RFQ-25-2_Solicitation_Document_Combined.pdf

RFQ-25-5

Canaveral Port Authority Request for Qualifications for

CRUISE TERMINAL 4

ARCHITECTURAL AND ENGINEERING DESIGN AND PERMITTING SERVICES

PN 23-014D

Canaveral Port Authority 445 Challenger Road Suite 301 Cape Canaveral, FL 32920

(321) 783-7831

RFP Issue Date: April 11, 2025 __________ RFP Due Date: May 13, 2025_@ 2:00 PM Prepared By: Canaveral Port Authority___ Published Date: April 11, 2025

RFQ 25-5 / PN 23-014D

PURPOSE

The purpose of this Request for Qualifications (RFQ) is to select the most highly qualified Firm to provide the requested services. Proposals will be reviewed and evaluated as to qualifications to perform the services required by a Selection Committee consisting of Canaveral Port Authority staff. The selection committee will make a recommendation and present it to the Canaveral Port Authority Board of Commissioners for approval.

This Request for Qualifications is a two-step process. Step 1 consists of a Qualifications Package with required submittal information, which is detailed later in this section; Step 2 will be a Conceptual Design to include floor plans, onsite roadways and pedestrian routing with elevations of the Terminal and Garage Package which will be submitted by a minimum of three (3) firms that are successfully short-listed in the Step 1 process. Preliminary information regarding the expectations for Step 2 is included later in this section. The Step 2 scoring procedures are based on an overall selection method defined below and not solely based on the conceptual technical submittal. A twenty-five-thousand-dollar ($25,000.00) design stipend will be paid to the short-listed firms that complete the conceptual technical submittal but are not awarded the contract for full design. Any idea, concept, representation, or discussion included in the technical submittal, the oral interview or presentation of all Step 2 Firms will become intellectual property of the Canaveral Port Authority for use at its sole discretion. Selection Committee will evaluate the submittals based on the established scoring criteria below. The evaluation and ranking of oral presentations will be used to prepare the final ranking and recommendations by the Selection Committee to the Board.

It should be understood by all participating Proposers that the Canaveral Port Authority reserves the right to supplement, expand, and modify the Step 2 information and requirements prior to distribution in its final format to the short-listed firms.

BACKGROUND

This document shall serve to provide interested parties with specific information as to the Procedures for Selection of an Architectural and Engineering firm where the method of compensation is a Negotiated Fee or other method of compensation depending upon the scope of services. These services will be acquired in compliance with the Consultants Competitive Negotiations Act, Florida Statues 287.055 and will be awarded to only one Firm.

In determining whether a Firm is qualified, the Canaveral Port Authority shall consider such factors as the ability of professional personnel; past performance; willingness to meet time and budget requirements;

location of supporting office; recent, current, and projected workloads of the Firm.

PROJECT DESCRIPTION

Canaveral Port Authority is seeking to construct a 170,000 SF+ cruise terminal building and support facilities, minimum 2,400 space parking garage, employee parking surface lot, surrounding/adjacent sitework, utility, and roadway capacity improvements along George King Boulevard, Dave Nisbet Drive, Mullet Road, Scallop Drive, and other adjacent roadways to service the expanding and growing needs within the cruise business. This Request for Qualifications is seeking a Design Firm (Proposer) to design and permit the Cruise Terminal 4 Terminal Building and all surrounding/adjacent sitework including utility and roadway improvements. In addition, the selected proposer will create Design/Build criteria and tender documents for the construction of a parking garage. This is a two-step, qualifications-based selection for the above listed professional services.

The selected Proposer will be required to coordinate with other design and construction team members involved with the marine works, dredging and passenger boarding bridges and for providing maximum support to the Canaveral Port Authority in designing the improvements in a manner that maintains access to and operation of the west public boat ramp (Ketchum Park), Cove and Marina districts, and other adjacent on port and off port tenants and business during construction. Other construction contracts are expected to be constructed simultaneously with the construction of the Terminal Building and Terminal support facilities. Those Projects will include, but are not limited to, construction of the Cruise Terminal (Terminal) 4 Parking Garage and immediately surrounding site, the Terminal 4 Cruise Wharf and Bulkhead and the Terminal 4 Passenger Boarding Bridges (Gangways).

Project Name: Cruise Terminal 4 Architectural and Engineering Design and Permitting Services for the Canaveral Port Authority

MINIMUM CRITERIA

At a minimum, all responding consultant teams shall have demonstrative experience in terminal planning and development projects as outlined below:

1. Demonstrated knowledge of all aspects of Terminal operations including but not limited to:

a. passenger drop off from busses, shuttles, taxis and POVs

b. collection, transfer, and screening of passenger luggage

c. passenger security screening, ticketing/check-in and seating

d. debark and embark timeframes and required terminal seating capacity

e. VIP programs and select customer seating areas

f. CBP operational requirements for debarking passengers

g. Port-of-call passenger ingress/egress vs. home port operations

h. Commercial stores delivery and storage

i. Management and queuing of peak traffic volumes

2. Demonstrated knowledge of sustainable design and building automation systems with an emphasis on energy and water conservation;

