RFP_FY25 MWEOC Fuels.pdf

Request for Proposal (RFP): 70FA5025Q00000004

Date of issuance: 03/24/2025

Due date/time of proposal: 03/26/2025 at 12:00 Noon EST

End User: DHS, Federal Emergency Management Agency, MWEOC

Contracting Agency POC: Kevin Hennigan/Matt Raible

Title & Location: Contracting Officer, Mount Weather, VA

E-mail: kevin.hennigan@fema.dhs.gov/matthew.raible@fema.dhs.gov

The Department of Homeland Security (DHS), Federal Emergency Management Agency

(FEMA), Mt. Weather Emergency Operations Center (MWEOC) intends to issue multiple

Blanket Purchase Agreements (BPA) for repetitive purchases of fuel to be delivered to the

MWEOC facility on an as-needed basis. These fuels shall meet the specifics listed below. It is anticipated that multiple BPAs will be established based on the various fuel needs.

The period of performance is expected to be an inclusive (2) two-year agreement, with an option for additional six months per FAR 52.217-8.

BPAs will be established in accordance with FAR 13.303—Blanket Purchase Agreements.

The following BPA terms and conditions are mandatory:

A. The period of performance for this BPA shall not exceed two (2) years. Each individual

All call orders under the Fuel BPA shall not exceed $4,995,000.00. The Government is obligated only to the extent of authorized purchases made under the BPA.

B. The Contracting Officer will provide a list of individuals authorized to make purchases under the BPA to the Contractor upon award. The Contracting Officer may periodically update this list.

C. All deliveries made under the BPA shall be accompanied by a delivery ticket or sales slip that contains the following information:

1. Name of supplier.

2. BPA number.

3. Date of purchase.

4. Purchase number.

5. Itemized list of supplies or services furnished.

mailto:kevin.hennigan@fema.dhs.gov

6. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

7. Date of delivery or shipment.

D. Invoicing: An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.

The successful contractor(s) must be located within a 50 miles radius of the MWEOC facility, 19844 Blue Ridge Mountain Road, Mt. Weather, VA 20135-2006. Contractor delivery employees requiring visitation access to the MWEOC facility must receive a favorable security check, to include an NCIC records check and fingerprinting, and proof of U.S. Citizenship, there are no exceptions to this criteria.

All companies doing business with the Government must register their Unique Entity Identifier

(UEI) number in the System for Award Management (SAM) at https://www.sam.gov. Please provide your company’s UEI number with any response and ensure the number is currently active in SAM.

The basis for award is a Blanket Purchase Agreement with a contractor whom can provide the needed fuels. In order to be considered for this agreement, the contractor must demonstrate the following:

• Capability of delivering the needed fuels and on time

• Confirm they are located within 50 miles of MWEOC

• Verify their UEI number is current and active in SAM

• Provide current pricing for one or more of the fuels listed above as well as any associated costs for delivery (i.e. delivery charges, etc.)

• Provide the method and process for which pricing fuel(s) would occur when the

Government would place an order. The Government also reserves the right to verify pricing. The pricing of this fuel shall be, to the best knowledge and belief, as low as, or lower than, the price charged to the Contractor’s most favored customers for comparable quantities under similar terms and conditions, in addition to any prompt payments. An example of this method would be providing the Government and OPIS report

(https://www.opisnet.com/).

• In addition to the items above that the Contractor must demonstrate, the Government will consider Past Performance information, which may be based on information obtained from the offeror’s supplied references through telephone interviews, the PPIRS database, or information obtained by the Government from other sources.

https://www.sam.gov/ https://www.opisnet.com/

FUELS NEEDED:

Fuel Specifics Needed For

Gasohol Regular, Unleaded Vehicle Use Ultra Low Sulfur Diesel Winter Blend (DS1) Highway Use Ultra Low Sulfur Diesel Summer Blend (DS2) Highway Use Ultra Low Sulfur Diesel Delivery via Tank Truck: Red-Dyed #2 Grade (DSS); Does not exceed the American Society for Testing and Materials

(ASTM) specification, D975, for No. 2-D S15 or has a maximum sulfur content not to exceed 0.0015% by weight and either a minimum cetane number of 40 or a maximum aromatic content of 35% by volume; From ASTM D975: Grade No. 2-D

S15—A general purpose, middle distillate fuel for use in diesel engine applications requiring a fuel with 15 ppm sulfur

(maximum). Suitable for use in application with conditions of varying speed and load.

Operations &

Maintenance

Jet A Fuel Turbine Aviation Fuel with Prist Aircraft

All questions shall be submitted to Kevin Hennigan at the email above not later than 03/25/2025 at 12:00 noon.

The proposal, which shall include the attached “Fuel BPA FY25 Offeror Response Form”, shall be submitted via email prior to 12:00 noon on 03/26/2025.

Attachments:

• Statement of Work

• RFP Provisions and Clauses

Fuel BPA Offeror Response Form

Directions: Please provide this form as part of the submission to the Government. However, this cover page should not be the entirety of the submission.

Question Offeror Response

Offeror Company Name:

Offeror UEI Number:

Offeror Closest Location to

Mt. Weather Emergency

Operations Center

(MWEOC):

Mileage from Location List

Above to MWEOC:

Fuels Offeror is Capable of Delivering to MWEOC:

Fuel Able to Provide?

(Yes/No)

Current Pricing Per Gallon

(include all associated charges)

Gasohol, Unleaded

ULSD Winter Blend

ULSD Summer Blend

ULSD Tank Truck: Red-Dyed

#2 Grade (DSS)

Jet A with Prist