RFP_-_MICH_Homes_(Addendum_#1_Revision).pdf

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CITY OF JACKSON

2025-COMMUNITY DEVELOPMENT-048

RFP - MICH HOMES

RELEASE DATE: April 14, 2025

RESPONSE DEADLINE: April 28, 2025, 10:00 am

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #2025-COMMUNITY DEVELOPMENT-048 Title: RFP - MICH Homes

Table Of Contents

1. Instructions to Consultants

2. General Information

3. Scope of Work

4. Criteria and Proposal Format

5. Evaluation Criteria

6. Price Proposal

7. Vendor Questionnaire

Instructions to Consultants

1. REQUIRED TIME FOR RECEIPT OF PROPOSALS

Submit Electronic Responses via the e-Procurement Portal https://procurement.opengov.com/portal/cityofjackson by Monday, April 28, 2025, Monday, April 28, 2025. Any proposals received after this time will not be reviewed or considered by the City. Awarded Contractor must be available for contract signatures on

April 30, 2025.

2. INTERPRETATIONS FOR ADDENDA

No oral interpretation will be made to any Consultant as to the meaning of the Document or any part thereof. Consultant shall submit all inquiries regarding this solicitation via the e-Procurement Portal, located at https://procurement.opengov.com/portal/cityofjackson. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

Any interpretation made to a Consultant shall be in the form of an Addendum to the Documents and, when issued, will be on the e-Procurement Portal at least five (5) calendar days before the proposals are opened. All such Addenda shall become part of the Contract Documents and all Consultants shall be bound by such Addenda, whether or not received by the Consultant.

3. PROPOSALS

A. All proposals must be submitted following format supplied by the City using figures attached

(when provided) and shall be subject to all requirements outlined in this RFP. All proposals must be regular in every respect and no interlineations, excisions, or special conditions shall be made or included in the format by the Consultant.

B. The City of Jackson may consider as irregular any proposal on which there is an alteration of or departure from this format, and at its option may reject the same.

C. Each Consultant shall include in its PRICE PROPOSAL, in the format requested thereof, the cost of performing the work. The prices set forth in the proposal by the Consultant shall remain effective for 90 days from the time proposals are opened.

4. ECONOMY OF PREPARATION

Each Proposal should be prepared simply and economically providing a straightforward concise description of the Consultant's ability to meet the requirements of the RFP. Emphasis should be on the completeness and clarity of the content.

5. SUBCONTRACT AGREEMENTS

Before executing any subcontract, the successful Consultant shall submit the name of any proposed subcontractor for prior approval.

6. CORRECTIONS

Consultants may select "unsubmit" their proposal anytime before the bid deadline to make any necessary corrections.

7. TIME FOR RECEIVING PROPOSALS

Proposals may be received up to but not later than 10:00 am, Monday, April 28, 2025 via the e-

Procurement Portal located at https://procurement.opengov.com/portal/cityofjackson. The e-

Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of Jackson strongly recommends completing your response well ahead of the deadline.

8. OPENING PROPOSALS

The City of Jackson will open every eligible responsive qualification proposal received within the time set for receiving proposals. Cost proposals will only be opened for those Consultants who have deemed most qualified based on their qualifications proposal.

9. WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn on the e-Procurement Portal anytime prior to the time fixed for opening.

10. AWARD OF CONTRACTS / REJECTION OF PROPOSALS

A. The City of Jackson reserves the right to reject any and all proposals and to waive any irregularity in proposals received whenever such rejection or waiver is in its best interests. The

Consultant to whom the Award is made will be notified at the earliest possible date.

B. The City of Jackson reserves the right to consider as unqualified to perform the Contract any

Consultant who does not habitually perform with its own forces at least fifty (50%) of the work involved.

11. EQUAL EMPLOYMENT OPPORTUNITY

Attention of Consultants is particularly called to the requirements for ensuring that employees and applicants for employment are not discriminated on any illegal basis including race, national origin, color, religion, age, sex, height, weight, marital status, and physical or mental handicap as required by the City of Jackson's Ordinance Chapter 15-3.

12. DEFAULT TO CITY

It is understood that any Consultant who is in default to the City at the time of opening the proposal shall have the proposal declared null and void.

13. SIGNATURES

If and when a signature is required, it must be signed as following:

A. CORPORATIONS: Signature of official shall be accompanied by a certified copy of the resolution of the Board of Directors authorizing the individual signing to bind the corporation.

Each signature must be witnessed and notarized.

B. PARTNERSHIPS: Signatures of one partner shall be accompanied by a certified copy of the

Power of Attorney authorizing the signing to bind all partners. If the proposal is signed by all partners no authorization is needed. Each signature must be witnessed and notarized.

C. INDIVIDUAL: No authorization is needed, but signature must be witnessed and notarized

14. TAX LIABILITY

When the terms of this contract involve the lease of property, real or personal, to the City, it is understood that the Lessor shall be solely responsible for the payment of all taxes of any nature whatsoever that accrue on the property during the term of the lease. Sales Tax and Use Tax are applicable in this contract and are the sole responsibility of the Provider of services.

15. CITY ORDINANCE AND CHARTER REFERENCES

All City of Jackson Policies, Ordinances and Charter Sections applicable to this RFP are available at the Jackson City Clerk's office for the Consultant's inspection and review, and the Consultant understands that it is its sole responsibility to understand and fully comply with all applicable City of

Jackson Policies, Ordinances and Charter sections.

16. NOT TO EXCEED OR NON-APPROPRIATION

The Consultant hereby recognizes that the City is a political body corporate, and that in the event the

City fails to appropriate monies sufficient enough to pay its obligations herein, that the City may terminate this agreement without incurring any liability thereof.

17. INCURRING COST

The City shall not be liable for any costs, including any travel, incurred by the Consultant prior to award of contract. The City does not intend to pay for any information obtained from the RFP, though such may be utilized in determining the award.

18. NO THIRD-PARTY RIGHTS

It is agreed and understood that the contract is made solely for the benefit of the City and the

Provider of Services; that it is not made for the benefit of any third party; and that no action or defense may be founded upon this contract except by the parties signatory hereto.

19. ORAL PRESENTATION

Those Consultants deemed most qualified based on their qualifications proposal may be required to make an oral presentation of their proposal to the City of Jackson. These presentations will provide an opportunity for the Consultant to clarify his proposal to ensure mutual understanding of its contents. The City of Jackson will schedule any such presentations.

20. ACCEPTANCE OF PROPOSAL CONTENT

The contents of the proposal of the successful Consultant will become contractual obligations, if a contract is issued. Failure of the successful Consultant to accept these obligations will result in cancellation of the award.

21. NEWS RELEASES

News releases pertaining to this request or the work to which it relates will not be made without prior written approval of the Issuing Office.

General Information

1. INTRODUCTION

The City of Jackson is inviting qualified Residential Developers to submit proposals for Construction services required for new home construction funded through Michigan State

Housing Development Authority and City of Jackson Community Development Department.

2. CITY'S RESPONSIBILITIES

The City will have the following responsibilities in conjunction with a contract resulting from this RFP.

A. Provide information as to the City's requirements for the project and make available all pertinent information, which may be useful in the project work, including any drawings or equipment data relative to the project.

B. Designate in writing a person to act as the City's project Director with respect to the work to be performed. Such person will have the authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to materials, equipment and other such elements pertinent to the work.

C. Coordinate as necessary the efforts of the consultant to make provisions to enter upon public or private land as required to perform the work.

D. Examine all studies, reports, estimates, proposals and other documents prepared by the consultant and render in writing, if necessary, decisions pertinent thereto within a reasonable time.

E. Direct the consultant in writing to begin the work on each phase of the project upon receipt of written evidence from the Consultant of the appropriateness of such action.

The consultant will develop or obtain from other agencies all other material, information and data necessary to perform the work.

3. TERM OF CONTRACT

Any contract awarded pursuant to this RFP shall be for a period ending all homes must be completed and sold to the City no later than December 31, 2025, or until project completion, whichever is earlier.

The City of Jackson reserves the right to cancel this RFP at any time, without penalty.

Scope of Work

1. CONSTRUCTION SPECIFICATIONS

Home construction to consist of one-story homes with a minimum 1,200 square feet of finished above-ground space. Homes to provide minimum 3 bedrooms and 1 ½ bathrooms. Bidders are encouraged to provide alternate architectural design or features to provide decorative elements so as not to provide uniform single design homes throughout City. Cost estimate for home builds not to exceed $200,000.

Funding

• Funding by Contractor- Contractor to cover full costs of construction with final payment at completion of project.

o Ancillary costs provided and funded by the City of Jackson

▪ Concrete drive cut

▪ Sewer tap and lead stub to property line (back of City sidewalk)

▪ Water tap and connection to City stop box at sidewalk

▪ Replacement of any damaged City sidewalks in front of new home build sites

▪ Street trees where required

• Provide plan sets to the City of Jackson Building Department for site plan layout and setbacks and proposed home construction for review and approval for each site

• Site design- Provide home design in accordance with Chapter 28 of the Jackson City Code of

Ordinances and provide plan design and overall appearance to compliment the surrounding neighborhoods.

o Setbacks per Chapter 28- Section 28-43 Lot, width, yard, building height requirements-

Residential Districts o Driveway- 4” concrete or 3 ½” asphalt driveway to extend 30’ beyond front of home o Private Sidewalk- 4” concrete to extend from driveway to front porch o Minimum 8” overhangs on eave and rakes of home o Roof pitch and general layout of exterior facades and building materials to compliment the surrounding neighborhood and as permitted by 28-115 Table of Acceptable Wall Materials

2. FOUNDATION

o Concrete slab on grade o Must meet or exceed all provisions as required by the MRC 2015

3. FRONT PORCH

o Provide minimum 5’x16’ covered front porch

4. REAR/SIDE ENTRANCE

o Provide code compliant zero-step entry at side/rear exit doorway

5. WALL CONSTRUCTION

o Provide 2x4 or 2x6 wall framing with double top plate 16” OC with insulation systems to meet requirements of the Michigan Energy Code 2015 Chapter 11 requirements for foundation walls, house walls, ceilings, windows, doors, lighting, HVAC

6. ROOF CONSTRUCTION

o Provide trussed roof system on primary home and truss or rafter framing on porch, overhangs and decorative elements in accordance the Michigan Residential Code Chapter

8 requirements o Provide gutters and downspouts of colors to compliment home architectural design and color o Provide minimum 5/12 roof pitch

7. HVAC SYSTEM

o Provide high efficiency furnace and water heater with all ductwork and ventilation in accordance with Michigan Residential Code 2015 o Provide central air conditioning

8. ELECTRICAL SYSTEM

o Provide 200 amp service

▪ Provide service mast and conduit entrance feeder to home.

o Interior wiring systems to be provided in accordance with the Michigan Residential Code o Provide hard wired with battery backup smoke detectors and carbon monoxide detectors to requirement of Michigan Residential Code Sections R314/R315

9. PLUMBING

o Provide minimum 1 ½ bathrooms o Provide fiberglass tub/shower unit- Aker or equivalent o Provide all plumbing supply/drains/venting and fixtures for bathrooms, kitchen sink, dishwasher, ice maker hookup, laundry and front and rear exterior hose connection.

10. APPLIANCES

o Provide complete kitchen appliance package, including refrigerator, stove, microwave, and dishwasher

11. KITCHEN AND BATH CABINETRY

• Provide solid wood cabinetry

12. SHED

• Provide minimum 8’x8’ shed to meet City Zoning setback requirements and of complimentary design as primary home structure. Please note, shed not required if attached/detached garage is included

13. YARD INSTALLATION

• Provide 3” topsoil/seed/straw

14. VISITABILITY STANDARDS

o Zero-step entrances into home on a paved surface no steeper than 1/12 o Minimum interior door width of 32” o Wall reinforcement in bathroom walls and shower, with grab bars installed o Accessible placement of electrical and heating controls o Installation of lever door handles (interior and exterior doors) o Barrier-free shower o Lower closet rods o Toggle light switches o Increased turning radii in full bathroom and kitchen o First-floor laundry facilities o Additional visitable design standards can be added/negotiated between the City and the

Developer

15. BID ALTERNATES

o 1-car garage (attached or detached). Attached version must provide zero-step entry into home; detached version must provide paved walkway to front or side entrance of home o Full basement. 8’ poured walls, egress window with ladder, 4” drain tile to sump crock with pea stone, damp proof exterior coating, 4” concrete floor with 6 ml plastic and pea stone below, radon provisions as required by the MRC 2015

16. ADDITIONAL CONSIDERATIONS

Lots will be sold for $300, payable at final closing. The City of Jackson and selected Developer(s) will enter into a development agreement before the construction commences. Developers must maintain an active risk insurance policy for the duration of the program. The City of Jackson shall provide an expedited plan review process. The City of Jackson reserves the right to select any number of qualified developers to participate in the MICH program. Selected developer(s) must provide a 12-month warranty to the eventual homeowner, and must maintain all applicable certification/licenses per

City of Jackson requirements. Selected developer(s) must be registered and fully compliant in sam.gov before contract signing. No construction draws will be provided, and payment for homes will only be provided at the conclusion of the project and once a certificate of occupancy has been approved. All homes must be completed and sold to the City no later than December 31, 2025.

Criteria and Proposal Format

The City of Jackson will evaluate all proposals received and identify that which is the most responsive, responsible, and offers the best value. The City of Jackson shall have the right to accept or reject any or all proposals. Pricing will not be the only consideration for the proposal award.

Following are the submittal requirements for this RFP. All specific response items in this section represent the minimum information to be submitted. Deletions or incomplete submittals in terms of content or deviation in form may, at the City’s discretion, render the submittal non-responsive. To facilitate the evaluation, offeror shall submit and organize all responses in the same order as listed below. Late submittals will not be accepted. It is the responsibility of the offeror to ensure that submittals are received by the City of Jackson on or before the due date and time.

Complete bids from qualified builders will include site plans for each lot, blueprints for each home

(these can be the same or different, per builder’s discretion), and a complete proposal outlining the required details as listed in scope of work, and any additional relevant information regarding experience, successful projects, timelines, etc.

The following items are to be included in your submittal, in the order listed:

1. Executive Summary.

2. Project Management Approach. Be sure to include primary contact information.

3. Proposed Timeline.

4. Company Experience and Qualifications

5. Price for Work.

Evaluation Criteria

For each separate bid submission, the City in its discretion will weigh the information provided by the contractor or subcontractor regarding the evaluating criteria, as a whole, to determine the best bid.

Except as otherwise required by law, no single criterion will necessarily be determinative in assessing which bid is the best bid. The Purchasing Department must weigh each of the criteria based on a distribution of percentage points on a 100-point scale. The criteria to be considered in bid evaluation on construction projects by the City shall be weighed categorically as follows, and shall include:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Executive Summary Points Based 10 (10% of Total)

2. Project Management Approach Points Based 20 (20% of Total)

3. Proposed Timeline Points Based 15 (15% of Total)

4. Company Experience and Qualifications Points Based 25 (25% of Total)

5. Price for Work Points Based 30 (30% of Total)

Price Proposal

MICH HOMES

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Homes, Single Story, per specifications, with garage

(attached or detached)

4 Each

2 Homes, per specifications, without garage 4 Each

3 Shed (not required if garage included) 4 Each

4 Alternate, Full Basement, per specifications 4 Each

TOTAL

Vendor Questionnaire

1. RFP Proposal*

Please see section "Criteria and Proposal Format" for more details.

*Response required

2. References

Submit at least three (3) references from governmental agencies and/or private firms that attest to your company’s experience and ability to perform the activities described in this RFP.