3. Demonstrated knowledge of and experience with designing CBP facilities.

4. Demonstrated knowledge of cruise vessel interface requirements with the dock and the terminal, including but not limited to luggage and stores handling, crew facilities and restrooms, potable water stations and other utility requirements, and mobile passenger bridges;

5. Understand detailed berthing operations of various classes of cruise ships;

6. Demonstrated experience with coastal construction corrosion protection techniques that will extend the service life of structures and reduce maintenance;

7. Experience with soil-structure interface and long-term settlement in soils with unconsolidated clays;

8. Project Manager shall have at least 15 years of terminal design experience;

9. Experience with exterior lighting design for protected species protection, safety, and energy conservation;

10. Design experience for stormwater conveyance, storage and treatment;

11. Demonstrated experience with the design of building chiller systems for HVAC;

12. Demonstrated experience of low voltage, information technology and cyber security design as related to terminal operations.

SCOPE OF SERVICES

Task 1: Design and Permitting

1. The Project includes, but is not limited to, completing all designs, permit applications and submittals, Engineering and Architectural services, drawings, specifications, and incidentals necessary to construct CRUISE TERMINAL 4 project, located at existing Bluepoints Marina, Port Canaveral, Florida.

2. Terminal Design: The cruise terminal building and site will be designed to efficiently accommodate passenger processing and seating, luggage drop-off, vehicular and pedestrian traffic patterns, commercial stores delivery, non-refrigerated storage and loading docks for a vessel up to 8000 passengers. A minimum of fifteen (15) passenger security screening stations will be incorporated into the main entrance area. A minimum of 1000 seats will be provided in the main boarding hall, 250 of which will be dedicated to a VIP seating area. The back-of-house baggage screening area will include a minimum of ten (10) screening stations. Debarkation baggage laydown will be designed to accommodate 14,000 bags using stainless steel tables to increase the baggage per square foot. The Customs and Border Protection (CBP) screening area will be designed to meet the current Federal standards as published in Oct. 2006 or any additions thereafter. It is anticipated that the CBP primary check point will be designed to accommodate kiosk stations requested by CBP. The CBP Secondary area will incorporate additional areas to include but not limited to the following: interview rooms, holding cells, office space, baggage x-ray, agricultural testing facilities, observation areas, waiting rooms, restrooms, etc. The terminal will incorporate a building automation system (HVAC and lighting) compatible with the existing BAS system at the Port (i.e., Trane Tracer SC+). The successful proposer will coordinate with the Waterside Engineer to ensure all aspects of the landside and waterside designs are fully integrated.

3. Site and Site Access Improvements: Access to the terminal will be from George King Boulevard and Dave Nisbet Drive. It is anticipated that signalized intersections with fiber optic interconnectivity between proposed and existing signals will be constructed on Dave Nisbet Drive to accommodate the efficient flow of traffic to the Terminal, the west public boat ramps at Ketchum Park, and the Cove and Marina districts. It is anticipated that significant intersection improvements will be required at the existing George King Boulevard and Dave Nisbet Drive intersection, to include roadway and signal expansion. It is anticipated that roadway modifications along George King Boulevard, up to and inclusive of the intersection with A1A/SR528, will be required to support expanded vehicular traffic. It is anticipated that the realignment of Dave Nisbet Drive will be required, and that the Dave Nisbet corridor will be widened to a minimum of two (2) lanes inbound, two (2) lanes outbound and a center turn lane (5 lanes total). The widening and realignment will be designed to not impact the location of the existing HVAC chiller and standby generator that service the adjacent Exploration Tower. It is anticipated that roadway modifications along Mullet Road and Snapper Road will be required to alleviate impacts from the new cruise terminal location and operations. Mullet Road and Snapper Road improvements are anticipated to include widening and realignment based on final terminal campus layout. Static and electronic wayfinding signage will be incorporated on George King Boulevard and Dave Nisbet Drive and within the terminal site and will match the current CPA signage standard’s theme and electronic signage technology specifications. The terminal site and passenger drop off areas will be designed such that maximum separation between exterior passenger waiting/queuing areas and vehicular traffic areas is achieved. Traffic channelization and physical barriers will be utilized to assure the safety and security of passenger staging and queuing around the garage and terminal entrance. Special attention will be given to the design of efficient drop-off and pick-up areas for POVs, taxis, ride-shares, shuttles and charter buses. Designated baggage receiving areas will be designed to aid in porter operations and transfer of luggage from passengers to security screening. Design of electronic vehicular tolling systems to match current CPA standards.

4. Offsite utility improvements: Selected design team will be required to perform utility capacity studies related to the total Terminal program development. The results of these studies and the identified required capacity improvements will be incorporated into a separate set of 100% complete drawings and specifications produced by the designer of record. These offsite improvements, in addition to the Site Access Improvements described in section 3 above, may be bid separately or in conjunction with the Terminal and Site improvements.

