RFQ #0726 Dosimetry Badges and Radiation Processing Services NYC_FINAL.pdf

NYS Unified Court System Request for Quote RFQ #0726: Dosimetry Badges and Radiation Processing Services, NYC

Two Year Agreement Responses due on or before 5:00PM Eastern on Friday, August 14, 2026

I. CONTRACT PERIOD

Initial Term – two-year agreement from date PO is issued to Awarded Contractor.

II. SCOPE/SPECIFICATIONS

The NYS UCS Office of Court Administration, DCAJ-NYC Fiscal Office, is soliciting price quotes for the purchase of dosimetry badges and processing services at the terms set forth below.

A. Dosimetry Badges

1. Type: TLD-XBGN 4 element dosimeter badge with a minimal reportable dose of 10 mrem (.10 mSv)

2. Energies Measured: X-ray

3. Accreditation: Must be accredited by the National Voluntary Laboratory Accreditation Program (NVLAP)

4. Return of Used Badges: Badges will be returned in pre-paid packaging provided by Awarded Contractor and picked up for processing by carrier agreed upon between Awarded Contractor and UCS location(s)

B. Processing Services

1. Exchange Frequency

Quarterly (Four (4) times a year)

2. Processing Report Requirements Reporting Results:

1. Normal Exposure - within 5-7 business days of badge return via email and mailed hard copy.

2. Overexposure – within 24 hours via fastest method agreed upon between Awarded Contractor and UCS location(s).

3. Unreturned Badges – In the event of loss, the UCS shall pay for unreturned badges at the rate set forth per the attached Pricing Sheet

C. Quantities by Court Location

Any quantities specified in this solicitation constitute estimates only, and accordingly no commitment or guarantee to reach any specified volume of business is made or implied. Awarded Contractor must accept all requests for services placed by UCS during the term of an awarded contract.

UCS Location Address City, State, Zip Code Estimated

Annual Badge Quantity

New York Supreme Criminal Court 111 Centre Street New York, NY 10013 50 New York Supreme Civil Court 60 Centre Street, Room 700 New York, NY 10007 280

(continued on next page)

(continued from previous page) UCS Location Address City, State, Zip Code Estimated

Annual Badge Quantity

Queens Supreme Court 88-11 Sutphin Boulevard, Room 503

Jamaica, NY 11435 190

Kings Supreme Court--Civil Term 360 Adams Street Brooklyn, NY 11201 100 Kings Supreme Court--Criminal Term 320 Jay Street Brooklyn, NY 11201 100 Bronx Supreme Court--Civil Term 851 Grand Concourse Bronx, NY 10451 315 Bronx Supreme Court--Criminal Term 265 East 161st Street Bronx, NY 10451 315 Richmond Supreme Court 26 Central Avenue Staten Island, NY 10301 70 Richmond Supreme Court 18 Richmond Terrace Staten Island, NY 10301 70 NYC Criminal Court 3300 Northern Boulevard Long Island City, NY 11105 960 NYC Civil Court 111 Centre Street New York, NY 10013 440 New York County Family Court 60 Lafayette Street, Captain's Office New York, NY 10013 50

Bronx County Family Court 900 Sheridan Avenue, Captain's Office

Bronx, NY 10451 50

Kings County Family Court 330 Jay Street, Captain's Office

Brooklyn, NY 11201 50

Queens County Family Court 151-20 Jamaica Avenue, Captain's Office

Jamaica, NY 11432 50

Richmond County Family Court 100 Richmond Terrace, Captain's Office

Staten Island, NY 10301 50

TOTAL ESTIMATED ANNUAL BADGES 3,140

III. KEY RFQ DATES:

EVENT DATE TIME

RFQ Issued 7/21/2026 - Question Deadline 7/29/2026 12:00PM (Noon) Eastern Q&A Compilation Released No later than 8/5/2026 12:00PM (Noon) Eastern Quote Submission Deadline 8/14/2026 5:00 PM Eastern

IV. DESIGNATED CONTACT

Michele Crocitto at mcrocitt@nycourts.gov

V. QUESTIONS

Questions Vendors may have in connection with this RFQ solicitation are to be directed in writing by email only to the Designated Contact listed above.

The deadline to submit questions is Wednesday, July 29, 2026 at 12noon Eastern. A written response to all submitted questions in the form of a Questions & Answers (Q&A) sheet will be issued to all Awarded Contractors no later than Wednesday, August 5, 2026.

VI. DETERMINATION OF AWARD

A. METHOD OF AWARD: Lowest grand total price.

B. TIE RESULT: When method of award is the lowest dollar cost, the following method shall be used to decide the award of the item or service when there is a tie declared: Each tied bidder shall be offered a single opportunity to submit a written rebid for the respective item/service. The rebid must be signed by the same person executing the original response, be received within the time frame determined by the OCA, and the tie awarded to the appropriate party. Should another tie be declared, the determination of award would then default to the first winning response received.

VII. PRICING SHEET

A. DUE DATE - Please provide quote on the attached pricing sheet to the Designated Contact on or before Friday, August 14, 2026 at 5:00PM Eastern.

B. Price quotes must be inclusive of all costs associated with the terms outlines above. NYS is tax exempt.

C. Other than the pricing submitted on the pricing sheet, there shall be no other charge, cost, reimbursement, or expense of any kind payable by UCS in connection with or arising from Awarded Contractor’s performance of the services set forth herein. Awarded Contractor shall be solely responsible for all costs and expenses incurred in connection with the performance of such services.

D. Pricing will remain unchanged during the awarded contract period.

E. Price Sheet Calculation

Total Price of Dosimetry Badges: (A1) x (B1) = (C1) Total Price of Unreturned Badges: (A2) x (B2) = (C2) Total Price for One Year of All Requirements: (C1) + (C2) = (C3) Grand Total Price of All Requirements for Two-Year Contract Term: (C3) x 2 years = (C4)

F. “NO QUOTE”

If you are not providing a RFQ response to this solicitation, please indicate so on the pricing sheet and return to the Designated Contact by the Quote Submission Deadline.

NYS Unified Court System Request for Quote Pricing Sheet RFQ #0726: Dosimetry Badges and Radiation Processing Services, NYC -

Two Year Agreement Responses due on or before 5:00PM Eastern on Friday, August 14, 2026

REQUIREMENT (A) Unit Price per Badge (B) Estimated Annual Badge Quantity

(C) Total Price by Requirement

1. Dosimetry Badges (Including Quarterly Processing) $

X 3,140 = $

2. Unreturned Badges

X 15 = $

3.Total Price

4. Grand Total Price (Method of Award) Total Price multiple by 2 (Representing two-year contract term: =$

CONTRACTOR NAME: __________________________________________________________________________________

Person Authorized to Submit Price Quote: Title______________________

Signature: Date:

If choosing not to quote a price at the present time:

“NO QUOTE” - We choose not to submit a price quote at this time.

Reason (optional):

Please submit to Designated Contact mcrocitt@nycourts.gov “Subject” Line: Response RFQ Dosimetry Badges and Radiation Monitoring.

Responses due by 5:00PM Eastern on August 14, 2026.

Thank you.