RFP UCHC 1-210142816FC 2016-2017 Dental Kits.xls
XLS spreadsheet 227 KB Posted
- Attached to
- 2026-2027 Dental Student Kits
- Solicitation number
- UCHC 1-210142816
- Issued by
- Hartford County, Connecticut
About this file
This is a Request for Proposals (RFP) spreadsheet from the University of Connecticut Health Center (UCHC) for Student Dental Kits serving the School of Dental Medicine for the 2026-2027 academic year. UCHC seeks qualified organizations to provide comprehensive dental kits for first, second, and third-year dental students, with an estimated 54 packages required for first-year students and 52 packages for second-year students. The first-year kits are scheduled for delivery in August 2026 and distribution in September 2026, while second-year kits require December 2026 delivery and January 2027 distribution. Proposers must attend a mandatory pre-bid conference and submit responses by February 13, 2026, at 2:00 PM EST. The contractor's representative must be present within 24 hours of package delivery for content review and at distribution dates to assist students with material check-in and order discrepancies. The contract term is one year, with no multi-year renewal options specified. UCHC reserves the right to award multiple suppliers and may adjust package quantities based on actual student enrollment changes, with exact quantities confirmed 30 days prior to distribution dates.
Pricing must remain fixed throughout the contract term with no cost increases allowed except for documented third-party shipping cost increases. Proposers must honor quoted prices for a minimum of 180 days from the proposal due date. Contractors may provide partial or complete kit responses, but those offering complete packages must guarantee authorization as distributors for all manufacturer products included. No subcontracting or offshoring is permitted. Excess or unused packages are returnable within 30 days of kit distribution for full credit, with the contractor responsible for return shipping costs. The RFP specifies that curing lights included in first-year kits must be repaired or replaced by the awarded supplier throughout the student's enrollment in the predoctoral program. Prequalification requirements vary by bid package value: proposals of $100,000 or less require a W-9 form and sign-off; packages between $100,000 and $250,000 require W-9 and Certificate of Insurance; and packages exceeding $250,000 require comprehensive financial documentation including audited statements and internal financial reports. All proposers must provide three professional references from similar projects completed within the past decade and confirm adherence to the University of Connecticut's Vendor Code of Conduct.
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RFP-Objective
| UCONN HEALTH | ||
| REQUEST FOR PROPOSALS | SCOPE & RESPONSE SPREADSHEET |
UCHC RFP-05 Form
| Rev. 11/25 | RFP #: | UCHC 1-210142816 2026-2027 Dental Student Kits | FULL WIDTH TEXT (INSTRUCTIONS) | UCHC 1-210142816 2026-2027 Dental Student Kits | PARTIAL WIDTH - PRICE SEC. (ITEM DESCRIPTIONS) | |||
| Proposer Name: | PARTIAL WIDTH TEXT (QUESTIONS & RESPONSES) | |||||||
| INSTRUCTIONS: Proposers must answer all questions/requests by entering responses directly into the fields provided on this spreadsheet. For ease of identification, the fields that require data entry are shaded in RED when they are blank. Shading will turn GREEN when you enter any text. Additional information/pages must be attached if required by the instructions that accompany each question/request. Responses must include sufficient detail for UConn Health to determine that all RFP requirements have been met. Failure to provide all information may result in rejection of your proposal. Contact the identified Buyer immediately if any text on this form is not legible or if you have difficulty entering responses in the required fields. | ||||||||
| NOTE: If any of the text in a "Requirements/Questions" field appears to be cut off, simply type a character or select a dropdown option in the "Proposer's Response" field for that row to readjust the row height. (The complete Requirements text should remain visible even if you then delete the character or selected dropdown option from the Response field.) | INSTRUCTIONS: Proposers must answer all questions/requests by entering responses directly into the fields provided on this spreadsheet. For ease of identification, the fields that require data entry are shaded in RED when they are blank. Shading will turn GREEN when you enter any text. Additional information/pages must be attached if required by the instructions that accompany each question/request. Responses must include sufficient detail for UConn Health to determine that all RFP requirements have been met. Failure to provide all information may result in rejection of your proposal. Contact the identified Buyer immediately if any text on this form is not legible or if you have difficulty entering responses in the required fields. |
NOTE: If any of the text in a "Requirements/Questions" field appears to be cut off, simply type a character or select a dropdown option in the "Proposer's Response" field for that row to readjust the row height. (The complete Requirements text should remain visible even if you then delete the character or selected dropdown option from the Response field.)
