RFP-PMAA-2015-6 RidgwaySP_EastSideTrial-final.pdf

STATE OF COLORADO

DEPARTMENT OF NATURAL RESOURCES

DIVISION OF PARKS AND WILDLIFE

REQUEST FOR PROPOSALS

FOR

DESIGN-BUILD SERVICES

FOR

2015 RIDGWAY STATE PARK EAST SIDE SINGLETRACK TRAIL

RFP-PMAA-2015-6

Page Intentionally Left Blank

TABLE OF CONTENTS

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1. GENERAL INFORMATION

1.1. PURPOSE

1.2. INTRODUCTION/DESCRIPTION OF PROJECT

1.2.1. Project Goals and Objectives

1.2.2. Project Location

1.2.3. Project Background

1.2.4. General Design Guidelines

1.3. SCOPE OF SERVICES

1.4. PRE-PROPOSAL MEETING

1.5. SCHEDULE OF ACTIVITIES

1.6. MINIMUM QUALIFICATIONS

1.7. DESIGN-BUILD TEAM SELECTION METHOLOGY

2. REQUEST FOR PROPOSAL INFORMATION

2.1. SUBMISSION

2.2. INQUIRIES

2.3. EVALUATION PROCESS AND AWARD

3. CONTRACT INFORMATION

3.1. COLORADO CONTRACT

3.2. SINGLE CONTRACT

3.3. PROJECT DURATION

3.4. MEASUREMENT AND PAYMENT

3.5. INSURANCE REQUIREMENTS

3.6. CONTRACTOR EVALUATION

3.7. MODEL CONTRACT TERMS AND COLORADO SPECIAL PROVISIONS

3.8. OTHER PROVISIONS

3.9. ATTACHMENTS

4. PROPOSAL SUBMITTALS AND EVALUATION

4.1. COLORADO CONSTRUCTION AND DESIGN NOTICES

4.2. GENERAL INFORMATION

4.3. SUBMITTAL REQUIREMENTS

4.4. METHOD OF SELECTION AND AWARD

4.5. EVALUATION CRITERIA

4.5.1. Qualifications

4.5.2. Understanding Project’s Goals and Objectives

4.5.3. Miscellaneous

4.5.4. Project Costs

4.5.5 Service Disabled Veteran Owned Small Businesses

5. DESIGN/BUILD CONTRACT INFORMATION

APPENDICES:

Appendix A: Proposal Statement (To be completed by Proposer)

Appendix B: Acknowledgement and Attestation Forms

(To be completed by Proposer)

Appendix C: Example Proposed Project Costs Presentation (For reference only. Provided only as an example)

Appendix D: Qualification and Proposal Evaluating Scoring (To be completed by CPW evaluators)

DESIGN/BUILD SERVICES

State of Colorado Department of Natural Resources

Division of Parks and Wildlife

Notice Status:

# Notice Revisions:

Project No: RFP-PMAA-2015-6

Project Title:

2015 Ridgway State Park East Side Singletrack Trail

Estimated Cost Range: $50,000 to $100,000

Settlement Notices

For all projects with a total dollar value above $50,000 Notice of Final Settlement is required by C.R.S. 38-26-107. Final Settlement, if required, will be advertised via:

Electronic Media

Background

The Ridgway East Side trail system has been in planning and clearance stage for several years.

Internal planning has been completed and cultural clearances were obtained 2012. The Bureau of Reclamation completed the biological clearances and Environmental Assessment in 2012/13. The plan calls for the addition of 6 miles of trails at Ridgway State Park that connects to 20 miles of BLM trails that are to be designed concurrently with said 6 miles of trails.

Project Goals and Objectives

The primary goal of this project is to provide 6 miles of singletrack trails. The trail system is for use by hikers and mountain bike users, not for equestrian. For the bike users, the trail system shall be designed to provide a spectrum of riding for novice to experienced riders.

Principles of the trail design should adhere to the guidelines (www.imba.com) established by the International Mountain Bicycling Association.

A small parking lot shall also be included in that design and will allow for State Park users as well as users from off the Park to access the new trail sections.

The trail system would have a seasonal closure to allow for wintering big game. Trail use during wintering big-game could stress deer and elk already in distress so closure will help protect them during a critical period. Methods and techniques should be used that allow for the trail to be as maintenance free as possible.

http://www.imba.com/

Scope of Services

The selected firms/team shall provide project design, labor, equipment, and materials to implement the design, construction, and provide construction oversight to ensure the design intent and project goals and objectives are met.

