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Miami-Dade County, FL Event No. RFP0000014
ATTACHMENT C
PRICE PROPOSAL SCHEDULE
A. PROPOSED PRICE
The Proposer's price shall be submitted on this Attachment C, Price Proposal Schedule. Proposer is requested to fill in the applicable blanks on this form and provide a total price as a fixed fee engagement. Pricing must include ALL COST ELEMENTS being proposed to meet the specifications outlined in Section 2.0 of this Solicitation and Exhibit A – Technical Requirements. The Proposer shall provide a breakdown of the costs, as provided for in the following sections. Items that are not applicable shall be identified as “N/A”, items that are at no charge to the County shall be identified as “N/C”.
The pricing submitted below shall be used to evaluate Proposers as indicated in Section 4.2 of the solicitation.
A.1. CREDIT CARD PROCESSING (ref. RFP section 4.6.B) The Proposer shall indicate whether its proposed solution will utilize the County’s existing credit card processor and merchant-services arrangement.
a. If the Proposer will utilize the County’s existing processor, the Proposer shall identify all additional gateway, integration, authorization, transaction, recurring, or other fees associated with its proposed solution.
b. If the Proposer requires or proposes a different processor, payment gateway, payment facilitator, acquiring bank, or other payment service provider, the Proposer shall identify each entity and disclose all associated costs.
c. The Proposer shall complete all applicable fields below, regardless of whether its proposed pricing structure is based on a flat fee, percentage of processed revenue, per-transaction fee, or a combination thereof.
A.1.1. Proposed Processing Arrangement
| Required Information |
| Proposer’s Response |
| Will the County’s existing credit card processor be utilized? |
| ☐ Yes ☐ No |
Proposed processor?
Proposed payment gateway?
Payment facilitator (if applicable)?
A.1.2. Evaluated Processing Cost Using the transaction volume, processed revenue, payment-channel distribution, and other assumptions provided by the County in this Attachment, the Proposer shall calculate its evaluated processing cost below.
For the purposes of proposed credit card processing evaluation, the County will be utilizing the following data
· Annual Processed Revenue Amount $61,000,000*
· Annual number of transactions 1,900,000* *These estimates are not guaranteed; proposer’s pricing shall not be solely based on these estimates.
Formula to evaluate five (5)-year processing cost = {(Annual Processed Revenue × Percentage Rate) + (Annual Number of Transactions × Per-Transaction Fee) + Annualized Recurring Fees + Other Annual Evaluated Fees} × 5 years.
Example = {($61,000,000 × 2.10%) + (1,900,000 × $0.10) + (12 × $2,000 monthly fee)} × 5 years = ($1,281,000 + $190,000 + $24,000) × 5 = $7,475,000.
Proposer’s credit card processing cost
| Required Information |
| Proposer’s Response |
| Percentage-based processing fees |
| % |
| Per transaction fees |
| / per transaction |
| Monthly recurring fees |
| / month |
Payment facilitator (if applicable)?
Other recurring fees (include units of measure)
Other Fees/Assessments (include units of measure)
Are fees charged to parking customers, County, or combination of both?
A.2. TOTAL PROPOSED SOLUTION PRICE (ref. RFP section 4.6.A.) FOR THE SEVEN (7) YEAR INITIAL TERM $__________________________________
B. SUMMARY OF PROPOSED PRICE
The Proposer shall provide a breakdown of the “Proposed Price” stated in Section A.2, as provided for in the tables below. Total Proposed Price shall be equal to the Proposed Price stated in Section A.2 above.
| DESCRIPTION |
| PROPOSED PRICE |
Implementation Services
| Mobilization, Design, and Project Management (provide detailed cost breakdown in Table B1 below). |
| $ |
| Field Hardware, Supply and Installation (provide detailed cost breakdown in Table B2 below). |
| $ |
| Core Software, Configuration, Deployment, Migration and Integration Services (provide detailed cost breakdown in Table B3 below). |
| $ |
| Testing, Training, Commissioning, and Cutover (provide detailed cost breakdown in Table B4 below). |
| $ |
| Additional Costs (provide detailed breakdown in Table B5 below) |
| $ |
Recurring Service Fees
| Software License / Subscription Fees (provide detailed price breakdown in Table B6 below) |
| $ |
| Maintenance and Support including Operations, Monitoring, Preventive and Corrective Maintenance, Refresh, Warranty, Lifecycle Support and Management of PARCS hardware and software (including patches, upgrades and security updates) (provide detailed cost breakdown in Table B7 below) |
| $ |
| Additional Costs (provide detailed breakdown in Table B8 below) |
| $ |
| TOTAL PROPOSED SOLUTION PRICE FOR THE SEVEN (7) YEAR INITIAL TERM |
| $ |
Note1: A payment schedule will be negotiated with the selected Proposer based upon project milestones and deliverables. The total of the contract should be equivalent to the total of Section B (which consists of all total extended prices of Tables B1 thru B8) Note2: For evaluation of the seven-year Proposed Solution Price, proposers shall not include speculative future CPI or PPI increases in submitted base prices. The County will evaluate the specified base prices using a uniform methodology. Any subsequent index adjustments require the approvals provided in the Agreement.
