rfq_13353_as-needed_soil_stabilizer.pdf

REQUEST FOR QUOTES (RFQ) 13353

DEPARTMENT OF PUBLIC WORKS

AS-NEEDED SOIL STABILIZER

AUGUST 14, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking quotes from firms interested in providing as-needed soil stabilizer (“Offerors”).

2. The County anticipates a contract term of an initial (base) period of one (1) year(s), with four (4) one-year option periods with a contract start date of February 1, 2027.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Eric Ayres, Procurement Specialist, Eric.Ayres@sdcounty.ca.gov

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Questions due date, or Quote due date.

Event Description Date and Time (San Diego Time) Questions due August 21, 2026 prior to 5:00 p.m.

Quotes due August 28, 2026 prior to 5:00 p.m.

6. Questions:

6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

7. Table of Contents:

A. Key Information B. RFQ Instructions and Rules C. Submittal Items D. Required Forms E. Statement of Work F. Payment Schedule G. Draft Agreement

B. RFQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A QUOTE

1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto, County’s responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367 FAX (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

https://sdbuynet.sandiegocounty.gov/

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13353

AS-NEEDED SOIL STABILIZER

1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from Department of Purchasing and Contracting’s front desk or contact clerical support at (858) 505-6367.

1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the County’s web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of the posting of this RFQ or any later version thereof.

1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the

Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such submissions with the RFQ number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting

Officer, in writing, as a question (“Question”). Offerors may submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for Question submission. Offeror is responsible for ensuring that Questions are received by the County.

3. QUOTE FORMAT

3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.

4. QUOTE ORGANIZATION

4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.

4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall be inclusive of all proposed compensation.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror’s responsibility to identify and separate into a “CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from disclosure pursuant to the California Public Records Act, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information);

4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY.”

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

AS-NEEDED SOIL STABILIZER

4.2.4. Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item through citation to the “CONFIDENTIAL/PROPRIETARY” exhibit (for example “See response 1 contained within the ‘CONFIDENTIAL/PROPRIETARY’ exhibit for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the California Public Records Act).

5. QUOTE EVALUATION

5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance, availability, price, and more to determine the quote(s) that provide the best value to the County.

5.2. During evaluation, the County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and/or approach to providing goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the quote on the overall total cost to the County.

6. COUNTY COMMITMENT

6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any reimbursable cost in anticipation of a contract award.

6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

6.3. The County reserves the right to separately procure the same or similar goods or services.

6.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;

the County’s evaluation and results thereof. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service.

6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

7. DILIGENCE AND DUTY TO INQUIRE

7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related documents, Offeror shall have a duty to submit a Question to the County.

7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

AS-NEEDED SOIL STABILIZER

7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.

8. OFFEROR COMMUNICATIONS

8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this RFQ or Offeror’s quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact may, at the County’s sole discretion, cause Offeror to be removed from consideration for contract award.

8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may be removed from consideration for award.

8.3. Audio and/or video recording of presentations, discussions, negotiations, , or other communications with the County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.

9. SOLICITING EMPLOYEES

9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with Offeror without prior written approval of the County’s Contracting Officer.

This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact with Offeror.

10. PROHIBITED CONTRACTS AND SUBCONTRACTS

10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers, principals, partners, or major shareholders;

10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of service to be performed by the contract; or, (ii) participated in any way in developing the contract or its service specifications; and

10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve as officers, principals, partners, or major shareholders.

10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections

11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

11. CALIFORNIA REVENUE & TAXATION CODE § 18662

11.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has already received a waiver or a reduced withholding response from the State of California and the

AS-NEEDED SOIL STABILIZER

response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694- 2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

12. W-9 FORM

12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

C. SUBMITTAL ITEMS

1. EXHIBIT 1 - REQUIRED FORMS

1.1 Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2 Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All offerors are encouraged to complete this form to support County data collection.

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT

2.1 Can you provide the product listed below in the Statement of Work? If it is a comparable substitute to the specifications listed, please describe the product you are offering.

Yes _____ No _____ If so, list Product (brand, specifications):

2.2 Can you provide multiple orders of 17 totes (275 gallon or similar size containers) per year?

Yes _____ No _____ List Maximum quantities and containers size: ________________________

2.3 What is the color of your Product in liquid form? _______________

2.4 What is the color of your product when dry? _______________

2.5 What is the concentration of your product? _____________________

2.6 What is the shelf life of your product? _______________________

2.7 Please provide the following documents with your submission: Spec sheet and SDS of your product, Instructions on how to apply your product.

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2.8

3. EXHIBIT 3 - COST/PRICE EXHIBIT

3.1 Submit a completed Payment Schedule

4. EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Draft Agreement (including insurance requirements):

YES ☐ NO ☐

4.1.1 If “NO,” provide a detailed list of exceptions to the terms and conditions, the nature of its concern, and what terms the Offeror is willing to accept.

Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to which it does not take exception to. The County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material as to make Offeror’s response to the solicitation unacceptable.

5. EXHIBIT 5 – CONFIDENTIAL PROPRIETARY

5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules section 4.2

D. REQUIRED FORMS

(RESERVED)

E. STATEMENT OF WORK

1. Scope of Work

1.1. The Contractor shall furnish and deliver as-needed soil stabilizer products and related support services for the

County of San Diego Department of Public Works - Airports Division.

1.2. Services include the supply, packaging, transportation, delivery, unloading coordination, product documentation, and retrieval of empty containers associated with the soil stabilizer material.

1.3. The soil stabilizer products will primarily be used for airport operational areas, unpaved access roads, maintenance yards, airfield shoulders, staging areas, and erosion control applications associated with County airport facilities.

1.4. The Contractor shall provide a commercially available soil stabilizer product suitable for dust control and soil stabilization applications at Airport facilities and operational areas.

1.5. The material shall meet the minimum specifications identified by the County and shall be delivered in sealed 275-gallon Intermediate Bulk Containers (IBC totes).

1.6. The Contractor shall provide all labor, supervision, transportation, equipment, materials, and incidentals necessary to perform the services described in this Statement of Work.

2. Background Information

2.1. The Department of Public Works – Airports Division maintains County-owned airport facilities, airfield support areas, maintenance yards, and operational access areas that require periodic soil stabilization and dust control treatment.

2.2. The materials may be used at any of the County’s seven airport locations, Borrego Valley Airport, Fallbrook Airport, Gillespie Field, Jacumba Airport, McClellan-Palomar Airport, Ocotillo Airport, and Ramona Airport;

however, delivery shall be to only Gillespie Field.

2.3. The County requires a non-hazardous soil stabilizer product that assists with erosion control, dust suppression, and surface stabilization while supporting operational safety and environmental compliance.

2.4. The product shall be suitable for use on unpaved surfaces and shall comply with applicable Safety Data Sheet

(SDS) and transportation requirements.

2.5. The County intends to establish an as-needed agreement with a qualified Contractor to ensure continuity of supply, timely deliveries, and consistent product quality throughout the contract term.

3. Goals and Objectives

3.1. Goals: Contractor shall provide the services described herein to accomplish the following goals:

3.1.1. Provide timely and reliable delivery of soil stabilizer products to County Airports on an as-needed basis.

3.1.2. Ensure all products furnished meet County specifications and applicable safety requirements.

3.1.3. Maintain uninterrupted availability of soil stabilization materials for Department of Public Works – Airports

Division operations.

3.1.4. Support the County’s dust control and erosion management efforts through consistent product performance.

3.2. Objectives: Contractor shall achieve the following objectives:

3.2.1. Contractor shall furnish soil stabilizer materials on an as-needed basis throughout the contract term.

3.2.2. Contractor shall coordinate delivery scheduling with County staff prior to each delivery.

3.2.3. Contractor shall provide product documentation, including certificates of compliance and Safety Data

Sheets, with each shipment.

AS-NEEDED SOIL STABILIZER

3.2.4. Contractor shall maintain sufficient inventory and staffing resources to support County ordering requirements during the contract period.

4. Target Population and Geographic Area

4.1. Target Population: Contractor shall provide the services described herein to support airport operations staff, airfield maintenance personnel, and Airports Division support personnel responsible for dust suppression, erosion control, and airfield maintenance activities

4.2. Geographical/Regional Service Area(s)

4.2.1. Services shall be provided within the County of San Diego. The materials may be used at any of the County’s seven airport locations, Borrego Valley Airport, Fallbrook Airport, Gillespie Field, Jacumba Airport, McClellan-Palomar Airport, Ocotillo Airport, and Ramona Airport. However, delivery shall be to only Gillespie Field.

4.2.2. Delivery location:

Gillespie Field 1960 Joe Crosson Drive El Cajon, CA 92020

Deliveries shall be coordinated during normal County business hours unless otherwise approved by the County Project Manager or Contracting Officer Representative (COR).

5. Definitions

5.1. California Proposition 65: California Safe Drinking Water and Toxic Enforcement Act of 1986

5.2. Certificate of Compliance: Documentation provided by the manufacturer or supplier confirming the delivered product meets the contract specifications.

5.3. COR: Contracting Officer’s Representative

5.4. DOT: United States Department of Transportation

5.5. FOD: Foreign Object Debris

5.6. GHS: Globally Harmonized System

5.7. HMIS: Hazardous Materials Identification System

5.8. IARC: International Agency for Research on Cancer (part of the World Health Organization (WHO))

5.9. IBC Tote: Intermediate Bulk Container consisting of a sealed 275-gallon transport container used for delivery of the soil stabilizer product.

5.10. NTP: National Toxicology Program

5.11. OSHA: Occupational Safety and Health Administration

5.12. SDS: Safety Data Sheet

5.13. Soil Stabilizer: A non-hazardous liquid stabilization product used for dust control, erosion control, and soil surface stabilization.

6. General Requirements for Service Delivery

6.1. Contractor shall comply with all applicable federal, state, and local laws, regulations, and safety requirements associated with the manufacture, transportation, handling, and delivery of the soil stabilizer product.

AS-NEEDED SOIL STABILIZER

6.2. Contractor personnel accessing airport operational areas shall comply with all applicable airport security, badging, escorting, safety, and operational requirements established by the County.

6.3. Contractor shall ensure all personnel performing services under this Agreement are properly trained and qualified.

6.4. Contractor shall provide a designated point of contact to coordinate deliveries, resolve service issues, and respond to County inquiries.

6.5. Contractor shall maintain adequate inventory levels to support anticipated County ordering requirements.

6.6. All products furnished under this Agreement shall be new, unused, and free from contamination or defects.

6.7. The County reserves the right to reject any shipment that does not conform to contract specifications, arrives damaged, or lacks required documentation.

6.8. Contractor shall be responsible for retrieval and removal of empty totes associated with delivered product.

6.9. Deliveries shall not interfere with active airport operations.

7. Specific Requirements for Service Delivery

7.1. Contractor shall furnish and deliver a soil stabilizer product that meets or exceeds the following minimum requirements:

7.1.1. Product shall be non-hazardous and GHS compliant.

7.1.2. Product shall be classified as non-hazardous and non-regulated under applicable OSHA Hazard

Communication Standard and U.S. Department of Transportation (DOT) requirements.

7.1.3. Product shall be a synthetic vinyl copolymer dispersion or approved equivalent suitable for soil stabilization and dust control.

7.1.4. Product shall be delivered in sealed 275-gallon IBC totes.

7.1.5. Product shall contain no inactive fillers.

7.1.6. Product shall be non-corrosive and non-flammable under normal conditions of use.

7.1.7. Product shall remain stable during storage and transportation under normal environmental conditions.

7.1.8. Product shall not adversely impact stormwater compliance requirements or create visible residue that may migrate into drainage systems or airfield operational areas.

7.2. Contractor shall provide the following documentation with each delivery:

7.2.1. Current Safety Data Sheet (SDS).

7.2.2. Certificate of Compliance identifying:

7.2.2.1. Certificate date

7.2.2.2. Product brand name

7.2.2.3. Number of containers delivered

7.2.2.4. Gallons per container

7.2.2.5. Supplier Name

7.3. Product shall maintain the following maximum HMIS ratings:

7.3.1. Health: 0

7.3.2. Flammability: 0

7.3.3. Physical Hazard: 0

7.4. Product shall contain the following:

7.4.1. Synthetic vinyl copolymer dispersion or equivalent stabilizing agent: Minimum 30%

7.4.2. Water content: Maximum 70%

7.4.3. Inactive fillers: Product shall not contain excessive inactive fillers that diminish stabilization performance

7.5. Product shall meet the following minimum physical and chemical properties:

7.5.1. Boiling point greater than 212°F

AS-NEEDED SOIL STABILIZER

7.5.2. pH range between 4 and 7

7.5.3. Liquid physical form

7.5.4. Water dispersible until cured

7.5.5. Non-corrosive

7.6. Product shall not contain materials identified as carcinogenic by:

7.6.1. OSHA

7.6.2. NTP

7.6.3. IARC

7.6.4. California Proposition 65

7.7. Product shall have a minimum shelf life of twelve (12) months from the date of manufacture.

7.8. Contractor shall coordinate deliveries with the County-designated representative no less than 48 hours prior to delivery.

7.9. Deliveries shall be made F.O.B. destination unless otherwise specified by the County.

7.10. Product delivered with broken seals, evidence of contamination, or visible damage may be rejected by the County at no cost to the County.

7.11. Estimated usage is approximately two deliveries of seventeen totes per year. Quantities are estimates only and do not guarantee a minimum purchase amount.

7.12. Contractor shall retrieve empty totes at the time of delivery whenever feasible or within a mutually agreed timeframe following County notification.

7.13. Product shall not create foreign object debris (FOD) hazards or leave loose particulate material that could adversely impact airport operational areas.

8. Data Collection and Reporting Requirements

8.1. Contractor shall maintain complete and accurate records related to deliveries, invoices, product documentation, and tote retrieval activities performed under this Agreement.

8.2. Contractor shall provide the following information upon County request:

8.2.1. Delivery dates and locations

8.2.2. Quantities delivered

8.2.3. Product batch or lot information, if applicable

8.2.4. Certificates of Compliance

8.2.5. Current Safety Data Sheets

8.2.6. Records of tote retrieval and disposal

8.3. Invoices shall include the applicable purchase order or release order number, delivery location, quantity delivered, unit pricing, and total charges.

8.4. The County may review Contractor records related to services provided under this Agreement for contract administration and verification purposes.

9. Automation

9.1. If requested by the County, Contractor shall support electronic communication methods for ordering, invoicing, shipment notifications, and reporting. Contractor shall maintain current contact information for operational and billing coordination throughout the term of the Agreement.

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10. Disentanglement

10.1. Upon expiration, termination, or non-renewal of the Agreement, Contractor shall cooperate with the County to ensure an orderly transition of services and outstanding deliveries. Contractor shall provide all outstanding documentation, invoices, and delivery records requested by the County.

10.2. Contractor shall continue to support any active delivery orders issued prior to the effective date of termination unless otherwise directed by the County. Contractor shall coordinate retrieval of remaining County-associated totes and resolve any outstanding service issues during the transition period.

F. PAYMENT SCHEDULE

SEE EXCEL SPREADHSEET UPLOADED TO BUYNET

G. DRAFT AGREEMENT

The County’s contract with the successful Offeror(s) will be based upon the County’s Standard Purchase Order Terms and Conditions, located at https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf