RFP2026-06 - Elec Supply Svs Final.pdf

PROCUREMENT:

SUNY Schenectady County

Community College

Electricity Supply Services

PROCUREMENT NUMBER:

RFP 2026-06

RELEASE DATE:

June 17 2026

DUE DATE/TIME:

July 23, 2026 at 2:00 pm ET

SUNY Schenectady County Community College (SUNY Schenectady) reserves the right to postpone, withdraw, discontinue or cancel this RFP at any time and for any reason, and to issue such clarifications, modifications, and/or amendments, as it may deem appropriate. Receipt of proposal materials by SUNY Schenectady or submission of a proposal to SUNY Schenectady confers no rights upon the proposer nor obligates SUNY Schenectady in any manner.

SUNY Schenectady reserves the right to waive non-material irregularities in proposals, if such action is in its best interest. Any such waiver shall not modify remaining RFP requirements or excuse the proposer from full compliance with the RFP specifications and other contract requirements if the proposer is awarded the contract.

TIMETABLE OF KEY EVENTS

RFP Release Date June 17, 2026

Pre-Proposal Conference (via Microsoft Teams) June 30, 2026, 10:00 a.m. ET

Deadline for Submission of Bidder Questions July 7, 2026, 2:00 p.m. ET

Issuance of Response to Bidder Questions July 14, 2026

DEADLINE FOR SUBMISSION OF BIDS

July 23, 2026, 2:00 p.m. ET

Finalist Recommendation Presented to the Board of

Trustees August 17, 2026

Anticipated Contract Awarded August 18, 2026

Anticipated Commencement of Electricity Service January 1, 2027

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TIMETABLE OF KEY EVENTS

NON-BIDDER RESPONSE

1. INTRODUCTION and BACKGROUND

2. GENERAL COMMENTS

3. PRE-PROPOSAL CONFERENCE

4. DISCLAIMERS

5. ERRORS IN THE RFP

6. ADDENDA

7. QUESTIONS REGARDING THE RFP

8. WITHDRAWAL AND RESUBMISSION/MODIFICATION OF PROPOSALS

9. PROPOSAL DEADLINE

10. DUPLICATE SUPPLIER SUBMISSIONS AND BROKER REPRESENTATION

11. DEBRIEFING OF UNSUCCESSFUL PROPOSERS/PROTESTS

12. REJECTION OF PROPOSALS

13. AWARD AND EXECUTION OF CONTRACT

14. CONTRACT TERM

15. NOTICE

16. PUBLICITY

17. USE AND RELEASE OF BIDDER SUBMISSIONS

18. FREEDOM OF INFORMATION LAW

19: COLLEGE FACILITIES

ATTACHMENT 1: SCOPE OF SERVICES

Introduction

Service Territory

Broker Compensation and Fee Structure

Pricing Validity and Market Conditions

Market Price Adjustment Mechanism

Fixed Price Integrity

Load and Usage Disclaimer

Transition

ATTACHMENT 2: BID SUBMISSION

General Proposal Requirements

Cost Proposal

Technical Proposal Requirement, Content, And Organization

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Submission Format For Technical Proposal

ATTACHMENT 3: EVALUATION OF PROPOSAL

Cost Proposal Evaluation

Technical Proposal Evaluation

ATTACHMENT 4: FORMS REQUIRED WITH BID SUBMISSION

Exhibit A: FORM of BID – COST PROPOSAL

Exhibit B: CONFLICT OF INTEREST DISCLOSURE STATEMENT

Exhibit C: NON-COLLUSIVE BIDDING CERTIFICATION

Exhibit D: RESOLUTION AUTHORIZING SIGNATURES

Exhibit E: IRANIAN ENERGY SECTOR DIVESTMENT

Exhibit F: PERSON AUTHORIZED TO RECEIVE NOTICE

Exhibit G: REFERENCES

Exhibit H: RECEIPT OF ADDENDA

ATTACHMENT 5: CONTRACT TERMS AND CONDITIONS

Table of Contents

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SUNY SCHENECTADY COUNTY COMMUNITY COLLEGE

Electricity Supply Services

RFP 2026-06

SUNY Schenectady (College) is accepting proposals from qualified, responsive, and responsible electricity suppliers and brokers to provide fixed-price electricity supply. Pricing shall be firm, fixed, and all-inclusive on a $/kWh basis for each 3-year and 5-year term for the full contract term following contract execution. Proposals shall cover all labor and materials to perform services in conformity with this Request for Proposals (RFP).

The Request for Proposals may be downloaded from the BidNet Direct website at: http://www.bidnetdirect.com/, from the New York State Contract Reporter website at: https://www.nyscr.ny.gov/, or they may be picked up at the Office of Administration, Elston

502, SUNY Schenectady at 78 Washington Avenue, Schenectady, NY 12305. All proposals must be delivered in a sealed envelope/package and marked “Proposals: RFP 2026-06, Electricity Supply Services” not later than 2:00 p.m. ET on July 23, 2026 to the following address:

SUNY Schenectady County Community College

ATTN: Division of Administrative Services

Elston Hall, Suite 502

78 Washington Avenue, Schenectady, NY 12305

A pre-proposal conference via Microsoft Teams will be held June 30, 2026, 10:00 a.m. ET

Those wishing to participate should RSVP to purchasing@sunysccc.edu at least 3 days prior, and access information will be provided.