BREAKDOWN OF PROPOSED PRICE
The Proposer shall provide a breakdown of the “Proposed Price” stated in Section A.2, as provided for in the tables below In case of conflict, the unit prices of Tables B1 thru B8 shall prevail.
Table B1: Price Breakdown for Implementation Services – Mobilization, Design, and Project Management
| Description/Task |
| Proposed Price |
| Total for Implementation Services – Mobilization, Design, and Project Management: |
| $ |
Table B2: Price Breakdown for Implementation Services – Field Hardware, Supply and Installation
| Description/Task |
| Quantity |
| Unit Price |
| Total Price |
Lane controllers
Barrier Gates and Operators
LPR Cameras (entry, exit, mobile-inventory)
Automatic vehicle identification (AVI) antennas and readers
EMV contact and contactless terminals
Intercoms (VoIP with video)
Customer-facing HUDs and digital signs
RFID readers for employee and VIP Credentials
Mobile license plate inventory for vehicle mounted camera systems
Image review workstations for back-office image review
Supervisor workstations and monitors for parking office
Network switches, surge protection, and UPS
Pay-on-foot kiosks
Peripherals
Total for Implementation Services – Field Hardware, Supply and Installation:
Table B3: Price Breakdown for Implementation Services – Core Software, Configuration, Deployment, Migration and Integration Services
| Description/Task |
| Proposed Price |
| Total for Implementation/ Integration Services - Core Software, Configuration, Deployment, Migration and Integration Services: |
| $ |
Table B4: Price Breakdown for Implementation Services – Testing, Training, Commissioning, and Cutover
| Description/Task |
| Proposed Price |
| Total for Implementation Services – Testing, Training, Commissioning, and Cutover: |
| $ |
Proposers shall state below any additional anticipated costs, during implementation phase, that the Proposer reasonably foresees to be incurred by the County.
Table B5: Price Breakdown for Additional Costs (As Applicable)
| Description/Task |
| Proposed Price |
| Total for Additional Costs during implementation phase: |
| $ |
TABLE B6: PRICE BREAKDOWN FOR PROPOSED SOFTWARE LICENSE / SUBSCRIPTION FEES
| Software Product Name and Proposed Version |
| License Type |
Explain type of license provided.
(Site, Per User, Per Site, Enterprise, Concurrent, etc.)
| Annual Fee |
| Quantity |
| Total |
(Annual Fee x Quantity)
| Total for Software License/ Subscription Fees: |
| $ |
Warranty and No-Cost Maintenance and Support Period:
The County anticipates that implementation will be completed within twenty-four (24) months following the Notice to Proceed. The Contractor shall provide all maintenance, support, updates, corrections, and warranty services required during implementation at no additional cost to the County.
Following completion of implementation and the County’s issuance of Final Acceptance, the Contractor shall provide an additional twelve (12) consecutive months of warranty, maintenance, and support services at no additional cost to the County. Based on the anticipated implementation schedule, this no-cost period is expected to occur during Contract Year 3.
If implementation extends beyond twenty-four (24) months, the no-cost twelve-month warranty, maintenance, and support period shall begin upon Final Acceptance and shall not be shortened, eliminated, or deemed to have commenced solely because Contract Year 3 has begun or elapsed. Charges for ongoing maintenance and support may commence only after expiration of the twelve-month no-cost period following Final Acceptance.
The Proposer shall identify its first paid annual maintenance and support price after the required twelve (12)-month no-cost period following Final Acceptance. At the County’s request prior to award, the Proposer shall provide a breakdown of that price identifying labor and eligible non-labor components (totaling 100%). Subsequent annual adjustments, if approved, shall apply only to the eligible non-labor portion according to the CPI methodology in Article 8 of Attachment E. Software licenses, cloud hosting, credit card transaction charges, optional services, and equipment shall not be automatically adjusted under this CPI provision.
