RFQ 23-06 CPSD MRE-GYM 2023-10-03.pdf

Central Point School District RFQ # 23-06 Page 1 of 24

CENTRAL POINT SCHOOL DISTRICT

REQUEST FOR QUALIFICATIONS

#23-06

DESIGN-BUILD SERVICES

MAE RICHARDSON ELEMENTARY (MRE)

GYMNASIUM

Issued

October 3, 2023

Jackson County School District No. 6 DBA Central Point School District No. 6

Proposals Due: October 27,2023 @ 2:00 PM (PT)

Late Proposals will not be accepted or considered.

Submit Proposals to: Spencer Davenport, CPSD Chief Projects Officer Email: spencer.davenport@district6.org

Mandatory Pre-Proposal

Meeting and Tour:

October 16, 2023 @ 3:00 PM (PT)

Mae Richardson Elementary School 200 W. Pine Street, Central Point, OR 97502

Meet at North Parking Lot (off N. Haskell Street)

RFQ Questions due by: October 18, 2023 @ 2:00 PM (PT)

RFQ Protests due by: October 18, 2023 @ 2:00 PM (PT)

Direct RFQ Questions and Single Point of Contact

RFQ Protests to: Spencer Davenport, CPSD Chief Projects Officer Email: spencer.davenport@district6.org Phone: 541-494-6211 mailto:spencer.davenport@district6.org

Central Point School District RFQ # 23-06 Page 2 of 24

TABLE OF CONTENTS

1. RFQ DOCUMENTS

1.1 RFQ Availability

1.2 RFQ Attachments

1.3 RFQ Exhibits

1.4 RFQ Single Point of Contact

1.5 RFQ Definitions

1.6 RFQ Components

2. PROJECT OVERVIEW

2.1 Introduction

2.2 Scope of Work

2.3 Milestone Schedule

3. DESIGN-BUILD SERVICES

3.1 General Services

3.2 Preconstruction Services

3.3 Construction Services

3.4 Subcontractor Outreach

4. RFQ PROCESS

4.1 RFQ General Terms

4.2 Mandatory Pre-Proposal Meeting and Tour

4.3 RFQ Modifications

4.4 RFQ Questions

4.5 RFQ Protests

4.6 Proposal Submission

4.7 Proposal Modification or Withdrawal

4.8 Opening of Proposals

4.9 Selection Process

4.10 Recommendation and Intent to Award

4.11 Protests of Award

5. PROPOSAL REQUIREMENTS

5.1 Minimum Qualifications

5.2 Proposal Content

5.3 Proposal Format

5.4 Period of Irrevocability

5.5 Proposal Ownership

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5.6 Proposal Disclosure

6. EVALUATION

6.1 Evaluation Committee

6.2 Clarifications

6.3 Evaluation Criteria and Scoring

7. CONTRACT NEGOTIATIONS

7.1 Negotiable Items

8. CONTRACT TERMS AND CONDITIONS

8.1 Prevailing Wages

8.2 Bonds

8.3 Insurance

8.4 State OCCB Registration Requirements

8.5 Mechanics Liens or Stop Notices

8.6 Contract Execution

ATTACHMENT A: Project Conceptual Plan ATTACHMENT B: Proposer Prequalification Statement ATTACHMENT C: Statement of Assurances ATTACHMENT D: Bonds ATTACHMENT E: Proposer References

EXHIBIT 1: Sample General Conditions (to be amended by CPSD) EXHIBIT 2: Sample Design-Build Agreement (to be amended by CPSD)

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1. RFQ DOCUMENTS

1.1 RFQ Availability

This RFQ is available electronically through the OregonBuys website at http://oregonbuys.gov.

Registration is not required to obtain and download documents. Future notices regarding this solicitation, including solicitation addenda, will be posted to OregonBuys.

This document and all attachments, documents referred to, documents incorporated by reference and all addenda constitute the RFQ for the design and construction of the District’s

Project and any related Work, as more particularly described in this RFQ.

Complete sets of RFQ Documents must be used in preparing Proposals. The Proposer is solely responsible for checking OregonBuys to determine whether any Addenda have been issued.

Addenda are incorporated into the RFP by this reference. The District assumes no responsibility for errors or misinterpretations resulting from the use of the RFQ Documents.

1.2 RFQ Attachments

ATTACHMENT A PROJECT CONCEPTUAL PLAN

ATTACHMENT B PROPOSER PREQUALIFICATION STATEMENT

ATTACHMENT C STATEMENT OF ASSURANCES

ATTACHMENT D BONDS

ATTACHMENT E PROPOSER REFERENCES

1.3 RFQ Exhibits

See OregonBuys for the following:

EXHIBIT 1 – Sample DBIA General Conditions (to be amended by CPSD)

EXHIBIT 2 – Sample DBIA Design-Build Agreement (to be amended by CPSD)

1.4 RFQ Single Point of Contact

The Single Point of Contact (SPC) for this RFP is identified on the Cover Page, along with the SPC’s contact information. Proposers shall direct all communications to the SPC, including questions and requests for clarifications related to any provision of the RFP, technical requirements of the RFP, contractual requirements, the RFP process, or any other provisions.