Woman and minority owned businesses are encouraged to submit proposals. SUNY

Schenectady is an Equal Employment Opportunity/Affirmative Action employer.

The College reserves the right to reject any and all proposals, and to accept any proposal or proposals as submitted, or as modified, which in the opinion of the College will be in the best interest of the College.

June 17, 2026

Division of Administrative Services

SUNY Schenectady County Community College

78 Washington Avenue

Schenectady, NY 12305 http://www.bidnetdirect.com/ https://www.nyscr.ny.gov/ mailto:purchasing@sunysccc.edu

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CONTRACTOR’S NAME: __________________________________________________

NON-BIDDER RESPONSE

For the purpose of facilitating your firm’s response to our request for proposal, SUNY

Schenectady County Community College is interested in ascertaining reasons for prospective bidders’ failure to respond to this RFP. If your firm is not responding to this bid, please indicate the reason(s) by checking any appropriate item(s) below and return this form to: Division of

Administrative Services, SUNY Schenectady County Community College, Elston Hall, Suite

502, 78 Washington Avenue, Schenectady, NY 12305 or forward electronically to purchasing@sunysccc.edu with the PROJECT NUMBER and “Non-Bidder Response” in the subject line.

We are not responding to this “Request for Proposals” for the following reason(s):

_____ Our services and/or equipment do not meet specifications.

_____ Specifications not clearly understood or applicable (too vague, too rigid, etc.).

_____ We are unable to perform the assignment within the time specified.

_____ Insufficient time allowed for preparation of bid.

_____ OTHER: ______________________________________________________

Thank you for your participation in this bidding process.

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SUNY SCHENECTADY COUNTY COMMUNITY COLLEGE

Electricity Supply Services, RFP 2026-06

This Request for Proposals does not commit SUNY Schenectady County Community College

(also known as SUNY Schenectady and the “college”) to award a contract. SUNY

Schenectady reserves the right to withdraw and/or amend the RFP and to alter the deadline for submission of proposals.

1. INTRODUCTION and BACKGROUND The intention of this Request for Proposals (RFP) is to obtain the services of qualified, responsive, and responsible electricity suppliers and brokers to provide electricity supply services to SUNY Schenectady County Community College (“SUNY Schenectady” or the

“College”) in accordance with the Scope of Services set forth in this RFP. The anticipated contract term will be for either a three-year or five-year period commencing January 1, 2027 and expiring either December 31, 2029 or December 31, 2031. The College’s electric load is located within NYISO Zone F (NIMO/National Grid territory).

SUNY Schenectady, created in 1969 by the Schenectady County Legislature, is a public community college within the State University of New York. SUNY Schenectady provides quality, comprehensive education for transfer, careers, training and workforce development to a diverse population in a student-centered environment. The college is committed to an accessible and affordable education. Utilizing innovative practices and contemporary technology, the college fosters success through excellence in teaching and support services.

With an annual budget of approximately $28 Million, we are sponsored by the County of

Schenectady and governed by a 10-member Board of Trustees appointed by the County and the

Governor of the State of New York, with one elected student trustee. Classes, student support services and administrative offices are located at the main campus, at the Center City location in downtown Schenectady, at the Schenectady County Airport, the Kindl Building and

13 State Street, the latter two which are several blocks from our main campus. We employ approximately 600 unionized and non-unionized full and part-time employees. More information about SUNY Schenectady can be found at www.sunysccc.edu and http://nces.ed.gov/ipeds/.

2. GENERAL COMMENTS

Under no circumstances will the College be liable for any costs incurred by the suppliers in preparation and/or production of a proposal nor for any work performed prior to SUNY

Schenectady’s written authorization to proceed on the contract.

The supplier selected should be independent and not have any interest that would constitute a conflict of interest involving the Board of Trustees, College employees, or our county sponsor.

The selected supplier will be required to disclose any pre-existing relationship with the afore-named individuals and organizations using the attached form.

http://www.sunysccc.edu/ http://nces.ed.gov/ipeds/

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The selected supplier shall not assign, transfer, or subcontract any interest in the electricity supply services contract without the express prior written approval of the College.

The selected firm shall not discriminate in its hiring practices against any employee or applicant because of age, race, religion, color, gender, sexual orientation, disability, marital status, or national origin; and be able to demonstrate compliance with affirmative action programs.

No communication should be had with the Board of Trustees, College employees, employees of the auxiliary services organization (Faculty Student Association, Inc.), its Foundation, or

Schenectady County concerning this solicitation in any manner other than by written inquiry to purchasing@sunysccc.edu.

All materials submitted in response to an RFP will become the property of SUNY Schenectady and will be returned only at SUNY Schenectady’s option and at the expense of the bidder. One copy of each proposal will be retained for SUNY Schenectady’s official files.

3. PRE-PROPOSAL CONFERENCE

A pre-proposal conference will be held via Microsoft Teams at the date and time set forth above in the Timetable of Key Events. Participation is recommended, but not mandatory. Those wishing to attend are asked to RSVP no later than three (3) days prior to the event to purchasing@sunysccc.edu. Indicate “RFP 2026-06, Electricity Services in the subject line.