| RFP OBJECTIVE & OVERVIEW | RFP OBJECTIVE & OVERVIEW |
| The University of Connecticut Health Center (UConn Health) is requesting proposals from qualified organizations to submit responses for Student Dental Kits for incoming/returning UCHC SDM Dental Classes. This Agreement will be for 2026-2027 Dental Classes Only. (First, Second and Third Year Students). | The University of Connecticut Health Center (UConn Health) is requesting proposals from qualified organizations to submit responses for Student Dental Kits for incoming/returning UCHC SDM Dental Classes. This Agreement will be for 2026-2027 Dental Classes Only. (First, Second and Third Year Students). |
| The term of the award resulting from this RFP will be for a One-Year Period. UCHC (SDM) reserves the right to order additional packages from the awarded Contractor (s) should the number of actual packages increase due to student enrollment changes after the contract award. The resultant Contract term may change subject to UCHC project schedules. | The term of the award resulting from this RFP will be for a One-Year Period. UCHC (SDM) reserves the right to order additional packages from the awarded Contractor (s) should the number of actual packages increase due to student enrollment changes after the contract award. The resultant Contract term may change subject to UCHC project schedules. |
| UConn Health expects to make a Multi- Award to suppliers based on the Selection Committee's evaluation of proposals received. See the Evaluation Criteria for additional information about proposal evaluation parameters. | UConn Health expects to make a Multi- Award to suppliers based on the Selection Committee's evaluation of proposals received. See the Evaluation Criteria for additional information about proposal evaluation parameters. |
| The award may be made by either the issuance of a purchase order or the signing of a contract, at UConn Health's sole option. A sample purchase order and/or contract is included with this RFP. Any resulting contract may be processed through either UConn Health or The University of Connecticut Health Center Finance Corporation (UCHCFC). UCHCFC is a statutorily-created public instrumentality and political subdivision of the state of Connecticut that was established to promote UConn Health’s efficient and effective provision of health care services. In performing its statutory functions, UCHCFC enters into a variety of contracts on behalf of UConn Health’s clinical operations. | The award may be made by either the issuance of a purchase order or the signing of a contract, at UConn Health's sole option. A sample purchase order and/or contract is included with this RFP. Any resulting contract may be processed through either UConn Health or The University of Connecticut Health Center Finance Corporation (UCHCFC). UCHCFC is a statutorily-created public instrumentality and political subdivision of the state of Connecticut that was established to promote UConn Health’s efficient and effective provision of health care services. In performing its statutory functions, UCHCFC enters into a variety of contracts on behalf of UConn Health’s clinical operations. |
| Subcontracting and offshoring will not be allowed. | Subcontracting and offshoring will not be allowed. |
Page &P of &N
RFP-Questions
| UCONN HEALTH | ||
| REQUEST FOR PROPOSALS | SCOPE & RESPONSE SPREADSHEET |
UCHC RFP-05 Form
| Rev. 11/25 | RFP #: | UCHC 1-210142816 2026-2027 Dental Student Kits | FULL WIDTH TEXT (INSTRUCTIONS) | UCHC 1-210142816 2026-2027 Dental Student Kits | PARTIAL WIDTH - PRICE SEC. (ITEM DESCRIPTIONS) | |||
| Proposer Name: | PARTIAL WIDTH TEXT (QUESTIONS & RESPONSES) | |||||||
| 1. SCOPE OF WORK REQUIREMENTS & QUESTIONS FOR PROPOSER | ||||||||
| Scope of Work Requirements/Questions | Type of Response Required | Proposer's Response | ||||||
| 1. Contractor shall provide the following Goods and/or Services to UCHC School of Dental Medicine (SDM): | Yes/No (Dropdown) | 1. Contractor shall provide the following Goods and/or Services to UCHC School of Dental Medicine (SDM): | ||||||
| 2. Student dental kit items required for the First and Second Year Student Dental Kits | Yes/No (Dropdown) | 2. Student dental kit items required for the First and Second Year Student Dental Kits | ||||||
| 3. Kit Contents: A student consists of all items specified for a given class as provided as follows: See Second Tab | Yes/No (Dropdown) | 3. Kit Contents: A student consists of all items specified for a given class as provided as follows: See Second Tab | ||||||
| 4. Each kit will include the quantities provided, divided by the number of kits specified and assembled as individual packages (“package”). | Yes/No (Dropdown) | 4. Each kit will include the quantities provided, divided by the number of kits specified and assembled as individual packages (“package”). | ||||||
| 5. Contractors are required to label each item in each package. The label will key each item to a list of contents for each package. | Yes/No (Dropdown) | 5. Contractors are required to label each item in each package. The label will key each item to a list of contents for each package. | ||||||
| 6. Labels must read UNIVERSITY OF CT HEALTH CENTER, SCHOOL OF DENTAL MEDICINE | Yes/No (Dropdown) | 6. Labels must read UNIVERSITY OF CT HEALTH CENTER, SCHOOL OF DENTAL MEDICINE | ||||||
| 7. Package quantities are currently estimated fifty (50) packages for each of the classes. The School of Dental Medicine reserves the right to provide exact quantities thirty (30) days prior to the package distribution dates. Excess packages are then credited at the full purchase price by the supplier | Yes/No (Dropdown) | 7. Package quantities are currently estimated fifty (50) packages for each of the classes. The School of Dental Medicine reserves the right to provide exact quantities thirty (30) days prior to the package distribution dates. Excess packages are then credited at the full purchase price by the supplier | ||||||
| 8. Pricing is to include all delivery and handling charges. | 8. Pricing is to include all delivery and handling charges. | |||||||
| Substitutions: | Substitutions: | |||||||
| 10. Contractor will deliver each package complete. Partial orders are not acceptable. Contractor will make no substitutions from the specified content lists. If any item is no longer available or is on backorder, UCHC Purchasing Services Department will be notified immediately in writing to allow SDM an opportunity to make an amendment to the package content list if deemed necessary by SDM | Yes/No (Dropdown) | 10. Contractor will deliver each package complete. Partial orders are not acceptable. Contractor will make no substitutions from the specified content lists. If any item is no longer available or is on backorder, UCHC Purchasing Services Department will be notified immediately in writing to allow SDM an opportunity to make an amendment to the package content list if deemed necessary by SDM | ||||||
| Returns: | Returns: | |||||||
| 11. Excess and/or unused packages are to be credited at the full purchase price by the Contractor. Packages may be returned to Contractor for full credit within thirty (30) days of the kit distribution. Day one (1) is to be considered the day following kit distribution. Vendor agrees to pay shipping costs on any packages returned as excess or unused. | Yes/No (Dropdown) | 11. Excess and/or unused packages are to be credited at the full purchase price by the Contractor. Packages may be returned to Contractor for full credit within thirty (30) days of the kit distribution. Day one (1) is to be considered the day following kit distribution. Vendor agrees to pay shipping costs on any packages returned as excess or unused. | ||||||
| Delivery and Distribution of Kits: | Delivery and Distribution of Kits: | |||||||
| 12. The anticipated delivery dates of Contractor’s packages to UCHC SDM will be: |
i) First Year Kit Packages: August, 2026
ii) Second Year Kit Packages: December, 2026 Yes/No (Dropdown) 12. The anticipated delivery dates of Contractor’s packages to UCHC SDM will be:
i) First Year Kit Packages: August, 2026
ii) Second Year Kit Packages: December, 2026
| 13. Contractor’s representative will be at UCHC SDM within twenty four (24) hours of package delivery to UCHC for a review of package contents with SDM staff. Any corrections to package contents must be made within fourteen (14) business days of delivery. Package must be delivered a minimum of thirty (30) days prior to the agreed upon distribution dates. | Yes/No (Dropdown) | 13. Contractor’s representative will be at UCHC SDM within twenty four (24) hours of package delivery to UCHC for a review of package contents with SDM staff. Any corrections to package contents must be made within fourteen (14) business days of delivery. Package must be delivered a minimum of thirty (30) days prior to the agreed upon distribution dates. |
| 14. A copy of the package content packing list and one complete package, consistent with the product information provided for the student dental kit content list must be provided to UCHC SDM at least ten (10) business days prior to the package delivery dates. | Yes/No (Dropdown) | 14. A copy of the package content packing list and one complete package, consistent with the product information provided for the student dental kit content list must be provided to UCHC SDM at least ten (10) business days prior to the package delivery dates. |
| 15. A representative of UCHC SDM will review the sample package for accuracy to specifications and will notify Contractor within two (2) business days of any package errors. Contractor agrees to make necessary corrections to the satisfaction of UCHC SDM within five (5) business days. | Yes/No (Dropdown) | 15. A representative of UCHC SDM will review the sample package for accuracy to specifications and will notify Contractor within two (2) business days of any package errors. Contractor agrees to make necessary corrections to the satisfaction of UCHC SDM within five (5) business days. |
| 16. The anticipated distribution dates of kits to SDM students will be: |
i) First Year Kits: September, 2026
ii) Second Year Kits: January, 2027 Yes/No (Dropdown) 16. The anticipated distribution dates of kits to SDM students will be:
i) First Year Kits: September, 2026
ii) Second Year Kits: January, 2027
17. Contractor representative will be at UCHC SDM on the distribution day to assist SDM students with the following:
i) Material check-in against packing lists.
ii) Handle any order discrepancies and order backfilling, if required.
iii) Provide any requested product assistance by SDM students. Yes/No (Dropdown) 17. Contractor representative will be at UCHC SDM on the distribution day to assist SDM students with the following:
i) Material check-in against packing lists.
ii) Handle any order discrepancies and order backfilling, if required.
iii) Provide any requested product assistance by SDM students.
| Evaluation of Performance | Evaluation of Performance | |||||
| 18. During or after the term of any contract or other agreement that results from this RFP process, UCHC may conduct evaluations of the winning Proposer’s performance. The winning Contractor(s) shall cooperate with UCHC in any such evaluations and work with UCHC to correct any deficiencies noted. | Text | 18. During or after the term of any contract or other agreement that results from this RFP process, UCHC may conduct evaluations of the winning Proposer’s performance. The winning Contractor(s) shall cooperate with UCHC in any such evaluations and work with UCHC to correct any deficiencies noted. | ||||
| General Proposer Requirements. | General Proposer Requirements. | |||||
| 19. Contractors may respond in whole or in part to the package contents. Consideration will be provided to Contractors who can offer complete student packages, however, any Contractor doing so must guarantee in their response they are authorized distributors for all manufacturer products that have been responded to. | Text | 19. Contractors may respond in whole or in part to the package contents. Consideration will be provided to Contractors who can offer complete student packages, however, any Contractor doing so must guarantee in their response they are authorized distributors for all manufacturer products that have been responded to. | ||||
| 20. No referrals: Contractors may not refer or pass on this proposal to another supplier without prior written approval of UCHC. | Text | 20. No referrals: Contractors may not refer or pass on this proposal to another supplier without prior written approval of UCHC. | ||||
| 21. Curing Lights in the First Year Dental Student Kits will be repaired/replaced by the awarding supplier as long as the student is enrolled in the predoctoral program at the SODM. | Yes/No (Dropdown) | 21. Curing Lights in the First Year Dental Student Kits will be repaired/replaced by the awarding supplier as long as the student is enrolled in the predoctoral program at the SODM. | ||||
| 26. Methodologies - Provide a detailed explanation of the procedures and processes that you will use to accomplish the scope of work requirements described in this RFP. | Text | 26. Methodologies - Provide a detailed explanation of the procedures and processes that you will use to accomplish the scope of work requirements described in this RFP. | ||||
| 27. Deliverables - Describe each deliverable/outcome. Explain how you plan to work with UConn Health to achieve each one, any resources or services that you expect UConn Health to provide, and your proposed method of obtaining UConn Health's approval of deliverables/outcomes. | Text | 27. Deliverables - Describe each deliverable/outcome. Explain how you plan to work with UConn Health to achieve each one, any resources or services that you expect UConn Health to provide, and your proposed method of obtaining UConn Health's approval of deliverables/outcomes. | ||||
| 28. Schedule - Provide your proposed schedule/timeline for completing the requirements described in this RFP; include any significant milestones and deadlines for all deliverables/outcomes. | Text | 28. Schedule - Provide your proposed schedule/timeline for completing the requirements described in this RFP; include any significant milestones and deadlines for all deliverables/outcomes. | ||||
| 2. PROPOSER QUALIFICATIONS | 2. PROPOSER QUALIFICATIONS | |||||
| The information supplied in this section will be used to assess each Proposer's qualifications and determine if the Proposer is responsible and capable of providing the goods/services described in this RFP. Responses to this section must describe the Proposer’s background, experience, size and resources relevant to this RFP. | The information supplied in this section will be used to assess each Proposer's qualifications and determine if the Proposer is responsible and capable of providing the goods/services described in this RFP. Responses to this section must describe the Proposer’s background, experience, size and resources relevant to this RFP. | |||||
| Qualification Requirements | Type of Response Required | Proposer's Response | Qualification Requirements | |||
| A. General Company Information | A. General Company Information | |||||
| 1. Company name | Text | 1. Company name | ||||
| 2. Company address | Text | 2. Company address | ||||
| 3. Contact person - name & job title | Text | 3. Contact person - name & job title | ||||
| 4. Contact person - telephone number | Text | 4. Contact person - telephone number | ||||
| 5. Contact person - fax number | Text | 5. Contact person - fax number | ||||
| 6. Contact person - email address | Text | 6. Contact person - email address | ||||
| 7. Number of years that Proposer's company has been in business, continuously providing the goods/services described in this RFP, under the same name and/or tax identification number. | ||||||
| Note: Must be at least Five (5) year(s). | Number | 7. Number of years that Proposer's company has been in business, continuously providing the goods/services described in this RFP, under the same name and/or tax identification number. |
Note: Must be at least Five (5) year(s).