1.5 RFQ Definitions

Design-Build An alternative contracting method that results in a public improvement Contract for a Design-Build Contractor to undertake the Project.

DBC Design-Build Contractor. Or Design-Builder. Responsible for design development; engineering; permitting; constructability reviews; value engineering, scheduling, estimating, and subcontracting services; establish a http://oregonbuys.gov./ http://oregonbuys.gov./

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GMP to complete the Contract Work; act as General Contractor; hold all

Subcontracts, self-perform portions of the Work; coordinate and manage the building process; provide General Contractor expertise; and act as a member of the Core Team.

COBID Certification Office for Business Inclusion and Diversity. The state office which certifies businesses that apply and meet the state’s criteria for the following programs: Minority Business Enterprise (MBE), Women Business Enterprise

(WBE), Service-Disabled Veteran-Owned Business (SDVOB) and Emerging Small

Business (ESB). Formerly known as MWESB.

SPC Single Point of Contact. RFQ contact person noted on cover sheet.

Core Team Group includes the District’s representatives and key personnel of the Design-

Build Contractor team. By extension, the District (Owner) may elect to attend any, all or none of the activities in which the Core Team members participate.

Early Work Early Work shall mean Construction Services authorized by Amendment that the parties agree should be performed in advance of establishment of the GMP.

Permissible Early Work shall be limited to early procurement of materials and supplies; early release of bid or Proposal packages for site development and related activities; and any other advance Work related to critical components of the Project for which performance prior to establishment of the GMP will materially affect the critical path schedule of the Project.

GMP Guaranteed Maximum Price. The total maximum price provided to the District by the Design-Build Contractor, and accepted by the District, that includes all reimbursable costs of and fees for completion of the Contract Work, as defined by the Contract, except for material changes in the Scope of Work. It may also include particularly identified contingency amounts.

Owner Contingency The Owner Contingency is for the District’s use in paying for design errors or omissions that could not have been identified through complete destructive investigation and/or complete construction feasibility review, unforeseen conditions the Design-Builder could not have anticipated during

Preconstruction Services, and changes in scope as directed by the Owner’s

Representative. All draws on Owner Contingency shall be requested in writing and shall be approved prior to proceeding. Upon the completion of the Project

Central Point School District RFQ # 23-06 Page 6 of 24 and final acceptance, any unused Owner Contingency will be returned to the

District.

Responsible Bidder or Proposer A person who meets the standards described in ORS 279B.110.

Responsive Bid or Proposal A bid or proposal that substantially complies with the RFQ and all prescribed procurement procedures and requirements.

Work The furnishing of all materials, equipment, labor, and incidentals necessary to successfully complete any individual item or the entire Contract, and successful completion of all duties and obligations imposed by the Contract.

1.6 RFQ Components

This RFQ process has several major components, including but not limited to:

1) RFQ Notice

2) Mandatory Pre-Proposal Meeting and Tour

3) Question and Answer Period

4) Receipt and Opening of Proposals

5) Proposal Evaluations and Scoring

6) Reference Checks

7) Proposer Presentations and Scoring

8) Proposer Interviews and Scoring

9) Recommendation to the Board and Board Approval

10) Notice of Intent to Award

11) Contract Negotiation

12) Notice to Proceed

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2. PROJECT OVERVIEW

2.1 Introduction

Jackson County School District No. 6 (Central Point) (“the District”) is pleased to invite experienced and qualified Design-Build teams with a strong focus on economic approaches to construction, especially considering a limited budget and accelerated project completion, to submit their qualifications for the construction of a new gymnasium at Mae Richardson

Elementary School. This project represents a significant investment in our students' physical education, artistic expression, and recreational opportunities. We are excited to collaborate with a skilled team that places emphasis on cost-effective solutions, timely delivery, and innovative design, building upon the conceptual design provided by ORW Architecture. We eagerly anticipate reviewing your qualifications and identifying a Design-Build partner that shares our vision for cost-effective and prompt delivery of educational facilities. Thank you for your keen interest in this project.

2.2 Scope of Work

The project involves the design and construction of a versatile 6,400 square foot gymnasium facility based on the conceptual design by ORW Architecture. See Attachment A: Project

Conceptual Plan. This design will be adapted to align with our commitment to efficient resource utilization and optimal budget management, while adhering to a tight project timeline. The gymnasium will encompass multipurpose sports courts, storage, and a dedicated kiln room for artistic activities. Additionally, the facility should include infrastructure that supports the future creation of outdoor dining spaces. The design should seamlessly integrate with the existing school architecture and adhere to all relevant building codes and regulations.

2.3 Milestone Schedule

The table below represents a tentative schedule of events.

Event Estimated Date

Notice to Proceed January 01, 2024

Occupancy & Substantial Completion August 01, 2025

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3. DESIGN-BUILD SERVICES

3.1 General Services

The successful Design-Build Contractor (DBC) will be skilled in all aspects typical to a general contractor and construction manager including, but not limited to: construction on occupied campuses, developing Critical Path Method (CPM) schedules, preparing construction estimates, performing value engineering and life-cycle cost studies, analyzing alternative designs, studying labor conditions, understanding construction methods and techniques, understanding local climate conditions and requirements for weather protection during construction, performing constructability reviews, sequencing of Work, and coordinating and communicating the activities of the team throughout the design and construction phases to all members of the Project delivery team.

