RFQ 19MJ1926Q0004 Final.pdf

U.S. Embassy in Podgorica

Date: 7/24/2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19MJ1926Q0004

Enclosed is a Request for Quotations (RFQ) for Fuel Management System PMSC. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and e-mail it to PodgoricaSolicitations@state.gov .

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Submit any questions regarding this solicitation in writing and in English exclusively. Email the questions to PodgoricaSolicitations@state.gov no later than noon (local time/CEST) on August 3, 2026.

Questions will not be accepted after this date. Answers will be posted on SAM.gov where the solicitation is publicized. It is your responsibility to monitor the web page for any new information which may be posted until the solicitation response date.

Quotations are due at noon local time (CEST) on August 17, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted via e-mail PodgoricaSolicitations@state.gov, indicating the solicitation number 19MJ1926Q0004. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Important note: please provide financial information and technical offer separately.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further mailto:PodgoricaSolicitations@state.gov mailto:PodgoricaSolicitations@state.gov https://www.sam.gov/ consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Karl Lohse Contracting Officer

Enclosure: RFQ no. 19MJ1926Q0004

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16115515

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19MJ1926Q0004

6. SOLICITATION ISSUE DATE

7/24/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

b. TELEPHONE NUMBER(No collect calls)

020 410 500

8. OFFER DUE DATE/ LOCAL

TIME

By 12:00h (CEST) on 08/17/2026

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

AMERICAN EMBASSY IN PODGORICA SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY IN PODGORICA

DZONA DZEKSONA #2 STR, PODGORICA,

MONTENEGRO

KARL LOHSE, CONTRACTING OFFICER

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY IN PODGORICA

FINANCIAL MANAGEMENT OFFICE

DZONA DZEKSONA #2 STR, PODGORICA, MONTENEGRO

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Fuel Management System PMSC, Base Year Fuel Management System PMSC, First Option Year Fuel Management System PMSC, Second Option Year Fuel Management System PMSC, Third Option Year Fuel Management System PMSC, Fourth Option Year year year year year year

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212 https://ilmsariba.state.sbu/Buyer/Main/aw?awh=r&awssk=Nr5t&dard=1

SBU - CONTRACTING AND ACQUISITIONS

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19MJ1926Q0004, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19MJ1926Q0004, Schedule of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Exhibit A

• Equipment List

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER S- 19MJ1926Q0004

PRICES, BLOCK 23

I PERFORMANCE WORK STATEMENT

1.0 DESCRIPTION

The U.S. Embassy in Podgorica requires preventive maintenance services for their fuel systems. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

1.1. TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in U.S. dollars. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence in September 2026.

II PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months. Proposed prices must include DBA insurance.

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service $

Total per year $

Full Compound Fuel System Maintenance and Testing

1 Annual 1

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12 months. Proposed prices should include DBA

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract and continuing for a period of 12 months. Proposed prices must include DBA

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract and continuing for a period of 12 months. Proposed prices must include DBA

002 Technical check reports & Permits 1 Annual 1

Total Base Year

CLIN Description Quantity of Equipment

Type of services

No. of servic e Unit price / service $

Total per year $

Full Compound Fuel System Maintenance and Testing

1 Annual 1

102 Technical check reports & Permits 1 Annual 1

Total Option Year 1

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service $

Total per year $

Full Compound Fuel System Maintenance and Testing

1 Annual + 5 Year service 1

202 Technical check reports & Permits 1 Annual + 5

Year service 1

Total Option Year 2

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service $

Total per year $

Full Compound Fuel System Maintenance and Testing

1 Annual 1

2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract and continuing for a period of 12 months. Proposed prices must include DBA

2.6. Total for all years: Base Year $__________

Option Year 1 $__________ Option Year 2 $__________ Option Year 3 $__________ Option Year 4 $__________

TOTAL $__________

2.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO.

The Contractor is not approved to do any additional work without approval.

Repair Labor Rates Base Year $__________/hr Option Year 1 $__________/hr Option Year 2 $__________/hr Option Year 3 $__________/hr Option Year 4 $__________/hr

2.8 Emergency Service Option. Emergency Service is NOT included under this agreement and will be billed outside the contract. However, we would like to have the rates in the event of an emergency. Emergency Service, with a four-hour response time, must be available 24-hours per

302 Technical check reports & Permits 1 Annual

Total Option Year 3

CLIN Description Quantity of Equipment

Type of services No. of service Unit price / service $

Total per year $

Full Compound Fuel System Maintenance and Testing

1 Annual 1

402 Technical check reports & Permits 1 Annual

Total Option Year 4 day, 365 days a year. Submit cost for Emergency Services below. Please indicate how the emergency service will be billed (hourly, trip charge, etc).

Emergency Service Rates Base Year $__________/hr Option Year 1 $__________/hr Option Year 2 $__________/hr Option Year 3 $__________/hr Option Year 4 $__________/hr

III NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed.

IV MINIMUM AND MAXIMUM AMOUNTS

During this contract period, the Government shall place orders totaling a minimum of one annual service visit (as per SOW). This reflects the contract minimum for this period of performance. The amount of all orders, for base and all option years, shall not exceed one service visit per year. This reflects the contract maximum for this period of performance.

V VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

VI QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Performs all preventative maintenance services for fuel management system set forth in the scope of work.

Section I

All required services are performed and no more than one

(1) customer complaint is received per year.

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2. STANDARD. The performance standard is that the Government receives no more than one

(1) customer complaint per year. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

https://www.acquisition.gov/far/52.212-4

CONTINUATION TO SF-1449,

RFQ NUMBER 19MJ1926Q0004

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I EQUIPMENT AND PERFORMANCE REQUIREMENTS

1.1. The U.S. Embassy in Podgorica requires the Contractor to maintain the following systems in safe, reliable and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

1) Underground fuel storage tanks, Fuel Monitoring system (Pneumercator TS4000), Diesel Day tanks (Hoover Vault) and associated pump systems (Fe Petrol).

1.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance; and provide consumable materials.

1.3. Performance Standards

All work in this agreement shall be completed in a professional and timely manner. Those working on the equipment should be certified and the quality of work should reflect that. The Contractor shall schedule all preventive maintenance work with the site Facility Manager to avoid disrupting the business operation of the Embassy.

II HOURS OF PERFORMANCE

2.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00 AM and 4:30 PM Monday through Friday. No work shall be performed on U.S.

Government and local holidays. Depending on the year, below listed holidays can be observed another day.

Date Holiday US/Local Jan 01 New Year's Day A/L Jan 02 New Year's Day A/L Jan 07 Christmas Local Jan 08 Christmas Local Jan 19 Birthday of Martin Luther King, Jr. A Feb 16 President's Day A

III ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

3.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the U.S. Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Embassy personnel.

3.2. Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract.

No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

3.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If you need to have vehicle access please submit your vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

3.2.2 Security Clearances.

Work under this contract does not require security clearance. All Work under this contractor which is designated in non-CAA areas may be performed by un-cleared American or local

Depends on the year Orthodox Good Friday Local Depends on the year Orthodox Easter Monday Local May 1 May Day Local May 2 May Day Local May 21 Independence Day Local May 22 Independence Day Local May 27 Memorial Day A Jun 19 Juneteenth A Jul 04 Independence Day A Jul 13 Statehood Day Local Jul 14 Statehood Day Local Sep 07 Labor Day A Oct 12 Columbus Day A Nov 11 Veterans Day A Nov 13 Njegos’s Day, Montenegrin Culture Holiday Local Nov 26 Thanksgiving Day A Dec 25 Christmas A workers. Work done in LAA areas can be performed by un-cleared American or local worker with cleared American escort to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager [FM] or the General Services Officer [GSO] when on site to understand where these areas are located.