| 8. Any other business/trade names that Proposer is currently known by or has been known by in the past | Text | 8. Any other business/trade names that Proposer is currently known by or has been known by in the past | |||
| 9. Standard days and hours of business | Text | 9. Standard days and hours of business | |||
| 10. Number of individuals currently employed full time (at least 35 hours/week) | Number | 10. Number of individuals currently employed full time (at least 35 hours/week) | |||
| 11. Number of individuals current employed part time (less than 35 hours/week) | Number | 11. Number of individuals current employed part time (less than 35 hours/week) | |||
| 12. Is Proposer registered with the Connecticut Secretary of the State's Office? | Yes/No (Dropdown) | 12. Is Proposer registered with the Connecticut Secretary of the State's Office? | |||
| 13. If requested, would Proposer provide a "Good Standing" certificate issued by the Connecticut Secretary of the State's Office? | Yes/No (Dropdown) | 13. If requested, would Proposer provide a "Good Standing" certificate issued by the Connecticut Secretary of the State's Office? | |||
| B. Environmental Impact/Sustainability | B. Environmental Impact/Sustainability | ||||
| 1. Describe any steps that your company has taken to implement sustainability practices for this product or service. Include in your response whether you work with small and/or local suppliers to achieve your sustainability goals. | Text | 1. Describe any steps that your company has taken to implement sustainability practices for this product or service. Include in your response whether you work with small and/or local suppliers to achieve your sustainability goals. | |||
| C. Financial Information | C. Financial Information | ||||
| 1. Current value of Proposer's equipment. | Dollar Value | 1. Current value of Proposer's equipment. | |||
| 2. Current value of all of Proposer's assets (including equipment, real estate, etc.). | Dollar Value | 2. Current value of all of Proposer's assets (including equipment, real estate, etc.). | |||
| 3. Does Proposer have a completed “SSAE 16 Service Organization Control Report” (formerly known as a SAS 70 report)? | |||||
| Note: Regardless of Proposer's response to this question, UConn Health may require the awarded Proposer to submit a completed Service Organization Control Report in the format requested by UConn Health. | Yes/No (Dropdown) | 3. Does Proposer have a completed “SSAE 16 Service Organization Control Report” (formerly known as a SAS 70 report)? |
Note: Regardless of Proposer's response to this question, UConn Health may require the awarded Proposer to submit a completed Service Organization Control Report in the format requested by UConn Health.
| D. Experience and Staffing Relevant to this RFP | D. Experience and Staffing Relevant to this RFP | ||||
| 1. Proposer has, under its direct employment and supervision, the necessary personnel, organization and facilities to properly fulfill all the services and conditions required by this RFP. | Yes/No (Dropdown) | 1. Proposer has, under its direct employment and supervision, the necessary personnel, organization and facilities to properly fulfill all the services and conditions required by this RFP. | |||
| 2. Proposer has all of the certifications, licenses and/or registrations needed to legally provide the goods/services described in this RFP. | |||||
| Note: Proposer must provide copies of any such certifications, licenses and/or registrations upon UConn Health's request. | Yes/No (Dropdown) | 2. Proposer has all of the certifications, licenses and/or registrations needed to legally provide the goods/services described in this RFP. |
Note: Proposer must provide copies of any such certifications, licenses and/or registrations upon UConn Health's request.
| 3. Describe how the Proposer's experience meets the requirements of this RFP. | Text | 3. Describe how the Proposer's experience meets the requirements of this RFP. | |||
| 4. List the projects completed by Proposer within the last three (3) years with emphasis on activities relevant to the requirements specified in this RFP. | Text | 4. List the projects completed by Proposer within the last three (3) years with emphasis on activities relevant to the requirements specified in this RFP. | |||
| 5. Identify the personnel resources who will be assigned to fulfill of the requirements of this RFP if Proposer is selected. Provide each individual's name, title and the proportion of time that he/she will allocate to UConn Health's work. | |||||
| Note: Job descriptions and copies of resumes for each individual identified in response to this question must be attached to Proposer's response. UConn Health must receive advance written notice of any changes to the identified personnel. | Text | 5. Identify the personnel resources who will be assigned to fulfill of the requirements of this RFP if Proposer is selected. Provide each individual's name, title and the proportion of time that he/she will allocate to UConn Health's work. |
Note: Job descriptions and copies of resumes for each individual identified in response to this question must be attached to Proposer's response. UConn Health must receive advance written notice of any changes to the identified personnel.