5. Security and Information Technology Systems: Cruise Terminal 4 will be a multi-user terminal and information technology systems shall be designed for use by the Canaveral Port Authority and up to three cruise lines. The cruise terminal building, garage, and surrounding area shall integrate requirements and systems for: complying with USCG requirements for vessel-facility interface;

access control to the facility; screening of equipment, baggage, cargo, vehicles, and personnel entering the facility in accordance with federal requirements; the integration of physical security measures (i.e. barriers to include passive and/or active barriers and other physical security measures) throughout the facility, garage, and approaches to allow for efficient passenger and cargo operations while simultaneously minimizing potential risks to employees and passengers; immediate and unimpeded access for first responders to ensure life safety and security of all personnel in the terminal, garage, and approaches. The cruise terminal building, garage, and site technology design shall include but is not limited to the following: communications, data, voice, audio, video, cabling, enclosures, grounding and bonding, electronic safety and security, security access control detection and alarm intrusion, elec. nic vehicular tolling systems, electronic parking systems, electronic signage, wireless, cellular and VHF bi-directional amplification systems. The security and technology requirements for Cruise Terminal X are complex and substantial and require a technical design team with proper qualifications and demonstrative experience designing CSI DIV 27 and 28 systems for the Canaveral Port Authority and US Customs and Border Protection. Due to the complex nature and frequent modifications of Canaveral Port Authority’s data, communications, and systems standards, the Port requires that the successful proposer retain an experienced Low Voltage designer for services including, but not limited to production of technical documents or studies, schematic design, design development, construction documents, bidding/negotiating proposals, project and construction administration for the DIV 27 and DIV 28 design scope of work within this project. As required, and with Canaveral Port Authorities prior approval in writing, the low voltage designer shall select, coordinate and sub-contract technology design services which includes, but is not limited to technical security systems (CCTV, ACS, and intrusion detection) and audio visual systems (PA, electronic signage & wayfinding systems). The successful proposer shall incorporate the low voltage designer and their subcontractors into the design team to facilitate the required collaboration between the architectural, civil, structural, electrical and mechanical engineering teams.

6. Demolition of existing facilities: The successful proposer will be required to issue a separate demolition package for all above ground improvements within the proposed site footprint to include but not limited to: all required federal, state, and local environmental demolition testing, permitting and monitoring for demolition of the existing Bluepoints Marina facilities. Existing utilities shall remain in service as required to maintain service to adjacent tenants. Demolition scope shall be coordinated with the Marine Works designer to ensure all required demolition is captured within the program.

7. Temporary facilities: Existing utility service and vehicular access to Ketchum Park, the Cove and Marina districts will need to be maintained throughout construction. Design of temporary facilities to maintain utility access and vehicular service, if needed, will be included in this scope of work as needed.

8. Design vessels will be communicated to the successful proposer following approval of the Contract by the Canaveral Port Authority Board of Commissioners. It should be anticipated that the design vessels will be of a size and passenger count up to 8000.

9. Geotechnical subsurface exploration and geotechnical engineering will be included in this scope of work. The Engineer will provide a suggested level of data collection for the Owner’s review.

10. Topographic survey data collection will be included in this scope of work. The Engineer will provide a suggested level of data collection for the Owner’s review.

11. Subsurface exploration using ground penetrating radar will be included in this scope of work to encompass the planned terminal, support facilities, and garage footprints. The Engineer will provide a suggested level of data collection for the Owner’s review.

12. Prepare Opinions of Probable Cost for the work at multiple stages throughout design. The cost projections will be required at the 30/60/90/100% design phases.

13. Prepare Facility Light Management Plan (FLMP) in accordance with the Canaveral Port Authority’s exterior light management plan. FLMP shall be submitted for review and approval by the Canaveral Port Authority at multiple stages throughout design. The FLMP will be required at the 30/60/90/100% design phases.

14. Attend bi-weekly review/coordination meetings with Port staff. These meetings will be requested and conducted by Port staff from project inception to completed drawings as needed.

15. Provide one Architectural D size and one Architectural C size printed copies of all design submittals to the Canaveral Port Authority for review.

16. Offsite Wayfinding Signage: Existing internal Port and external Port wayfinding signage will require updating to include the new cruise terminal as a destination. External Port wayfinding signage includes, but is not limited to, FDOT signage along SR528, SRA1A, and SR401. Internal Port wayfinding signage includes, but is not limited to, signage along George King BVD and signage within the northside cruise areas.

Task 2: Bidding Support

1. Coordinate with CPA staff and prepare the bid documents. Provide one electronic set of original plans (both .pdf and CAD) and specifications to be included in the 100% permit set that will be distributed by CPA staff. Provide a minimum but not limited to 4 sets signed and sealed for the contractor to submit for permitting to CPA as required by the CPA Building Department. Provide the necessary signed and sealed sets for all permitting agencies including but not limited to City of Cocoa (potable water), City of Cocoa Beach (sewer), CBP, FWC, FDEP and USCG. Assist with the preparation of addendums and RFI’s to be printed and distributed by the CPA staff.

Task 3: Construction Support

1. Attend weekly construction coordination meetings conducted by CPA staff for the duration of the project. Review contractor submittals and shop drawings and assist CPA staff with the preparation of responses to contractor questions and requests for information.

2. Review the contractor's monthly schedule updates and applications for payment. Assist CPA staff with permit reporting and notifications and permit closeouts.

3. Perform bi-weekly site visits of the construction site for compliance with the design documents and to coordinate with CPA staff and/or CPA’s Owner’s Representative. Each visit will be for an average of three hours. Report critical issues/findings within 48 hours. Take digital photos of the construction progress and provide a monthly summary report of the observations. Site visits shall include all applicable engineers as required based on current phase of construction. The Design Team shall use Procore, CPA provided, for all construction support tasks.

4. At or near the contractor's Substantial Completion, perform a thorough punchlist walk through.

The Engineer and Architect of Record will be expected to assist with tracking of punch list completion through the project close-out period and start of warrantee period.

5. Review the contractor's As-Built drawing submittal and update the AutoCAD drawings. Provide an electronic copy of the As-Built record drawings (all plan sheets, all disciplines) in CAD and PDF format to CPA staff.

Deliverables:

It is anticipated that the following deliverables will be required for Task 1, Task 2 and Task 3:

Task 1: Terminal, site, garage and roadway improvements layout and site plans; terminal building, site and garage pedestrian and vehicular flow diagrams; terminal floor plans and building elevations; permit sketches; Design plans and specifications at 30% complete, 60% complete, 90% complete, and 100% complete; Opinion of Probable Cost at 30/60/90/100%. Facility Light Management Plan at 30/60/90/100%; Design/Build criteria package for a minimum 2400 car garage. Task 1 fee will be negotiated and included in the initial purchase order issued to the successful proposer.

Task 2: One set of Bid Document originals, hardcopy, PDF and CAD format for bidding, and hardcopy sets, as required, signed and sealed for the CPA Building Department Permit and other Permitting agencies; Addendums during the bid. Task 2 fee will be negotiated and included in the initial purchase order issued to the successful proposer.

Task 3: Review of submittals and shop drawings, requests for drawing clarifications, and requests for information during construction; issuance of field orders and drawing revisions during construction;

Weekly construction observations and monthly quality reports; Updates to AutoCAD drawings. Task 3 fee will be negotiated and included in a purchase order addendum following bidding.

Schedule:

Due to commitments for cruise vessel berth delivery, timely performance of all tasks under this scope of work is crucial to overall project success. It is expected that proposers will include a narrative of the approach to stakeholder input, design and permit expediting in Tab 3. At 30%, 60%, and 90% design milestones, the Consultant will perform a virtual walkthrough of the terminal with the Authority using Autodesk® BIM 360™ (or equivalent). The anticipated design milestone schedule is as follows:

Demolition Package TBD Offsite Utilities/Site Access/Roadway Package TBD 30% Design November 21, 2025

60% Design March 13, 2026 90% Design June 19, 2026 (Bid Set) 100% Design August 14, 2026 (Permit Set)

Terminal, Sitework and Roadway Improvements

Tender documents inclusive of 100% design and specifications will be completed in June 2026.

Advertisement for the solicitation for construction will begin in June 2026. It is anticipated that the contract for construction will be awarded in December 2026 and will include final permit conditions.

Garage Design/Build Criteria Package

Tender documents will be completed in March 2026. It is anticipated that advertisement for the solicitation for the construction will begin in April 2026. It is anticipated that the contract for design and construction will be awarded in June 2026.

Items to be furnished by CPA Engineering:

Existing geotechnical investigation reports for reference only, if applicable; example permits and permit conditions from past projects of a similar nature.

COMMUNICATIONS AND QUESTIONS

This solicitation is governed by CPA Policy POL-2016-002-PUR-3, Establishment of a Limited Communications Period with Respect to Procurement Procedures. Proposers should read this policy carefully and conduct themselves accordingly. Improper communications may result in disqualification from the solicitation process.

Failure by a potential respondent to ask questions or request changes by the dates indicated shall constitute the respondent's acceptance of the requirements set forth in this process.

Submission of all questions through VendorLink is required. No answers given in response to questions submitted shall be binding upon this solicitation process unless released in writing through VendorLink.

The deadline for Step 1 questions is May 6, 2025.

SUBMITTAL REQUIREMENTS

Firms interested in providing the required professional services shall submit one (1) original, marked "ORIGINAL", and six (6) copies, marked "COPY" of their submittal package. Also, by the specified date and time, an electronic copy (tabbed pdf format) of the submittal package must be uploaded through VendorLink. DO NOT include the financial statement information in the electronic copy uploaded to VendorLink.