3.3 The Contractor must comply with all of the following requirements relating to the protection of U.S. Embassy Diplomatic personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Embassy and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and U.S. Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Limited Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or handcarried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

3.4 Standards of Conduct

3.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.4.2 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.4.3 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.4.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.4.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

IV SCHEDULED PREVENTIVE MAINTENANCE

4.1. General

4.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

4.1.2. The Contractor shall inventory the supplies and give Post a list (BoM) of parts and replace expendable parts (e.g., filters, cables, bolts, gaskets, etc.) that have become worn due to wear and tear. The contractor must provide manufacturer part numbers. Post shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, oil, chemicals, filters, grease, sealant cleaning material and oil spill containment kits. In addition, the Contractor must supply appropriate tools, testing equipment, safety shoes and apparel, personal protective equipment (hands, hearing, eye protection), for themselves. The contractor shall inventory Post’s supplies during each visit and recommend ordering replacement supplies. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved.

4.1.3. Exclusion. This contract does NOT include repairing equipment and replacement of hardware. Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

4.1.4. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

4.1.5. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor, or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager to procure.

4.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

4.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after the maintenance visit.

4.2.2. It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

V PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract.

The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

5.1 Contractor furnished materials will include but not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit.

Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g., oil, chemicals, filters, bolts, grease, sealant, fuse), shall be maintained in the onsite inventory. See 7.1.2.

5.2 Repairs are not included in this contract. See 4.1.3. Exclusions.

5.3 Disposal of used fuel, battery, and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law.

VI DELIVERABLES

Provide a typewritten report to Post COR and Facility Manager (FM) within 14 workdays upon service visit completion. Preliminary report will be issued during service visit out- brief with post FM and COR. Report shall include at minimum:

a) System information for each equipment (make, model, all device types)

b) Pass/Fail of each feature and type of component tested with minimum manufacturer checklist used. If a device fails, note device type, address and location within Post.

Advise corrective actions.

c) Executive summary, any comments on system (or device) condition pertaining to service life and dependability, activities performed during service visit, equipment and spare parts inventory.

d) Full printout of test from system printer

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (#3.2.2) 1 30 days after contract award COR

Certificate of Insurance (#7.2) 1 30 days after contract award CO PM Checklist signed by Contractor’s employee (#4.2.1) 1 After completion of each maintenance service COR

Invoice (#10) 1 After completion of each maintenance service COR

VII INSURANCE REQUIREMENTS

7.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

7.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Bodily Injury $25,000.00 per occurrence $100,000.00 Cumulative Property Damage $200,000.00 per occurrence $500,000.00 Cumulative

Workers’ Compensation and Employer’s Liability

Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

VIII LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

9.0. TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services.

The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract.

The plan shall assign priority to the selection of all supervisors to be used under the contract.

On site contact. The following are the designated contact personnel between the US Embassy and the Contractor:

-Facility Manager:

-Technical Specialists

X SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. Invoices shall be sent to PodgoricaInvoices@state.gov :

AMERICAN EMBASSY

U.S. Embassy Podgorica, Attn: DBO, 81000 Podgorica, Montenegro.

mailto:PodgoricaInvoices@state.gov

Exhibit A- STATEMENT OF WORK

I GENERAL INFORMATION:

The American Embassy in Podgorica, Montenegro requires preventive maintenance services for their fuel systems. These services shall result in all systems being serviced under this agreement being in good, operational condition when activated.

II PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT *:

*Please see attachment at the end of this sheet for more details

III GENERAL REQUIREMENTS:

The contractor shall provide the labor and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff have service manuals for fuel pumps and fuels storage tanks. The contractor shall confirm on-site manuals are complete and current and provide the Contracting Officer’s Representative (COR) a listing of any missing or out-of-date manuals. The service technician shall sign off on every task specified in the Statement of Work and will provide a written copy of their report to the COR or the COR's designate within ten (14) business days of each maintenance visit.

IV SCOPE OF WORK- FUEL MANAGEMENT SYSTEM PREVENTIVE MAINTENANCE

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The systems and components to be maintained include fuel pumps, fuel storage and day tanks, start and transfer systems, as well as control and monitoring systems. The attached equipment list provides details.

1. The contractor shall provide the COR with a list of necessary parts and materials.

2. Fuel, oil, fluids, filters and preventive maintenance parts shall be provided at the expense of the U.S. Govt.

a. Only fluids which meet or exceed manufacturer’s specifications shall be used.

b. All fluids shall be delivered in original sealed containers.

3. The contractor shall provide emergency assistance for fuel system support, priced at an hourly rate, within 24 hours of being contacted by the COR.

If any discrepancies are found with the fuel management system that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, manufacturer’s part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

SAFETY & SPECIAL INSTRUCTIONS:

1. Use appropriate personal protective equipment (PPE) when performing work

2. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

3. Follow site safety procedures.

4. Entries into confined spaces are subject to AIT’s regulations. Any task requiring entry into a confined space must be approved by the Post Occupational Safety and Health Officer (POSHO) PRIOR TO BEGINNING WORK.

5. Schedule maintenance with operating personnel and affected offices (security).

6. Follow approved lockout/tag out procedures.

7. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

8. Review and follow the manufacturer’s instructions.

9. Record results in the equipment history log.

10. Remove lockout/tag out in accordance with appropriate procedures.

11. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action.

At a minimum, the following work shall be completed:

Notes:

• Contractor shall submit to the COR for review, work sheet/checklist that will be used for performing maintenance service.

• A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure.

• Laboratory report for all chemicals (fuel analysis) shall be submitted to the COR within 30 days from date of service.

Maintenance Interval Schedule

The purpose of this Statement of Work is to ensure the entire fuel management system for this facility is maintained according to manufacturer’s recommendations to ensure the readiness and proper operation of the system.

Fuel Storage Tanks (Day Tanks)

A. Annual:

• Inspect tank for corrosion.

• Check for signs of tank leakage.

• Inspect all piping runs for damage and leakage.

• Sample fuel and test quality.

• Check floats and leveling devices in tank. Check float adjustment with depth level indicators.

• Inspect fuel tank fire protection devices.

• Inspect berms around fuel storage tank for erosion.

• Clean breather vents, conservation vents, vacuum vents, pressure vents, non-freeze draw valves and flame arrestors where appropriate.

• Inspect vapor recovery line for deterioration.

• Verify all locking devices are in place.

• Run pump and check operation.

• Calibrate and adjust fuel oil pressure.

• Inspect fuel strainer and clean as needed.

• Inspect tank electrical grounds for breaks and loose fittings.

• Validate operation of automatic controls including leak and level detection.

B. 5 Years:

• Pump out tank to within 6-10 inches of the bottom of the tank.

• Pump out or otherwise remove sludge from the bottom of the tank and flush.

• Inspect tank, pipes and all connections for signs of leaks.

• Clean and adjust oil transfer pumps.

• Examine, clean and check for proper operation of the strainers, traps, control valves, flow meters, temperature and pressure gauges.

• Inspect floats and leveling devices in tank for proper operation.

Fuel Storage Tanks (Under Ground)

• Inspect all piping runs for damage and leakage.

• Inspect manhole gaskets.

• Sample fuel and test quality.

• Check floats and leveling devices in tank. Check float adjustment with depth level indicators.

• Inspect fuel tank fire protection devices.

• Clean breather vents, conservation vents, vacuum vents, pressure vents, non-freeze draw valves and flame arrestors where appropriate.

• Inspect for residual buildup; ensure floats move freely.

• Check float adjustment with depth level indicators.

• Verify all locking devices are in place.

• Run pump and check operation.

• Calibrate and adjust fuel oil pressure.

• Validate operation of automatic controls including leak and level detection.

• Compare inventory probe readings against stick measurements.

• Clean sensors if possible.

B. 5 Year:

• Lockout/tagout electrical connections all connected equipment.

• Isolate the tank from the system by draining down the lines, removing the valves, and installing appropriately sized blind flanges .

• Pump out tank to within 6-10 inches of the bottom of the tank.

• Pump out or otherwise remove sludge from the bottom of the tank and flush.

• Mechanically vent the tank and perform gas freeing to get rid of dangerous vapors, ideally to a lower explosive limit (LEL) of 10 of less.

• Make confined space entry (comply with OSHA’s regulations and API standards) to clean the tank’s interior.

• Remove final product puddles via vacuum truck by squeegeeing the tank floor.

• Inspect for cleanliness and the presence of hidden vapors to confirm your tank is clean and vapor free.

Fuel Pumps

• Check for leaks on discharge piping and seals, etc.

• Inspect electrical wiring for damage.

• Check pump and motor operation for vibration, noise, overheating, etc.

• Check alignment and clearances of shaft and coupler.

• Tighten or replace loose, missing, or damaged nuts, bolts and screws.

• Clean pump, motor and surrounding area.

• Verify pump is pumping at capacity by measuring the time required to transfer a specific volume of fuel.

• Measure and record voltage at the pump and actual current draw and compare to nameplate readings.

Fuel Panel Control

• Power down unit.

• Inspect panel components and relays for damaged wires, frayed insulation or signs of overheating.

• Tighten loose connections as required.

• Clean out dust and debris from inside the control panel and reassemble.

• Test all sensors. Test discriminating sensors with both water and fuel. Clean all sensors.

• Pull probes and inspect for damage.

• Clean probe shaft.

• Test and recalibrate probes as necessary in comparison with manual gauging on the tank with the tank calibration chart.

• Check that Fuel Pump Controller levels match those of the Leak and Level

Monitoring System.

• Perform operational test of control panel functions.

• Test remote alarm panels at remote fill.

• Ensure proper operation of remote displays.

• Test operation of all inputs and outputs.

• Verify system configuration and test battery backup.

• Verify that all alarm, control and communication circuits operate correctly.

• Record all results.

Spare Parts and Expendables Inventory. To be determined by Post and Contractor. The fuel system is new.

Equipment List:

END OF STATEMENT OF WORK

Level

Lev el

Leve l

Space Nam e Element Equipme nt ID Model Serial Number

Manufactu rer

Creat ed

Date

In- Service

Date

CMPD UTL2-

Site

UST-

Undergrou nd Storage

Tank #1

1718 ZCL

Xerxes 90800452 XERXES 10/28/20

CMPD UTL2-

Site

UST-

Undergrou nd Storage

Tank #2

ZCL

Xerxes

90800451 XERXES 10/27/20

CMPD UTL2-

Site

UST-

Undergrou nd Storage

Tank #3

2041 ZCL

Xerxes

90800453 XERXES 10/28/20

CMPD UTL2-

U101

U-

DT-1

Day Tank #1

1995 L-DL-P

350P

D73-333829

Containmen t Solutions

10/24/20

UTL2 UTL2-

U101

U-

DT-2

Day Tank #2

2001 L-DL-P

350P

D73-333825 Containmen t Solutions

10/26/20

UTL2 UTL2-

U101

U-

DT-3

Day Tank #3

1833 L-DL-P

350P

D73-333831 Containmen t Solutions

10/26/20

CMPD UTL2-

Site

FOP-

2A

Submersib le Turbine

Pump

1999 STP150

B-VL2-

21D5026013

Frankling Fueling System

10/29/20

UTL2 Switchg ear - U103

U-

FPCP

-1

Fuel Monitorin g Control

Panel

2055 TMS

Systems

50-3R0 9391-1

Pneumercat or

10/28/20

UTL2 Switchg ear - U103

U-

FMC

P-1

Fuel Pump Control Panel

1863 PC9-

210084

810084

Phillips Fuel System

10/26/20

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim

_X_ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

_X_ (11)

(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (Dec 2023) of 52.204-30.

_X_ (12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) ( 31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price…