| 6. A copy of Proposer's organizational chart showing the hierarchical structure of functions and positions is included with Proposer's response. | Yes/No (Dropdown) | 6. A copy of Proposer's organizational chart showing the hierarchical structure of functions and positions is included with Proposer's response. | |||
| E. Legal/Regulatory Matters | E. Legal/Regulatory Matters | ||||
| 1. In the past 3 years, has the Proposer, or any firm, corporation, partnership or association in which the Proposer has an interest been cited for any willful or serious violations of any occupational safety and health act, standard, order or regulation? | |||||
| Note: If the answer is Yes, you must attach a list of the following information for each violation/citation: the name of the individual or company cited, the date of the violation/citation, the nature of the violation/citation (including references to statutes, regulations, standards or orders violated), the name of the government agency that issued the citation, and the result/penalty (see Connecticut General Statutes section 31-57b). | Yes/No (Dropdown) | 1. In the past 3 years, has the Proposer, or any firm, corporation, partnership or association in which the Proposer has an interest been cited for any willful or serious violations of any occupational safety and health act, standard, order or regulation? |
Note: If the answer is Yes, you must attach a list of the following information for each violation/citation: the name of the individual or company cited, the date of the violation/citation, the nature of the violation/citation (including references to statutes, regulations, standards or orders violated), the name of the government agency that issued the citation, and the result/penalty (see Connecticut General Statutes section 31-57b).
| 2. In the past 3 years, has the Proposer, or any firm, corporation, partnership or association in which the Proposer has an interest received any criminal convictions related to the injury or death of any employee? | |||
| Note: If the answer is Yes, you must attach a list of the following information for each criminal conviction: the date of the incident resulting in the employee injury/death, the name of the individual or company convicted, the date of the criminal conviction, the court that issued the conviction, the nature of the conviction (including references to statutes, regulations, standards or orders violated), and the result/penalty (see Connecticut General Statutes section 31-57b). | Yes/No (Dropdown) | 2. In the past 3 years, has the Proposer, or any firm, corporation, partnership or association in which the Proposer has an interest received any criminal convictions related to the injury or death of any employee? |
Note: If the answer is Yes, you must attach a list of the following information for each criminal conviction: the date of the incident resulting in the employee injury/death, the name of the individual or company convicted, the date of the criminal conviction, the court that issued the conviction, the nature of the conviction (including references to statutes, regulations, standards or orders violated), and the result/penalty (see Connecticut General Statutes section 31-57b).
| 3. Has the Proposer or any of its principals received any notices of debarment or suspension from contracting with the State of Connecticut, any other state within the United States, the federal government, or any other governmental entity? | |||
| Note: If the answer is Yes, you must attach copies of all notices of debarment or suspension. | Yes/No (Dropdown) | 3. Has the Proposer or any of its principals received any notices of debarment or suspension from contracting with the State of Connecticut, any other state within the United States, the federal government, or any other governmental entity? |
Note: If the answer is Yes, you must attach copies of all notices of debarment or suspension.
| 4. Proposer affirms and declares that: neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any governmental entity in accordance with applicable federal or state law; and that it shall disclose to UConn Health immediately in writing any debarment, suspension, proposal for debarment, voluntary exclusion or other event that makes it or any of its principals an “Ineligible Person” at any time during the course of this RFP and the term of any resulting contract. (An “Ineligible Person” is an individual or entity who: (i) is currently excluded, debarred, suspended, or otherwise ineligible to participate in the federal health care programs or in federal procurement or nonprocurement programs, or (ii) has been convicted of a criminal offense that falls within the ambit of 42 U.S.C. §1320a-7(a), but has not yet been excluded, debarred, suspended, or otherwise declared ineligible.) | |||
| Note: Indicate Yes if Proposer affirms that the above statements are true and correct. Indicate No if Proposer refuses to affirm that the above statements are true and correct. | Yes/No (Dropdown) | 4. Proposer affirms and declares that: neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any governmental entity in accordance with applicable federal or state law; and that it shall disclose to UConn Health immediately in writing any debarment, suspension, proposal for debarment, voluntary exclusion or other event that makes it or any of its principals an “Ineligible Person” at any time during the course of this RFP and the term of any resulting contract. (An “Ineligible Person” is an individual or entity who: (i) is currently excluded, debarred, suspended, or otherwise ineligible to participate in the federal health care programs or in federal procurement or nonprocurement programs, or (ii) has been convicted of a criminal offense that falls within the ambit of 42 U.S.C. §1320a-7(a), but has not yet been excluded, debarred, suspended, or otherwise declared ineligible.) |
Note: Indicate Yes if Proposer affirms that the above statements are true and correct. Indicate No if Proposer refuses to affirm that the above statements are true and correct.
| 5. Vendor Code of Conduct - In furtherance of its longstanding commitment to fundamental human rights, to the dignity of all people, and to the environment, UConn Health requires all suppliers to adhere to the University of Connecticut’s "Vendor Code of Conduct" policy (http://policy.uconn.edu/?p=2718). Proposer agrees to adhere to the Vendor Code of Conduct. | Yes/No (Dropdown) | 5. Vendor Code of Conduct - In furtherance of its longstanding commitment to fundamental human rights, to the dignity of all people, and to the environment, UConn Health requires all suppliers to adhere to the University of Connecticut’s "Vendor Code of Conduct" policy (http://policy.uconn.edu/?p=2718). Proposer agrees to adhere to the Vendor Code of Conduct. | |||
| F. Required Contract Language and Forms | F. Required Contract Language and Forms | ||||
| 1. Does Proposer have any requested changes to the standard contract included with this RFP? | |||||
| Note: If the answer is No, Proposer will be expected to sign the standard contract as written, without exceptions or changes. If the answer is Yes, you must attach a "redlined" version of the sample contract included with this RFP, showing all of the changes being requested, and the contact information (name, title, phone number and email) for the person at Proposer's company who is responsible for negotiating contract language. | Yes/No (Dropdown) | 1. Does Proposer have any requested changes to the standard contract included with this RFP? |
Note: If the answer is No, Proposer will be expected to sign the standard contract as written, without exceptions or changes. If the answer is Yes, you must attach a "redlined" version of the sample contract included with this RFP, showing all of the changes being requested, and the contact information (name, title, phone number and email) for the person at Proposer's company who is responsible for negotiating contract language.