DELIVERY OF QUALIFICATIONS PACKAGE

All qualification packages, whether mailed or delivered in person, shall be submitted neatly organized in bound files with divider tabs. Packages shall be submitted in a single sealed envelope or box that clearly bears on the outside, the title of the solicitation as identified below, due date and time, and the respondent’s name, address and telephone number. Respondent shall also upload an electronic version of their qualification package to VendorLink (see Submittal Requirements section).

QUALIFICATION PACKAGE FOR: CRUISE TERMINAL 4 ARCHITECTURAL AND ENGINEERING

DESIGN AND PERMITTING SERVICES

QUALIFICATION NUMBER: RFQ-25-5 / PN 23-014D

QUALIFICATION DUE DATE: May 13, 2025 @ 2:00PM QUALIFICATION PACKAGE FROM: (Name of Firm) (Address) CONTACT: (Name of Person representing Firm) CONTACT PHONE & E-MAIL: (Phone # & e-mail address of Contact)

Deliver To: Karen Pappas, Director of Procurement Canaveral Port Authority

Maritime Purchasing Center 399 Challenger Road, Cape Canaveral, FL 32920

Step 1 Sealed Packages will be received by the undersigned at Canaveral Port Authority, Maritime Purchasing Center, 399 Challenger Rd, Cape Canaveral, Florida 32920 until May 13, 2025, at 2:00 PM-EST (Eastern Standard Time). The Maritime Purchasing Center is open weekdays from 8 AM to 12 noon and from 1 PM to 5 PM.

The responsibility for delivering the qualification package to the Canaveral Port Authority on or before the stated time and date is solely the responsibility of the proposer. The Canaveral Port Authority is not responsible for delays caused by the mail service or any other occurrence. Delivery of a package to any Canaveral Port Authority location other than the Purchasing Department does not constitute official receipt by the Canaveral Port Authority.

Proposal time is scrupulously observed. Under no circumstances will late packages be accepted. Any late packages will be returned to the proposer unopened. Proposer shall not include information or responses to qualification requests for more than one project in any one envelope or box.

Failure to provide the required copies and information may result in the proposal not being considered.

Each respondent should ensure that they have received and read any/all addenda and amendments to this process before submitting their proposal. All questions/answers and addenda are issued through VendorLink.

ECONOMY OF PRESENTATION

Each qualifications package shall be prepared simply and economically, providing a straightforward, concise description of the respondent’s capabilities to satisfy the conditions and requirements of this RFQ. Submittals shall be indexed by subject, typed on letter size paper and individually bound. Fancy bindings, colored displays, and promotional material are not desired. Elaborate and verbose proposals are discouraged. Special and elaborate printing of proposals beyond that, which is normal for your profession, is discouraged. Information in addition to that specifically requested (i.e., videotapes, photographs, in-depth firm history, lengthy and repetitive resumes, etc.) is strongly discouraged. The information requested should be submitted in a concise, easy to read format. Emphasis in each qualifications package must be on completeness and clarity of content. To expedite the evaluation of qualifications packages, it is mandatory that respondents follow the format and instructions contained herein. The Canaveral Port Authority is not liable or responsible for any costs incurred by any Respondent in responding to this RFQ including, without limitation, costs for presentations and/or demonstrations if requested. Applications that do not comply with the instructions including information outlined in the Qualification Package Guidelines will not be considered. All information received will be maintained with the project file and cannot be returned.

QUALIFICATION PACKAGE GUIDELINES

1. To facilitate analysis of its qualifications package, the Respondent shall prepare its qualifications package in accordance with the instructions outlined in this section. If the Respondent’s qualifications package deviates from these instructions, such qualifications package may, in the Port’s sole discretion, be rejected. In the instance where a specific requirement(s) may not apply to the project in question, a statement must be inserted at the tab location stating the reason(s) of non-applicability.

2. The Canaveral Port Authority emphasizes that the Respondent concentrate on accuracy, completeness, and clarity of content.

3. Cross Referencing - To the greatest extent possible, each section shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other sections of the qualifications package. Information required for evaluation of qualifications, which is not found in its designated section, will be assumed to have been omitted from the qualifications package.

4. Glossary of Abbreviations and Acronyms -Each section shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. If no abbreviations and/or acronyms are used, then a glossary is not required.

5. Page Size and Format - Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. The text size shall be 11 point or larger. Use at least three-quarter (3/4) inch margins on all sides. Pages shall be numbered sequentially by section. Maximum number of pages shall not exceed 75 pages, including tables of contents, text, photos, charts, glossaries and appendices. Covers and backs will not be considered part of the page count. Divider tabs will not count as pages provided no additional information or company propaganda is included on those pages.

6. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layouts, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed eleven (11) by seventeen (17) inches in size.

Foldout pages shall fold entirely within the section, and count as two pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; and not for pages of text.

7. Binding and Labeling - All sections of the qualifications package should be bound, with section tabs, which shall permit the qualifications package to lie flat when opened. Staples shall not be used.

