NYS Unified Court System Request for Quotes RFQ #2026-0901: Dosimetry Badges and Radiation Processing Services, NYC

Two-Year Agreement Responses due on or before 5:00PM Eastern on Wednesday, September 23, 2026

I. SCOPE/SPECIFICATIONS

The New York State Unified Court System (UCS), Office of Court Administration (OCA), through its Deputy Chief Administrative Judge-NYC Fiscal Office, is soliciting quotes/proposals under this Request for Quotes (RFQ) to purchase dosimetry badges and processing services as more fully set forth below.

A. Dosimetry Badges

1. Type: TLD-XBGN 4 element dosimeter badge (Badge(s)) with a minimal reportable dose of 10 mrem (.10 mSv).

2. Energies Measured: X-ray.

3. Accreditation: The laboratory processing the Badges must be accredited by the National Voluntary Laboratory Accreditation

Program (NVLAP).

4. Return of Used Badges: Badges will be returned in pre-paid packaging provided by the vendor selected under this

RFQ (Awarded Contractor) and picked up for processing by a carrier agreed upon between Awarded Contractor and

UCS.

B. Processing Services

1. Badge Exchange Frequency: Quarterly (four (4) times a year)

2. Processing Reporting Result Requirements

A. Normal Exposure – within five (5) to seven (7) business days of Badge return via email and mailed hard copy.

B. Overexposure – within twenty-four (24) hours via fastest method agreed upon between Awarded Contractor and UCS.

3. Unreturned Badges – The UCS shall pay for unreturned Badges at the rate set forth per the attached Pricing Sheet.

C. Quantities by Court Location

Any quantities specified in this RFQ constitute estimates only, and accordingly, no commitment or guarantee to reach any specified volume of business is made or implied. Awarded Contractor must accept all requests for services placed by UCS during the term of an awarded contract.

UCS Location Address City, State, Zip Code Estimated Annual Badge Quantity

New York Supreme Criminal Court 111 Centre Street New York, NY 10013 50 New York Supreme Civil Court 60 Centre Street, Room 700 New York, NY 10007 280 Queens Supreme Court 88-11 Sutphin Boulevard, Room 503 Jamaica, NY 11435 190

Kings Supreme Court--Civil Term 360 Adams Street Brooklyn, NY 11201 100 Kings Supreme Court--Criminal Term 320 Jay Street Brooklyn, NY 11201 100 Bronx Supreme Court--Civil Term 851 Grand Concourse Bronx, NY 10451 315 Bronx Supreme Court--Criminal Term 265 East 161st Street Bronx, NY 10451 315

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UCS Location Address City, State, Zip Code Estimated Annual Badge Quantity

Richmond Supreme Court 26 Central Avenue Staten Island, NY 10301 70

Richmond Supreme Court 18 Richmond Terrace Staten Island, NY 10301 70

NYC Criminal Court 3300 Northern Boulevard Long Island City, NY 11105 960

NYC Civil Court 111 Centre Street New York, NY 10013 440

New York County Family Court 60 Lafayette Street, Captain's Office

New York, NY 10013 50

Bronx County Family Court 900 Sheridan Avenue, Captain's Office

Bronx, NY 10451 50

Kings County Family Court 330 Jay Street, Captain's Office

Brooklyn, NY 11201 50

Queens County Family Court 151-20 Jamaica Avenue, Captain's Office

Jamaica, NY 11432 50

Richmond County Family Court 100 Richmond Terrace, Captain's Office

Staten Island, NY 10301 50

TOTAL ESTIMATED ANNUAL

BADGES

3,140

II. KEY RFQ DATES:

EVENT DATE TIME

RFQ Issued Tuesday, September 1, 2026 - Question Deadline Wednesday, September 9, 2026 12:00PM (Noon) Eastern Quote Submission Deadline Wednesday, September 23, 2026 5:00PM Eastern

III. DESIGNATED CONTACT

Kyle Cunningham kccunnin@nycourts.gov

IV. QUESTIONS

Questions vendors may have in connection with this RFQ are to be directed in writing by email only to the Designated Contact listed above.

The deadline to submit questions is Wednesday, September 9, 2026 at 12:00PM (noon) Eastern. A written response to all submitted questions in the form of a Questions & Answers (Q&A) Compilation will be posted on the NYS Contract Reporter website, https://www.nyscr.ny.gov, and emailed directly to the distribution list.

V. DETERMINATION OF AWARD

A. METHOD OF AWARD: An award under this RFQ will be made to a responsible vendor that meets the requirements outlined herein and submits the lowest grand total price proposal.

B. TIE RESULT: If more than one responsible vendor meets the requirements of this RFQ and have a tied lowest cost price proposal, the tiebreaker will be decided at UCS’s discretion. UCS will document the criteria it used to make the selection.

C. CONTRACT TERMS: The contract awarded under this RFQ will be for a term of two (2) years. Acceptable contract terms are subject to negotiation between UCS and the Awarded Contractor and shall incorporate the terms of the required standard clauses for all UCS contracts, attached to this RFQ as Appendix A.

VI. PRICING SHEET

A. DUE DATE - Please provide your quote on the attached pricing sheet by email to the Designated Contact on or before Wednesday, September 23, 2026 at 5:00PM Eastern.

B. Price quotes must be inclusive of all costs associated with the terms outlined above. Please note, UCS is a branch of New

York State government and is therefore tax exempt from state and local taxes.

C. Other than the pricing submitted on the pricing sheet, there shall be no other charge, cost, reimbursement, or expense of any kind payable by UCS in connection with or arising from Awarded Contractor’s performance of the services set forth herein. Awarded Contractor shall be solely responsible for all costs and expenses incurred in connection with the performance of such services.

D. Pricing will remain unchanged during the awarded contract period.

E. Price Sheet Calculation

Total Price of Dosimetry Badges (including Quarterly Processing): (A1) x (B1) = (C1) Total Price of Unreturned Badges: (A2) x (B2) = (C2) Total Price for One Year of All Requirements: (C1) + (C2) = (C3) Grand Total Price of All Requirements for Two-Year Contract Term: (C3) x 2 years = (C4)

F. “NO QUOTE”

If you are not submitting a proposal/quote for this RFQ, please indicate so on the pricing sheet and return to the Designated Contact by the Quote Submission Deadline.

Pricing Sheet

REQUIREMENT (A) Unit Price per Badge (B) Estimated Annual Badge Quantity

(C) Total Price by Requirement

1. Dosimetry Badges (Including Quarterly Processing) $

X 3,140 = $

2. Unreturned Badges

X 15 = $

3.Total Price

4. Grand Total Price (Method of Award)

Grand Total Price multiplied by 2 (Representing two-year contract term: =$

CONTRACTOR NAME: __________________________________________________________________________________

Person Authorized to Submit Price Quote: Title______________________

Signature: Date:

IMPORTANT: By signing this pricing sheet, you are confirming that the vendor you are submitting this proposal on behalf of meets all requirements of this RFQ. UCS reserves the right to request additional information to confirm that the vendor meets the requirements under this RFQ.

If choosing not to quote a price for the current RFQ:

“NO QUOTE” - We choose not to submit a price quote at this time.

Reason (optional):

Please submit to the Designated Contact, Kyle Cunningham at kccunnin@nycourts.gov “Subject” Line: Submission RFQ #2026-0901 Dosimetry Badges and Radiation Processing Services, NYC.

Responses due by 5:00PM Eastern on Wednesday, September 23, 2026.