| 2. If selected as a result of this RFP, prior to the commencement of services, Proposer agrees that it will provide UConn Health with certificates of insurance evidencing that Proposer has obtained the forms of coverage in the amounts specified in the sample contract or other documentation included with this RFP, endorsed to name The University of Connecticut Health Center as an additional insured with respect to the contracted services and stating that at least thirty (30) days’ notice will be given to UConn Health prior to any cancellation or reduction in coverage. | Yes/No (Dropdown) | 2. If selected as a result of this RFP, prior to the commencement of services, Proposer agrees that it will provide UConn Health with certificates of insurance evidencing that Proposer has obtained the forms of coverage in the amounts specified in the sample contract or other documentation included with this RFP, endorsed to name The University of Connecticut Health Center as an additional insured with respect to the contracted services and stating that at least thirty (30) days’ notice will be given to UConn Health prior to any cancellation or reduction in coverage. |
| 3. If selected as a result of this RFP, Proposer agrees that it shall be: i) responsible for the entire performance under the contract award, regardless of whether the Proposer itself performs; ii) the sole point of contact concerning the management of the contract award, including performance and payment issues; and iii) solely and completely responsible for adherence to all applicable provisions of the purchase order/contract by all individuals and entities providing the goods/services described in this RFP. | Yes/No (Dropdown) | 3. If selected as a result of this RFP, Proposer agrees that it shall be: i) responsible for the entire performance under the contract award, regardless of whether the Proposer itself performs; ii) the sole point of contact concerning the management of the contract award, including performance and payment issues; and iii) solely and completely responsible for adherence to all applicable provisions of the purchase order/contract by all individuals and entities providing the goods/services described in this RFP. |
| 4. If selected as a result of this RFP, Proposer agrees that in the event that its contract award with UConn Health ends for any reason (including, but not limited to, expiration, termination or cancellation), Proposer will cooperate with and provide a smooth and orderly transition to any successor entity that assumes the responsibilities in order to ensure minimal disruption and prevent any decline in service to UConn Health. | Yes/No (Dropdown) | 4. If selected as a result of this RFP, Proposer agrees that in the event that its contract award with UConn Health ends for any reason (including, but not limited to, expiration, termination or cancellation), Proposer will cooperate with and provide a smooth and orderly transition to any successor entity that assumes the responsibilities in order to ensure minimal disruption and prevent any decline in service to UConn Health. |
| H. Bid Compliance | H. Bid Compliance | |
| Proposer confirms that it is aware that noncompliance with the following requirements may result in rejection of the bid response: |
(i) Bidders are required to submit their bid responses electronically via email to the Buyer named in the bid on or before the due date and time specified in the bid. Do NOT upload your bid response to the Connecticut bid portal. UConn Health only accepts bid responses that are emailed directly to the Buyer per their instructions. Responses must be received by the Buyer via email prior to the deadline.
(ii) Bid responses won’t be accepted unless all sections of the bid template are completed in their entirety.
Don’t leave any section blank.
(iii) References are required – we review the names of the references as part of the bid evaluation. UConn Health will only contact references for the supplier(s) that the selection committee is interested in.
(iv) All forms must be signed and dated.
(v) Don’t add or change language on any of the bid forms or compliance documents. The only place where redlining is allowed is in the standard contract in the bid package, and UConn Health is not obligated to accept any requested changes to contract language.
(vi) UConn Health is a State of Connecticut agency – requests to keep bid responses confidential will be rejected.
(vii) It is not acceptable to list UConn Health as a reference under section 3: Proposers References. We are looking for three professional references to contact for performance and other bid scope related questions the selection committee may have. Yes/No (Dropdown) Proposer confirms that it is aware that noncompliance with the following requirements may result in rejection of the bid response:
(i) Bidders are required to submit their bid responses electronically via email to the Buyer named in the bid on or before the due date and time specified in the bid. Do NOT upload your bid response to the Connecticut bid portal. UConn Health only accepts bid responses that are emailed directly to the Buyer per their instructions. Responses must be received by the Buyer via email prior to the deadline.
(ii) Bid responses won’t be accepted unless all sections of the bid template are completed in their entirety.
Don’t leave any section blank.
(iii) References are required – we review the names of the references as part of the bid evaluation. UConn Health will only contact references for the supplier(s) that the selection committee is interested in.
(iv) All forms must be signed and dated.
(v) Don’t add or change language on any of the bid forms or compliance documents. The only place where redlining is allowed is in the standard contract in the bid package, and UConn Health is not obligated to accept any requested changes to contract language.
(vi) UConn Health is a State of Connecticut agency – requests to keep bid responses confidential will be rejected.
(vii) It is not acceptable to list UConn Health as a reference under section 3: Proposers References. We are looking for three professional references to contact for performance and other bid scope related questions the selection committee may have.
| I. Other | I. Other | |||
| 1. Are you proposing to charge UConn Health for shipping/freight costs in connection with goods supplied pursuant to this RFP? | ||||
| Note: If the answer is Yes, you must submit your freight quote and shipping details directly to logistics@triose.com or contact Triose directly at 866-241-2268 Ext, 204. for review and approval before you submit your proposal. Documentation of Triose's approval of the shipping costs quoted must be attached to your response. | Yes/No (Dropdown) | 1. Are you proposing to charge UConn Health for shipping/freight costs in connection with goods supplied pursuant to this RFP? |
Note: If the answer is Yes, you must submit your freight quote and shipping details directly to logistics@triose.com or contact Triose directly at 866-241-2268 Ext, 204. for review and approval before you submit your proposal. Documentation of Triose's approval of the shipping costs quoted must be attached to your response.
| 2. If the answer to the shipping/freight question above is Yes, did Triose approve the use of your freight account or will you be using UConn Health's freight account? | Proposer's account/ | |||
| UConn Health's account/ N/A (Dropdown) | 2. If the answer to the shipping/freight question above is Yes, did Triose approve the use of your freight account or will you be using UConn Health's freight account? | |||
| 3. Name(s) of Proposer's representative(s) who attended the mandatory Pre-Bid Conference. | ||||
| Note: At least 1 representative must have attended the Pre-Bid Conference. | Text - Name(s) | 3. Name(s) of Proposer's representative(s) who attended the mandatory Pre-Bid Conference. |
Note: At least 1 representative must have attended the Pre-Bid Conference.
| 3. PROPOSER REFERENCES |
| Each Proposer must provide the information requested below regarding the Proposer's current and previous clients. If the Proposer was awarded a State of Connecticut contract within the last three (3) years, the Proposer must include a State of Connecticut reference. |
References must be able to comment on the Proposer’s capability to meet UConn Health's needs as described in this RFP; specifically, the quality of the Proposer's goods/services, the level of customer service, and the ability to handle the type and volume of business described in this RFP. The contact person for each reference must be an individual familiar with the Proposer and its day-to-day performance.
Proposers are strongly encouraged to call or write their references to ensure the accuracy of their contact information and their willingness and capability to be references. Each Proposer must provide the information requested below regarding the Proposer's current and previous clients. If the Proposer was awarded a State of Connecticut contract within the last three (3) years, the Proposer must include a State of Connecticut reference.
References must be able to comment on the Proposer’s capability to meet UConn Health's needs as described in this RFP; specifically, the quality of the Proposer's goods/services, the level of customer service, and the ability to handle the type and volume of business described in this RFP. The contact person for each reference must be an individual familiar with the Proposer and its day-to-day performance.
Proposers are strongly encouraged to call or write their references to ensure the accuracy of their contact information and their willingness and capability to be references.
| Current Clients: Provide the following reference information for three (3) clients to whom you are currently providing goods/services comparable to those requested in this RFP. | |||
| Current Reference 1 | |||
| Name of Business: | 0 | ||
| Address (Street, City, State & Zip Code): | 0 | ||
| Contact Name: | 0 | ||
| Direct Phone Number: | 0 | ||
| Email: | |||
| Goods/services you are providing to this client: | 0 | ||
| Initial service date: | 0 | ||
| DUNS # (if available): | 0 | ||
| Current Reference 2 | |||
| Name of Business: | 0 | ||
| Address (Street, City, State & Zip Code): | 0 | ||
| Contact Name: | 0 | ||
| Direct Phone Number: | 0 | ||
| Email: | |||
| Goods/services you are providing to this client: | 0 | ||
| Initial service date: | 0 | ||
| DUNS # (if available): | 0 | ||
| Current Reference 3 | |||
| Name of Business: | 0 | ||
| Address (Street, City, State & Zip Code): | 0 | ||
| Contact Name: | 0 | ||
| Direct Phone Number: | 0 | ||
| Email: | |||
| Goods/services you are providing to this client: | 0 | ||
| Initial service date: | 0 | ||
| DUNS # (if available): | 0 | ||
| Previous Client: Provide the following reference information for one (1) client to whom you previously provided goods/services comparable to those requested in this RFP. Do not use a former client as a reference for this section if your services ended due to the closing of the client's business. | Previous Client: Provide the following reference information for one (1) client to whom you previously provided goods/services comparable to those requested in this RFP. Do not use a former client as a reference for this section if your services ended due to the closing of the client's business. | ||
| Previous Reference | |||
| Name of Business: | 0 | ||
| Address (Street, City, State & Zip Code): | 0 | ||
| Contact Name: | 0 | ||
| Direct Phone Number: | 0 | ||
| Email: | |||
| Why are you no longer servicing this customer? | 0 | ||
| Service start and end dates: | 0 | ||
| DUNS # (if available): | 0 |
Page &P of &N
RFP Pricing
| UCONN HEALTH | ||
| REQUEST FOR PROPOSALS | SCOPE & RESPONSE SPREADSHEET |
UCHC RFP-05 Form
| Rev. 11/25 | RFP #: | UCHC 1-210142816 2026-2027 Dental Student Kits | FULL WIDTH TEXT (INSTRUCTIONS) | UCHC 1-210142816 2026-2027 Dental Student Kits | PARTIAL WIDTH - PRICE SEC. (ITEM DESCRIPTIONS) | ||||
| Proposer Name: | PARTIAL WIDTH TEXT (QUESTIONS & RESPONSES) | ||||||||
| PROPOSER PRICE RESPONSE | |||||||||
| Proposers must honor their quoted prices for a period of one hundred eighty (180) days from the due date of the proposal. Proposers may, at their option, agree to honor their quoted prices for a longer period of time. | Proposers must honor their quoted prices for a period of one hundred eighty (180) days from the due date of the proposal. Proposers may, at their option, agree to honor their quoted prices for a longer period of time. | ||||||||
| Pricing shall remain fixed throughout the term of award. | No increases to the amounts quoted as "Proposer's Discounted Price per Unit for UConn Health" will be allowed] | ||||||||
| No increases to the amounts quoted as "Proposer's Discounted Price per Unit for UConn Health" will be allowed] | No increases to the amounts quoted by Proposer as "Shipping (if any)" will be allowed, except due to documented increases in UConn Health-approved third-party shipping costs being passed through to UConn Health from Proposer. Note: If you are proposing to charge any Shipping costs, you must submit your freight quote and shipping details directly to logistics@triose.com and or contact Triose directly at 866-241-2268 Ext 204 for review and approval before you submit your proposal. Documentation of Triose's approval of the Shipping costs quoted must be attached to your response. UConn Health reserves the right to direct the awarded Proposer to utilize UConn Health's inbound freight accounts, rather than Proposer's accounts, at any time. | ||||||||
| No increases to the amounts quoted by Proposer as "Shipping (if any)" will be allowed, except due to documented increases in UConn Health-approved third-party shipping costs being passed through to UConn Health from Proposer. Note: If you are proposing to charge any Shipping costs, you must submit your freight quote and shipping details directly to logistics@triose.com and or contact Triose directly at 866-241-2268 Ext 204 for review and approval before you submit your proposal. Documentation of Triose's approval of the Shipping costs quoted must be attached to your response. UConn Health reserves the right to direct the awarded Proposer to utilize UConn Health's inbound freight accounts, rather than Proposer's accounts, at any time. | No increases to the amounts quoted by Proposer as "Handling (if any)" will be allowed. | ||||||||
| No increases to the amounts quoted by Proposer as "Handling (if any)" will be allowed. | The automatically-calculated percentages in the "% Discount to UConn Health" column are for UConn Health’s informational use only. |
Any request to increase costs to UConn Health during the term of the award must be supported with relevant documentation.
| The automatically-calculated percentages in the "% Discount to UConn Health" column are for UConn Health’s informational use only. | ||
| Any request to increase costs to UConn Health during the term of the award must be supported with relevant documentation. | Payment terms are net 45 days. Proposers may offer cash discounts for prompt payment and such discounts for net terms less than 45 days may be considered when evaluating bid pricing. (Exception: State of CT Small Business Set-Aside bid payment terms shall be in accordance with Connecticut General Statutes Section 4a-60j.) |
Pursuant to Connecticut General Statutes section 12-412, UConn Health is exempt from the payment of excise, transportation and sales taxes imposed by the federal government or the state. Such taxes must be excluded from bid prices.
| Payment terms are net 45 days. Proposers may offer cash discounts for prompt payment and such discounts for net terms less than 45 days may be considered when evaluating bid pricing. (Exception: State of CT Small Business Set-Aside bid payment terms shall be in accordance with Connecticut General Statutes Section 4a-60j.) | |||||
| Pursuant to Connecticut General Statutes section 12-412, UConn Health is exempt from the payment of excise, transportation and sales taxes imposed by the federal government or the state. Such taxes must be excluded from bid prices. | Prompt Payment Terms: Enter the percentage by which invoices will be reduced if they are paid within the specified number of days. Note: If no prompt payment discount is being offered, enter 0 on both lines. | ||||
| Prompt Payment Terms: Enter the percentage by which invoices will be reduced if they are paid within the specified number of days. Note: If no prompt payment discount is being offered, enter 0 on both lines. | |||||
| Prompt payment discount (percentage): | |||||
| For payment made within (# of days): | |||||
| Proposer's Price for Goods/Services Requested by UConn Health: Note: The price that you are quoting for this RFP must be entered into the "Proposer's Discounted Price per Unit for UConn Health" column. | |||||
| Item #/SKU | Catalog # | Description of Goods/Services | |||
| (No substitutes allowed unless specifically requested by UConn Health) | Quantity | ||||
| (Qty) | Unit of Measure (UOM) | Proposer's List Price per Unit | Proposer's Discounted Price per Unit for UConn Health | % Discount to UConn Health |
Calculates automatically:
(List Price - Discounted Price)/List Price Extended Total Cost Calculates automatically:
| Qty x (Discounted Price + Shipping + Handling) | 0 | |||||||||
| FIRST YEAR KIT PACKAGE CONTENTS | 5025342UO | |||||||||
| Brasseler | 5025342UO | T3600 L Divider Box - Kit #1 (Items #16-44) | 1 | EA | 0.00% | $0.00 | A500 | |||
| Brasseler | A500 | Finishing Bur Block | 1 | EA | 0.00% | $0.00 | 1 010 21 | |||
| Brasseler | 1 010 21 | BUR, EXCAVATING, STEEL,RA,2 | 5 | EA | 0.00% | $0.00 | 1 014 21 | |||
| Brasseler | 1 014 21 | BUR, EXCAVATING, STEEL,RA,4 | 5 | EA | 0.00% | $0.00 | 1 018 21 | |||
| Brasseler | 1 018 21 | BUR,EXCAVATING, STEEL,RA,6 | 5 | EA | 0.00% | $0.00 | 1 023 21 | |||
| Brasseler | 1 023 21 | BUR,EXCAVATING, STEEL,RA,8 | 5 | EA | 0.00% | $0.00 | 209A600 | |||
| Brasseler | 209A600 | BUR BLOCK 30 HOLE ALUMINUM | 1 | EA | 0.00% | $0.00 | H1 005 31 | |||
| Brasseler | H1 005 31 | BUR,OPERATIVE,CARBIDE,FG,1/4 | 5 | EA | 0.00% | $0.00 | H1 010 31 | |||
| Brasseler | H1 010 31 | BUR,OPERATIVE,CARBIDE,FG,2 | 5 | EA | 0.00% | $0.00 | H1 014 31 | |||
| Brasseler | H1 014 31 | BUR,OPERATIVE,CARBIDE,FG,4 | 5 | EA | 0.00% | $0.00 | H1 018 31 | |||
| Brasseler | H1 018 31 | BUR,OPERATIVE,CARBIDE,FG,6 | 5 | EA | 0.00% | $0.00 | H1 023 31 | |||
| Brasseler | H1 023 31 | BUR,OPERATIVE,CARBIDE,FG,8 | 5 | EA | 0.00% | $0.00 | H207.31.010 | |||
| Brasseler | H207.31.010 | FG End Cut | 3 | EA | 0.00% | $0.00 | H207.31.014 | |||
| Brasseler | H207.31.014 | FG End Cut | 3 | EA | 0.00% | $0.00 | H1333 010 31 | |||
| Brasseler | H1333 010 31 | BUR CARB FIN ET4 FG | 5 | EA | 0.00% | $0.00 | H21 009 31 | |||
| Brasseler | H21 009 31 | BUR,OPERATIVE,CARBIDE,FG,56 | 15 | EA | 0.00% | $0.00 | H23 010 31 | |||
| Brasseler | H23 010 31 | BUR,OPERATIVE,CARBIDE,FG,170 | 5 | EA | 0.00% | $0.00 | H23L 012 31 |
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