Table B7: Maintenance and Support Includes Operations, Monitoring, Preventive and Corrective Maintenance, Refresh, Warranty, Lifecycle Support and Management of PARCS hardware and software (including patches, upgrades and security updates)
| Description/Task |
| Proposed Price |
| Year 3 (Warranty Period) |
| N/A |
| Total for Maintenance and Support: |
| $ |
Proposers shall state below any additional anticipated costs, during maintenance and support phase, that the Proposer reasonably foresees to be incurred by the County.
Table B8: Price Breakdown for Additional Costs (As Applicable)
| Description/Task |
| Proposed Price |
| Total for Additional Costs during maintenance and support phase: |
| $ |
C. OPTIONS
Option to Renew (OTR) price and other prices in section C will not be utilized for evaluation purposes. These prices are for information and negotiation purposes only.
Table C1: Optional Year to Renew (OTR) Fees – One (1) Three (3) Year Option
| Description |
| Proposed Price |
| Software License/ Subscription Fees OTR Year 8 |
| $ |
| Software License/ Subscription Fees OTR Year 9 |
| $ |
| Software License/ Subscription Fees OTR Year 10 |
| $ |
| Maintenance and Support Fees OTR Year 8 |
| $ |
| Maintenance and Support Fees OTR Year 9 |
| $ |
| Maintenance and Support Fees OTR Year 10 |
| $ |
| Total for OTR (Years 8-10): |
| $ |
Additional products and/or services may be required during the term of the resultant contract as specified in Article 52. Additional Products and/or Services of the Agreement. Unit prices for additional equipment listed in Table C2 may qualify for the separate PPI adjustment mechanism set out in Article 8 of Attachment E, following the designated firm-price period. For bundled or turnkey items, the Proposer shall identify the equipment portion separately from installation, configuration, labor, software and testing. Only eligible equipment components may be indexed. Original implementation hardware in Table B2, warranty replacements, and equipment already included in maintenance or lifecycle obligations shall not qualify.
Table C2: Optional Items *Includes equipment, configuration, installation and testing
| Product Name and Description |
| Unit of Measure |
| Unit Price |
| Addition of a new entry lane (turnkey)* |
| EACH |
| $ |
| Addition of a new exit lane (turnkey)* |
| EACH |
| $ |
| Addition of a pay-on-foot kiosk (turnkey)* |
| EACH |
| $ |
| Addition of an EMV pay-in-lane terminal* |
| EACH |
| $ |
| Addition of an LPR camera (entry, exit, or mobile inventory)* |
| EACH |
| $ |
| Addition of an intercom station* |
| EACH |
| $ |
| Addition of a barrier gate operator and arm* |
| EACH |
| $ |
| Software license expansion (per lane, per facility, or per user — as applicable) |
| EACH |
| $ |
| Mobile and Web app (Optional Ticketless Channel) |
| LUMP SUM |
| $ |
| Mobile / web app feature add (per discrete capability) |
| EACH |
| $ |
| Integration to a new third-party system (per integration) |
| EACH |
| $ |
Compensation to the selected Proposer for Optional Labor Services shall be based on the projects assigned. The selected Proposer shall use agreed upon hourly rates to calculate the not-to-exceed cost statement required for each project. Notwithstanding the pricing listed below, the County reserves the right to negotiate a fixed fee engagement for any Optional Labor Services.
Table C3: Optional Labor Services
| Labor Classification |
| Burdened Hourly Rate |
| Technical Project Manager |
| $ |
| PARCS Solution Architect |
| $ |
| Business/Operations Analyst |
| $ |
| Payment Systems/PCI Specialist |
| $ |
| Revenue and Financial Systems Specialist |
| $ |
| Airport Systems Integration Specialist |
| $ |
| Low-Voltage/Communications Engineer |
| $ |
| Contractor Site Superintendent |
| $ |
| Installation Technician |
| $ |
| Quality Assurance Manager |
| $ |
| Quality Control Supervisor |
| $ |
| Testing and Commissioning Manager |
| $ |
| Data Migration Specialist |
| $ |
| Documentation Specialist |
| $ |
| Change Management Specialist |
| $ |
| Cutover/Transition Manager |
| $ |
| Warranty and Support Manager |
| $ |
| Resident Support Technician |
| $ |
| Other (list classification) |
| $ |
| Other (list classification) |
| $ |
Notes:
1. Miami-Dade County is exempt from all taxes (Federal, State, and Local). Tax Exemption Certificate furnished upon request.