The DBC will be selected to best serve the District in consideration of the following factors:

1) Ensure a safe work environment;

2) Develop procedures to identify, minimize and manage risks to the Project;

3) Implement procedures to aggressively manage quality control, construction costs and schedule;

4) Participate fully in team partnering and collaborative decision-making processes;

5) Ensure District operations are maintained throughout construction with minimal disruptions;

6) Meet with the District as requested to facilitate the Project;

7) Discuss with the District, then implement any accepted services that benefit the Project;

8) Consult with, advise, assist, and provide recommendations to the District on all aspects of the planning and design of the Project;

9) Work with the District to understand the interrelationships between Project systems and provide recommendations, functional evaluations and cost comparisons and assessments.

3.2 Preconstruction Services

During Preconstruction Services, the DBC shall actively participate as a member of the Core Team during Schematic Design, Design Development and Construction Documents phases. The DBC shall be responsible for providing necessary consulting expertise to ensure that program scope is maximized, and construction budget and Project schedule are feasible.

DBC’s Preconstruction Services shall include but not be limited to:

10) Preliminary evaluation of the budget, program and other documents prepared;

11) Provide through qualified, licensed design professionals employed by the DBC, or procured from qualified, independent licensed Design Consultants, consistent with applicable state licensing laws, the necessary design services, including architectural, engineering and other design professional services, for the preparation of the required drawings, specifications and other design submittals to permit the DBC to complete the Work;

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12) Consult with the Core Team regarding design and construction planning for renovation work, selection of materials and systems, construction feasibility, materials and labor availability, time requirements, costs, alternative designs and materials, budgets, and economics;

13) Attend meetings with the Core Team;

14) Provide estimating and cost control services. Prepare estimates and estimate reconciliations at major design milestones. Develop a Project budget and provide monthly cost status report

(to include cash flow projections) to Owner’s Representative;

15) Review and provide advice on Design Team’s documents for completeness and adequate detailing;

16) The DBC shall be responsible for meeting all jurisdictional requirements, including land use;

17) Implement a cost-loaded scheduling system for use during the Preconstruction and

Construction phases;

18) Provide procurement and implementation strategies for complex phasing of the Project to leverage Early Work bid package(s), while allowing time for additional design solutions for subsequent bid packages;

19) The DBC will submit for and obtain all required permits;

20) Perform labor, vendor and supplies analysis. Develop bid packaging strategy that encourages maximum participation by COBID businesses, local Subcontractors, vendors and labor resources as well as diversity of workforce;

21) Work with Design Team to prepare Early Work bid packages for specific portions of the

Project such as asbestos abatement, demolition, foundation and structural framing, or other portions of Work;

22) Develop a GMP Proposal for the Project based on at least 75% completed Construction

Documents prepared by the DBC;

23) Identify cost-effective solutions through constructability reviews, value engineering, cost reduction measures and collaboration with stakeholders to meet budget constraints;

24) Given the complications associated with working in existing construction, the DBC will be relied upon during Preconstruction Services to review existing construction with respect to as-built plans, verify existing construction elements, and assist with pricing models associated with varying in-situ conditions. This review will result in areas and details about the existing construction that are concealed and cannot be adequately documented without exposing the concealed construction. The DBC shall work together with Owner’s

Representative to define exploratory locations to adequately identify the unknown construction techniques and detailing. Once all parties agree to the number and size of exploratory locations, the DBC shall provide an exploratory proposal to perform the destructive investigation to expose concealed construction. The DBC shall include any pricing necessary for temporary patching as required to maintain operations. The DBC’s exploratory proposal will be processed as an Early Work Amendment to the Contract. The DBC shall report results of the destructive investigation to the Owner’s Representative.

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3.3 Construction Services

DBC shall provide full general contracting services for construction of the Project in accordance with the requirements of the Contract Documents except to the extent Work is specifically indicated in the Contract Documents to be the responsibility of others. The DBC will coordinate and manage the construction process as a collaborative member of the Core Team and other

Project consultants and governmental agencies.

The DBC’s Construction Services shall include but not be limited to:

25) Establish and monitor safe work practices and requirements. Report all safety incidences at

Core Team meetings;

26) Provide all construction supervision, coordination, inspection, labor, materials, tools, construction equipment and subcontracted items necessary for the Project;

27) Establish procedures for submittals, requests for information, payment requests and other procedures. Maintain logs, files, and other documentation;

28) Maintain and update Project schedules;

29) Schedule and conduct Core Team meetings on a bi-weekly basis minimum. Consult with

Owner’s Representative regarding meeting agenda items. Produce and distribute minutes of all meetings within two business days;

30) Coordinate the Work of Subcontractors and vendors;

31) Establish and maintain Quality Control (QC) program: provide regular and on-going quality inspection, ensuring that the Work complies with the Contract Documents and all applicable codes and regulations. Report findings at Core Team meetings;

32) Substitutions of materials and/or fixtures related to the approved design should be of like quality and must be reviewed and approved by the Owner’s Representative.

33) Establish a Change Order Request processing system. The District expects a GMP to include any contingency for the DBC’s use to cover cost considered reimbursable as cost of the Work under the Design-Build Contract, and no Change Orders Requests for that Work would be necessary. Any Change Orders Requests may include such things as changes in scope of

Work, systems, kinds and quality of materials, finishes or equipment at the request or upon approval of the District. No other Change Orders Requests will be issued;

34) Establish and implement a cost reporting system that tracks and reports status of

Subcontractor, vendor and supplier payments, Change Orders, contingency and overall

Project budget status. This project is intended to be open-book, all costs will be transparent to the Owner’s Representative;

35) Establish a Subcontractor payment process. Inspect and verify the status of Work performed and materials stored and certify all Subcontractor payment requests. Use cost-loaded schedule for calculating Subcontractor payments. Verify compliance with prevailing wage rate requirements;

36) Provide training to the District’s operational and maintenance staff. Prepare Operations and

Maintenance manuals and as-built documentation as defined in the Contract Documents;

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37) Within 30 days after a Certificate of Occupancy is issued, conduct a review meeting with

Owner’s Representative to review how the Design-Build method was beneficial to the

Project;

38) Prior to completion of the one-year warranty period, conduct a review of the Project with the Core Team to identify any issues that are covered by the warranty and in need of correction, repair, or replacement;

39) The DBC must issue to Owner’s Representative a Final Report and a Final GMP Reconciliation upon completion of the Project before the Project is considered complete;

40) The DBC must provide Project as-builts before the Project is considered complete.

3.4 Subcontractor Outreach

Successful Proposer will be required to develop a plan demonstrating good faith effort to provide opportunities for local Subcontractors and COBID businesses. The plan shall also include DBC’s approach encouraging a diverse work force. Local contractors are defined as contractors, Subcontractors, vendors, and material suppliers residing and doing business within Jackson and/or Josephine Counties for at least the last 12 months.

The District endorses the State of Oregon as it manages socio-economic programs for business inclusion and diversity that promote opportunities for disadvantaged business enterprises, minority-owned businesses, woman-owned businesses, businesses owned by service-disabled veterans and emerging small businesses. The Certification Office for Business Inclusion and

Diversity (“COBID”) program certifies businesses that apply and meet the state’s criteria for these programs. The goal of each of these programs is to expand access to government contracting opportunities to COBID-certified businesses throughout the state.

Contracting opportunities with state, county and city government agencies and special jurisdictions (including hospitals and universities) include:

• Minority Business Enterprise Program (MBE)

• Women Business Enterprise Program (WBE)

• Service-Disabled Veteran-Owned Business (SDVOB)

• Emerging Small Business Program (ESB)

Contracting with businesses certified under COBID programs develops an inclusive, open, and honest business climate throughout the state. Certification of qualified businesses enables the state to track and validate agency-set goals and initiatives. Through the certification programs, the state of Oregon expands its efforts to increase diversity and inclusion within government contracting.

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4. RFQ PROCESS

4.1 RFQ General Terms

1. The District is issuing this RFQ for the purpose of obtaining Proposals for the provision of Design-Build services.

2. News releases relating to this RFQ will not be made without prior approval by, and in coordination with, the District.

3. This RFQ is not an offer to contract; only the execution of a written Contract will obligate the District, in accordance with the terms contained in the Contract.

4. Before submitting a Proposal, thoroughly examine the RFQ documents; promptly notify the Single Point of Contact of any conflicts, errors, ambiguities, and discrepancies identified in the RFQ documents. It is the responsibility of each Proposer to examine the RFQ Documents with consideration of all laws and regulations that may affect, cost, progress, and performance of the Project Work.

5. All representations made by a Proposer in response to this RFQ, whether verbal or written, will be incorporated into any Contract between the District and Proposer.

6. Proposals lacking required signatures will be deemed “nonresponsive.” The District may disqualify nonresponsive Proposals from further evaluation.

7. Responsive and responsible Proposals will be evaluated based on the criteria listed in this RFQ. Proposals will be scored appropriately with low scores if requirements listed are not clearly identified.

8. All costs a Proposer incurs in preparing and submitting its Proposal or in negotiating and signing a Contract shall be the sole responsibility of the Proposer. Any due diligence conducted by a Proposer is at the Proposer’s expense.

9. All Proposals become the property of the District upon delivery to the District. The District reserves the right to share the RFQ and any Proposals the District receives with any third party of their choosing in order to secure expert opinion.

10. The District reserves the right to reject any or all Proposals.

11. The District reserves the right to postpone or cancel the RFQ without liability to the District any time prior to executing Contract if the District determines, in its sole discretion, it’s in the District’s best interest to do so.

12. Successful Proposer may commence Work only after the District delivers a fully executed Contract to that Proposer and Notice to Proceed.

4.2 Mandatory Pre-Proposal Meeting and Tour

The District will conduct a Mandatory Pre-Proposal Meeting and Tour as outlined on the Cover Sheet. A minimum of one (1) representative from each Proposer must be in attendance for the Mandatory Pre-Proposal Meeting and Tour. Failure of a Proposer to attend this mandatory meeting will result in disqualification of its Proposal.

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District representatives will attempt to answer Proposers’ questions and address their concerns at the Pre-Proposal Meeting and Tour. However, no oral statements made by District representatives will be binding unless confirmed by written addendum. The District will post to OregonBuys such addenda as considered necessary in response to questions arising at the Pre- Proposal Meeting and Tour.

4.3 RFQ Modifications

The District reserves the right to make changes to the RFQ. Changes will be made only by written addendum, which will be posted on OregonBuys. Statements made by the District’s representatives are not binding unless issued by written addendum.

4.4 RFQ Questions

Prospective Proposers may request or suggest any change to the RFQ by submitting a written request. The request shall specify the provision of the RFQ in question and contain an explanation for the requested change. The District will evaluate all requests submitted but will not be obligated to accept requested changes.

Questions and suggestions pertaining to this RFQ shall be presented via email to the SPC listed on the Cover Sheet. Questions and suggestions must be received by date and time stated on the Cover Sheet. Reponses to questions and suggestions will be compiled and collectively addressed in addendum format on OregonBuys.

4.5 RFQ Protests

Prospective Proposers may protest the procurement process or the solicitation document by filing a written RFQ Protest. To be considered, an RFQ Protest must contain a detailed statement of the legal and factual grounds for the protest, a description of the resulting prejudice to the prospective Proposer, the relief sought by the Proposer, and the other matters required under

OAR 137-049-0260.

An RFQ Protest must be submitted in writing no later than the date and time shown on the Cover

Page. RFQ Protests must be filed with the Single Point of Contact shown on the Cover Page.

The District will evaluate all RFQ Protests submitted. RFQ Protests will be resolved in writing. The

District will make any changes to the process or to the solicitation documents by written addendum via OregonBuys.

An issue that could have been, but was not, raised pursuant to a request for clarification or RFQ

Protest is not a ground for a Protest of Award.

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4.6 Proposal Submission

Proposals and all required submittal items must be received by the Single Point of Contact (SPC) electronically by email on or before the due date and time listed on the Cover Page. Proposals received after the due date and time will not be accepted. All Proposal modifications or withdrawals must be completed prior to the due date and time. Proposals received after the due date and time are considered LATE and will NOT be accepted for evaluation. It is the sole responsibility of the Proposer to confirm the SPC has received a submitted Proposal.

4.7 Proposal Modification or Withdrawal

Any Proposer who wishes to make modifications to a Proposal already received by the SPC shall submit its modification to the SPC by email and must denote the specific change(s) to the

Proposal submission. If a Proposer wishes to withdraw a submitted Proposal, it shall do so prior to the due date and time. The Proposer shall submit a written notice signed by an authorized representative of its intent to withdraw its Proposal in accordance with OAR 125-247-0440. The notice must include the RFP number and be submitted to the SPC by email.

4.8 Opening of Proposals

There will be no public opening of Proposals. Proposals received will not be available for inspection until after the evaluation process has been completed and the Notice of Intent to

Award is issued. However, the District will record and make available the identity of all Proposers after opening.

4.9 Selection Process

The selection of a Design-Build Contractor (DBC) will be a single-phase submission process.

Proposals will be evaluated and scored by the District’s Evaluation Committee, then each

Proposer will be scheduled for a Presentation and Interview. The successful Proposer will be the one that scores the highest overall points, providing the best value to the District.

4.10 Recommendation and Intent to Award

After evaluation by the Evaluation Committee, the Evaluation Committee will recommend to the

District School Board that the top-ranked Proposer be invited to work with the District and that negotiations progress to finalize the Contract. The District will post a copy of the Intent to Award on OregonBuys.

If the District is unable to successfully negotiate with the top-ranked Proposer, the District reserves the right to terminate negotiations and begin new negotiations with the next highest-ranked Proposer.

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4.11 Protests of Award

Proposers wishing to protest their Proposal rejection as non-responsive and/or the Intent to

Award a Contract, may do so providing:

1) Proposer is adversely affected because Proposer would be eligible to be awarded the

Contract if the protest were successful: and

2) The reason for the protest is:

a) The Evaluation Committee has failed to conduct the evaluation of Proposals in accordance with the criteria or processes described in the solicitation materials;

b) Different criteria were used to evaluate different Proposals;

c) The Evaluation Committee unfairly applied the evaluation criteria to a Proposal;

d) A member or members of the Evaluation Committee had a relationship with a

Proposer that represented a conflict of interest;

e) The criteria used to evaluate the Proposals did not pertain to the services or products requested;

f) A member or members of the Evaluation Committee demonstrated bias toward a

Proposal or Proposer;

g) The District abused its direction in rejecting the protester’s Proposal as nonresponsive;

h) The evaluation of the Proposals is otherwise in violation of any provisions of ORS

279A or ORS 279B of 279C.; and/or

i) All higher ranked Proposals are nonresponsive.

An affected Proposer may only protest if the Proposer is responsible and submitted a responsive

Proposal.

1) All protests must be in writing and received by the SPC no later than 2:00 PM Pacific Time within seven days after the posted Notice of Intent to Award.

2) Protests must specify the grounds for the protest including the specific citation of law, rule, regulation, or procedure upon which the protest is based. The judgment used in scoring by individual evaluators is not grounds for protest.

3) Protests not filed within the time specified above, or which fail to cite the specific law, rule, regulation, or procedure upon which the protest is based shall be dismissed. An issue that could have been raised by request for clarification or protest of specifications is not grounds for protest.

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5. PROPOSAL REQUIREMENTS

5.1 Minimum Qualifications

Proposers shall self-certify that they meet prequalification requirements by completing

Attachment B: Proposer Prequalification Statement. Prequalification is mandatory. Proposals which do not contain the signed Prequalification Statement will be deemed nonresponsive and will be disqualified from further consideration.

5.2 Proposal Content

1. Cover Letter: Provide a one-page maximum cover letter to include:

a) Proposer’s single point of contact name, phone number, and email address.

b) Summary highlighting the qualifications and special expertise of Proposing Company to provide the services requested in the RFQ.

c) Confirming statement that Proposing Company has reviewed, understands, and will comply with all requirements of Oregon public contracting law.

2. Evaluation Criteria. Addresses all evaluation criteria in the order presented.

3. Additional Content. Proposal may include content in areas where the Proposer feels it can offer value to the District in an area that is not specifically requested.

4. Appendix. Include all attachments requested.

a) Attachment B: Proposer Prequalification Statement. Completed and signed.

b) Attachment C: Statement of Assurances. Completed, signed, and notarized.

c) Attachment D: Bonds. Surety Letter included.

d) Attachment E: Proposer References. Completed.

5.3 Proposal Format

Proposals are to be formatted to 8 ½” x 11” or 11” x 17” inch electronic PDF pages with a minimum font size of 11pts. A maximum of twenty-five (25) pages will be allowed, each 11” x 17” sized page will count as two (2) pages. The page count does NOT include: cover page or section dividers that lack significant proposal information, or any of the required Proposal Attachments. The Proposal PDF file size must not exceed 20MB. Proposals exceeding the page limit or file size may be disqualified.

5.4 Period of Irrevocability

Proposals shall be offers that are irrevocable for a period of sixty (60) calendar days after the date Proposals are due.

5.5 Proposal Ownership

All documents, reports, submittals, working papers or other material submitted to the District from Proposers shall become the sole and exclusive property of the District, the public domain (expect for materials deemed to be excluded as trade secrets), and not the property of the Proposers. Proposers shall not copyright, or cause to be copyrighted, any portion of any said documents submitted to the District as a result of this solicitation.

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5.6 Proposal Disclosure

Any information provided to the District pursuant to this RFQ is subject to public disclosure pursuant to Oregon Revised Statute (ORS) 192.410 to 192.505.

The general requirement for public disclosure is subject to several exemptions. Each page containing information deemed by the Proposer as necessary to remain exempt from public disclosure after Proposals have been evaluated (e.g., pages containing trade secret, economic development information, etc.) and should be plainly marked. Marked pages should be placed in a group separate from the remainder of the Proposal.

The fact that a Proposer marks and segregates certain information as exempt from disclosure does not mean that the information is necessarily exempt. The District will make an independent determination regarding exemptions applicable to information that has been properly marked and segregated. Information that has not been properly marked and segregated may be disclosed in response to a public records request. When exempt information is mixed with nonexempt information, the non-exempt information must be disclosed. The District will redact pages that include both exempt and nonexempt information to allow disclosure of the nonexempt information.

Unless expressly provided otherwise in this RFQ or in a separate communication, the District does not agree to withhold from public disclosure any information submitted in confidence by a Proposer unless the information is otherwise exempt under Oregon law. The District considers Proposals submitted in response to this RFQ to be submitted in confidence only until the District’s evaluation is complete and the District has acted on the Notice of Intent to Award.

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6. EVALUATION

6.1 Evaluation Committee

The role of the Evaluation Committee is to evaluate written Proposals, shortlist Proposers to interview, and interview Proposers. The Evaluation Committee will make a recommendation to the Board, which will make the final decision to select the Design-Build Contractor. The Evaluation Committee may reject any Proposal not in compliance with all prescribed Public Contracting procedures and requirements, including the requirement to demonstrate the Proposer's responsibility under ORS 279C.375(3)(b).

6.2 Clarifications

The Evaluation Committee may request additional clarification from a Proposer on any portion of a Proposal. Proposer’s point of contact should be available during the evaluation period to respond to requests for additional clarification. Proposer shall submit written signed clarification(s) within two (2) business days after receiving the Evaluation Committee’s request.

Proposer may not submit new information or documentation, nor may a Proposer use a clarification to rehabilitate Nonresponsive Proposals. Proposer’s failure to provide clarification may result in a lower score for the Proposal.

6.3 Evaluation Criteria and Scoring

PROPOSAL POINTS

Team Qualifications

Provide a brief description of your design-build team and your general approach to delivering projects, maximizing the value of the design-build delivery. Include information identifying the team’s annual volume, financial/bonding capacity for this Project, and speak to the team’s stability in the marketplace. Include information identifying the team’s strengths and weaknesses along with special capabilities that may be appropriate to this

Project and will assist in the evaluation process.

Project Experience

Provide narrative and optional graphic material to describe up to six (6) projects, including scope, scale, type, and complexity that have been completed by your team in the past five (5) years. Focus on projects that are similar in scope and size to this one. Describe the team’s performance with designing, permitting, and constructing each project. Demonstrate how the team solved problems, coordinated jurisdictional processes, and other key elements that may be relevant.

Central Point School District RFQ # 23-06 Page 19 of 24

Key Personnel Provide resumes of the key personnel that you will commit to this Project.

Demonstrate their specific experience on projects of similar type, size, and scope. Points will be awarded upon demonstrated ability and direct experience of key persons.

Project Approach

• Team Organization

Describe your approach to building a highly collaborative and effective project team. Include the Proposer’s teaming, collaboration, and communication procedures. With an organizational chart, clearly define the roles and responsibilities of the Proposer’s design-build team.

• Scheduling

Provide a milestone schedule. Describe the team’s approach to managing the project schedule and capability of delivering the Project in alignment with The District’s timeline. Include a description of the elements of this Project that are likely to put the schedule at risk and how they would be proactively managed.

Include descriptions of schedule tracking tools and summary reports.

• Preconstruction Services

Describe the team’s approach to preconstruction services and overall project management that promotes effective decision making, effective communications, quality management, and predictable outcomes. How will a quality Project will be developed and assessed through all phases of design? Provide narrative and optional graphic tools to describe the approach to project forecasting, cost estimation, and other aspects of preconstruction services.

• Construction Services

Describe the team’s approach to construction services and overall quality control, including day-to-day review, risk and safety management, reporting, and follow up to assure quality

Central Point School District RFQ # 23-06 Page 20 of 24 construction. How will sequencing of construction activities create efficiencies and minimize impacts to the District? What is the proposed methodology to establishing and maintaining cost control and protecting the District from cost overruns?

• Team Engagement

Describe the team’s approach and experience with jurisdictional coordination, including land use, and other proactive engagement opportunities to ensure a successful design-build delivery throughout the project lifecycle.

References

All Proposals shall include three (3) project references using the attached Reference Form.

The Evaluation Committee reserves the right to investigate references, including customers other than those listed in a Proposer’s submission.

This inquiry may include without limitation, investigation of past performance of any Proposer with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, and completion or delivery of a project on schedule.

SUBTOTAL 200

PRESENTATION POINTS

The Proposer will have the opportunity for a fifteen (15) minute presentation to the Evaluation Committee. It shall be understood that once the Presentation duration reaches fifteen (15) minutes, the Presentation will be terminated regardless of if the Proposer has completed the entire presentation.

The Presentation is not an open dialogue or interview; the Proposer will not be allowed to ask questions of the Evaluation Committee. Likewise, the Evaluation Committee will not be allowed to ask questions of the

Central Point School District RFQ # 23-06 Page 21 of 24

Proposer.

The District will allow the Proposer to utilize visual aids during the Presentation. The type, format, or use of visual aids will be at the Proposer’s sole discretion.

SUBTOTAL 25

INTERVIEW POINTS

Directly following the Presentation, the Proposer will be interviewed by the Evaluation Committee with a series of questions. Questions will be predetermined and presented equally, in the same manner, to each Proposer. The interview will have a duration limit of forty-five (45) minutes.

SUBTOTAL 75

TOTAL POINTS POSSIBLE 300

Central Point School District RFQ # 23-06 Page 22 of 24

7. CONTRACT NEGOTIATIONS

After the District has issued the Notice of Intent to Award, the District will commence negotiations with the highest-ranked eligible Proposer. At any time during negotiations, the

District may terminate negotiations with the highest ranked Proposer, or the eligible Proposer with whom it is currently negotiating if the District believes:

▪ The eligible Proposer is not negotiating in good faith; or

▪ Further negotiations or negotiations with the eligible Proposer will not result in the parties agreeing to the terms and conditions of the final Contract in a timely manner.

If the District terminates negotiations with an eligible Proposer, District may then commence negotiations with the next highest-ranked eligible Proposer. The District reserves the right to negotiate final contract terms with the selected Proposer(s) to the fullest extent allowed by law and as in the best interest of the District.

7.1 Negotiable Items

During negotiations, the District may discuss, among other topics:

▪ Collaborative approach to Design-Build methodology

▪ Estimates of various Project costs

▪ Various aspects of proposed services, scope of Work, or Work delivery

▪ Fees for Design-Build Services

▪ Lump sum fees and hourly rates for various other services

▪ Subcontractor procurement methodology

▪ Contract terms and potential changes to the Contract agreement and the Amendments to that Agreement which may apply.

Central Point School District RFQ # 23-06 Page 23 of 24

8. CONTRACT TERMS AND CONDITIONS

The District intends to award a single Contract as a result of this RFQ. The Contract term will be through completion and final acceptance of the Project and expiration of the warranty period.

The District will negotiate with the Design-Build Contractor with a DBIA Standard Form of Agreement between Owner and Design-Builder – Cost Plus Fee with an Option for a Guaranteed Maximum Price contract. Contract terms which may be negotiated include the details of Contract performance, methods of construction, timing assignments of risk, fees and costs, and other matters that affect cost or quality.

Proposers are advised to thoroughly review and familiarize themselves with the sample Design- Build Agreements and General Conditions incorporated as exhibits. The successful Proposer will be invited to enter into a Contract in substantially the form attached hereto as Exhibit 2.

Any Contract resulting from this RFQ shall be based on the RFQ documents.