Bidders will be afforded the opportunity to learn more about the College’s electricity needs and to ask questions concerning this procurement during the conference although responses to questions may be deferred until later. SUNY Schenectady will be bound only by written responses, which will be contained in addenda to the RFP and provided to all contractors in attendance following the conference, and throughout the time the solicitation remains open.

4. DISCLAIMERS

SUNY Schenectady reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, and/or amendments, as it may deem appropriate.

Receipt of proposal materials by SUNY Schenectady or submission of a proposal to the College confers no rights upon the offeror nor obligates SUNY Schenectady in any manner. The College reserves the right to waive non-material irregularities in Proposals, if such action is in the best interest of SUNY Schenectady. Any such waiver shall not modify remaining RFP requirements or excuse the offer from full compliance with the RFP specifications and other contract requirements if the offer is awarded the contract.

5. ERRORS IN THE RFP

If a bidder discovers any ambiguity, conflict, discrepancy, omission, or other error in the RFP, the bidder should immediately provide SUNY Schenectady with written notice of the problem and request that the RFP be clarified or modified. Without disclosing the source of the request, the College may modify the document prior to the date fixed for submission of proposals by issuing an addendum and advising all those to whom the RFP was provided.

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If prior to the date fixed for submissions, a bidder knows of or should have known of an error in the RFP but fails to notify SUNY Schenectady of the error, the bidder shall bid at its own risk, and if, awarded the contract, shall not be entitled to additional compensation or time by reason of the error or its later correction.

6. ADDENDA

SUNY Schenectady may modify the RFP prior to the date fixed for submission of proposals. If issued, addenda will be posted to both NYS Contractor Reporter and BidNet Direct. If addenda have been issued, Bidder must complete and submit the Receipt of Addenda form, attached hereto.

7. QUESTIONS REGARDING THE RFP

Questions regarding this solicitation should be sent to purchasing@sunysccc.edu. All inquiries should include the title and number of the solicitation in the subject line. All questions and answers will be published in the form of an addendum. No communication should be had with

SUNY Schenectady, its employees, agents, or assigns concerning this solicitation in any other manner than by written inquiry to this email address.

Contact with SUNY Schenectady personnel in connection with this RFP may not be made other than as specified in this RFP. Unauthorized direct or indirect contact with any college personnel may be cause for rejection of a bid.

All questions and answers regarding the RFP will be shared with all bidders known to be interested in submitting a proposal. If a question relates to a proprietary aspect of its proposal and the question would expose proprietary information if disclosed to competitors, the bidder may submit the question in writing, conspicuously marking it as “CONFIDENTIAL.” With the question, the bidder must submit a statement explaining why the question is confidential. If

SUNY Schenectady agrees that the disclosure of the question or answer would expose proprietary information, the question will be answered, and both the question and answer will be kept in confidence. If SUNY Schenectady does not agree regarding the proprietary nature of the question, the question will not be answered in this manner and the bidder will be notified.

Prior to contract award, SUNY Schenectady may contact the bidder for clarification of any portion of its proposal.

8. WITHDRAWAL AND RESUBMISSION/MODIFICATION OF PROPOSALS

A proposal may be withdrawn at any time prior to the deadline for submitting Proposals by notifying SUNY Schenectady in writing of its withdrawal. The notice must be signed by the

Bidder. The Bidder may thereafter submit a new or modified proposal, provided that it is submitted to SUNY Schenectady no later than the deadline. Modifications offered in any other manner, oral or written, will not be considered. Proposals cannot be changed or withdrawn after the deadline.

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9. PROPOSAL DEADLINE

Proposals must be received by the Division of Administrative Services of SUNY Schenectady no later than the deadline date and time stated in the timetable above. Any proposal received after this time will not be considered, and will be rejected or returned to the proposer. The College reserves the right to postpone the proposal deadline for any reason.

Brokers may submit multiple supplier proposals. Each must be separate, complete, and independently evaluated. Award is not based solely on price but also qualifications, experience, financial stability, and compliance. Multiple submissions confer no advantage.

10. DUPLICATE SUPPLIER SUBMISSIONS AND BROKER REPRESENTATION

In the event that multiple proposals are submitted by different brokers, agents, or representatives for the same electricity supplier, and such proposals reflect materially identical pricing, products, and contractual terms, the College reserves the right, at its sole discretion, to:

• Evaluate such proposals as a single supplier offering for purposes of cost and technical evaluation;

• Differentiate among proposing brokers based on non-price factors, including but not limited to:

o Experience and qualifications o Quality of account management and customer service o Responsiveness, completeness, and clarity of the proposal o Administrative value and ease of implementation

• Disregard any perceived advantage due to timing of submission, broker affiliation, or prior relationship with the supplier.

The College may, at its discretion:

• Request clarification from the supplier regarding its authorized representative(s);

• Require the supplier to designate a single authorized representative for purposes of contract negotiation and execution; or

• Require disclosure of all broker relationships associated with the submitted proposals.

Nothing herein shall limit the College’s right to:

• Contract directly with the electricity supplier; or

• Reject duplicate proposals where, in the College’s judgment, such submissions do not provide meaningful differentiation or value beyond identical pricing.

For purposes of this section, the determination of whether proposals are materially identical shall be made solely by the College, whose determination shall be final.

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11. DEBRIEFING OF UNSUCCESSFUL PROPOSERS/PROTESTS

Upon request, a debriefing conference will be scheduled with an unsuccessful proposer. The request for a debriefing conference should be sent to purchasing@sunysccc.edu with the words

“Request for Debriefing” in the subject line within five (5) business days after the notification that the proposal was unsuccessful has been emailed to the bidder. The debriefing must be held within seven (7) business days of the request, unless otherwise agreed to by the parties, except that the request will be stayed pending negotiations of the final agreement with the successful proposer. Discussion will be limited to a critique of the requester’s proposal. Comparisons between proposals or evaluations of the other proposals will not be allowed. Debriefing conferences may be conducted in person, Microsoft Teams, or on the telephone and will be scheduled for no more than one hour.

12. REJECTION OF PROPOSALS

SUNY Schenectady reserves the right in its sole discretion to reject any or all proposals in whole or in part, without incurring any cost or liability whatsoever. All proposals will be reviewed for completeness. If a proposal fails to meet material requirements of the RFP, if it is incomplete, or contains irregularities, the proposal may be rejected.

Material deviations may cause a bid to be rejected. SUNY Schenectady may or may not waive an immaterial deviation in a proposal. The College’s waiver of an immaterial deviation will in no way modify the RFP or excuse a bidder from full compliance with the RFP requirements. A deviation is “material” if it is not in substantial accord with RFP requirements.

Proposals containing false or misleading statements may be rejected if in SUNY Schenectady’s opinion the information was intended to mislead the College regarding a requirement of the RFP.

13. AWARD AND EXECUTION OF CONTRACT

Upon the Board’s adoption of a resolution awarding a contract for electricity supply service, a written notice of contract award will be sent electronically to the awardee and a contract will be executed.

No contract or agreement, express or implied, shall exist or be binding on SUNY Schenectady before the execution of a written contract by both parties. If agreement on the terms of such contract cannot be reached after a reasonable period (deemed such by the college in its sole discretion), SUNY Schenectady may enter into negotiations and sign a contract with another firm.

14. CONTRACT TERM

The term of the contract shall be for either three (3) years or five (5) years, at the discretion of the College, at the cost set forth in the proposal; however, final pricing may be adjusted based on market conditions at the time of the Award, adjustments are limited to the lesser of: (a) documented market change over four weeks or (b) ±5% of proposed $/kWh.

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Supplier contract governs but must comply with RFP. No additional costs allowed. RFP prevails in case of conflict.

15. NOTICE

Where written notice is required in this RFP, the notice must be sent by both U.S. mail and by electronic mail, unless otherwise specified by SUNY Schenectady.

Notice to SUNY Schenectady shall be to:

Office of Administrative Services

SUNY Schenectady

78 Washington Avenue, Elston 502

Schenectady, NY 12305

(518) 381-1210 purchasing@sunysccc.edupurchasing@sunysccc.edu

Notice to the bidder shall be to the person signing the Bid Proposal. If bidder desires another or additional person(s) to receive notice, so indicate on the attached form (Exhibit F).

16. PUBLICITY

No bidder shall issue any public announcements concerning SUNY Schenectady or this RFP without the prior written consent of the college. News releases pertaining to the award of any contract resulting from the procurement may not be made without the prior written approval of

SUNY Schenectady.

17. USE AND RELEASE OF BIDDER SUBMISSIONS

All materials submitted by the Bidder become the property of SUNY Schenectady and may be returned to Bidder at its sole discretion. One copy of each proposal will be retained for the college’s official files. Submissions may be reviewed and evaluated by any person, other than one associated with a competing Bidder, designated by SUNY Schenectady.

18. FREEDOM OF INFORMATION LAW

SUNY Schenectady is required to comply with the New York State Freedom of Information Law

(Public Officer’s Law Article 6). Should any member of the public request a copy of a proposal, the College will review the request and may disclose the requested proposal in whole or in part.

If a bidder believes that its proposal or any portion thereof should be exempt from disclosure, it is incumbent that the bidder identify, AT THE TIME OF ITS PROPOSAL SUBMISSION, each page of the proposal for which exemption will be claimed. The bidder may indicate same with the words “Confidential,” “Proprietary,” or “Trade Secret” written or stamped on the page.

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19: COLLEGE FACILITIES

MAIN CAMPUS

SUNY Schenectady’s main campus is located at 78 Washington Avenue, Schenectady, New

York, and straddles the City of Schenectady and Town of Rotterdam, in the County of

Schenectady. The main campus is comprised of five (5) buildings and several acres of fields. It abuts the Mohawk River on the west and Interstate Highway 890 on the south, a highway ramp on the east and an historical downtown community known as The Stockade on the north. The campus is accessed by vehicle from two points: from the north by a loop road off of NYS Route

5 and from the east by an entrance ramp off of Route I-890.

The six buildings which make up the main campus are

• Gateway (housing a daycare center),

• Begley (housing the Learning Commons and Auditorium),

• The School of Music Building,

• Stockade (housing Student Services Center, lecture halls and classrooms),

• Elston Hall (housing the student commons, Welcome Center, and quick-mart, administrative offices, classrooms, and culinary labs, banquet and meeting rooms), and

• The Center for Science and Technology Building (“CST”) building (housing classrooms and science labs). The CST building is attached to Elston Hall by a walkway bridge suspended over NYS Route 5.

In addition to the traditional credit and non-credit program that can be found on any college campus, the main campus hosts both large and small community events several times a week, including some weekends.

Parking for the main campus is to the south and west side of the buildings. There is a smaller parking lot across Route 5 immediately adjacent to the CST building.

CENTER CITY LOCATION

SUNY Schenectady is a tenant at 443 State Street, Schenectady, New York, which is owned and managed by a private owner. SUNY Schenectady occupies 11,099 square feet consisting of classrooms, a student lounge area, staff offices, and business office space. Parking is provided for the full-time staff in a parking garage a few blocks from the building. Classes are held from

8:00 a.m. to 9:00 pm throughout the day, including some weekends.

KINDL BUILDING

SUNY Schenectady owns a three-story historical building in the Stockade area of downtown

Schenectady, a few blocks east of the main campus at 201 State Street. At this time, only the first floor is occupied, with two classrooms, office space and a meeting area.

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13 STATE STREET & MILL LANE

SUNY Schenectady leases space on the first floor of 13 State Street for limited programs and the ground floor of 10 Mill Lane, Schenectady, New York for a Confectionary Laboratory .

SCHENECTADY COUNTY AIRPORT

SUNY Schenectady owns an aircraft hangar at the Schenectady County Airport in Glenville, NY.

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ATTACHMENT 1: SCOPE OF SERVICES

Introduction

This RFP solicits proposals from qualified, responsive, and responsible electricity suppliers and brokers to provide fixed-price electricity supply. Pricing shall be firm, fixed, and all-inclusive on a $/kWh basis for each 3-year and 5-year term.

The selected supplier(s) shall provide electricity supply, account management, coordination with utilities, and customer service support.

Service Territory The College’s accounts are located within NYISO Zone F National Grid (Niagara Mohawk /

NIMO) and proposals must reflect pricing and delivery consistent with this zone and utility structure.

Broker Compensation and Fee Structure The College shall not be responsible for broker fees. Compensation must be paid by supplier and embedded in $/kWh. No separate fees are allowed. Broker authorization may be required with no financial obligation.

Pricing Validity and Market Conditions Electricity is a market-based commodity subject to fluctuations. Pricing submitted is for evaluation purposes. A period of up to four (4) weeks may occur between bid submission and award. Suppliers must refresh pricing at time of execution consistent with their proposed structure.

Market Price Adjustment Mechanism Award shall be based on proposed pricing; however, final pricing may be adjusted based on market conditions. Adjustments must reflect verifiable wholesale market changes, maintain structure, and not introduce new costs. Adjustments are limited to the lesser of: (a) documented market change over four weeks or (b) ±5% of proposed $/kWh.

For clarity, this prohibition on new costs includes, without limitation, any adjustments arising from changes in law, regulatory actions, ISO or utility charges, or market structure changes.

Fixed Price Integrity All pricing under this RFP shall remain firm, fixed, and all-inclusive for the full contract term following execution. Suppliers shall not introduce or apply any additional charges, adjustments, or cost components after contract execution, including but not limited to regulatory changes, ISO or utility charges, changes in law, or market structure changes, except as expressly permitted under the Market Price Adjustment Mechanism prior to contract award.

This requirement applies regardless of any supplier contract language or industry practice.

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Load and Usage Disclaimer The College’s current estimated annual electricity usage is approximately 5,500,000 kWh, served across ten (10) electric meters. This information is provided for reference only and is not guaranteed. Normal variations in usage, load profile, or seasonal demand shall not justify repricing.

The College reserves the right to add or remove meters and associated load during the term of the contract due to acquisition, disposition, or changes in facilities. Any such additions or removals shall be incorporated into the agreement at the contracted $/kWh rate, without penalty, repricing, or additional fees.

Transition SUNY Schenectady may require the Successful Bidder to provide uninterrupted services after contract termination/expiration in order to transition to a subsequent electricity supply provider.

At all times during the transition period and unless directed otherwise in writing by SUNY

Schenectady, the Successful Bidder shall continue all contractual obligations set forth in the

Contract until such time as an orderly transition of operations to the college or a third party has taken place. The Successful Bidder shall be required to meet its contractual obligations pursuant to this paragraph notwithstanding the issuance of a termination for cause or convenience.

Within fifteen (15) days of the giving of a notice of termination as set forth in the Contract or three

(3) months prior to the end of the term of the Contract, whichever event occurs first, the Successful

Bidder shall provide for approval by SUNY Schenectady a detailed written plan for Transition

(Transition Plan) which outlines, at a minimum, the tasks, milestones and deliverables associated with the smooth transition of Project Services to the college or the successor contractor. Successful

Bidder agrees to amend the Transition Plan to include all other information deemed necessary by

SUNY Schenectady.

“Transition Services” shall be deemed to include Contactor’s responsibility for all tasks and services outlined in the Contract, and for transferring in a planned manner specified in the

Transition Plan all tasks and services to SUNY Schenectady or the successor contractor. It is expressly agreed between the parties that the level of service during the transition period shall be maintained in accordance with and shall be subject to all the terms and conditions of the Contract, provided, however, that where, during the transition period, tasks or services are transitioned to or assumed SUNY Schenectady or the successor contractor. Contractor shall not be held responsible for the negligent acts or negligent omissions of SUNY Schenectady or the successor contractor or for service degradation resulting from the negligent omissions of SUNY Schenectady or the successor contractor.

Contractor shall be compensated for services performed during the transition period at the rates set forth in the Contract.

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ATTACHMENT 2: BID SUBMISSION

General Proposal Requirements The submission requirements for this RFP are set forth below.

The technical and cost proposals MUST BE SUBMITTED SEPARATELY, each enclosed in a separately sealed envelope and clearly marked on the outside with the words “TECHNICAL

PROPOSAL” and “COST PROPOSAL”, respectively.

To facilitate the evaluation of each technical proposal, Bidders must submit three (3) separately bound hard copies (i.e.one original and two copies) as well as two electronic copies in electronic format of each proposal. Electronic submissions must be in a searchable format (e.g. PDF or MS

Word) and MUST NOT include any portion of the Cost Proposal.

The College’s evaluation committee will not refer to a designated web site, brochure, or other location for the requested information. Responses that utilize references to external materials as an answer will be considered non-responsive.

Bidders must submit two (2) hard copies of its cost proposal (one bearing original signature). It is not necessary to provide an electronic version of the Cost Proposal.

SUNY Schenectady is a public institution of higher education and is bound by New York State

Freedom of Information Law (FOIL). Please take note of FOIL law impacts set forth in Section

16.

Both the technical proposal and the cost proposal must be separately placed and packaged in a sealed box or envelope with a label on the outside containing the following information:

• RFP Number 2026-06

• Electricity Supply Services

• Bidder name

• Bidder senior officer responsible for the bid

• Bidder address and contact information, including email address

• Attention: SUNY Schenectady Department of Administrative Affairs

All Proposals must be sent to the following address by First Class Mail, Overnight Delivery, Hand Delivery, or Express Mail Service and cannot be submitted by email or facsimile. All means of delivery must be addressed to:

Department of Administration

Schenectady County Community College

Elston Hall, Suite 502

78 Washington Avenue

Schenectady, NY 12305

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Proposals or any portions thereof received after the deadline for proposal submission will not be accepted and may be returned to the submitting entity at SUNY Schenectady’s discretion.

The College will accept amendments to a Bidder’s Proposals only if the amendments are received prior to the Proposal Due Date and time. Proposals which fail to address the format requirements above may be deemed non-responsive and not considered further.

Cost Proposal The proposal should include a completed and signed bid cost form (attached hereto as Exhibit

“A”). The signature must be made by a person able to contractually bind the firm to the bid cost.

Bidders must submit the completed bid cost form in a separately sealed envelope clearly labeled on the outside “RFP 2026-06, Electricity Supply Services - Cost Proposal” by the due date specified in the Timetable of Key Events. All cost proposals must include only the completed

Bid Form which has been signed by an authorized representative of the Bidder.

The cost proposal should be based on the current kWh market price, for (3) three and (5) five years, at the time of the proposal’s submittal. All pricing must be firm, fixed, and all-inclusive in

$/kWh including energy, capacity, ancillary services, transmission, losses, and margin. No pass-through charges or adders allowed.

All submitted pricing shall remain subject to the requirements of this RFP regardless of any conflicting language in supplier proposals or contracts.

Technical Proposal Requirement, Content, And Organization The purpose of the technical proposal is to demonstrate the qualifications, competence, and capacity of the firms seeking to provide services in conformity with the requirements of this RFP and the services set forth in the Scope of Services. The proposal should demonstrate the qualifications of the firm and/or the particular staff to be assigned to this engagement. It should describe an approach to providing services that will meet the RFP requirements.

The proposal should be prepared simply and economically, providing a straight-forward, concise description of the proposer’s ability to satisfy the requirements of the RFP. Adherence to the organization requirements will assist the evaluation committee in fairly and effectively evaluating the proposals. The technical proposal must be organized and presented in the manner described in in this section.

Bidders must submit a detailed Technical Proposal in a sealed envelope clearly labeled on the outside “RFP 2026-06, Electricity Supply Services - Technical Proposal” by the due date and time specified on Page One (1). Proposals may include parts of the original RFP if answering questions asked or used in tailoring a specific response, but should not be included in full unaltered form for filler. If specific submission requirements are particularly large and self-contained, they may be included in a separate appendix. Proposals should not direct the evaluation team to visit online sources to obtain information, or include “to be provided after award,” or “provided upon request” clauses.

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Submission Format For Technical Proposal The Technical Proposal should be clearly organized into the following separately numbered tabs:

• Tab 1, Organization History: A brief description of the history and organization of the bidder’s firm and the organizational structure of the corporate/regional offices.

• Tab 2, Licenses & Certifications: Copies of business licenses, union certifications, professional certifications or other credentials, together with evidence that bidder is in a good standing and authorized to conduct business in New York State.

• Tab 3, Financials: The last three years’ annual reports, or comparable documents, including detailed profit loss, assets and liabilities, and other relevant financial data.

