will finalize the construction drawings and specifications and provide a final signed and sealed version.

a. Deliverables:

i. Tender drawings and specifications, minutes of bid meeting, response to bid RFIs, construction drawings and specification package.

2.06 Phase 6- Construction Administration

The engineering firm will assist the City in observing project construction to confirm that the project is built per the Contract Documents (construction drawings, specifications, addenda, and approved submittals), with quality and safety maintained throughout. The following tasks will be performed under this scope item:

1. Review submittals – This will include review of shop drawings, quality control documents and other technical documents. Up to a total of ten (10) submittals are assumed at this stage.

2. Respond to RFIs – The engineering firm will provide timely responses to RFIs throughout the construction phase. Up to a total of five (5) RFIs are assumed at this stage.

3. Conduct site visits – To ensure that the construction work progresses in accordance with the intent of the design drawings and specifications, the engineering firm will conduct up to four site visits during the construction phase. A brief summary of each site visit will be provided upon its completion.

4. Attend weekly construction meetings – The engineering firm will attend weekly construction meetings virtually. The construction duration is assumed to be five (5) weeks in total. The

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

engineering firm will provide minutes for meetings. These meetings will be held virtually.

5. Perform contract administration – Throughout the construction period (assumed to be five (5) weeks in total), the engineering firm will provide contract administration support to the City.

This includes review of contractor’s progress reports, payment certification, change management, assessment of cost and schedule impacts and coordination with the City.

a. Deliverables:

i. Response to RFIs, a brief summary of each site visit, weekly meeting minutes, reviewed submittals and documents

2.07 Phase 7-Project Clause

After substantial completion of the project, the engineering firm will visit the site to perform deficiency reviews. Once all the deficiencies are addressed by the contractor, the engineering firm will update the drawings to produce record drawings based on the field observations and red-line mark ups provided by the contractor. This will include:

1. Perform deficiency review – A site visit by the engineering firm to identify deficiencies of the completed work.

2. Close-out – Once all the deficiencies are addressed and rectified by the contractor and the project is Completed in all respects, the engineering firm will conduct a final site visit and prepare a close-out memo/certification.

3. Prepare record drawings – After the final site visit is completed, the engineering firm will update the construction drawings to produce record drawings. These record drawings will be based on field observations and the contractor’s final red-line markups, which indicate any deviations from the original construction drawings resulting from accepted submittals and RFI responses.

a. Deliverables:

i. Deficiency memo, close-out memo, record drawings

2.08 FEMA Funding and Compliance

Funding for services provided under this solicitation may be supported, in whole or in part, by Federal Emergency Management Agency (FEMA) funds. Accordingly, all work performed under any resulting contract must comply with all applicable FEMA requirements, federal laws, regulations, policies, and guidance governing the use of FEMA assistance.

1. The Proposer shall comply with all applicable federal procurement and contract requirements, including those contained in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, as applicable, as well as any additional FEMA-specific requirements associated with the funding source. The Proposer shall provide all documentation and records necessary to demonstrate compliance and support the City’s reimbursement and audit requirements.

2. This includes compliance with the following where applicable:

a. Procurement Standards (2 CFR §§ 200.317 – 200.327)

b. Cost Principles (2 CFR §§ 200.400 – 200.475)

c. Contract Provisions for Non-Federal Entity Contracts Under Federal Awards (2

CFR Part 200, Appendix II), including but not limited to:

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

d. Equal Employment Opportunity (41 CFR §§ 60-1.4)

e. Davis-Bacon Act (for construction contracts > $2,000)

f. Copeland “Anti-Kickback” Act (for construction or repair)

g. Contract Work Hours and Safety Standards Act (for contracts > $100,000)

h. Clean Air Act and Federal Water Pollution Control Act (for contracts > $150,000)

i. Byrd Anti-Lobbying Amendment (contracts > $100,000)

j. Debarment and Suspension (Executive Orders 12549 and 12689)

k. Domestic Preferences for Procurements (2 CFR § 200.322)

3. Failure to comply with applicable FEMA requirements may result in the withholding or disallowance of costs, termination of the contract, or other remedies available to the City’s and/or FEMA.

2.09 Preparation and Submission

1. The Proposer submitting a response to this request will be referred to herein as Proposer(s).

Proposer(s) who are preparing a response to this request are expected to examine this request including all relevant forms, terms, conditions, and instructions. All costs associated with preparation and submission of the statements of qualifications, and any other information shall be borne entirely by the proposer(s).

2. Time is of the essence in the delivery of response to this solicitation and any other information or documentation as may be requested by the City in the evaluation and/or award process.