This Contract is for a Public Work and Contractor agrees to be bound by and will comply with the provisions of ORS 279C.838 or ORS 279C.840.

8.1 Prevailing Wages

Design-Build Contractor and all Subcontractors shall comply with ORS 279C.800 through 279C.870. The hourly rate of wage to be paid by Design-Build Contractor or any Subcontractor to workers in each trade or occupation required for the public works employed in the performance of this Contract shall not be less than the specified minimum rate of wage in accordance with ORS 279C.838 and ORS 279C.840 for each trade or occupation as defined by the Commissioner of the Oregon Bureau of Labor and Industries ("BOLI") in the applicable publication entitled “Definitions of Covered Occupations for Public Works Contracts in Oregon” available at:

http://www.oregon.gov/boli/employers/pages/prevailing-wage.aspx

The BOLI prevailing wage rates that will apply to the Contract shall be those in effect on the date that construction is first authorized to begin under the Contract. Once established, the prevailing wage rates will then be in effect for the remainder of the Design-Build Contract. The prevailing wage rates that will apply will be those set forth in the then current version of the following BOLI booklet, together with any amendments to that booklet: “Prevailing Wage Rates for Public Works Contracts in Oregon.” This document is available at:

https://www.oregon.gov/boli/employers/pages/prevailing-wage.aspx

Construction Phase Services will take place in Jackson County, Oregon.

The fee required by ORS 279C.825(1) will be paid by the District to the Commissioner of the Bureau of Labor and Industries under the administrative rules of the Commissioner.

8.2 Bonds

Performance and Payment Bonds. The Proposer shall submit with its Proposal confirmation from its surety of the Proposer’s current total bonding capacity, which will be reviewed for sufficiency in covering this Project for the project estimated budget. The surety’s obligation on the performance bond must include Contractor’s obligation to prepare and complete design and related services as well as construction services as specified in the Contract.

http://www.oregon.gov/boli/employers/pages/prevailing-wage.aspx https://www.oregon.gov/boli/employers/pages/prevailing-wage.aspx

Central Point School District RFQ # 23-06 Page 24 of 24

Public Works Bond. Before starting Work, the successful Proposer shall file with the Oregon Construction Contractors Board (“OCCB”), and maintain in full force and effect, the separate public works bond required by ORS 279C.836, unless otherwise exempt under those provisions.

The successful Proposer shall also include in every Subcontract a provision requiring each Subcontractor to have a public works bond filed with the OCCB before starting Work, unless otherwise exempt, and shall verify that the Subcontractor has filed a public works bond before permitting the Subcontractor to start Work.

A disadvantaged, minority, women or emerging small business enterprise certified under ORS

200.055 may, for up to four years after certification, elect not to file a public works bond as required under section 279C.836 (1).

8.3 Insurance

Prior to execution of the Contract, the successful Proposer shall secure and demonstrate to the District proof of insurance coverage meeting the requirements identified in the RFP or as otherwise negotiated. Failure to demonstrate coverage may result in the District terminating negotiations and commencing negotiations with the next highest-ranking Proposer. The Proposer is encouraged to consult its insurance agent about the insurance requirements prior to Proposal submission.

8.4 State OCCB Registration Requirements

Proposers shall be licensed with the OCCB prior to submitting a Proposal on this Project. Failure to comply with this requirement shall result in Proposal rejection. Any Proposal received from a Proposer identified by the OCCB as ineligible to hold public contracts in accordance with ORS

701.227 shall be disqualified from consideration.

Landscaping contractors and all Subcontractors participating in this Project shall be licensed respectively, by the State Landscape Contractors Board, as required by ORS 671.530 and with the OCCB, as required by ORS 701.026, at the time they propose to engage in subcontract Work.

8.5 Mechanics Liens or Stop Notices

The resultant Contract shall at all times indemnify and hold the District harmless from all claims, losses, demands, damages, cost, expenses or liability costs for labor or materials in connection with construction, repair, alteration or installation of structures, improvements, equipment or facilities, and from the cost of defending against such claims, including attorney’s fees and costs.

8.6 Contract Execution

After receipt and acceptance of the properly executed Contract, Performance Bond, Payment Bond, and Certificates of Insurance, the District will execute the Contract and issue a Notice to Proceed. No Work shall be performed until the Contract is fully executed and a written Notice to Proceed is issued.

End of RFQ – Attachments follow

Central Point School District RFQ # 23-06 Attachment “A”

ATTACHMENT “A”

PROJECT CONCEPTUAL PLAN

Central Point School District RFQ # 23-06 Attachment “B”

ATTACHMENT “B”

PROPOSER PREQUALIFICATION STATEMENT

Proposers must meet certain minimum prequalification criteria for their Proposals to be evaluated. In the interest of expediting the contract awards and reducing preparation expense to potential Proposers, the District will allow Proposers to self-certify they meet the following pass/fail criteria and are therefore eligible to propose on this RFQ:

1) Proposers and its Subcontractors shall be licensed to do business in the State of Oregon. This means that the firms must have current Oregon Construction Contractors Board registration.

2) Proposers shall have five or more years continuous experience as a currently incorporated construction company that has completed at least two other projects of comparable size, cost and complexity during that time.

3) Proposers shall have demonstrated success with…