STEP 1 QUALIFICATION PACKAGE GUIDELINES - TABBED SECTIONS

GENERAL REQUIREMENTS

Tab 1 General Information and Table of Contents. (non-scored)

Provide general information of the firm including Principal, contact person, address, phone, facsimile and e-mail, not to exceed 1 single sided page maximum. Any addenda received shall be noted on this page.

Tab 2 Letter of Introduction. (non-scored)

A brief profile of the Firm, including a brief history of the company which clearly identify the following in a tabular or bullet point format:

1. Principal or Corporate office location;

2. Lead contact for the Firm;

3. Length of time Firm(s) have been in business under the same name;

4. Former names of the company and the years in business under each.

5. Location of office which will be responsible for implementation of this Contract;

6. Location of other offices from which resources may be drawn;

7. State if the firm is a corporation, partnership, individual, joint venture or other.

8. State the date of incorporation or date of organization.

9. Name the corporate officers or general partners.

10. State the average annual amount of design work performed during the past 5 years.

Not to exceed 2 single-sided pages maximum.

Tab 3 Qualification Data – Similar Experience. (40 points)

Provide a list of hallmark terminal projects that showcase your abilities to design and permit complicated projects. Clearly identify what portion or scope of work your firm performed.

Show at least 2-3 examples in each area to be evaluated for the most recent ten year period.

Specifically, outline and feature several examples of:

1. Demonstrated knowledge of all aspects of Terminal operations including but not limited to:

a. passenger drop off from busses, shuttles, taxis and POVs

b. collection, transfer and screening of passenger luggage

c. passenger security screening, ticketing/check-in and seating

d. debark and embark timeframes and required terminal seating capacity

e. VIP programs and select customer seating areas

f. CBP operational requirements for debarking passengers

g. Port-of-call passenger ingress/egress vs. home port operations

h. Commercial stores delivery and storage

i. Management and queuing of peak traffic volumes

2. Demonstrated knowledge of sustainable design and building automation systems with an emphasis on energy and water conservation;

3. Demonstrated knowledge of and experience with designing CBP facilities.

4. Demonstrated knowledge of cruise vessel interface requirements with the dock and the terminal, including but not limited to luggage and stores handling, crew facilities and restrooms, potable water stations and other utility requirements, and mobile passenger bridges;

5. Understand detailed berthing operations of various classes of cruise ships;

6. Demonstrated experience with coastal construction corrosion protection techniques that will extend the service life of structures and reduce maintenance;

7. Experience with soil-structure interface and long-term settlement in soils with unconsolidated clays;

8. Project Manager shall have at least 15 years of terminal design experience;

9. Experience with exterior lighting design for protected species protection, safety, and energy conservation;

10. Design experience for stormwater conveyance, storage and treatment;

11. Demonstrated experience with the design of building chiller systems for HVAC;

12. Demonstrated experience of low voltage, information technology and cyber security design as related to terminal operations.

13. Demonstrated experience with soil-structure interface and long-term settlement in soils with unconsolidated clays.

In determining which projects are more related, consider: related size and complexity; how many members of the proposed team worked on the listed project; and how recently the project was completed. List the projects in priority order, with the most related project first. For each of the listed projects, provide the following information:

1. Name and location of the project.

2. Nature of the Firm’s responsibility on this project.

3. Firm's contract amount.

4. Project owner’s representative name, address, phone number and e-mail.

5. Project Status - Percent complete/date completed/anticipated completion date.

6. Project Data - Terminal size (S.F.), garage parking spaces, anticipated passenger loading, etc.

7. Cost of project - Design costs, original construction cost, final cost, amount of additive change orders. Identify if there were any Owner Direct Purchases (ODP's) for the project.

8. Project type - new, renovation, refurbishment.

9. Listing of the Firm’s project manager and other key professionals on the listed project and note those who would be assigned to the Port's project.

Tab 4 Regional Knowledge. (5 points) Identify those projects which your firm has performed work in Florida, demonstrating experience with the Florida Building Code and the Florida Fire Prevention Code, providing the following information:

1. Name and location of the project.

2. Nature of the Firm’s responsibility on this project.

3. Firm's contract amount.

4. Project owner’s representative name, address, and phone number.

5. Project Status - Percent complete/date completed/anticipated completion date.

6. Size of project - gross area of construction, number of facilities, etc.

7. Cost of project - Design costs, original construction cost, final cost, amount of additive change orders. Identify if there were any Owner Direct Purchases (ODP's/SCM's) for the project.

8. Project type - new, renovation, refurbishment.

9. Work for which staff was responsible.

10. Listing of the Firm’s project manager and other key professionals on the listed project and note those who would be assigned to the Port's project.

Tab 5 Consultants. (15 points)

List the services which would not be performed in-house and the consultants who would be performing these services and their locations. If a joint venture, or prime subcontractor arrangement of two (or more) firms, the Proposer must indicate how the work shall be distributed between the associated firms. Indicate if these same consultants have worked together in the past on similar projects. Describe how the organizational structure will ensure orderly communications, distribution of information, effective coordination of activities and accountability.