3. Submissions and modifications thereof shall be enclosed in sealed envelopes, if submitted in person or by mail (Attachment “J” is provided for your personal use). You shall provide the required forms, online or addressed to the office specified in the Attachment “J". Submissions received after the stated time and date will be returned to the sender unopened.

4. A “black-out-period” is hereby established for the time frame between the time the request for statements of qualifications is issued and selection(s) are completed.

5. It is noted that attempts to contact Officers of the City, City Commission members and City employees other than through the indicated contact person(s) during this procurement process is contrary to the public interest due to the potential to distort, compromise and get in the way of the decision-making process. Therefore, attempts to contact, fraternize, or influence personnel indicated above may result in disqualification of a responding firm.

6. Questions

a. It is the responsibility of the Proposer(s) to carefully examine the documents and information requested, provided or contained herein before and after and to report any ambiguities or inconsistencies to Purchasing Division at least seven (7) days prior to the submission deadline. Any Proposer(s) who is in doubt as to the true meaning of any part of the Solicitation Documents, or finds a discrepancy or omission therein, are requested to contact Purchasing Division by email at purchasing@sanfordfl.gov no less than seven

(7) days prior to the submission deadline for an interpretation or correction. Questions or inquiries seven (7) days or less from the submission will not receive a response. This in no way relieves the Proposer(s) of the responsibility of completeness, correctness and accuracy of response to this request. Only interpretation, instructions or correction(s) given, in writing, by the Purchasing Division will be binding upon the CITY. Proposer(s) are hereby notified that no other source is authorized to give information concerning mailto:purchasing@sanfordfl.gov

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

explaining and/or interpreting this Request.

7. Questions must be in writing through https://vendors.planetbids.com/portal/89465/portal-home all questions will be answer in the order they were received.

2.10 Response

1. Firms which desire to participate in this process are requested to respond to this solicitation as provided herein. One of the submission items included with this solicitation is Standard Form

330. It is noted that firms will be grouped and ranked in competition with other firms in the context of the applicable discipline(s) or function(s) as appropriate. The rankings grouped by discipline will be the basis for selection of firms with which to establish Master Contracts in the needed discipline or function area as consistent with the CCNA.

2. It is noted there are a number of disciplines listed in which related services will not be needed or used by the City at a level which predicates the need for establishment of a Master Contract.

Therefore, since preparing a response requires time and effort, firms are welcome and encouraged to contact the Purchasing Manager of the City at 407.688.5028 for guidance or information regarding applicability of their firm’s specialty(s) to the needs of the City.

3. It is underscored that discipline and experience profile codes must be accurately reflected. Also, if a firm is to be certified by the City in multiple disciplines, it is essential that resumes of key personnel, relevant projects and experience information include designations and notations regarding discipline and experience profile codes.

2.11 Task Authorization Review and Approval Process

i. The City will request written proposal from the successful proposer(s) for each individual project.

ii. The Work Order is prepared and completed using Form Number Section 00860 Task Authorization Form for Consultants Services, which will include a detailed summary of the proposed project, a detailed summary of the cost for each project and a scope of work. The proposed manager shall include the following attachments.

a. Section 00860, Task Authorization Form [should be detailed and outlined all tasks, deliverables, etcetera] and executed by the proposer(s).

b. A copy of the fully executed agreement (consultant RFQ).

c. The negotiated Price Sheet-breakdown [should be detailed to ensure pricing is pursuant to agreement] (i.e. for example, engineering services (10 hours) at $250 an hour). A Schedule and Milestones [should be outlined a start date, substantial completion date, end date, all milestones (i.e. 30%, 60%, 90% plans etcetera) for deliverable].

iii. List of Sub-Contractors and/or Subconsultants [if applicable] on city form.

iv. Insurance Requirement Form executed- Section 00618.

v. The City will prepare the Purchase Order once the attachments are submitted to the proper department to proceed with the Scope of Work. No work shall begin until a Purchase Order is received by the City this is a city violation.

2.12 Additional Information

1. Any firm or individual desiring to provide engineering services must be a registered vendor https://vendors.planetbids.com/portal/89465/portal-home

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

through the State of Florida, a certified vendor that must follow Florida Statute laws, regulations, and governing City Policy as standards and practices to this solicitation.

2. Among the factors to be considered and evaluated in making this finding are the capabilities, adequacy of personnel, past record, experience of the firm or individual and other factors determined by the CITY to be applicable to the subject project.

3. The CITY reserves the right to declare any proposer(s) ineligible at any time during the process where developments arise which adversely affect the proposer(s) responsibility. Also, failure of a proposer(s) to observe any of the instructions and conditions contained herein before and after may constitute grounds for rejection of the relevant response.

4. The CITY reserves the right to conduct any investigation and consider any evidence relevant to the qualifications and capabilities of Proposer(s) to perform the work contemplated. The investigation may include, but is not limited to, a detailed review of references, current and previous entities for whom similar work has been performed, an inspection of the Proposer(s) facilities, equipment, personnel and any other evidence including financial, technical and other qualifications and abilities of the Proposer(s).

5. The CITY reserves the right to cancel a solicitation at any time prior to an award, to reject any and all responses and/or portions thereof.

6. The Proposer must submit evidence of registration with the Florida Department of Business Regulations (DBPR). The current license is the preferred form of documentation.

a. If the Proposer is a corporation, it must provide proof that it is properly chartered with the Florida Department of State. A current Corporate Certificate of Status form from the Florida Department of State is preferred form of documentation.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

SECTION 3. GENERAL INSTRUCTIONS FOR PROPOSAL DELIVERY AND PREPARATION.

3.01 REQUESTING THE SOLICITATION DOCUMENT.

The RFQ documents are available on-line at no charge via PlanetBids. Register as a vendor to download the solicitation documents through https://vendors.planetbids.com/portal/89465/portal-home. The City is not responsible for errors and omissions occurring in the transmission or downloading of any documents from these websites. In the event of any discrepancy between information on these websites and the hardcopy specifications, the terms of the hardcopy specifications shall prevail. For more information call the Purchasing Division at (407) 688-5191, or extension 5030. Important: The desire of the City to pursue proposals shall in no way obligate the City to compensate you for your efforts or to execute a contract with your firm.

3.02 AMERICA DISSABILITY.

PlanetBids has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. PlanetBids is an independent entity and is not an agent or representative of the City.

3.03 ON-LINE SERVICE PROVIDER DISCLAIMER.

PlanetBids has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. PlanetBids is an independent entity and is not an agent or representative of the City.

3.04 SOLICITATION DOCUMENTS FROM THIRD PARTY PROVIDERS.

The City of Sanford Procurement Division, its website and its service provider PlanetBids are the only authorized sources of solicitation documents/forms. Solicitation documents/forms obtained from any other third-party source may be an incomplete set of documents. Proposers using solicitation documents/forms obtained from any other third-party source are advised to obtain a complete set of solicitation documents through PlanetBids https://vendors.planetbids.com/portal/89465/portal-home and enable notification of required addenda. Reproduction of these documents without the express permission of the City is prohibited.

3.05 PRE-PROPOSAL CONFERENCE.

There will be no pre-proposal conference for this project.

IMPORTANT NOTE: It is imperative that all proposers have a clear understanding of the scope of services requirements. As such, the City reserves the right to change the non-mandatory pre-proposal conference or to schedule a pre-proposal conference; therefore, in the event a non-mandatory pre-proposal conference is required and/or subsequently scheduled, attendance will be a pre-requisite for submitting a proposal; and proposals will only be accepted from those who are represented at a mandatory pre-proposal conference. Attendance at the pre-proposal conference will be evidenced by the proposer’s/representative’s signature on the attendance roster. In the event of a mandatory pre-proposal conference, the time, date, and location of the meeting will be noted in the released Addendum notifying such requirement. Please plan your travel time accordingly.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

3.06 INTERPRETATION AND QUESTIONS.

All questions relating to the solicitation must be posted on PlanetBids electronically https://vendors.planetbids.com/portal/89465/portal-home Deadline for Questions are to be received no later than at 2:00 P.M. Local Time on Thursday, September 17, 2026.

A. It is the proposer’s responsibility to become familiar with and fully informed regarding the terms, conditions and specifications of this RFQ solicitation. Lack of understanding and/or misinterpretation of any portions of this RFQ solicitation document shall not be cause for withdrawal of your RFQ response after opening or for subsequent protest of award. Proposers must contact the Purchasing Division prior to proposal opening, should clarification be required.

B. Any interpretations, clarifications, or changes will be made in the form of written addenda issued by the Purchasing Division.

C. Any oral communications will not be authoritative and will not be binding on the City.

D. It is the sole responsibility of the proposer to contact the Purchasing Division prior to submitting a proposal to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with each proposal.

E. Addenda will be available to all proposers on PlanetBids

3.07 PREPARATION AND FORMAT.

Proposals should be prepared in a clear and concise manner to meet the requirements of the RFQ.

Emphasis should concentrate on conformance to the RFQ instructions, responsiveness to the requirements, as well as completeness and clarity of content.

3.08 PAGE LIMITATION.

Proposal packages shall be limited to not more than 75- PAGES, printed on a single side of paper, with a font no less than twelve (12) point.

Note: Required attachments and forms will not be counted in the 75- page limitation.

3.09 COMPLETENESS.

Proposals shall contain the information as required in this solicitation. Failure to submit all information as requested may result in a lowered evaluation score of the proposal. Proposals that are substantially incomplete or lack key information may be rejected by the City. The following list details the appropriate proposal format:

A. Selection dividers with tabs labeled. Tab “A” through Tab “E”, to identify each required criteria in Section 5;

B. All attachments shall be placed under the appropriate tab for that sub-section.

C. Currently valid Certificates of Insurance; and Local Business Tax Receipt (formerly known as

Occupational License) shall be placed under Tab “D” of your proposal.

3.10 JOINT VENTURES.

All proposers intending to submit a proposal as a Joint Venture are required to have filed proper documents with the Florida Department of State, the Division of Professions, Construction Licensing Board and/or https://www.myvendorlink.com/external/home https://www.myvendorlink.com/external/home

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

TITLE: MARINA ISLE BREAKWATER WALL RECONSTRUCTION

any other state or local licensing Agency prior to submitting a proposal response. Please refer to Section

489.119 Florida Statutes.

Joint Venture Firms must provide an affidavit attesting to the formulation of a joint venture and provide either proof of incorporation as a joint venture or a copy of the formal Joint Venture Agreement between all joint venture parties, indicating their respective roles, responsibilities and levels of participation for the project.

3.11 CORPORATE STANDING AND AUTHORIZED SIGNATORY.

The proposer must demonstrate that the company is in good standing and that the person signing this proposal is an Authorized Signatory on behalf of the proposer to sign proposals, negotiate and/or sign contracts, agreements, amendments and related documents to which the proposer will be duly bound. The proposer must provide a copy of the State Certificate of Good Standing/Articles of Incorporation listing the officers of the company. In addition to the aforementioned documents the Bidder/Proposer must include necessary information to verify the individual signing this proposal/bid and or any contract document has been authorized to bind the corporation. Examples include:

A. A copy of your Articles of Incorporation listing the approved signatories of the corporation.

B. A copy of a resolution listing the members of staff as authorized signatories for the company.

C. A letter from a corporate officer listing the members of staff that are authorized signatories for the company.

3.12 PROPRIETARY INFORMATION.

A. In accordance with Chapter 119 of the Florida Statutes (Public Records Law); and except as it may be provided by other applicable State and Federal Law, all Proposers should be aware of the Request for Qualification (RFQ) solicitation, and the responses thereto are in the public domain.

Proposers are requested to identify specifically any information contained in their Proposals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

B. A generic notation that information is “confidential” is not sufficient. Failure to provide the Purchasing Division with a detailed explanation and justification including statutory cites and specific reference to your Proposal detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire Proposal being subject to disclosure in accordance with Chapter 119 of the Florida Statutes.

3.13 PROPOSAL REPRODUCTION.

Please submit online. All in-person or mailed submittals must obtain six (6) copies of the proposal package, one (1) unbound original and five (5) bound copies. The submittal MUST also include a single CD-ROM or memory stick containing the entire submittal formatted to be read with Microsoft® software products or Adobe® PDF software. Please ensure all applicable required submittal documents are included with your proposal.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021 Solicitation Number:

RFQ 25/26-18

REQUEST FOR QUALIFICATION (RFQ)

Term Contract

Due Date:

September 24, 2026

3.14 PROPOSAL SUBMITTAL AND DELIVERY.

A. Sealed proposals or online submissions must be received in the City’s Purchasing Division no later than 2:00 P.M. Local Time on Thursday, September 24, 2026. Proposals received after the stated date and time will not be accepted and will be returned unopened. The City will not be responsible for any bid/proposal delivered incorrectly or to the wrong address or location. No exceptions will be made. Proposals shall be submitted and/or delivered to the below address in a sealed, opaque envelope or packaging material, plainly marked on the outside with the following:

City of Sanford Purchasing Division 300 N. Park Avenue, 2nd Floor front counter near the elevators Sanford, Florida 32771 RE: Solicitation RFQ 25/26-18 Solicitation Title: Marina Isle Breakwater Wall Reconstruction Attention: Marisol Ordonez, Purchasing Manager

For your convenience, Attachment “K”, Solicitation Response Identification Label has been provided to properly identify and affix to your RFQ response.

B. If submitted by mail, the Proposal submittal shall be enclosed in a sealed envelope addressed to the designated Purchasing Manager.