Minimum Requirements

Notice is hereby given to all interested parties that all firms and/or teams will be required to meet all minimum qualifications to be considered for this project. To be considered as qualified, interested firms shall have, as a minimum:

1. Demonstrated a minimum three (3) projects within the last five (5) years for projects of similar scope and complexity.

2. Demonstrated specific Design-Build contracting services of similar scope and complexity.

3. Design and construction be under the direct supervision of a Project Manager that has served as Project Manager for a minimum three (3) projects within the last five (5) years for projects of similar scope and complexity.

Firms meeting the minimum requirements may obtain the RFP documents by visiting the Colorado VSS website at www.colorado.gov/vss Solicitation documents and information (including any amendments or modifications) will be updated with revisions on the Colorado VSS site, www.colorado.gov/vss. It is preferred but not required that construction vendors register on VSS. The registration is free.

Submittals Due

Date & Time: April 29, 2015 at 4:00 p.m.

Return Submittals To:

Department of Natural Resources Purchasing Office Allan Smith Purchasing Agent 1313 Sherman Street Suite 423 Denver, CO 80203

Comments: Late submittals will be rejected without consideration. The Department of Natural Resources and the State of Colorado assume no responsibility for costs related to the preparation of submittals.

Point of Contact

Name: Allan Smith

Agency: Department of Natural Resources, Purchasing Office

Phone: (303) 866-3292 Ex 8631

Fax: (303) 866-5575

Email: allan.smith@state.co.us http://www.colorado.gov/vss

2015 Ridgway State Park 1 RFP-PMAA-2015-6 East Side Singletrack Trail

FOR

DESIGN-BUILD SERVICES

FOR

2015 RIDGEWAY STATE PARK EAST SIDE SINGLETRACK TRAIL

Colorado Department of Natural Resources, Division of Parks and Wildlife

1. GENERAL INFORMATION

1.1. PURPOSE

The purpose of this Request for Proposals (RFP) is to obtain competitive proposals from qualified individuals and firms to provide engineering design and construction services (Design-Build) for 6 miles of singletrack trails at Ridgway State Park.

The design-build delivery method requires a construction firm team with a design firm and partner together to design and construct the improvements. The Design- Build team is given the responsibility for Quality Control and Quality Assurance for the Work, including, Design, Construction and Materials.

This RFP provides prospective proposers with sufficient information to enable them to prepare and submit proposals for consideration by the Department of Natural Resources to satisfy the needs as outlined in Section 1.3, Scope of Services.

1.2. INTRODUCTION/DESCRIPTION OF PROJECT

1.2.1. Project Goals and Objectives

The primary goal of this project is to provide 6 miles of singletrack trails at Ridgway State Park on BOR land that connects to 20 miles of BLM trails. The trail system is for use by hikers and mountain bike users, not for equestrian. A small parking lot shall be included in the design which allows for State Park users as well as users from off the Park to access the new trail sections.

Principles of the trail design should adhere to the guidelines established by the International Mountain Bicycling Association. Methods and techniques should be used that also allow for the trail to be as maintenance free as possible.

Long term maintenance along with user satisfaction are an emphasis of this project.

1.2.2. Project Location

The project is located along the eastern limits of Ridgway State Park just to the east of US 550. Ridgway State Park is approximately 22 miles south of Montrose and 4 miles north of Ridgway on US 550. The address of Ridgway State Park is 28555 US 550. The approximate geodetic coordinates of the project site location are 38o12’33”N, 107o43’37”W.

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1.2.3. Project Background

The Ridgway East Side trail system has been in planning and clearance stage for several years. Internal planning has been completed and cultural clearances were obtained 2012. The Bureau of Reclamation completed the biological clearances and Environmental Assessment in 2012/13. The plan calls for the addition of 6 miles of trail at Ridgway State Park that connects to 20 miles of BLM trails that are to be designed concurrently with said 6 miles of trails. The selected firm/team will need to need to provide the Bureau of Reclamation the final plan prior to trail construction starts. Reclamation must approve final designs prior to any trail or other construction. Environmental Commitments along with the requirements described in the Environmental Assessment shall be implemented.