• Tab 4, Memberships/Associations: Information regarding bidders’ market position in the industry, strategic alliances, membership in professional associations, etc.

• Tab 5, Qualifications & Background: Qualifications, background and experience of the account manager and other staff proposed to work on the project, including professional licenses, tenure with the company, and training certifications received within the three (3) years immediately preceding.

• Tab 6, References: References, with contact information including phone numbers, cell numbers, email addresses and office addresses, from a minimum of three clients that function as institutions of higher education of similar size to that of SUNY Schenectady that have used the bidder’s services within the last twenty-four (24) months. Identify the nature of the clients’ businesses; describe the physical layout and other relevant information about the site; and the length of time the bidder has serviced the account.

Provide client contact information. If bidder has not provided services to three (3) institutions of higher learning as described above within the stated time frame, then provide references for clients with multiple buildings and/or facilities at multiple locations who serve the public (for example, a hospital, arena, or governmental organization).

• Tab 7, Methods of Operation: A description of the techniques, approaches and methods to be used in providing the requested services.

• Tab 8, Contract: A copy of the electricity supply services contract, and broker agreement

(for brokers who are bidding). A statement confirming in writing that the proposed pricing is fully fixed and all-inclusive, with no future surcharges, passthroughs, or additional fees of any kind beyond the submitted $/kWh rate, consistent with RFP requirements.

• Tab 9, Invoice and Billing: A sample of the invoice used to bill clients for services, with a narrative explanation of the billing system used by the Successful Bidder.

• Tab 10, Reporting Systems: A statement of the bidder’s experience developing and/or using electronic incident reporting systems.

• Tab 11, Forms: All signed and completed forms, notarized where applicable.

• Tab 12, W-9: Completed IRS W-9 form

Failure to provide the required documents by the due date stated in the Table of Key Events will result in the disqualification of the broker or electricity supplier from participating in the bid.

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ATTACHMENT 3: EVALUATION OF PROPOSAL

Cost Proposal Evaluation Bidders must submit completed cost bid forms attached hereto as Exhibit “A”. The cost proposal must include all costs associated with the bidder’s plan to carry out the services set forth in the

Scope of Services in the manner described in this RFP. The cost proposal will be reviewed and scored by a representative of the College who is not a member of the evaluation committee assigned to evaluate the technical proposal.

The College will award based on best value and is not obligated to select the lowest cost proposal.

The evaluation is based on price, experience, qualifications, financial stability, and responsiveness.

Failure to meet mandatory requirements, including pricing format and licensing, may result in disqualification.

The following formula will be used to score each cost proposal, with the lowest “Total Cost”

(LTC) from among the proposals being awarded the maximum number of points for cost (50) during the evaluation process:

LTC/TC x 50= PCS

Where: PCS=Proposer’s cost score

LTC= Lowest Total Cost (of all proposals)

TC=Proposer’s total cost bid

Technical Proposal Evaluation All proposals will be reviewed initially by the Procurement Officer to determine compliance with administrative requirements and instructions specified in this RFP. Only responsive proposals will be forwarded to the evaluation committee for further review.

Each responsive proposal will be evaluated by an evaluation committee comprised of representatives of the College. The goal of the evaluation process is to award a contract to the firm which offers the best value to the College, as that term is defined in the law. As such, cost will be considered in the evaluation process, but the lowest cost will not determine the selection for contract award.

The Evaluation Committee will review the technical proposals in accordance with the criteria set forth below. The scores from the technical review will be combined with the cost scores for a total score. The total scores will be ranked highest to lowest.

The College will be the sole judge as to the acceptability, for its purposes, of any and all proposals.

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TECHNICAL PROPOSAL REVIEW:

Each responsive proposal will be reviewed individually by the members of the evaluation committee, who shall assign scores to each proposal based on the following criteria.

a. Experience ....………………….……….……….…………….………….20 points

Proposals should include:

• A description of the firm’s experience providing retail electricity supply service to public sector, higher education, or multi-site institutional clients

• Total number of years actively engaged in electricity supply and/or energy brokerage services

• Experience operating within New York State and NYISO markets (or comparable regulated markets)

• Demonstrated experience providing fixed-price, all-inclusive electricity supply contracts

• Examples of similar engagements, including:

o Client name and type (e.g., college, municipality, public agency, etc.)

o Size and complexity of load served o Length of contract term o Scope of services provided

Preference will be given to proposers with:

• Experience serving higher education institutions or public sector entities

• Experience managing multi-location portfolios

• Demonstrated ability to manage market volatility and pricing risk

• Demonstrated experience providing fixed-price electricity contracts subject to market volatility is required

• Demonstrated experience serving higher education institutions or public sector aggregations.

The College reserves the right to verify experience through references or independent research.

b. Qualification………………...……………….…………………………….15 points

The proposer must demonstrate that it possesses the necessary licenses, certifications, and organizational capabilities to provide electricity supply services in accordance with all applicable laws and regulations.

