Amendment_002_-Eastern _KY.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 12

2.AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

02/19/2015

4. REQUISITION / PURCHASE REQ.

NO.

933/Fulgum

PROJECT NO. (If Applicable)

6. ISSUED BY

Federal Bureau of Prisons Residential Reentry Contracting Central Office 320 First Street NW 5005 Washington, D.C. 20534

CODE 7. ADMINISTERED BY (If other than Item 6)

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

X 9A. AMENDMENT OF SOLICITATION NO

RFP 200-1245-CS

X 9B. DATED (See Item 11)

10/24/2014

10A. MODIFICATION OF CONTRACT/ORDER NO.

CODE FACILITY CODE 10B. DATED (See Item 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above number solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X ] is extended, [ ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods.

(a) By completing Items 8 and 15, and returning 1 copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c)By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OR CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THE CHANGE ORDER IS ISSUED PURSUANT TO: (Specify Authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN

ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not [ X ]is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible).

RFP 200-1245-CS, for Residential Reentry Center (RRC) services and Home Detention services located in the Eastern District of Kentucky, within one of the following counties: Pulaski, Laurel, Whitley, Knox or Clay:

1. The closing date of the solicitation has been extended to 04/24/2015.

2. The attached Compliance Matrix: In-House RRC Services & Home Detention Services (March 2012) replaces the original Compliance Matrix that was issued with the solicitation In Section J, Attachment # 7.

//All other terms and conditions remain the same.//

Except as provided herein, all items and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

David Wolverton

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C. DATE

SIGNED

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.24

COMPLIANCE MATRIX:

In-House RRC Services &

Home Detention Services

(March 2012)

CRITERIA

PAST PERFORMANCE EVALUATION AREA

FACTOR: Accountability

The offeror’s record of performance and level of success in developing and implementing offender accountability programs.

PROPOSAL PREPARATION INSTRUCTIONS

The following past performance information shall be submitted in the offeror’s proposal.

1. The 5 most relevant contracts and/or subcontracts that were, or are currently being, performed in the past

3 years. Relevant refers to contracts, which are of similar size, scope and complexity being acquired under this solicitation. Contracts listed may include those entered into by the Federal Government, agencies of state and local government and commercial customers.

Offerors without prior contracts will not be evaluated favorably or unfavorably on past performance. Offerors should note that the Government will conduct an assessment of the relevancy of the past performance contracts submitted by the offeror. Offeror’s past performance evaluations may be negatively impacted if they submit contracts in response to these instructions which are considered less relevant or irrelevant required under this solicitation.

2. Include the following information on each of the 5 past performance contracts submitted. The Past

Performance submission for each of the 5 contracts shall not exceed 3 pages.

a. Name of the contracting activity

b. Contract number

c. Contract type

d. Total contract value (including options)

e. Contracting officer name, telephone number, and e-mail address

f. Program Manager or Technical Representative name, telephone number, and email

g. Administrative Contracting Officer name, address, telephone number, and e-mail address.

h. A written narrative that describes the offeror s record of performance and level of success on the contract in the following categories:

I. Developing and implementing offender accountability programs.

ii. Assisting offenders in successfully reentering the community. Your ability to leverage and network with other relevant community resources to offer offenders a more comprehensive and robust support system.

iii. Acquiring and maintaining public support for community corrections programs.

iv. Meeting mandated facility operational availability schedules.

v. Recruiting, training, and retaining an adequate staff of personnel with the necessary skills and integrity to ensure successful, continuous performance of the contract.

vi. Ensuring open communications about and timely response to customer needs and requirements.

vii. Providing a Home Detention Offender

Accountability Plan noting: monitoring modalities for offenders on home detention, frequency of monitoring and return to the facility.

viii. Provides a detailed description about their methods for assessing the individual needs of each offender to assist their reentry into the community, including the assessment process used in determining eligibility and appropriateness for home detention placement.

Note: In describing record of performance and level of success in the above areas, the offeror is required, if applicable, to submit information on problems encountered on the contracts and/or subcontracts identified and the corrective actions taken to resolve the issues.

FACTOR: Programs level of success in assisting offenders in successfully reentering the community. The offeror’s ability to leverage and network with other relevant community resources to offer offenders a more comprehensive and robust support structure.

Instruction listed above.

FACTOR: Community Relations level of success in acquiring and maintaining public support for community corrections programs.

FACTOR: Personnel level of success in recruiting, training, and retaining an adequate staff of personnel with the necessary skills and integrity to ensure successful, continuous performance of the contract.

FACTOR: Communication and

Responsiveness level of success in ensuring open communications about and rapid response to customer needs and requirements.

FACTOR: Home Detention level of success in developing and implementing offender home detention accountability programs. The offeror’s record of performance and level of success in assisting offenders in successfully reentering the community through home detention. The offeror’s ability to leverage and network with other relevant community resources to offer offenders a more comprehensive and robust support structure.

TECHNICAL/MANAGEMENT EVALUATION AREA

FACTOR: Site Location

SUBFACTOR: Site Validity and

Suitability

The Site Validity and Suitability subfactor evaluates the proposed site location by considering the validity of the offeror’s right to use and zoning approval. The assessment of validity includes the nature of the interest and appropriate zoning as it relates to any potential risk it poses to the government. This subfactor also evaluates the suitability of the site location with regard to local area concerns and plans to mediate concerns and the responsiveness to proximity requirements defined in the PWS or SOW

(whichever is applicable) and RFP

Section J.

The offeror shall submit official documentation that demonstrates they have a right to use, signed by both parties, zoning approval and, if applicable, an occupancy permit for their proposed site location.

Acceptable evidence of right to use is limited to deeds, leases, bills of sale, options to lease, options to buy, contingency leases, or contingency deeds.

If not contained in the initial proposal, offerors shall provide the Contracting Officer with valid proof of all zoning and local ordinance requirements necessary for the operation of a Residential Reentry Center (RRC), or any other program specified in the Performance Work

Statement (PWS) or Statement of Work (SOW) applicable to any and all proposed performance sites within 60 days after the date of the initial proposal submission. In addition, the offeror is required to maintain proper zoning throughout the life of the contract. An offeror’s failure to establish and maintain proof may result in elimination from the competitive range prior to award and termination for default following award.

The offeror shall complete and submit the Local Area

Concerns Within a Half-Mile Radius Attachment, identifying facilities whose closeness to the RRC may raise public concern. For those public concerns identified, include your approach for mediating any potential community impacts in the space provided.

TECHNICAL/MANAGEMENT EVALUATION AREA

FACTOR: Site Location

SUBFACTOR: Community Relations

Program

The Community Relations Program subfactor evaluates the innovativeness, credibility, and comprehensiveness of the offeror’s proposed program for educating and interacting with the local community in order to acquire and maintain public support.

The offeror shall provide a Community Relations Plan which describes their approach for educating and interacting with the local community in order to acquire and maintain public support. The Plan shall not exceed

2 pages. Offeror shall ensure the Plan is relevant to the location required under this solicitation.

In responding to this factor, offerors shall also submit proof that the law enforcement agency with primary jurisdiction and at least two levels of local government officials have been notified of their intent to open and operate a residential reentry center as identified in this solicitation. The proof shall be a signed copy of each notification sent via registered or certified mail to the Chief Executive Officer of the law enforcement agency and two levels of public officials of the geographical area in which the proposed facility is located. The notification letter shall be the letter provided as an Attachment in Section J of the solicitation.

Offerors shall also submit documentation to evidence community support or acknowledgment for the location of the proposed site (e.g., letters of affirmation from public officials, minutes of community relations board meetings that indicate community support or acknowledgment for the proposed site, petitions of support, etc.). The documentation shall not be dated prior to the date the Request for Information (RFI) was posted on fbo.gov, nor shall it be from sources who have a direct financial or employment interest with the offeror. The intent of this requirement is to ensure the offeror has a positive and affirmative relationship in existence prior to establishing the site.

