HC104726R0014 AMD001.pdf

HC104726R0014

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

A) The purpose of this amendment is to:

1. Add Performance Work Statement Task mappings to Section L and M;

2. Correct the order of importance for Phase 2, Factor 2, Subfactors 2 and 3 in section M2.2.1.

B) All other terms and conditions remain unchanged and in full force and effect.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Oct-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HC104726R0014

X 9B. DATED (SEE ITEM 11)

24-Oct-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Oct-2025

CODE

DISA/CONTRACTS-NCR

6914 COOPER AVE

FORT MEADE MD 20755-7090

HC1047 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

L1 – INFORMATION TO OFFERORS

L1.0 Program Title

Electromagnetic Spectrum Services (EMS), Applied Engineering, and Mobile Service Provider (MSP) Support, Indefinite Delivery, Indefinite Quantity (ID/IQ) Contract.

L1.1. Objectives

The objective of this requirement is to provide Electromagnetic Environmental Effects (E3) engineering support services to analyze equipment and systems for potential E3 interference and recommending solutions prior to the proposed installation of new, modified, or upgraded commercial telecommunication services on Federal and Department of Defense (DoD) property when requested by a DoD component or other Federal agencies.

L1.2. Contract Information

L1.2.1. This Request for Proposal (RFP) seeks competitive proposals, utilizing the Best-Value-Trade-Off (BVTO) method. BVTO shall be utilized after the completion of Phase One and Phase Two. This RFP is set-aside for small business and will be awarded as a single-award ID/IQ contract. The contract type will be awarded as a Firm-Fixed-Price (FFP) single-award ID/IQ with both FFP and Cost Reimbursement (CR) CLINs. The contract type and CLIN structure will be determined at the task order level. Task Orders places against the EMS, Applied Engineering, and MSP single-award ID/IQ contract can use any combination of FFP and CR CLINs.

The applicable North American Industry Classification System (NAICS) Code is 541330.

L1.2.2. A Secret Clearance from Defense Counterintelligence Security Agency Facility Clearance Branch is required for this solicitation and contract. Please reference Phase One, Factor 1: Prior Experience/Facilities Clearance Approach, subfactor 2 for specific requirements. The DD254 (Attachment 1) provides additional details on this this solicitation and contracts security requirements. The work to be performed under this contract is up to the Secret level and will require Northl Atlantic Treaty Organization (NATO) Information access eligibility for some personnel, to include subcontractor and independent consultants. Personnel requiring NATO access must possess a current Secret security clearance and NATO access granted by the U.S. Government. The Secret Facility Site Clearance and NATO access is required at the time proposals are due. An offeror that does not meet this requirement will be removed from consideration and will not be evaluated. Please note that the offeror named and submitting the proposal is required to possess the clearance. If the offeror is a joint venture, partnership or other entity, that joint venture, partnership or entity must also possess the clearance to be eligible. It is not acceptable for each company in the joint-venture, partnership or entity to possess the clearance individually.

L1.2.3. The proposal shall describe the capability of the offeror to perform the resulting contract. The proposal shall be specific and complete in every detail, as well as be prepared simple and economically, providing a straightforward and concise description of capabilities to satisfactorily perform the contract.

L2.0 General Instructions

This section of the information to offerors provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the RFP and must be submitted in accordance with (IAW) these instructions. The offeror’s proposal shall be compliant with the requirements, as stated in the ID/IQ contract. Non-conformance with the instructions provided in this solicitation may result in removal of the proposal from further evaluation. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation.

L2.1. The Government intends to conduct the evaluation process in two (2) phases.

1. Phase One: Prior Experience/Facilities Clearance Approach. This step requires a written submission (Volume I).

2. Phase Two:

a. Technical/Management Approach. This step required both a written and oral presentation

(Volume II – III, V, and VI).

b. Cost/Price. This step requires spreadsheets and a written submission (Volume IV).

A notional schedule for this procurement is outlined below:

Event Date Draft Solicitation Release 10 OCT 2025 Draft Solicitation – Questions and Comments ** 17 OCT 2025 Release Final Solicitation 24 OCT 2025 Questions and Comments** 31 OCT 2025 Phase One – Written Proposals (Volume I) Due** 7 NOV 2025 Phase One – Advisory Down Select Letters Sent 21 NOV 2025 Phase Two – Oral Presentation/Slide Deck and Cost/Price Narrative/Proposal (Volumes II – VI) Due

5 DEC 2025

Oral Presentations 10 DEC 2025 – 12 DEC 2025 Award No Later Than (NLT) 20 MAR 2026

*Please note, this schedule is subject to change based on Government need and potential unforeseeable events.

** The draft solicitation Q&A, Phase One Proposal, and the final solicitation Q&A due dates are hard dates and will not be subject to change.

L2.1.1. Participation in Phase One is a mandatory part of this acquisition. Failure to participate in Phase One of the procurement precludes further consideration of an offeror. Phase Two submissions will not be accepted from offerors who have not submitted Phase One proposals by the due date and time stated in the solicitation.

L2.1.2. Proposals must be clear, concise, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against the evaluation criteria. Proposals shall cover all aspects of this solicitation and the associated contract. Proposals must clearly demonstrate how the offeror intents to accomplish the project and must include convincing rationale and substantiation of all claims. A proposal with significant informational deficiencies may be found technically unacceptable, and an offeror’s extensive restating of an RFPs requirements may be considered as evidence of the offeror’s failure to demonstrate a clear understanding of the requirement.

L2.1.3. The offeror shall describe its proposal, through the use of charts, diagrams, and narrative, in sufficient detail for the Government to understand and evaluate the nature of the approach. In evaluation and confidence assessments, the Government will consider the degree of substantiation of the proposed approaches in the proposal volumes and in response to any discussions, should the Government decide to enter into discussions

L2.1.4. Elaborate brochures or documentation, binding, detailed artwork, internet hyperlinks, or other embellishments are unnecessary and are not desired. Similarly, for oral presentations, elaborate productions are unnecessary and not desired.

L2.1.5. The offeror shall make a clear statement in Volume I cover page that the proposal is valid for a minimum of 180 days from the proposal due date.

L2.1.6. In accordance with (IAW) FAR Subpart 4.8 (Government Contract Files), the Government will retain one digital copy of all unsuccessful proposals.

L2.1.7. Failure to submit any of the information required by this solicitation shall render a proposal unacceptable. In the event the Government enters into discussions, the Government may, at its discretion, include an unacceptable proposal. The Government will not pay any pre-award or travel costs incurred by the offeror in preparing a response to this solicitation.

L2.1.8. Portions of the successful offeror’s proposal may be incorporated into the contract as an attachment in Section J.

L2.1.9. Point of Contact.

The Contracting Officer (KO) and the Contract Specialists (CS) identified below are the sole points of contact for this procurement. Address any questions or concerns to the KO and CS and make sure to include the KO and both CSs on all written requests. Written requests for clarification must be sent to the KO at the email address located in Section G. Written requests for clarification must be sent to the KO and CS.

Name: Ramona Lin (KO) Email: ramona.y.lin.civ@mail.mil Phone: (667) 891-3024

Name: Octavia Griffith (CS) Email: octavia.griffith.civ@mail.mil Phone: (667) 891-2405

Name: Maola Masafu (CS) Email: maola.w.masafu.civ@mail.mil Phone: (667) 891-0570

L2.1.10. Debriefings.

The KO will notify unsuccessful offerors who were advised to or opted to proceed to Phase Two of the source selection decision in accordance with FAR 15.503 once Phase Two is complete. Upon such notification, unsuccessful offerors selected or those who opted to proceed to Phase Two may request and receive a debriefing.

Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. Excluded offerors are only entitled to one debriefing for each proposal.

L2.1.11. Discrepancies.

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion; therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost/price and technical standpoint.

L2.1.12. Electronic Reference Documents.

All referenced documents for this solicitation are available on the System for Award Management (SAM) website at https://sam.gov/. Potential Offerors are encouraged to subscribe to SAM, for real-time e-mails notifying interested parties that solicitation information has been posted to the website. The Government will communicate all formal information regarding this solicitation via the SAM website. This is the only mechanism by which Offerors will have access to unclassified solicitation documentations released by the Government. It is the exclusive responsibility of interested/prospective offerors to gain access to and retain an account with SAM. Any and all technical, connectivity, or other access-related issues (electronic or physical) regarding SAM must be directed to the SAM systems administrators, Federal Service Desk (FSD) by phone at 1-866-606-8220. The KO for this solicitation has no influence over SAM regulations, policy and protocol.

L2.1.13. Communications.

Exchanges of source selection information between Government and offerors will be controlled by the KO or CS.

Questions/comments in response to the draft solicitation are due no later than 11:00 AM ET on 17 OCT 2025.

Questions/comments in response to the final solicitation are due no later than 11:00 AM ET on 31 OCT 2025.

Questions submitted after the aforementioned deadlines may not be answered. The email address for the KO and CS are contained in para L2.1.9, Point of Contact, above. Questions/comments will only be responded to if received in email and only when submitted on Attachment 2, Questions & Answers (Q&A) Template (See Section J).

L2.1.14. Award without Discussions.

The Government intends to award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best approach/terms for technical, management, past performance, and price; however, despite this intent, the Government reserves the right to conduct discussions if the Source Selection Authority (SSA) determines they are necessary. If the SSA determines that discussions are necessary, a competitive range will be established. In the event issues pertaining to a proposed contract cannot be resolved to the SSA's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

L2.2.0 Organization/Number of Copies/Page Limits.

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1.1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1. The contents of each proposal volume are described in the information to offerors paragraph as noted in the table below.

Table 1.1 – Proposal Organization Volume/Part RFP Paragraph

Number Volume Title Oral/Written Format Page Limit

Phase One Submission I/Part A L3.1 Cover Page/Executive

Summary Volume Written Microsoft Word 3 Pages

I/Part B L3.2 Table of Contents – Phase One Proposal

Written Microsoft Word No Limit

I/Part C L3.3 Contract Documentation:

Compliance, Join Venture/Partnership Agreements, FAR/DFARS Provisions/Clauses (Sections I and K) and SAM.gov Report.

Written Microsoft Word/Adobe PDF

No Limit

I/Part D L3.4 Factor 1: Demonstrated Prior Experience/Facilities Clearance

Written Microsoft Word/Adobe PDF

6 Pages

I/Part E L3.5 Facilities Verification Notification

Written Adobe PDF No Limit

I/Part F L3.6 DD Form 254, Security Classification

Written Microsoft Word/Adobe PDF

No Limited

Phase Two Submission II L5.0 Factor 2:

Technical/Management Approach

Oral Presentation Slide Deck (Please include a Table of Contents for Phase Two Proposal in Slide Deck)

Written Microsoft Power Point

25 Pages (The Table of Contents will not be counter towards the page limit)

II L5.0 Factor 2:

Technical/Management Approach

Oral Presentation

Oral Microsoft Teams 90 Minutes (60 Minutes for Oral Presentation, 30 Minutes for Q&A)

III L6.0 Key Personnel Resume for Senior Spectrum Engineer

Written Microsoft Word 3 Pages

IV L7.0 Factor 3: Price Proposal (Please include a narrative and the ID/IQ Labor Rates Spreadsheet)

Written Microsoft Word (for Cost Narrative and all supporting documentations)

No Limit

V L7.1.8 Past Performance References

Written Microsoft Word 3 Pages

VI L7.1.9 Contract Documentation:

OCCI Mitigation Plan.

Written Microsoft Word No Limit

L2.2.1 Page Limitations.

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs) should the Government enter into discussions. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Page limitations shall not be circumvented by including inserted text boxes/popups or internet links to additional information; such inclusions are not acceptable and will not be considered part of the proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation. Each page shall be counted except resumes, blank pages, or those identified in Table 1.1, Proposal Organization, as having no limit.

L2.2.2. Page Size and Format.

L2.2.2.1. A page is defined as each face of a sheet of paper containing information for written submissions. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 11-point Ariel, Times New Roman, or Courier New font for all text. The Phase One proposa1 shall be submitted as both an MSWord 2007 or newer file and as an Adobe PDF document. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and ¾-inch side margins. The Phase Two technical proposal shall be submitted as a slide deck using MS Power Point. The text size shall be no less than 11-point Ariel, Times New Roman, or Courier New font for all text utilized in the MS Power Point slide deck. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals. It is the sole responsibility of the offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening. The Government is under no obligation to seek clarification regarding electronic proposal submissions if submissions cannot be opened or accessed.

L2.2.2.2. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page.

Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 11-point Ariel, Times New Roman, or Courier New font for all text included in a table. These limitations shall apply to both electronic and hard copy proposals.

L2.2.2.3 Cost or Pricing Information

All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal Volumes. Cost trade-off information, work-hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

L2.2.2.4 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is not permitted.

L2.2.3 Indexing.

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

L2.2.4 Labelling.

Each volume of the proposal should be separately labeled to include the volume number, title, solicitation identification, and the offeror’s name. The offeror shall apply all appropriate markings, including those prescribed in accordance with FAR Subpart 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L2.2.5. Glossary of Abbreviations and Acronyms.

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

L.2.2.6. Classified Information.

The proposal shall not include classified information. If an offeror believes its response must include classified information in order to be responsive to this solicitation, the offeror shall immediately notify the KO and CS in writing with specific rationale.

L2.3. Electronic Offers.

Submitting proposals via email: In order to respond to this solicitation, electronic proposals are to be submitted in lieu of paper copies. It is the offeror’s responsibility to assure its complete proposal is received by the date and time specified in the solicitation. Responses received after the time and date for which proposals are due will be considered late and will not be evaluated. All proposals must be submitted electronically to the KO and CS via email. The offeror’s proposal submission will be considered complete when all volumes are received in accordance with each phase of this solicitation. The content and page size of electronic copies must be as described in Section L.

If the Offeror sends more than one email for their proposal, they must state as such in each email (“Email 1 of 2”).

The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2010 or compatible, MS Office Excel 2010 or compatible, and/or Adobe XI or compatible. The offeror shall submit with its proposal Attachment 4.

To ensure delivery, no single email shall exceed 20MB and no single file shall exceed 5MB. Multiple emails and/or multiple files are acceptable to ensure delivery. File attachment types with extensions other than .doc, .docx, .xls, .xlsx, or .pdf may be blocked by email security protocols, and any emails quarantined as a result of restricted file types will preclude the proposal from being evaluated. Compressed files are not permitted given that zip files may be stripped from emails in accordance with DISA’s security policy. No zipped files will be evaluated. Efforts by the Government to clarify or expedite installation of electronic proposal submissions, in accordance with FAR 15.207(c), will not be considered discussions. The Government is under no obligation to seek clarification regarding electronic proposal submissions if submissions cannot be opened or accessed.

It is the sole responsibility of the offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening. The Government strongly recommends that the offeror test the files on more than one internal machine and more than one machine type or platform to ensure proposals are entirely virus free and accessible to the Government on any platform. In the event any file is corrupted or un-openable, the offeror’s proposal may be rejected. In the event any email is quarantined for security reasons, the Offeror’s proposal may be rejected.

PROPOSAL DUE DATE: There are two phases for this solicitation. Please review the notational schedule for this procurement in paragraph L.2.1.

Phase One proposals are due NLT 1:00 PM ET, 7 NOV 2025.

The Phase Two proposal due date will be provided in the instructions provided to the offeror if the offeror is selected to proceed to Phase Two. The notional schedule provides an estimated due date for the Phase Two proposals.

L2.4. Distribution.

Proposals shall be addressed to the KO with a copy to both CSs at the following email addresses:

ramona.y.lin.civ@mail.mil (KO), octavia.griffith.civ@mail.mil (CS), and maola.w.masafu.civ@mail.mil (CS).

L3.0. Volume I – Factor 1: Prior Experience/Facilities Clearance Volume (Phase One) Phase One:

Factor 1: Prior Experience/Facilities Clearance Approach Subfactor 1: Prior Experience Paper (PWS Task 6.2 and 6.3) [Confidence Ratings]

Subfactor 2: Facilities Clearance [Acceptable/Unacceptable]

In the cover page/executive summary volume, the offeror shall provide the following information:

L3.1. Volume I – Cover Page/Executive Summary.

In the executive summary volume, the offeror shall provide the following information:

The executive summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price. The salient features should tie in with Section M evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

The offeror shall include the following information on the executive summary:

1. UEI Number, CAGE code, and Taxpayer Identification Number (TIN);

2. Company name and mailing address;

3. Date submitted and proposal expiration date;

4. All of the above-cited information for each entity on the proposed team, if a team is proposed. Type of

Company (i.e., small business, 8(a), woman owned, veteran owned, etc.) as validated via the SAM website.

All offerors must be registered in SAM at the time the Phase One proposal is submitted and at the time of award, which is located at https://www.sam.gov;

5. All of the above cited information for each subcontractor, if subcontractors are proposed;

6. Company POC, phone, and email address;

7. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location;

8. Authorized negotiators:

The offeror represents the following persons are authorized to negotiate on its behalf with the Government in connection with the RFP. The only individual(s) authorized to bind the company is/are marked with a “*”. The offeror shall provide, at no additional cost to the Government, updated listings of authorized negotiators (names, titles, email addresses, and telephone numbers) as soon as changes are made.

In the Prior Experience/Facilities Clearance Volume for Phase One, the Offeror shall provide the following information in the format prescribed herein. Failure to comply with the administrative requirements of the solicitation may result in elimination from the competition.

L3.2. Part B - Table of Contents.

Include a master table of contents of the entire Phase One proposal.

L3.3. Part C – Contract Documentation: Sections I and K.

The offeror's proposal must include completion of Sections I and K. The offeror shall fill-in all clauses specified in the RFP. The offeror shall comply with clauses and provisions provided herein. Please note that many clauses require the prime offeror to include the same or similar clause in contracts with subcontractors.

Offerors shall provide a copy of the “FAR and DFARS Report” found in the Representations and Certifications section of the System for Award Management (SAM) website. In addition, Offerors shall comply with the clause in Section I – 52.204-7 entitled “System for Award Management.” The KO will check the System for Award Management (SAM). An Offeror shall be determined ineligible for contract award if not registered within SAM at the time of proposal submission and at the time of award. Offerors are also required to complete additional representations, certifications, acknowledgments and statements reflected in Section K of this solicitation.

L.3.3.1. Compliance Statement

The offeror is required to sign and certify that all items submitted in the proposal comply with the RFP requirements and any differences, deviations or exceptions must be stated and explained in this section. Even if there are no differences, deviations or exceptions, the Offeror must submit the signed Compliance Statement stating that no differences, deviations or exceptions exist.

Furthermore, the offeror shall state in the compliance statement that its proposal is valid for no less than 180 days from the date of submission of its proposal response to the RFP.

Sample: Statement of Compliance: “This offeror hereby certifies this proposal is in compliance with the solicitation and its requirements. There are no exceptions, deviations or differences and the proposal is valid for 180 days from the date of submission.”

L3.3.2. Joint Venture/Partnership Agreement.

Contractor Team Arrangements (“CTA”), as defined in FAR 9.601(1), may submit a proposal in response to this RFP. While the CTA is its own unique entity distinct from the member companies, for the purpose of evaluation, each member of the CTA is considered the prime offeror.

For example, purposes only: Company A and Company B form a CTA as a Joint Venture named Company C.

Experience and past performance from either Company A or Company B may be used to satisfy the requirements in the Technical/Management Approach (Evaluation Factor 1) as well as Past Performance (Factor 2). It is not necessary that Company C have the required experience or past performance. Similarly, either Company A or Company B can possess the required certifications outlined in the PWS.

An offeror may submit a proposal as a CTA in response to the solicitation subject to the following conditions:

1. The Joint Venture or Partnership is registered in the System of Award Management (SAM.gov) and has a corresponding UEI Number.

2. The Joint Venture or Partnership meets the definition of a Joint Venture for size determination purposes (FAR 19.101(7)(i)).

3. The offeror must submit a complete copy of the Joint Venture or Partnership agreement that established the CTA relationship.

L3.4. Part D – Factor 1: Prior Experience/Facilities Clearance Approach.

L3.4.1 General.

In the Prior Experience/Facilities Clearance Volume, Part D, provide relevant and recent (from the last three (3) years) experience that demonstrates that the offeror has relevant expertise in accordance with specifications defined in Section M, Evaluation Factors for Award. Responses will be evaluated against the subfactors defined in Section M, Evaluation Factors for Award. The Prior Experience written proposal shall include all the information the offeror wants the Government to consider and assess/evaluate regarding relevant and recent prior experience/expertise and the offeror’s ability to perform required tasks from the PWS at contract level and the task order level.

L3.5. Part E – Facilities Clearance Notification.

Offerors shall demonstrate they have a FINAL Secret Facility Clearance, with NATO access from the Defense Counterintelligence and Security Agency at the time of proposal submission by providing their Facility Verification Notification from the National Industrial Security Program Central Access Information Security System as a PDF attachment to the proposal. The Facility Verification shall be retrieved within one week of quotation or proposal submission.

L3.6. Part F – DD254, DoD Contract Security Classification Specification.

Offerors shall complete Blocks 6a-6c, 7a-7c (if subcontracting), and 8a-8c of the DD254 with the appropriate information for their companies. A separate DD254 must be submitted for each subcontractor (when applicable) with proposal submissions. Completed DD254s and Facility Verification Notifications shall be submitted with proposal submission.

L4.0. Advisory Notification

After the Government completes evaluations for Phase One, offerors will receive an advisory notification via e-mail from the KO. This notification will advise the offerors of the Government’s advisory recommendations to proceed or not to proceed with Phase Two submission.

Offerors who are rated most highly in subfactors 1 and 2 under factor 1 will be advised to proceed to Phase Two of the proposal submission process. Offerors who were not among the most highly rated will be advised that they are unlikely to be viable competitors, along with the general basis for the Government’s advisory recommendation. The intent of this advice is to minimize proposal development costs for those offerors with little to no chance of receiving an award. Offerors should note that Phase One evaluation factors are as important as Phase Two evaluation factors. Offerors that were not rated most highly and advised that they are unlikely to be viable competitors and choose to proceed shall send an email to the KO and CS no later than two (2) days after the receipt of the advisory recommendation not to proceed to Phase Two.

The Government intends to provide no more than three (3) offerors with an advisory notification to proceed.

However, the Government advice will be a recommendation only, and those offerors who are advised not to proceed may elect to continue their participation in the procurement. This does not constitute a competitive range determination nor an elimination from competition requiring notification and/or debriefing IAW FAR 15.503 and 15.505.

Failure to participate in Phase One of the procurement precludes further consideration of an offeror. Phase Two submissions will not be accepted from offerors who have not submitted Phase One proposals by the due date and time stated in the solicitation. For those offerors that are rated most highly and advised to proceed to Phase Two of the proposal submission process, the KO will include the Phase Two submission instructions on the advisory notification, including the date, time, and exact location of the offerors scheduled oral presentation, as well as the due date for the written portion (price) of the Phase Two submission. The Government recommends offerors to begin preparation of Phase Two proposals only after receipt of the Phase One advisory down-select notice.

The down-select notification will include further information, but the Government intends to allow offerors 48 – 72 hours to decide whether it wishes to proceed with a Phase Two submission.

L5.0. Volume II – Factor 2: Technical/Management Approach (Phase Two)

**Please note, all Phase Two written submissions are due prior to all oral presentations.**

Phase Two:

Factor 2: Technical/Management Approach Subfactor 1: Electromagnetic Environmental Effects (E3) and Radiation Hazards (RADHAZ) analysis (PWS Tasks 6.2) [Combined Technical/Management, and Risk Ratings] Subfactor 2: Site Visits and Measurement Surveys (PWS Task 6.3) [Combined Technical/Management, and Risk Ratings] Subfactor 3: Management and Staffing Plan (PWS Tasks 6.1 and 6.4) [Combined Technical/Management, and Risk Ratings]

Factor 3: Price Pricing will be evaluated using a Rates Only Pricing approach. Pricing shall be submitted using the spreadsheet provided via Attachment 4. The Government will use the information in the vendor’s proposed Attachment 4 to conduct a cost/price analysis. The loaded labor rates from Attachment 4 will be applied to different scenarios to determine based on anticipated project requirements. Please reference Section M2.4 for more information.

L5.1.1. Instructions for Oral Presentations.

Each offeror is requested to present a presentation slide deck that is limited to twenty five (25) Power Point pages.

The oral presentation will augment the presentation slide deck.

For those offerors that are rated most highly and advised to proceed to Phase Two of the proposal submission process, the KO will include the Phase Two submission instructions on the advisory notification, including the date, time, and exact location of the offerors scheduled oral presentation, as well as the due date for the written portion (price) of the Phase Two submission.

The oral presentation is limited to a maximum of one-hour. Any information not briefed within the time limit will not be evaluated. At the conclusion of the presentation, the Government will caucus for 30-minutes. Afterwards, the Government will allow an additional 30-minutes for a Question and Answer dialogue period. This dialogue is a component of the oral presentation and does not constitute discussions. The offeror will not be given the opportunity to revise any part of its previously submitted written quotation or submit any subsequent proposal revisions as a result of the dialogue. Please note, the 90-minutes allotted for your presentation includes the oral presentation plus Question and Answer dialogue. Please plan accordingly. The total time allotted for the oral presentation and Question and Answer dialogue period will not exceed 90-minutes. The 30-minute Government caucus will not be counted against the 90-minutes allotted for the offeror’s presentation and Question and Answer dialogue period.

No more than a total of four (4) participants shall attend the oral proposal. One individual (per role) who will serve in the following roles for this requirement shall attend the presentation:

1. Company Principal

2. Program Manager/Senior Spectrum Engineer

The other individuals may be key personnel, significant subcontractors, staff members who will participate in the day-to-day execution of the work, or the proposing company’s executive. These individuals should be capable of presenting and answering questions related to the technical/management. Participants must be a major subcontractor or an employee of the offeror. Major subcontractors shall only subcontract and propose with one offeror in response to this solicitation.

One (1) copy of all briefing slides presented must be submitted with the written proposal submission. However, these materials will not be considered in the Government's evaluation of proposals. Only the presentation itself will be evaluated: In other words, any chart that is not briefed during the established time limit will not be evaluated.

Two (2) business days after the receipt of an advisory notice to proceed to Phase Two, the offeror must notify the contracting officer in writing of the name, phone, e-mail, and FAX number of the individual to whom the Government should give notice.

L6.0. Volume III – Key Personnel Resume.

This volume shall include the resume for the Senior Spectrum Engineer key personnel identified in the contract PWS. The resume shall include the name of the proposed individual and demonstrate that the proposed individuals meet the requirements identified in section 6.1 of the IDIQ PWS.

L7.0. Volume IV – Factor 3: Price.

L7.1.1. General Instructions.

The following instructions are applicable to subcontractors and the prime offeror or the designated team lead in teaming arrangements. This section is to assist you in submitting cost and pricing data that is required to evaluate the reasonableness and completeness of your proposed cost/price. The Government will verify that all solicitation requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format.

Note that unreasonably high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from the competition.

The offeror shall complete Attachment 4. Note the rates in the ID/IQ are ceiling rates and they can be discounted for any subsequent task order awarded under this ID/IQ contract.

All offerors must complete Attachment 4 by completing all cells not already filled in by the Government. The Government will then apply those rates to the scenarios presented in Attachment 4 to arrive at a total evaluated price to use in the BVTO analysis. The estimate provided in the solicitation may assist in coming up with discounted rates for the base period and all option periods

L7.1.2. Pricing Information

Pricing information is required for each of the five (5) years of the ID/IQ’s ordering period and option pricing for an additional six-month period that may be authorized in accordance with FAR 52.217-8 "Option to Extend Services".

See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. Pricing shall be submitted using Attachment 4. The pricing submission shall include labor rates for the additional six-month period in accordance with FAR 52.217-8. These rates shall be identical to the rates in effect on the last day of the contract before the 52.217-8 clause is exercised.

Fully loaded labor rates for the ID/IQ ordering period will be incorporated into Schedule B upon contract award and used as a capped ceiling rate for all fixed price orders placed against the ID/IQ award.

L7.1.3. Supplemental Price Information

Information beyond that required by this instruction shall not be submitted, unless it is considered essential to document or support the price position. All information relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the cost/price volume.

Under no circumstances shall this information and documentation be included elsewhere in the proposal.

L7.1.4. Price Reasonableness and Completeness.

This section is to assist in submitting information other than pricing data that is required to evaluate the reasonableness and completeness of the proposed price. The Government will verify that all solicitation requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format.

The Government reserves the right, but is not obligated, to review prices for realism. Note that unreasonably high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition.

Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Price submissions should be sufficiently detailed to demonstrate their reasonableness and be adequate enough to support and sustain a DCAA audit.

L7.1.5. Cost or Pricing Information Requirements.

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support price reasonableness. Information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the KO determines the required conditions of adequate competition do not exist that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror may be required to certify its submitted cost or pricing data (see: FAR 15.406-2 -- Certificate of Current Cost or Pricing Data).

L7.1.6. Price Narrative.

The offeror shall describe their methodology used to establish their price. The offeror shall provide information describing and detailing the evaluation it performed to determine the reasonableness of prices on hourly labor rates.

Offerors shall provide whatever information necessary to help the Government understand why the proposed prices are reasonable in the offeror’s cost/price narrative document.

Each offeror's price proposal shall contain sufficient quantitative and narrative documentation necessary to adequately support and explain the prices proposed. This analysis shall be provided to the KO and may be submitted in accordance with the Offeror’s internal accounting procedures; there is no specified format.

The prime offeror shall also specify what type of contract (firm-fixed-price, cost-reimbursement etc.) is proposed for each subcontractor. For any subcontractor proposed at or above the Truthful Cost and Pricing Data threshold, the Offeror shall provide or instruct the subcontractor to provide evidence of accounting system adequacy if the subcontractor is performing on any basis other than FFP.

The price narrative shall provide whatever information is necessary to help the Government understand why the proposed prices are reasonable. Each offeror’s price proposal shall contain sufficient quantitative and narrative documentation necessary to adequately support and explain the prices proposed, to include subcontractor proposed prices. It shall also include a summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, and accounting practices.

L7.1.8. Price Spreadsheet

The offeror shall submit a labor rate schedule in accordance with Attachment 4 and a methodology for this factor.

Pricing shall not be provided in any other part of the proposal. The period of performance for the base ID/IQ contract shall be one five (5) year base period. Additionally, Offerors shall propose rates for a six-month option extension if FAR Clause 52.217-8, “Option to Extend Services” is utilized. Offerors will propose rates based on one-year increments. The yearly cycles will start on the date of award. No subcontractor rates are required or permitted. In task orders, subcontractors fully burdened labor rates will be subject to the prime offeror’s fixed price ceiling rates for fixed priced task orders/CLINs.

The offeror shall input their proposed direct labor rates, indirect rates and profit factors for each provided labor into Attachment 4.The description for each labor category is provided by the Government in Attachment 4. Indirect rates will be in accordance with Cost Accounting Standards. Rates shall be input for both Government-site (CONUS) and contractor-site personnel into Attachments 4 to calculate the proposed fully burdened labor rates for each labor category. Offerors shall apply their indirect rates in accordance with its Cost Accounting Disclosure Statement. DO NOT place hard coded numbers in the spreadsheet to calculate the fully burdened labor rates. See the “Instructions” tab in Attachment 4. The total fully burdened rate for each labor category will be the capped ceiling for that labor category for FP task orders/CLINs for both prime offerors and subcontractors. This is the maximum rate for the labor category for use when proposing on FP task orders/CLINs. Offerors may propose less than these rates on task orders/CLINs.

Offerors should assume a MAR 2026 start date. The hours and labor categories provided in the Excel workbook do not obligate the Government to acquire all of the labor categories or labor hours provided.

Surge support will be equal to 25% of the total cost/price for the five (5) year ordering period, excluding the six-month extension of services pursuant to FAR 52.217-8 at the ID/IQ contract level. The following estimated travel and material/Other Direct Costs (ODC) figures provided by the Government will be the material/ODC and travel figures utilized in the base ID/IQ contract.

The following estimated travel and material/ODC figures provided by the Government will be the material/ODC and travel figures utilized in the base ID/IQ contract.

Period ODCs Travel Base Period $22,432.00 $195,111.00 Grand Total $22,432.00 $195,111.00

*The base period consists of one, five-year period.

The Government considers a full-time staff year to be 1,880 hours. Offerors are required to use this as a baseline for a full-time staff year.

L7.1.8. Volume V – Past Performance.

Submission of completed Past Performance Reference’s (PPR) are required. However, past performance will be reviewed as part of a responsibility determination. The Government will review the available information as outlined below. Past performance will be reviewed as part of a responsibility determination but will not impact the technical evaluation. A prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history. To determine responsibility, the Government may review past performance sources to include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), using all CAGE/UEI numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror like interviews with KOs, Contracting Officer’s Representatives, or other Government or commercial customers.

PPRs submitted to the KO and CS shall clearly indicate the name of the offeror within the document. Early submission of the PPRs after receiving the notice to proceed to Phase Two is encouraged.

The offeror shall complete Attachment 3, Past Performance References, and submit the…