Tab 6 Current Workload. (5 points)

List each project currently under contract or pending contract including contracts as consultant to another firm. Describe in detail how you will meet your current contract obligations and our project(s) if selected. Identify key personnel on these projects that would be assigned to the Port's project and their current obligations and how they plan to transition over to the Port's project.

Tab 7 Organizational Chart. (10 points)

Provide an organization chart as it relates to the project indicating key personnel, their location, and their responsibilities for this project including coordination and interaction with the Port Authority, permitting agencies, consultants, and other Firms working on this project.

Organizational chart must show the relationship to the Canaveral Port Authority. Include any Consultants and their services which would not be performed in-house and include their location. It should be understood that it is the intent of the Canaveral Port Authority to insist that staff indicated actually execute the project. Identify the lead contact for the project and who will have signing authority for the project. Identify those individuals that would be local and those working remote.

Tab 8 Resumes`. (15 points)

List resumes` of key individuals to be involved in the various aspects of the Project and an explanation of each individual's role including primary engineering design and construction administration representatives in the Project and those on any consultants. For each individual listed, provide the following information:

1. Name of Individual.

2. Years with current firm.

3. Total years in the industry.

4. Current title with company.

5. Any licenses, credentials or certifications relative to this project.

6. Role assigned to this project.

7. Project currently assigned to and anticipated completion date.

8. Past project experience with current firm for past 20 years.

9. Past project experience with other firms if they have not been employed by the current firm for the past 20 years and the role of responsibility on that project.

Tab 9 Licenses. (non-scored) Attach a copy of the Firm’s Business Occupational License and all applicable Professional

Registrations from the appropriate governing board. A Firm must be properly registered at the time of its submittal to practice their profession in the State of Florida. Provide evidence that the firm and all sub-consultants are licensed to conduct business in the State of Florida.

Copies of current State of Florida professional registration license renewals for the Respondent’s key professional personnel to be used on the project. Respondent shall be properly registered to practice in the State of Florida with the appropriate state board governing the services offered. The Selection Committee may verify the current status with the appropriate state board. Provide copies of all current State of Florida Department of Professional Regulation licenses or certificates.

Tab 10 References. (10 points)

Provide a minimum of three (3) reference letters from owner representatives for projects that your Firm has provided / is providing professional services which are similar in scope to this RFQ. Reference letters shall be current, dated within three (3) years of this solicitation. The reference from the owner representative must be from different owners provided on their letterhead, and include details regarding your Firm’s role, level of service provided, and how cost competitive your Firm was when negotiating cost proposals. Letters from Canaveral Port Authority staff shall not be considered.

Tab 11 Litigation. (non-scored)

Identify all litigation or arbitration and/or pending litigation or arbitration your firm or consultant's firm has been a party to, legal action (including arbitration, administrative proceedings, etc.) or lawsuits during the last five (5) years involving a client, contractor or subconsultant for claims. Include a brief legal description of the dispute and its current status.

Describe the particular circumstances giving rise to the dispute and the actions which your Firm took to attempt to settle the matter prior to and after suit being filed.

Identify if your firm has ever been removed or relieved from a contract or duties on a project.

Identify if your firm has ever defaulted on a contract or had a bond recalled. Identify whether your firm has ever been assessed liquidated damaged or delay damages.

Identify any disputes or claims in which your firm has been a party to and was resolved without legal action during the last five (5) years.

Identify the value of any monetary settlements reached from any of the above.

Tab 12 Insurance. (non-scored) Attach evidence of required insurance coverage or proof of insurability in the amounts outlined in the draft contract included in this solicitation document.

Tab 13 Business Structure. (non-scored) Submit copy of State of Florida Department of State records indicating when corporation organized, corporation number, and date and status of most recent annual report.

Respondents submitting as joint ventures shall submit a copy of their joint venture agreement.

Tab 14 Non-Collusion Clause. (non-scored)

Complete the non-collusion clause form included in this package.

Tab 15 Public Entity Crimes. (non-scored)

Complete the sworn statement on public entity crimes form included in this package.

Tab 16 Conflict of Interest Disclosure Form. (non-scored)

Complete the conflict of interest form included in this package.

Tab 17 Certificate Regarding Debarment. (non-scored)

Complete the certificate regarding debarment included in this package.

Tab 18 WOTC & WTW. (non-scored)

Acknowledge work opportunity tax credit and welfare to work tax credit included in this package.

Tab 19 Financial Statement. (non-scored)

The proposer shall submit in a separate sealed envelope an updated financial statement for the firm, prepared within the last quarter, itemizing present financial resources, liabilities and capital equipment. This will be opened and reviewed for the selected firms only by the Port's Chief Financial Officer. All financial statements will be held until contracts are awarded at which time the unopened statements will be shredded. If a proposing firm requests that their financial statement be returned, provide a stamped self-addressed envelope for its return.

TOTAL NUMBER OF POINTS: 100

SELECTION PROCESS

1. The Chief Executive Officer of the Canaveral Port Authority or designee will designate staff members that have the knowledge and expertise with this scope of work, along with other personnel to serve on a selection committee. The Selection Committee will review all proposals received on time and score the proposals in accordance with the criteria listed in this RFQ. In addition to the materials provided in the written responses to this RFQ, the Canaveral Port Authority may request additional material, information, references, interviews or presentations from the Respondent(s) submitting qualifications packages. The Port may decide to conduct interviews instead of having formal presentations with selected firms, should it be required or warranted. Pursuant to F.S. 287.055, for the services to be performed under this resulting contract, the Canaveral Port Authority shall evaluate current statements of qualifications and performance data on file with the Port, together with those that may be submitted by other Firms regarding the services to be performed under this resulting contract, and shall conduct discussions with, and may require public presentations by, a minimum three (3) firms regarding their qualifications, approach to providing the services, and ability to furnish the required services.

Discussions may be held between the Selection Committee and the firms selected for interview based upon data submitted by each firm. Firms will be notified in writing as to whether or not they have been selected and if an interview or oral presentation is required.

2. The presentations will include a conceptual site plan, traffic and pedestrian circulation patterns, terminal and garage elevations and conceptual floor plans. In addition, the conceptual submittals will include a corresponding engineer’s estimate of probable cost for all required improvements. A twenty five-thousand dollar $25,000.00 design stipend will be paid to the shortlisted firms that complete the conceptual technical submittal; but are not awarded the contract for full design.

Any idea, concept, representation or discussion included in the technical submittal, the oral interview, or presentation will become intellectual property of the Canaveral Port Authority for use at its sole discretion. The evaluation and ranking of oral presentation will be used to prepare the final ranking and recommendations by the Selection Committee to the Board.

3. The Canaveral Port Authority, at its sole discretion, may ask any respondent to make an oral presentation and/or demonstration without charge to the Port. The Canaveral Port Authority reserves the right to require any Respondent to demonstrate to the satisfaction of the Canaveral Port Authority that the Respondent has the fiscal and technical ability to furnish the service(s) or product(s) as proposed. The demonstration must satisfy the Port, and the Canaveral Port Authority shall be the sole judge of compliance.

4. The Canaveral Port Authority reserves the right to conduct discussions with any respondent(s) who has (have) a realistic possibility of Contract award.

5. Respondents are cautioned not to assume that they will be asked to make a presentation and should include all pertinent and required information in their original qualifications package.

6. Following the interviews the Respondents will be re-evaluated. A final ranking of Respondents will be determined based on the criteria provided.

7. Once the Selection Committee has ratified the final rankings, the Canaveral Port Authority Board of Commissioners shall engage, or authorize one or more persons to engage, the highest ranked Finalist, or Designated Finalist, in negotiations for purposes of executing a Contract. In doing so, the Canaveral Port Authority Board of Commissioners or its designee shall determine and negotiate compensation that is fair, competitive, and reasonable for the services to be supplied.

8. Should the Canaveral Port Authority Board of Commissioners or its designee be unable to negotiate a satisfactory Contract with the highest ranked Finalist, or Designated Finalist, at a price the Canaveral Port Authority Board of Commissioners or its designee determines to be fair, competitive and reasonable, the Canaveral Port Authority Board of Commissioners or its designee shall formally terminate negotiations and then undertake negotiations with the next highest ranked Finalist, or Designated Finalist. Failing accord with the second most qualified Firm, the Canaveral Port Authority Board of Commissioners or its designee shall formally terminate negotiations with such Firm and then undertake negotiations with the next highest ranked Finalist.

STEP 2 GUIDELINES – INFORMAL INTERVIEWS/ORAL PRESENTATIONS

The Selection Committee will require oral presentations of the shortlisted firms who will be notified of the schedule for the formal presentation, questions and answers, and setup and breakdown. Informal Interviews/Oral Presentations will be scored on the points listed below and will not be combined with the previous score.

Interview agendas will be entirely at the discretion of the prospective firm with an emphasis on the following subjects:

General Presentation Quality: (10 points) Presentations are expected to be of high quality and professional. The Port Authority considers the presentations a key opportunity to become familiar with all project team members. Presentation time should be appropriately allocated to include all members of the proposed project team and allow sufficient time for interaction with all team members. Presenting teams should focus on the team’s collaborative ability to effectively answer questions from the selection committee members.

Overall Approach and Methodology: (40 points) Detailed discussion related to the design approach and methodology to be used by the team to meet the design milestone schedule; specific focus related to the design of the temporary facilities should be included. In addition to a discussion of design approach and methodology; the presentations will include a conceptual site plan, onsite traffic and pedestrian circulation patterns, terminal and garage elevations, conceptual floor plans and proposed innovative facility designs. In addition, the conceptual submittals will include a corresponding engineer’s/architect’s estimate of probable cost for all required improvements.

Total: 50 Points

TERMS AND CONDITIONS

1. CPA has the sole discretion and reserves the right to cancel this RFQ, to reject any and all submittals, to waive any…