Additionally, offerors shall provide all information of any known opposition (e.g. newspaper articles, community resolutions or petitions, minutes from board meetings or zoning authorities) and a plan for mediating any known opposition that clearly demonstrates the offeror’s ability to successfully provide RRC services while maintaining public support.

FACTOR: Accountability

This factor evaluates the comprehensiveness, credibility, and innovativeness of the offeror’s offender accountability program. The offeror will be evaluated on the plans, procedures, and practices they will employ to ensure offenders are accurately accounted for, at all times, while (1) in the facility; (2) at work assignments; (3) in all other activities outside the facility; and

(4) under home detention.

The offeror shall provide an Offender Accountability

Plan that describes the plans, procedures, and practices they will employ to ensure that offenders are accurately accounted for while (1) in the facility; (2) at work assignments; (3) in all other activities outside the facility; and (4) under home detention. The offeror shall ensure the approach is relevant and applicable to the requirements under this solicitation.

The plan shall not exceed 5 pages in total. Offeror shall ensure the Plan is relevant to the location required under this solicitation.

FACTOR: Programs

This factor evaluates the quality, comprehensiveness, and innovativeness of the offeror’s plan for assessing the individual needs of each offender to assist their reentry into the community. This includes an evaluation of the offeror’s programs for assisting with employment, housing, and developing improved life skills to include, but not limited to, money management, parenting, and family reunification. This factor also

The offeror shall submit an Offender Reentry Program

(ORP) plan, which provides a detailed description about their methods for assessing the individual needs of each offender to assist their reentry into the community, including the assessment instruments used. The ORP shall also describe the offeror’s approach for assisting with employment and housing, and developing improved life skills to include, but not limited to, money management, parenting and family reunification. The

ORP shall also describe the offeror’s ability to leverage and network with other relevant community resources in order to offer a more comprehensive and robust support structure for the offender. If applicable, the ORP shall describe the offeror’s approach for operating a

MINT program.

includes an evaluation of the offeror’s understanding of and ability to leverage and network with other relevant community resources in order to offer a more comprehensive and robust support structure for the offender.

The description of the program shall not exceed 7 pages in total. Offerors responding to a solicitation for

MINT services will be allowed 1 additional page for their response. Offeror shall ensure the ORP is relevant to the requirements under this solicitation.

FACTOR: Facility

This factor evaluates the offeror’s proposed facility with regard to (1)

Facility design as indicated in the floor plans, site plans, and photographs; (2) degree of compliance to applicable local, state, national health, safety, environmental laws, regulations, Executive Orders, building codes, and the Performance

Work Statement or Statement of Work

(whichever is applicable); and (3) the soundness and credibility of the offeror’s plan for ensuring operational availability within 120 days after contract award.

Offeror shall provide a copy of architectural floor plans, site plans, and photographs (that are within 120 days of proposal submission) pursuant to the PWS or SOW

(whichever is applicable). Offerors shall complete and submit the RRC Contract Facility Certificate of

Compliance located in Section J. Offerors shall submit their plan for complying with the 120 day availability requirement. This plan should include a sequential list for the project that will demonstrate when major construction elements will be started and how long it is estimated to take to complete in order to demonstrate an ability to achieve a 120 day availability of the facility. This plan shall not exceed 5 pages. Offeror shall ensure the plan is relevant to the requirements under this solicitation.

Bureau of Prisons representatives will conduct an on-site inspection of offeror’s performance location and facility as part of the Government s evaluation process. The purpose of this inspection is to obtain information for use in determining if the site is in compliance, or capable of being brought into compliance with the requirements of this solicitation.

FACTOR: Personnel innovativeness of the offeror’s approach for recruiting, training, and retaining an adequate staff of

Community Corrections Program (CCP)

The offeror shall provide a Personnel Resources Plan

(PRP) which describes the offeror’s approach for ensuring adequate staff are recruited, trained, and retained. The PRP shall also include the approach for ensuring all personnel will be aware of and abide by the standards of employee conduct as defined by the PWS or SOW, Chapter 2 (whichever is applicable). The PRP shall not exceed 3 pages. Offeror shall ensure the PRP is relevant to the requirements under the solicitation.

personnel that will have the necessary skills to ensure successful, continuous performance of the contract. This also includes evaluating the offeror s plan for ensuring all personnel will be aware of and abide by the standards of employee conduct as defined by the PWS or SOW, Chapter 2 (whichever is applicable).

Offerors shall also provide a staffing pattern in conformance with PWS or SOW, Chapter 2 (whichever is applicable), and job descriptions for key personnel.

This information may be included as an attachment. The offeror shall also provide a list of the minimum personnel qualifications they will utilize for all employees who provide direct services to the inmates, including the facility director.

FACTOR: Home Detention Accountability innovativeness of the offeror’s home detention offender accountability program. The offeror will be evaluated on the plans, procedures, and practices they will employ to ensure offenders are accurately accounted for, at all times, while on home detention.

The offeror shall provide an Offender Accountability

Plan that describes the plans, procedures, and practices they will employ to ensure that offenders are accurately accounted for while on home detention (including:

telephonic contacts, in-person contacts and any optional use of electronic monitoring). The offeror shall ensure the approach is relevant and applicable to the requirements under this solicitation noting: monitoring modalities for offenders on home detention, frequency of monitoring and return to the facility.

The plan shall not exceed 3 pages in total. Offeror shall ensure the Plan is relevant to the location required under this solicitation.

FACTOR: Home Detention Programming

This factor evaluates the quality, comprehensiveness, and innovativeness of the offeror’s plan for providing a home detention program to meet the individual needs of each offender and assist their reentry into the community. This includes an evaluation of the offeror’s program for: determining eligibility for home detention, the referral process for placing individuals on home detention.

The offeror shall submit a Home Detention Program (HDP) plan, which provides a detailed description about their methods for assessing the individual needs of each offender to assist their reentry into the community, including the assessment process used in determining eligibility and appropriateness for home detention placement.

The HDP shall also describe the offeror’s approach for administering the home detention program detailing the referral process when it is determined the offender will derive no further benefit from facility residency, the contents of the referral packet, method for approval, and adherence to the conditions which apply to offenders on home detention and services provided when offenders return to the facility.

The description of the program shall not exceed 3 pages in total. Offeror shall ensure the HDP is relevant to the requirements under this solicitation.

Submission Description

Copies

Page Limitations

Volume I: Technical/Management

Original, 3 paper copies & via electronic format [Compact

Disk in Adobe

Acrobat (pdf) format]

(CD-ROM/PDF)

Right to Use and Zoning Approval

N/A

Local Area Concerns Within a Half-Mile Radius

(IAW Attch., Section J)

Community Relations Plan

Community Notification Letters (IAW Attch., Section J)

Documentation of Community Support

Offender Accountability Plan

Home Detention Offender Accountability Plan

Offender Reentry Program Plan

Home Detention Offender Reentry Program Plan

Quality Control Plan Summary(If Applicable)

Copy of Floor Plans, Site Plans, and Photographs

RRC Contract Facility Certificate of Compliance

(IAW Attch., Section J)

Plan for 120 day Availability

Personnel Resources Plan

Staffing Pattern (IAW SOW Chapter 2 if RRC or

IAW PWS Section F if Performance Based)

Volume II: Business Proposal Completed

Contract Sections: A, B, and K

Original and 1 paper copy & via electronic format [Compact

Disk in Adobe

Acrobat (pdf)

(CD-ROM/PDF

BOP Environmental Checklist Community

Corrections Program (IAW Attch., Section J)

FBOP Service Contract Business Management

Questionnaire (IAW Attch., Section J)

Volume III: Past Performance

Original & via electronic format [Compact

Disk in Adobe

Acrobat (pdf)

(CD-ROM/PDF

Not to Exceed 15 pages