Proposals shall include:

• Evidence of all required state and regulatory licenses, including eligibility to supply electricity in New York State

• Documentation of registration with the New York State Public Service

Commission (PSC) or equivalent authority

• Description of internal organizational structure and governance

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• Identification of key personnel assigned to this engagement, including:

• Account manager(s)

• Customer support personnel

• Risk management or pricing personnel (if applicable)

For each key individual, provide:

• Role and responsibilities

• Relevant experience and tenure with the firm

• Professional credentials or certifications

Proposers shall also demonstrate:

• Operational capability to manage account enrollment, utility coordination, and billing support

• Customer service capabilities, including issue resolution processes

• Compliance with all applicable federal, state, and local regulations

Failure to demonstrate eligibility to operate as a licensed electricity supplier in New York

State may result in disqualification.

c. Financial Stability....………….……….……….…………….………….15 points

Proposals should include:

The proposer must demonstrate financial strength and stability sufficient to support long-term electricity supply obligations under a 3-year or 5-year contract.

Proposals shall include:

• Financial statements for the past three (3) fiscal years, including:

o Balance sheets o Income statements o Cash flow statements (if available)

• Credit ratings (if available), such as:

o Moody’s o Standard & Poor’s o Fitch

• Description of financial backing or parent company support (if applicable)

• Evidence of creditworthiness sufficient to participate in wholesale electricity markets

Proposers should also disclose:

• Any material financial events within the past five (5) years, including:

o Bankruptcy or restructuring o Significant litigation

SUNY Schenectady Electricity Supply Services, RFP 2026-06 22 of 38 o Regulatory actions

The College reserves the right to:

• Request additional financial information

• Perform independent financial review or credit checks

• Reject any proposer deemed financially unstable or unable to meet contractual obligations

• Require evidence of wholesale market participation capability or equivalent financial backing.

Preference may be given to firms with demonstrated financial capacity to manage market risk and long-term fixed-price commitments and explicitly confirming zero future adjustments or surcharges.

Proposals that include any exceptions, qualifications, or conditional pricing language related to future charges or adjustments may receive reduced evaluation scores or be deemed non-responsive.

The College reserves the right to verify all information provided in proposals, including references and financial data, and may, at its discretion, request suppliers to disclose all broker relationships associated with submitted proposals.

In cases where multiple proposals represent the same electricity supplier with materially identical pricing and terms, evaluation will be conducted in accordance with Section 11 (Duplicate

Supplier Submissions), with emphasis on overall best value and non-price differentiators.

In the event that two or more proposals receive identical or substantially equivalent combined scores, including proposals representing the same electricity supplier, the College reserves the right to make a final selection based on its determination of overall best value, including qualitative and administrative considerations.

A contract will be awarded on the basis of which proposal the College deems best suited to fulfill the requirements of the RFP. The College also reserves the right not to make an award if it is deemed that no single proposal fully meets the needs of the College.

The College’s Board of Trustees will make the final selection of the contract awardee.

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ATTACHMENT 4: FORMS REQUIRED WITH BID SUBMISSION

Exhibit A: Form of Bid

Exhibit B: Conflict of Interest Disclosure

Exhibit C: Non-Collusive Bidding Certification

Exhibit D: Resolution Authorizing Signatures

Exhibit E: Iranian Energy Sector Divestment

Exhibit F: Person Authorized to Receive Notice

Exhibit G: References

Exhibit H: Receipt of Addenda

Also Required to be Provided

W-9

Sample Supplier Contract

Sample Broker Contract (for Brokers)

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Exhibit A: FORM of BID – COST PROPOSAL

Instructions to Bidder

Complete all applicable sections below.

• Bidders must submit a Cost Proposal in a SEPARATE sealed envelope clearly labeled on the outside “RFP 2026-06, Electricity Supply Services- Cost Proposal” by the due date specified in the timetable of events.

• All cost proposals must include a completed Bid Form which has been signed by an authorized representative of the Bidder.

• Failure to submit pricing in the required format or failure to comply with material RFP requirements may result in disqualification

Term Fixed Price ($/kWh) Load Basis Notes

3 Year

Baseline/ Provided Data

5 Year

Baseline/ Provided Data

Bidder Organization Phone

Street Address Fax

City State Zip

Signature Title

Printed Name Email

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Exhibit B: CONFLICT OF INTEREST DISCLOSURE STATEMENT

PLEASE SIGN A OR B

A. I do not have any affiliations or financial interests with any segment of Schenectady County

Community College/County of Schenectady, any employee, board member or elected official.

Signature: ____________________________________________________ Date:_____________

Name: Title:

Company Name:

B. I have an affiliation or financial interest with Schenectady County Community

College/County of Schenectady, any employee, board member or elected official. The affiliation or financial interest is as follows (please be specific):

Company Name:

Signature: ___________________________________________Date:_____________________

Name: _______________

Title: _______________________________________________

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Exhibit C: NON-COLLUSIVE BIDDING CERTIFICATION

MUST BE SIGNED BEFORE A NOTARY PUBLIC

Required by Section 103(d) of the General Municipal Law

BY SUBMISSION OF THIS BID, BIDDER AND EACH PERSON SIGNING ON BEHALF

OF BIDDER CERTIFIES, AND IN THE CASE OF JOINT BID, EACH PARTY THERETO

CERTIFIES AS TO ITS OWN ORGANIZATION, UNDER PENALTY OF PERJURY, THAT

TO THE BEST OF HIS/HER KNOWLEDGE AND BELIEF:

[1] The prices of this bid have been arrived at independently, without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Bidder or…