RFP198905-Cost_Proposal_Form-FINAL.xlsx

This is a Cost Proposal Form for RFP198905 issued by the City of Palo Alto, California for armored courier services. The City seeks a firm to provide safe same-day retrieval and delivery of municipal revenue from six designated City facilities to the City's designated banking agent. The service locations include Revenue Collections (250 Hamilton Avenue), Palo Alto Municipal Airport (1925 Embarcadero Road), Lucie Stern Community Center (1305 Middlefield Road), Mitchelle Park Community Center (3700 Middlefield Road), Art Center (1313 Newell Road), and Police Department (250 Sherman Avenue). Service frequencies vary by location, with most sites requiring two pick-ups per week on specified days, while the Police Department requires one pick-up weekly on Wednesday. The contract term is effective November 1, 2026 through October 31, 2029, with potential extension for up to two additional 12-month periods for a maximum total of 60 months.

Vendors must submit all-inclusive, firm, and fixed pricing per pick-up for each location, with costs covering all materials such as receipt books, bags, envelopes, and change pick-ups or drop-offs. Contractors are responsible for fuel charges and travel costs, which must be incorporated into bid pricing. The proposal form also requests pricing for an on-call fee for one-time pick-ups at locations one through six and a potential future pick-up site at Cubberley Community Center (4000 Middlefield Road). Contractors must allow ten minutes for each scheduled pick-up at designated locations with no additional charges for pick-ups completed within that timeframe. Missed pick-up days will not be invoiced, and contractors will only invoice for services actually provided.