1.2.4. General Design Guidelines

Principles of trail design should adhere to the guidelines established by the International Mountain Bicycling Association.

Trail design will avoid the following:

Long sightlines on shared-use trails

Rocks and other obstacles in the trail tread of beginner and intermediate shared-use trails

Drainage structures such as dips or dams designed into the trail

Shared-use trails at Ridgeway Trail System will achieve the following design principles:

Average trail grade of 10%

“Halves Rules” trail tread will not exceed half of the side slope

Minimum trail tread width of 24-36 inches

Minimum corridor height of 12 feet

Minimum corridor width of 5 feet

3% tread outslope

Natural soil or rock tread surface

No turnpikes, boardwalks or bridges

The trail design shall avoid long straight segments. A technique called corralling will create a meandering trail that is fun for users to walk or ride. Corralling is an excellent technique to eliminate long sightlines, therefore aiding to prevent user conflicts. Grade reversals will be designed directly into the trail layout. These features provide trail users with short rest sections and prevent water from trenching large sections of trail. Integrated grade reversals prevent labor-intensive trail maintenance of construction drainage dips or reinforced drainage dips. Sections of trail utilizing grade reversals can exceed 10% but not more than 50% of the cross-slope for short sections of time.

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FIGURE 1

SITE MAP

US 550

Ridgway Reservoir

Proposed Trail

Alignment (yellow)

Trail construction outside of Park Boundary not included in this project and by others

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Grade reversal should be incorporated into trail design to provide natural drainage dips. Image courtesy of IMBA

Trail design should weave around natural objects to slow users and increase enjoyment. Image courtesy of IMBA

FIGURE 2

GENERAL DESIGN PRINCIPLES

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1.3. SCOPE OF SERVICES

The selected firms/team shall provide all labor, equipment, materials, and supervision/management necessary to meet the project objectives. Services shall include but not be limited to:

Visual inspection of the trail site with CPW staff

Topographic survey as necessary to complete design documents

Conceptual (30%) design o Project layout o “Generic” details o List of technical specifications o Preliminary construction cost estimate o Presentation to and acceptance by CPW staff

Construction (60%) design o Project layout complete with adequate information for construction o Details specific to project o Technical specifications o Final construction cost estimate o Presentation to and acceptance by CPW staff o Reclamation must approve final design prior to any trial or other construction

Assist CPW staff with documentation for required permitting

Construction o Provide necessary materials, equipment and labor to meet design intent o Design team to provide oversight to ensure design intent and project goals and objectives are met

1.4. PRE-PROPOSAL MEETING

A mandatory pre-proposal meeting will be held at the Ridgeway State Park Visitor’s Center. The purpose of this meeting is to tour the site and ensure all interested firms or individuals are familiar with the project’s goals and objectives and any site issues or constraints. Key CPW staff will be available to discuss the project.

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1.5. SCHEDULE OF ACTIVITIES

The schedule of activities for the RFP process and an outline of the schedule for the project are as follows:

Activity Date Time

Request for Proposals posted on Colorado VSS

April 3, 2015 -----

Mandatory pre-proposal meeting

April 13, 2015 1:00 p.m.

Request for Proposal inquiry/questions deadline

April 20, 2015 12:00 p.m.

Inquiry answers posted on Colorado VSS

April 22, 2015 -----

Proposals Due April 29, 2015 4:00 p.m.

Selection Announced May 11, 2015 -----

Contract Approval (projected)

June 1, 2015 -----

Project final completion no later than

September, 2015 -----

The above schedule is tentative. Revisions, if necessary, will be posted in a timely manner on Colorado’s VSS system. Go to the Colorado VSS System link at www.colorado.gov/vss. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the schedule date and time.

1.6. MINIMUM QUALIFICATIONS

All interested parties and firms will be required to meet ALL of the following minimum qualifications to be considered for this project:

1. Demonstrated a minimum three (3) projects within the last five (5) years for projects of similar scope and complexity.

2. Demonstrated specific Design-Build contracting services of similar scope and complexity.

3. Design and construction be under the direct supervision of a Project

Manager that has served as Project Manager for a minimum three (3) projects within the last five (5) years for projects of similar scope and complexity.

1.7. DESIGN-BUILD TEAM SELECTION METHOLOGY

Colorado Department of Natural Resources (DNR), Division of Parks and Wildlife (CPW) anticipates using a Design-Build approach to complete the project. A

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Guaranteed Maximum Price (GMP) and a project duration schedule will be established by the selected vendor in conjunction with Parks and Wildlife at the conclusion of the selection process (contracting).

A “Single-Phase” procedure will be used to select the Design-Build team. This selection procedure consists of interested design-build teams submitting their qualifications together with their project approach and cost proposal. The award for this project will be based on two elements, “Cost” and “Technical”. Together these two elements define “Best Value”.

The selection process will evaluate, among other things, ability of design and contractor team to meet project milestones, project specific design and construction approach, skills/experience of design team and contractor (including equipment operators), and project costs. The team’s qualifications and project approach will be given 50% of the scoring value and the project costs 50%.

2. REQUEST FOR PROPOSAL INFORMATION

2.1. SUBMISSION

All proposals must be received by:

Department of Natural Resources Purchasing Office

Allan Smith Purchasing Agent 1313 Sherman Street

Suite 423 Denver, CO 80203 no later than the date and time shown in Section 1.5, Schedule of Activities, Proposals Due. Submittal information shall be as outlined in Section 4, Proposal Submittals and Evaluation. It is the responsibility of the proposer to ensure that the proposal is received in the Procurement Office, prior to the deadlines.

Firms/Individuals mailing proposals should allow ample mail delivery time to ensure timely receipt of their proposals. Proposals received after the above dates and times for either will not be considered!

Each qualification and project approach submittal shall consist of one original (identified as such), four (4) copies, (for a total of five (5) copies) and one electronic copy on CD, flash drive, or other similar storage device. Submit one (1) signed original Cost Proposal with any assumptions or clarifications. Seal the Cost Proposal in a clearly marked envelope. The Cost Proposals will only be opened after qualification and project approach evaluations are complete. The purpose of this mythology is to not influence team members with cost information prior to evaluating the team’s qualifications and approach.

Proposals must be sealed and clearly identified as a proposal for the DNR RFP-PMAA- 2015-6 and shall show such information on the outside of the proposal packet.

Proposals will not be accepted by facsimile transmittal.

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Proposers are advised that DNR desires that proposals prepared in response to this RFP be submitted on recycled paper, if at all possible, and that all copies be printed on both sides of paper. While the appearance of proposals is important, and professionalism in proposal presentation should not be neglected, the use of non-recyclable or non-recycled glossy material is discouraged. In addition, it is requested that proposals be in flat bound form to facilitate filing. Please do not submit proposals in loose-leaf binders.

2.2. INQUIRIES

Prospective proposers may make written inquiries concerning the RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time specified in Section 1.5, Schedule of Activities, Request for Proposal inquiry/question deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Allan Smith Department of Natural Resources

1313 Sherman Street, #423 Denver, CO 80203

(303) 866-3292 X8641 allan.smith@state.co.us

All envelopes containing questions must be clearly marked "Inquiry for RFP-PMAA- 2015-6 to facilitate handling and distribution. Inquiries sent by fax WILL NOT be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2007. An amendment will be posted on Colorado VSS, at www.colorado.gov/vss, if necessary. The amendment will respond to all questions submitted regarding the RFP.

Respondents must acknowledge all issued addenda in their submittal and proposal.

2.3. EVALUATION PROCESS AND AWARD

Proposals will be evaluated and award made as outlined in Section 4, Proposal Submittals and Evaluation.

3. CONTRACT INFORMATION

3.1. COLORADO CONTRACT

The successful proposer(s), hereafter called Contractor, will be required to enter into a formal contract with the State. The contract will incorporate this RFP, published addenda and the response of the successful proposer(s), and will include all contract terms, Colorado Special Provisions and the Division of Parks and Wildlife General Requirements and Covenants for Capital Construction.

3.2. SINGLE CONTRACT

2015 Ridgway State Park 9 RFP-PMAA-2015-6

DNR will enter into a single contract. Any partnerships between firms specializing must be managed in a Prime Contractor / Subcontractor approach. All references to “proposer” or “contractor” or “offeror” throughout this RFP document shall be interpreted to mean the prime responding vendor, except where specifically noted otherwise. Any/all forms signed and submitted by this so defined prime shall be interpreted as acknowledgement of terms and conditions and assumed responsibilities on behalf of all partnered entities (if applicable). The selected contractor will be required to assume responsibility for all goods and services offered in its proposal, and DNR will consider the selected contractor to be the sole point of contact with regard to all contractual matters and responsibilities. The selected contractor must gain prior written approval from DNR for any changes to subcontractors, subsequent to proposal submission.

3.3. PROJECT DURATION

Work shall begin under the contract as soon as possible after contract execution.

Contractor agrees to proceed with due diligence, completing all specified work no later than September, 2015 unless mutually agreed upon extension.

3.4. MEASUREMENT AND PAYMENT

Measurement and payment for the project will be based on specific tasks and items outlined in the formal negotiated contract. Each specific task from design to project close-out will be identified and costs assigned to these tasks.

3.5. INSURANCE REQUIREMENTS

The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

a. Workers’ Compensation Insurance as required by state statute, and Employer’s Liability Insurance covering all of contractor’s employees acting within the course and scope of their employment.

b. Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

$1,000,000 each occurrence;

$1,000,000 general aggregate;

$1,000,000 products and completed operations aggregate; and

$50,000 any one fire.

If any aggregate limit is reduced below $1,000,000 because of claims made or paid, the contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish

2015 Ridgway State Park 10 RFP-PMAA-2015-6 to the State a certificate or other document satisfactory to the State showing compliance with this provision.

c. Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

d. The State of Colorado shall be named as additional insured on the Commercial General Liability and Automobile Liability Insurance policies (leases and construction contracts will require the additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). Coverage required of the contract will be primary over any insurance or self-insurance program carried by the State of Colorado.

e. The above insurance policies shall include provisions preventing cancellation or non-renewal without at least 30 days prior notice to Contractor and Contractor shall forward such notice to the State within seven days of Contractor’s receipt of such notice.

f. The contractor will require all insurance policies in any way related to the contract and secured and maintained by the contractor to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents, employees and volunteers.

g. All policies evidencing the insurance coverage’s required hereunder shall be issued by insurance companies satisfactory to the State.

3.6. CONTRACTOR EVALUATION

If the maximum amount payable to Contractor under this Contract is $100,000 or greater, either on the Effective Date or at anytime thereafter, this section applies.

Contractor agrees to be governed, and to abide, by the provisions of CRS §24-102- 205, §24-102-206, §24-103-601, §24-103.5-101 and §24-105-102 concerning the monitoring of vendor performance on state contracts and inclusion of contract performance information in a statewide contract management system.

Contractor’s performance shall be subject to Evaluation and Review in accordance with the terms and conditions of this Contract, State law, including CRS §24-103.5- 101, and State Fiscal Rules, Policies and Guidance. Evaluation and Review of Contractor’s performance shall be part of the normal contract administration process and Contractor’s performance will be systematically recorded in the statewide Contract Management System. Areas of Evaluation and Review shall include, but shall not be limited to quality, cost and timeliness. Collection of information relevant to the performance of Contractor’s obligations under this Contract shall be determined by the specific requirements of such obligations and shall include factors tailored to match the requirements of Contractor’s obligations.

Such performance information shall be entered into the statewide Contract

2015 Ridgway State Park 11 RFP-PMAA-2015-6

Management System at intervals established herein and a final Evaluation, Review and Rating shall be rendered within 30 days of the end of the Contract term.

Contractor shall be notified following each performance Evaluation and Review, and shall address or correct any identified problem in a timely manner and maintain work progress.

Should the final performance Evaluation and Review determine that Contractor demonstrated a gross failure to meet the performance measures established hereunder, the Executive Director of the Colorado Department of Personnel and Administration (Executive Director), upon request by the Department of Natural Resources, and showing of good cause, may debar Contractor and prohibit Contractor from bidding on future contracts. Contractor may contest the final Evaluation, Review and Rating by: (a) filing rebuttal statements, which may result in either removal or correction of the evaluation (CRS §24-105-102(6)), or (b) under CRS §24-105-102(6), exercising the debarment protest and appeal rights provided in CRS §§24-109-106, 107, 201 or 202, which may result in the reversal of the debarment and reinstatement of Contractor, by the Executive Director, upon showing of good cause.

3.7. MODEL CONTRACT TERMS AND COLORADO SPECIAL PROVISIONS

The awarded vendor will enter into a contract with the State of Colorado that will include the Colorado Special Provisions and the terms shown in the model contract.

3.8. OTHER PROVISIONS

The undersigned is subject to Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title ii OF THE Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Title IX of the Education Amendments of 1972, and offers all persons the opportunity to participate in programs or activities regardless of race, color, national origin, age, sex, or disability. Further, it is agreed that no individual will be turned away from or otherwise denied access to or benefit from any program or activity that is directly associated with a program of the recipient on the basis of race, color, national origin, age, sex (in education activities) or disability

3.9. ATTACHMENTS

The following attachments are included as part of the Request for Proposal:

Model Contract

General Requirements and Covenants for Capital Construction.

4. PROPOSAL SUBMITTALS AND EVALUATION

4.1. COLORADO CONSTRUCTION AND DESIGN NOTICES

4.1.1. This solicitation is published using the Colorado COLORADO VSS System, which can be found at www.colorado.gov/vss.

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4.1.2. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on the Colorado VSS site. Go to the Colorado VSS System at www.colorado.gov/vss.

4.2. GENERAL INFORMATION

4.2.1. All respondents accept the conditions of this RFP, including, but not limited to, the following:

4.2.1.1. All submittals shall become the property of the State of Colorado and will not be returned.

4.2.1.2. Late submittals shall not be evaluated. Facsimile and e-mail submittals shall not be accepted.

4.2.1.3. Any restriction as to the use of submitted materials must be clearly indicated as proprietary. The requested limitation or prohibition of use or release shall be identified in writing on a cover sheet. Blanket claims of proprietary submittals will not be honored. Fee proposals will be considered proprietary.

4.2.1.4. The State reserves the right to reject any or all proposals on the basis of being unresponsive to this RFP or for failure to disclose requested information.

4.2.1.5. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.

4.2.1.6. The respondent has reviewed Colorado Division of Wildlife General

Requirements and Covenants (dated 2003) and by responding has agreed that the terms and conditions are expressly workable without reservation.

4.3. SUBMITTAL REQUIREMENTS

4.3.1. Respondent must comply with the following items. The State retains the right to waive any minor irregularity or requirement should it be judged to be in the best interest of the State.

4.3.1.1. Submit proposals in accordance with Section 2.1, Submission and Section

4.5 Evaluation Criteria.

4.3.1.2. In order for a Proposal to be eligible for consideration, it must include the following:

4.3.1.2.1. Complete and signed Proposal Statement cover (Appendix A).

Submit a separate Proposal Statement cover for each firm, or individual if this applies, of the Design-Build proposal team

4.3.1.2.2. Several versions of the Acknowledgment and Attestation Form

2015 Ridgway State Park 13 RFP-PMAA-2015-6 are located in Appendix B. Proper completion of the appropriate form is a mandatory requirement for a respondent to be considered responsive to the RFP Submittal.

4.3.1.2.3. Firms’ and individuals’ qualification support documentation to demonstrate that the project’s minimum qualifications (Section 1.6) are met.

4.3.1.2.4. Team’s proposed approach to meet project’s goals and objectives.

4.3.1.2.5. A cost proposal broken out by tasks and construction unit price.

Proposing firms are encouraged to develop their own detailed project tasks and construction unit price proposal.

4.3.1.3. Response to all items shall be complete.

4.3.1.4. All references shall be current and relevant.

4.4. METHOD OF SELECTION AND AWARD

4.4.1. An Evaluation Team of individuals who will be involved with the project and/or understand the required services will complete a combined evaluation of submitted qualifications, project approach and costs. Qualification and project approach submittals will be scored in accordance with Appendix D, Qualification and Proposal Evaluation Scoring.

4.4.2. Project costs (design, construction, and management/oversight) will be considered (equivalent to 50 percent of the weighted criteria) in conjunction with the qualitative score from the Design-Build team’s qualifications and project approach (equivalent to 50 percent of the weighted criteria). The proposed project costs are not binding at this time. A Guaranteed Maximum Price (GMP) for construction will be negotiated with the final selected firm at contract negotiation. If the proposal overall costs or specific costs provided by the proposing team are significantly lower than negotiated costs without acceptable justification, the team may be disqualified from contract award

4.4.3. The selection process for this project does not require a formal interview or presentation phase. However, the State reserves the right to request an oral interview (phone or in person) should any questions on the submitted proposal need clarification.

4.5. EVALUATION CRITERIA

4.5.1. Qualifications

Explain the composition and structure of your project team.

Explain prior experience with Design-Build projects of similar scope and complexity for all key project team members. Explain their roles and

2015 Ridgway State Park 14 RFP-PMAA-2015-6 responsibilities and authority and why they are the right team members for this project.

Explain anticipated project team staff current and projected workload.

4.5.2. Understanding Project’s Goals and Objectives

Provide documentation illustrating the Design-Build teams approach to the project and anticipated in-stream work. This documentation may include a discussion of what has caused the problem/issue and how best to mitigate the problem, schematic drawings, construction materials and where they will be obtained, any anticipated issues and how they will be addressed, etc.

Provide an estimated schedule to complete each phase/task of the project.

4.5.3. Miscellaneous

References shall be in support to submittals demonstrating the proposing team’s qualifications. Colorado Parks and Wildlife may at its discretion contact references and/or conduct independent performance analysis on projects in which the team member(s) and/or firms have worked.

Identify the current office location(s) that will be in support of the project.

Provide state of residence for anticipated personnel.

Other: this category is included for other items provided by the Design-Build team. Inclusions may include testimonials, awards, corporate memberships in professional organizations or sponsorships, additional project/contract histories, etc., intended to demonstrate why this team is uniquely qualified for this project.

4.5.4. Project Costs

Do design and construction proposed costs contain sufficient detail to determine how total project cost is determined?

4.5.5 Service Disabled Veteran Owned Small Businesses (SDVOSBs)

SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S.

Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

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4.5.6 Residence Bidder Preference

When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

5. DESIGN/BUILD CONTRACT INFORMATION

5.1. Carefully review the Colorado Division of Wildlife General Requirements and

Covenants (dated 2003) before initiating your response submittal. Any exceptions to the contract must be communicated formally in accordance with the written questions inquiries guidelines in Section 2.2, Inquiries.

5.2. The State reserves the rights to make non-material changes to the appended model agreement, including additions and /or modifications that may be necessary to more completely describe the services defined or implied herein

5.3. Any approved reimbursable expenses made under the terms of the final agreement shall be a direct pass-on cost with no adjustment to the fee described therein.

5.4. Any and all products, systems, methods, and procedures developed, as a result of this agreement shall remain the exclusive property of the State.

Balance of this Page is Intentionally Left Blank

2015 Ridgway State Park A-1 RFP-PMAA-2015-6

APPENDIX A

COLORADO DEPARTMENT OF NATURAL RESOURCES

DIVISION OF PARKS AND WILDLIFE

PROPOSAL STATEMENT

2015 Ridgway State Park East Side Singletrack Trail

Return all statements and supporting documentation to:

Department of Natural Resources Purchasing Office Allan Smith Purchasing Agent 1313 Sherman Street #423 Denver, CO. 80203

Contractor Name:

Contractor Address:

City, State, Zip:

Contractor Phone:

Signature:

Name (Print):

Title:

Date:

F.E.I.N/SSN:

EMAIL:

Number of attached sheets (include cover and attached backup documentation):

RETURN THIS COVER SHEET FOR EACH FIRM ON THE DESIGN-BUILD TEAM WITH YOUR PROPOSAL

APPENDIX B

ACKNOWLEDGEMENT AND ATTESTATION FORMS

IPD CM/GC RFP

REV. 3/2010

ACKNOWLEDGEMENT AND ATTESTATION FORM

(Partnership Format)

Date: ______________________________

By responding to this RFP, the respondent(s) certify that he/she has reviewed the Colorado Division of Wildlife General Requirements and Covenants (dated 2003) and is familiar with its terms and conditions and finds them expressly workable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on _______________________________ at ____________________________ Date City

___________________________, State of _______________________________________ County State

1) ___________________________________________ Partner Signature

Typed Name: _________________________

2) ___________________________________________ Partner Signature

Typed Name: _________________________

Notary: ________________________________________________ ________________ Date

Commission Expires: _____________________________________

Note: Add additional signature if there are more than two partners.

REV. 4/2012

ACKNOWLEGEMENT AND ATTESTATION FORM

(Joint Venture Format)

Date: ______________________

Subscribed on _______________________________ at _________________________, ___________________________, State of _____________________________________.

County State

1) _______________________ ______________________ _________________ Venture Partner Binding Signature Date

________________________ Typed Name: _____________________________ Type of Business Title: ____________________________________

Witness Date

Typed Name: _____________________________

2) _______________________ ______________________ _________________ Venture Partner Binding Signature Date

________________________ Typed Name: _____________________________ Type of Business Title: ____________________________________

Witness Date

Typed Name: _____________________________

Note:

1. Add additional venture partners as necessary.

2. Witnesses of venture partners shall be corporate secretary for corporations, partners for partnerships, and notaries for sole proprietorships.

3. Attach venture agreement

4. Type of business shall identify the venture partner as a corporation, venture, partnership, sole proprietorship, or other legal entity.

(CORPORATE FORMAT)

___________________________, State of _____________________________________.

Corporate Officer Signature Date

Secretary Date

Note: Use full corporate name and attach corporate seal here.

(SEAL)

(Sole Proprietorship Format)

___________________________, State of _____________________________________.

Respondent Date

Typed Name: ________________________

Notary: ______________________________ ____________________________ Date

Commission Expires: _________________

2015 Ridgway State Park C-1 RFP-PMAA-2015-6

APPENDIX C

EXAMPLE PROPOSED PROJECT COSTS PRESENTATION

DESIGN/BUILD SERVICES

RIDGWAY STATE PARK EAST SIDE SINGLETRACK TRAIL

DESIGN AND CONSTRUCTION OVERSIGHT COST

Project

Manager Designer Const.

Manager Office

Support Personal Subtotal Misc. TOTAL Hours Rate Hours Rate Hours Rate Hours Rate

DESIGN

Survey

Preliminary

Construction

CONSTRUCTION

OVERSIGHT

Total Design and

Construction Oversight

Cost

RIDGWAY STATE PARK EAST SIDE SINGLETRACK TRAIL

PROPOSED CONSTRUCTION COST

Description Pay Unit Quantity Unit Price Total

Mobilization LUMP SUM 1

Flagging, Staking, & Surveying LINEAR FOOT 31,680

Trailhead/Parking area LUMP SUM 1

CONSTRUCTION TOTAL

2015 Ridgway State Park D-1 RFP-PMAA-2015-6

APPENDIX D

STATE BUILDINGS PROGRAMS

QUALIFICATION AND PROPOSAL EVALUATION SCORING

DESIGN/BUILD SERVICES

2015 RIDGWAY STATE PARK EAST SIDE SINGLETRACK TRAIL

Name of Firm:

Name of Project:

Evaluator: Date:

RFP MINIMUM REQUIREMENTS MET: Y N

If the minimum requirements have not been met, specify the reason(s):

Acknowledgement and Attestation included: Y N

Project costs submitted and contain sufficient detail to show how total costs are determined: Y N

SCORE

Weight x Score = Total

1. QUALIFICATIONS

a) Design Team Firm’s qualifications 2 x =

Project Manager’s qualifications 2 x =

Project team’s qualification 2 x =

b) Construction Team Firm’s qualifications 2 x =

Project Manager/Superintendent’s qualifications 2 x =

Lead equipment operator’s qualifications 2 x =

Score 5 - Excellent: More than 5 similar projects within the past 5 years.

Score 4 - Good: 5 or more similar projects within the past 5 years.

Score 3 - Acceptable: 3 or more similar projects within the past 5 years.

Score 2 - Marginal: Less than 3 similar projects within the past 5 years.

Score 1 – Poor: No similar projects but has trail experience.

Score 0 - Unacceptable: No similar projects and no trail experience.

2015 Ridgway State Park D-2 RFP-PMAA-2015-6

2. PROJECT APPROACH

Does team have an understanding of project goals and objectives 3 x

Does proposal present adequate detail and feasible solutions 2 x =

Score 5 - Excellent Score 4 - Good Score 3 - Acceptable Score 2 - Marginal Score 0 - Poor

3. MISCELLANEOUS

References 1 x =

Score 3: All references are positive.

Score 2: Most references are positive with only one marginal.

Score 0: References are negative or non-existent.

Will Design personnel provide adequate construction oversight 5 x =

Score 1 - Yes Score 0 - No

Colorado Workforce 2 x =

Score 2 – All workforce is based in Colorado.

Score 1 – Less than 100% but more than 80% of project workforce is based in Colorado.

Score 0 – Less than 80% of project workforce is based in Colorado.

Other (3 points maximum) – Evaluator explain score below and/or on back of page: 1 x =

TOTAL SCORE: