RFP_FT_202578511-AOB Restack Design.pdf

REQUEST FOR PROPOSALS

AOB RESTACK DESIGN

RFP No. 202578511

June 27, 2025

RFP NO. 202578511 AOB RESTACK DESIGN JUNE 27, 2025

REQUEST FOR PROPOSALS (RFP)

Airport Office Building (AOB) Denver International Airport (DEN) 8500 Pena Boulevard, Room 8810 Denver, Colorado 80249-6340

Contract Administrator (CA): Kat Herrera E-Mail: contract.procurement@flydenver.com

Request for Proposals # 202578511

PROPOSALS MUST BE RECEIVED BY: July 24, 2025, by 2:00 PM, Denver Local Time

UNDER NO CIRCUMSTANCES WILL E-MAIL OR FACSIMILE RESPONSES BE ACCEPTED.

Schedule of Activities:

This projected schedule is an estimated timeline and is subject to change at the sole discretion of the City.

All times listed in this document are understood to be Denver local time.

Event Date RFP Advertisement June 27, 2025 Optional Pre-Proposal Conference June 7, 2025, at 2:00 PM Denver Local Time Optional Site Visit July 8, 2025, at 1:30 PM Denver Local Time Last Date to Submit Written Questions July 15, 2025, by 2:00 PM Denver Local Time Proposal Due Date July 24, 2025, by 2:00 PM Denver Local Time

Pre-Proposal Conference An Optional Pre-Proposal Conference will be held virtually via a Microsoft Teams Meeting at the date and time listed above in the Schedule of Activities. Please click on the following link to access the meeting.

Optional Pre-Proposal Conference Link

At this conference, DEN representatives will explain the opportunity and answer questions regarding this RFP, including any written questions submitted to DEN prior to the conference.

Site Visit – OPTIONAL The optional site visit is scheduled for the date and time listed above in the Schedule of Activities. Please Pre-Register no later than Thursday, July 3, 2025, by 10:00 AM, (MT). The registration link is provided below.

Eventbrite Pre-Registration Link

Participants will meet on the scheduled day and time in the lobby of the Airport Office Building located on the 6th floor of the Jeppesen Terminal adjacent to A-Concourse Bridge at Denver International Airport, 8500 Pena Boulevard, Denver, CO 80249. Please arrive at least 15 minutes prior to the start of the scheduled site visit.

Pre-registration is required, and your attendance will be documented during the site visit.

mailto:contract.procurement@flydenver.com https://teams.microsoft.com/l/meetup-join/19%3ameeting_OTQxMmM0NTEtOTA1NC00MzQ1LTljMDQtOThmY2QyMzIwMWYw%40thread.v2/0?context=%7b%22Tid%22%3a%2279c62162-b85e-4b0e-a863-ebe7817ad70d%22%2c%22Oid%22%3a%2285f6a0cc-92e5-4393-9e14-3ab8f5af4c31%22%7d https://www.eventbrite.com/e/1438562963549?aff=oddtdtcreator

RFP Questions DEN will not answer any telephone inquiries about this RFP. Written questions are due by the deadline for questions listed in the Schedule of Activities above and shall be submitted electronically via the Rocky Mountain E-Purchasing System (BidNet) website. DEN requires all questions to be submitted individually on this site.

Note: BidNet limits the characters available to input for DEN to respond to each question. For this reason, multiple questions may not be submitted as a single question, as DEN is unable to respond to multiple questions in the space provided. Because of this limitation, DEN reserves the right to reject groups of questions submitted in a single question box or to select and respond to only one question posed. A multi-part question containing an initial question and a follow-up is the exception to this rule. All questions and answers will be posted on the BidNet website as an addendum to the RFP at the link below following the deadline for submittal of questions:

https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation

Proposal Submittal The proposal shall be prepared in accordance with the Preparation of Proposal as described in Section IV of this RFP. Proposers shall submit their proposal and all required forms via the BidNet website at the link below. Proposals are due by the date and time listed in the Schedule of Activities above.

https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation

Allow ample time for the electronic submission of your proposal. Following are links to a BidNet Electronic Bid Submission (EBS) guide and EBS FAQ site. DEN strongly encourages Proposers to review this information prior to starting your submission in addition to starting the submission process at least one business day prior to the proposal due date. DEN will not extend the submission deadline due to any technical issues or outages you may experience.

EBS FAQs:

http://faq.bidnetdirect.com/electronic-bid-submission/

BidNet Proposer Training Video Link:

https://bidnetdirect.webex.com/bidnetdirect/lsr.php?RCID=921c686e667f4017a58858e957e03eff

Minority and Women-Owned Business Enterprise Participation

Pursuant to Article III of Chapter 28 of the Denver Revised Municipal Code (D.R.M.C.), the Division of Small Business Opportunity (DSBO) has established the following participation requirement for this project:

20% Minority and Women-Owned Business Enterprise (MWBE)

The requirement must be met with certified firms, § 28-66, D.R.M.C., or through the demonstration of a sufficient good faith effort. § 28-64, D.R.M.C. and additional requirements pursuant to the D.R.M.C.

General Statement of Work This Fast Track RFP seeks to procure a qualified design firm to support the Airport Office Building (AOB) Restack Renovation Project (Project), which requires comprehensive design services for floors 6-10 of the AOB, guided by DEN's Workplace Design Guidelines. The selected design team must verify existing https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation http://faq.bidnetdirect.com/electronic-bid-submission/ https://bidnetdirect.webex.com/bidnetdirect/lsr.php?RCID=921c686e667f4017a58858e957e03eff conditions and work with stakeholders to develop plans that align with industry trends, building codes, sustainability goals, and DEN Workplace Strategy. Key objectives include increasing workplace density, improving operational efficiency, and upgrading building infrastructure to meet current demands and energy goals. It is essential for the design team to clearly define the phasing requirements and temporary measures needed to maintain uninterrupted facility operations. This includes providing detailed drawings that outline staging areas, temporary utilities, and access routes to support ongoing activities while adhering to safety and security protocols. Additionally, in collaboration with the construction management (CM) team, the design team will assist the Project Management Team (PMT) in deciding whether the Project should proceed with phased construction documents to accelerate the delivery of construction activities. All specifications and drawings must comply with DEN Standards and applicable codes, while incorporating findings from DEN’s Workplace Design Guidelines.

PROPOSAL SUBMITTAL REQUIREMENTS

The following is a checklist for reference when compiling the proposal submission. The documents listed below are required:

□ Proposal Narrative:

• Complete responses to the Content Narrative as outlined in Section IV, which includes the required DEN Equity, Diversity, and Inclusion Plan (DEN EDI Plan)

□ Proposal Forms - all complete and signed

• Proposal Acknowledgement Letter – filled out completely and acknowledged all addenda

• Proposal Data Form

• Disclosure of Legal & Administrative Proceedings & Financial Conditions

□ DSBO Forms

• Commitment to MWBE Participation Form

• DSBO Program Requirements Handbook – Signature Statement

• MWBE Utilization Plan Form

□ Diversity Survey

• Diversity and Inclusiveness in City Solicitations (online survey – include the completed survey with your proposal submission)

□ Financial Forms

• Exhibit B – Fee Proposal Form

REQUEST FOR PROPOSAL

NO. 202578511

AOB RESTACK DESIGN

REQUEST FOR PROPOSALS (RFP)

PROPOSAL SUBMITTAL REQUIREMENTS

I. CITY, AIRPORT AND PROJECT OVERVIEW

II. SCOPE OF WORK

III. ADMINISTRATION INFORMATION

III-1 Issuing Office

III-2 Introduction and Acceptance of RFP Terms

III-3 Means of Communication

III-4 Interpretation of Proposal Documents

III-5 Addenda

III-6 DEN Website

III-7 Withdrawal of Proposal

III-8 Rights of the City

III-9 Confidentiality of Records

III-10 Proposer Agreements

III-11 MWBE Program

III-12 Certification of Independent Price and Work Determination

III-13 Designation of Subcontractors

III-14 Payment

III-15 Disclosure of Legal and Administrative Proceedings and Financial Condition

III-16 Insurance Requirements

III-17 Governmental Immunity

III-18 Security

III-19 Airport Identification (ID) Badge Requirements

III-20 Background Checks

III-21 Vehicles in the Secured Area

III-22 Violations

III-23 Diversity and Inclusivity in City Solicitations

III-24 Wage Ordinances

III-25 Conflicts of Interest

III-26 Collective Bargaining Agreement

III-27 Title VI Solicitation Notice

III-28 Compliance with Americans with Disabilities Act (“ADA”)

IV. PREPARATION OF PROPOSAL

IV-1 Preparation of Proposal - Proposal Forms

IV-2 Preparation of Proposal - Proposal Narrative

IV-3 Proposal Narrative Contents

V-1 Evaluation of Proposals

V-2 Past Performance

V-3 Shortlisting and Interviews (If Necessary)

V-4 Best and Final Offers

V-5 Evaluation Criteria

V. ATTACHMENT 1, PROPOSAL FORMS

Attachment 1, Part 1 Proposal Acknowledgement Letter

Attachment 1, Part 2 Proposal Data Form

Attachment 1, Part 3 Disclosure of Legal and Administrative Proceedings and Financial Condition

Attachment 1, Part 4 DSBO Forms

Attachment 1, Part 5 Exhibit B

VI. ATTACHMENT 2, INSURANCE REQUIREMENTS

VII. ATTACHMENT 3, DIVERSITY AND INCLUSIVENESS IN CITY SOLICITATIONS

VIII. ATTACHMENT 4, SAMPLE AGREEMENT

IX. ATTACHMENT 5, AOB ELECTRICAL

X. ATTACHMENT 6, AOB MECHANICAL

XI. ATTACHMENT 7, AOB ROOM PLANS

XII. ATTACHMENT 8, DEN AOB CONCEPTUAL LAYOUT PLANS

XIII. ATTACHMENT 9, FEASIBILITY STUDY

XIV. ATTACHMENT 10, DEN DESIGN PRINCIPLES

XV. ATTACHMENT 11, DEN DESIGN STANDARDS MANUAL

XVI. ATTACHMENT 12, DEN WORKPLACE DESIGN GUIDELINES

I. CITY, AIRPORT AND PROJECT OVERVIEW

The values of equity, diversity, inclusivity, accessibility, and sustainability are inherent to the City’s strategy to develop and maintain prosperous communities. Accordingly, these values are imbedded into all the City’s procurement processes to ensure competitive procurements that offer equitable opportunities for all potential Proposers, including greater contracted and significant participation for historically underutilized businesses to ensure Denver’s long-term economic, social, and environmental health. Through equitable procurements, the City is committed to working to remove barriers and increase access to City contracting opportunities for all historically underutilized and small businesses including those owned by veterans and individuals living with disabilities as well as those in economically distressed or redlined neighborhoods. It is a primary value to promote economic equity by engaging a more inclusive community of Proposers and contractors, both as prime and sub-contractors to address socioeconomic disparities. Through this promotion of equity and inclusion (EDI), the City strives to improve opportunities that ensure fair and just access to jobs, housing, education, mobility options, and healthier communities. It is the City’s expectation that all successful Proposers demonstrate their commitment to these City values through their procurement responses and post contract and/or lease activities.

Each procurement opportunity is to be approached with ethical and honest behavior. The City will solicit, evaluate, and award contracts based upon the Proposer’s alignment with the City’s values as it relates to its approach, proven experience, ability to perform work, costs, and pricing. DEN is looking for Proposers that demonstrate a history of equity, diversity, integrity, stewardship, innovation, and humanity. The City is looking for Proposers that have EDI embedded in their policies, procedures, practices, initiatives, and exhibit actionable results and ensures that of those that they partner with.

The City’s values may be demonstrated through but are not limited to: (a) workforce expansion; (b) utilization of and work with the historically underutilized community, separate from required certified goals; (c) environmental sustainability and (d) EDI and Equal Employment Opportunity (EEO) programs for staff.

DEN plays a unique role as a gateway to the world for the region, our passengers, our communities, and our partners. As such, DEN has a generation of operators, concessionaires, designers, builders, planners, and small businesses that are stronger and more successful because of this work. DEN has also helped build new businesses that have flourished and grown into mature industry leaders. As part of its new Vision 100 plan, DEN intends to expand this legacy by looking to the community that has succeeded in the past at DEN to bring the next generation forward.

In its review of this contract opportunity, DEN believes that the scope of work and firms in the industry lends itself to unique partnership opportunities, and therefore, highly encourages firms that have historically proposed as prime contractors to serve as subcontractors to MWBE firms in their contract with the City, or to create Joint Ventures with MWBE firms. A focus of this partnership should be for the contracting partners to build a meaningful relationship that is not merely transactional to meet a numerical goal. The objective is to afford the MWBE firm the opportunity to learn from the large contractor, grow its financial capacity, build its generational wealth and its portfolio, and increase its capability to perform new commercially useful functions on future contracts.

In accordance with procedures described herein, you are hereby invited to submit a proposal for the subject project, which is described in the Scope of Work incorporated herein. The work under this Contract is anticipated to start on or about November 2025 and has a scheduled duration of five (5) years from date of execution. The proposal must be prepared and submitted in accordance with the requirements and procedures contained in this RFP document and the City’s, including DEN’s, ordinances, rules, policies, and procedures. Compliance with these requirements by the Proposer is mandatory and is a condition of responsiveness. Any failure to satisfy these requirements will be a sufficient basis for the City to disqualify the

Proposer. The City shall not be liable for any of the Proposer’s expenses associated with its preparation of the proposal or the City’s consideration of it. The Proposer, if selected, shall not include any such expenses as part of its fee for performing the Scope of Work.

II. SCOPE OF WORK

INTRODUCTION:

The City is soliciting proposals from firms to provide architectural and engineering professional design services for the Project (referred to herein as the Design Team or Contractor) at 8500 Peña Boulevard, Denver, Colorado 80249.

The purpose of the Project is to renovate the DEN staff-occupied offices in floors 6-10 of the AOB and mechanical equipment on the 11th floor of the AOB in accordance with DEN Workplace Strategy and Guidelines Program (WSGP). The objective of the WSGP is to create an agile work setting that enables work to happen fluidly and sustainably while leveraging space and technology to lower costs and positively impact the performance and satisfaction of DEN staff.

The Design Team shall be comprised of the selected firm and its various subconsultants necessary to perform the services described in the following narrative. The resulting design and construction documents produced shall be used to obtain required construction permits and the procurement of construction services (Contract Documents).

Construction will likely be multi-phased with the delivery method of Construction Manager/General Contractor

(CM/GC).

GENERAL OVERVIEW:

The AOB is currently experiencing compression and overcrowding over the past year on all floors and within all DEN work groups housed there. With DEN’s growth trajectory and Vision 100 Mission, future employee growth is a given and needs to be planned for. Additionally, the current office facility and infrastructure is 30 years old – it lacks modern amenities and has not been updated to meet the needs of DEN’s diverse workforce.

DEN’s workforce will be integral to the success of its strategic plan, which in turn goes hand-in-hand with ensuring DEN to be the place that attracts aviation talent. To that end, the workplace environment needs to be consistent and inclusive across all DEN divisions’ facilities, equitable for all, flexible for current and future growth and adaptive to support evolving division needs.

The Project includes demolition and remodel of the AOB office floors 6-10. This will be a multi-phase construction project over a three-year period beginning in January 2026 with full completion in January 2029. Refer to Appendix A - Existing floor plans of 6th through 11th floor.

The AOB is an existing 82,000 square foot, construction Type 1 building with approximately 500 staff members housed over five floors. The limit of work is between 65,000 – 70,000 square feet with some floors partially renovated and some more complete. While some DEN staff will be relocated to an alternate facility, others will continue to occupy the building during construction and phased occupancy of the remodeled spaces will be required.

PROJECT DESCRIPTION:

The Project requires comprehensive design services for renovating floors 6-10 of the AOB. The Design Team must verify existing conditions and work with stakeholders to develop plans that align with DEN Workplace Strategy and Guidelines, DEN staffing forecasts, and DEN sustainability goals. Key objectives include increasing workplace density, improving operational efficiency, and upgrading building infrastructure to meet current demands and energy goals. It is also essential for the Design Team to understand the phasing requirements and temporary measures needed to maintain uninterrupted facility operations in partnership with DEN and the CM/GC contractor to be selected by the City (CM/GC Contractor).

In collaboration with the DEN PMT and the CM team, the Design Team shall prepare the Construction Documents to align with phased construction, to accelerate the delivery of construction activities.

All specifications and drawings must comply with DEN Standards and applicable codes, while incorporating findings from DEN’s Workplace Design Guidelines (Appendix B4) including but not limited to the following:

Architectural Improvements:

o Interior renovation to meet divisional needs and established design standards

New Private Offices, Conference Rooms, Break Rooms, Support and Amenity Spaces, Open office Workstations and Ancillary Furniture

Update finishes (wall, floor, ceiling) at all spaces, including restrooms and stairwells.

New Intermediate Distribution Frame (IDF) and electrical rooms if necessary New gender-neutral restrooms o Building envelope upgrades to meet sustainability goals and improve energy efficiency Roof insulation, membrane, and penetrations Evaluate the feasibility of curtainwall and façade improvement with consideration for budget, constructability and operational impacts.

Building Systems Improvements:

o Life Safety New fire alarm system to network into DEN Terminal Complex system Fire suppression to meet current standards.

Smoke management system to meet increased occupant density.

o Electrical Increase density demands more power circuits Additional circuit panelboard on each floor New lighting configuration, fixtures, and controls systems on each floor o Mechanical Address improved efficiency and opportunities to customize the ventilation and conditioning of each floor based on occupancy and hours of use Reuse as much existing equipment where possible. Evaluate replacement on a holistic level.

o Plumbing

New low-flow fixtures Improvements to the domestic hot water systems and sanitary systems o Telecommunication Existing IDF and infrastructure to remain and reuse. New IDF on 7th floor.

Additional racks and patch panels with additional workstations New telecom standards for LAN and CATV Dedicated cooling o Sustainability Meet or exceed the sustainability requirements of Denver Executive Order No. 123 and current building and energy codes Evaluate additional sustainability measures o Public Art Coordinate with DEN Art Program for proposed locations and scope

SCOPE OF SERVICES:

The Design Team shall provide all the necessary professional and engineering services required for the Project's design and construction. Please refer to the DEN Design Standards Manuals (DSM), DEN Workplace Design Guidelines, and DEN Design Principles to ensure a unified and consistent approach to the thematic and technical design for DEN. These standards are for use and strict implementation by all consultants under contract to the City at DEN, to tenants, and all other consultants under contract to any other entity for the design of projects at DEN. The descriptions below summarize the general requirements included within the Design Team’s scope.

1. Predesign Services: shall include evaluation of engineering studies, analysis, conceptual layouts, calculations, reports, or any additional activities as needed to finalize the scope.

a. Predesign Deliverable

i. Initial Design Analysis Report that includes the preliminary findings and recommendations with preliminary scenarios to address operational systems and sustainability requirements.

b. Surveys

i. Conduct and submit necessary surveys, field investigations, and engineering studies required to provide contract documents as required by DEN DSM.

ii. Conduct site surveys to assess current conditions and identify potential constraints.

c. Coordination

i. Consult with DEN Planning & Design team on workplace strategies, design guidelines, space assignment policies, and staffing forecasts.

ii. Facilitate charrette session(s) per the requirements of the ORAT Standards Manual.

iii. Meetings as required by project requirements.

2. Design Services: This phase includes all activities required to accomplish the design deliverable required for each phase:

• Coordinate, attend, and conduct meetings to obtain information and to coordinate and resolve design matters.

• Coordinate, attend, and conduct weekly progress meetings. Record meeting minutes and distribute them to the PMT.

• Assist PMT with preparation of Technical Requirements and Design Contract Deliverables for procurement of the CM/GC Contractor. The Design Team must be able to prepare multiple packages and any other information necessary for alternative delivery methods and procurement of a CM/GC Contractor.

• Prepare and include design components to achieve project requirements for 3rd party certification under Envision and LEED to levels as specified during design.

• As directed by the City, coordinate with the CM/GC Contractor, PMT, and other internal and external stakeholders to ensure that the Project is designed to achieve the City’s requirements and facilitate delivery through the CM/GC method.

a. Schematic Design: A Schematic Design (SD) phase shall include, but not be limited to, the following:

i. SD Deliverables (DSM Schematic Design)

• Initial SD Submittal: The Initial submittal shall contain test fits and space plans depicting the main elements of the program requirements, including at least two

(2) conceptual design layout options for the spaces. The PMT will select a preferred option to advance. This submittal shall also include a code analysis and https://cdn.flydenver.com/app/uploads/2023/09/19095423/denStandardsandCriteria_Q42024a.pdf https://flyden.sharepoint.com/sites/Planning/Shared%20Documents/Forms/AllItems.aspx?id=%2Fsites%2FPlanning%2FShared%20Documents%2FDEN%5FWorkplaceDesignGuidelines%2Epdf&parent=%2Fsites%2FPlanning%2FShared%20Documents https://flyden.sharepoint.com/sites/Planning/Shared%20Documents/Forms/AllItems.aspx?id=%2Fsites%2FPlanning%2FShared%20Documents%2FDEN%5FWorkplaceDesignGuidelines%2Epdf&parent=%2Fsites%2FPlanning%2FShared%20Documents https://cdn.flydenver.com/app/uploads/2023/09/14083748/denDesignPrinciples1.pdf https://cdn.flydenver.com/app/uploads/2025/01/27104926/denORATSM_Q42024.pdf?_gl=1*4c48w6*_gcl_au*MTE4NDQ0Njc5MC4xNzQ5Njc0OTMz preliminary recommendation for systems and sustainability improvements of the

AOB.

• Final SD submittal: The submittal incorporates all comments resulting in a finalized test fit/space plan and a narrative for code analysis, systems and sustainability improvements.

• Preliminary 3D sketches/views illustrating the workplace environment’s key design features.

ii. SD Coordination

• Meetings as required by Project requirements.

a. Including but not limited to: Program verification, design schedule, sustainability, building systems, stakeholder/end user.

• Submittal review sessions per DSM 32.6.

b. Design Development: The DD submittals shall further illustrate and describe the refinement of the design of the Project, establishing the scope, relationships, forms, size, and appearance of the Project. The DD phase shall include, but not be limited to, the following:

i. DD Deliverables (DSM Design Development Phase)

• 100% DD Submittal: DD level drawings, outline specifications, preliminary cost estimate and construction schedule (with CM), Finish Selections.

Recommendations for systems and sustainability improvements of the AOB.

Public Art location recommendations. The DD submittal will be used by DEN to refine the budget.

• 3D sketches/views illustrating the workplace environment’s key design features with materiality and lighting.

• Physical samples of proposed finishes

ii. DD Coordination

• Meetings as required by Project requirements.

a. Including but not limited to size, scope, and character verification, construction cost estimate and schedule, sustainability, building systems, stakeholder/end user.

• Submittal review sessions per DSM 32.7.

c. Construction Documents: Construction Documents (CD) shall set forth in detail the requirements for construction of the Project and establish in detail the quality of levels of materials and systems required for the Project. These will be submitted for Permitting to the Building Department and used for construction. The CD phase shall include, but not be limited to, the following:

i. CD Deliverables (DSM Contract Documents Phase)

• CD 60% Submittal: Refer to DSM for submittal requirements. The Design Team shall provide CDs with all necessary information and details required for the City to establish a guaranteed maximum price (GMP) for construction with the CM/GC Contractor.

o Documents supplied in the CD’s shall include, but not be limited to, the following: Drawings, specifications, cost estimate and construction schedule (with CM), calculations, identification of long lead items.

o Basis of Design Furniture Bid Package and narrative as required for the City to procure a Furniture Vendor through a competitive process.

• CD 90% Submittal and Permit Set: Refer to DSM for submittal requirements. The submittal shall incorporate the comments and information gained from the 60% and is a comprehensive and complete pre-final construction contract document, suitable for public procurement and construction. Final Design Analysis Report that reflects the final design.

ii. CD Coordination

• Meeting as required by project requirements.

a. Including but limited to after each CD submittal.

• Final Stakeholder / End User Presentation of the final DAR.

d. Conformed Set: In addition to the 100% CD, the design team shall incorporate in the contract documents the addenda. Only changes made in formally issued addenda may be incorporated into the documents. All conformed Construction Documents must be stamped and signed by the Architect or Engineer of Record.

i. CD 100% IFC: Refer to DSM for submittal requirements. The final Construction Documents shall be comprehensive, clear, and suitable for the purposes of procurement, contracting, and construction, and shall incorporate the final, client-approved solicitation provisions, contract provisions, special provisions, conditions of the contract, and general requirement.

3. Procurement Construction Services - This phase includes any activities as required to assist the PMT in advertising the CM/GC procurement, analyzing proposals, and furnishing recommendations on the award of contracts. Tasks within this phase include, but are not limited to:

a. Prepare, attend, and make a technical presentation at pre-proposal conferences and site visits to

DEN.

b. Respond to formal questions that may arise during the proposal period. Issue all required addenda to revise plans, specifications, and other contract documents as necessary.

c. Review any contractor estimates of the construction cost during / throughout each of the design phases based on detailed quantity calculations derived from the Drawings and Specifications.

4. Construction Administration: The Design Team shall provide construction administration services for the Project, including but not limited to plan review and permit application, attending construction meetings, and site Observations, submittal reviews, Request for Information (RFI) responses, and all necessary services within the control of the Design Team as required maintaining construction flow and meeting the construction schedule.

a. Attend and participate in technical presentations at pre-construction conferences at DEN.

b. Attend all OAC Meetings.

c. Review and provide comments on shop drawings, product submittals, RFIs, and any other documents submitted by the CM/GC Contractor for compliance with the Contract Documents.

d. Review, analyze, and provide comments on laboratory and mill test reports of materials and equipment.

e. Observe and review performance tests as required by the specifications.

f. Review and provide comment to the PMT on project quantities and change documents.

g. Review and provide comment on CM/GC Contractor pay applications.

h. Assist the PMT with documentation necessary to achieve Envision certification.

i. Assist the PMT and the City with CM/GC Contractor and subcontractor claim reviews. Provide review and evaluation of any CM/GC Contractor claim to assist the City in determining merit.

j. Prepare as-built drawings using BIM or CADD. Drawings shall comply with Federal Aviation

Administration (FAA) standards and procedures and the DEN DSM.

5. Project Closeout Services includes all activities rendered after the Project delivery under the CM/GC construction contract, which within this phase include, but are not limited to:

a. Assist the PMT with project specific closeout and warranty plan.

b. Assist the City and the PMT with final inspections, test reports, and all project closeout documents for submittal to FAA and DEN.

c. Prepare and provide record drawings in conformance with the DEN DSM’s standard requirements.

Building Information Modeling (BIM) Requirements: The Design Team shall utilize and adhere to all BIM and Asset Management requirements and software platforms as outlined in the current DEN DSM – Digital Facilities & Infrastructure/BIM, project specifications, and BIM Project Execution Plan.

6. Unifier: DEN has implemented Oracle’s Primavera Unifier, a project life cycle management application that will be used as a collaboration tool for the Project. The Design Team, working with the DEN Project Manager, shall use the process defined by DEN for activities including reviewing RFIs, submittals, pay applications, and change documentation.

Design Submittals: Refer to the RFP “Project Phase Submittals” for design submittals required for this Project. Construction Documents are to include all required construction specifications to be customized for this specific project using the DEN boilerplate specifications. Only specifications applicable to the construction scope of work shall be referenced in the Construction Documents.

7. The Design Team shall be responsible for the preparation of Division 01 Technical Specifications. Division 01 - General Requirements are available from DEN in the draft stage. Part II of the Specifications shall include all general requirements, product data sheets (if required), finish/room schedules, door schedules, equipment schedules, other appropriate schedules, and the Technical Specifications and criteria required to construct the Project. Part II of the Specifications shall be prepared by the Design Team based upon the Design Team's previously accepted preliminary technical specifications.

8. The Design Team shall prepare the drawings in accordance with DEN standards and all applicable jurisdictional codes and ordinances. Applicable DEN DSM to initial scope are identified below and are currently available to be downloaded at the link above.

9. The Design Team shall prepare a design project schedule that includes Project deliverables, meetings, review periods, milestones, and any critical decision-making deadlines. Identify any long lead or specialty items, which will require early procurement during construction.

DESIGN SERVICES: Design Services include preparation, reproduction, and submittal of interim and final documents for all design / studies services checked below:

☒ Design schedule ☒ Communications

☒ Design analysis ☐ Lightning protection

☐ Programming ☒ Acoustical and noise control

☒ Design criteria

☐ Technical analytical studies ☒ Signage

☒ Building and fire code ☐ Landscape

☒ Accessibility (ADA) ☐ Food service

☐ Soils / geotechnical ☒ Interior furnishings https://www.flydenver.com/business-and-community/tenant-information/#designstandards

☒ Structural

☐ Traffic flow / circulation ☒ Construction schedule

☒ Lighting ☒ Cost estimating (At SD, DD, CD)

☒ Air Quality ☒ Planning study

☒ Energy

☐ Water quality ☒ Presentations

☒ Noise / acoustics ☒ Renderings

☒ Materials ☒ Models

☒ Constructability

☒ Life cycle ☒ Bid documents

☒ Proposal documents

☒ Architecture ☒ Conformed contract documents

☐ Civil

☒ Structural ☒ Bid evaluation

☒ Mechanical ☒ Building Department Plan Review

☒ Electrical ☒ Construction administration

☒ Plumbing ☒ Record documents

☒ Fire alarm / protection ☒ Contract closeout

☐ Cathodic protection ☒ Project administration and coordination

☒ Security system

☒ Updated as-built BIM / CAD files for DIA records

DESIGN STANDARDS MANUALS (DSM):

Applicable DEN Design Standard Manuals to initial scope are identified below and may be downloaded at Business & Community | Tenant Information | Design Standards (flydenver.com):

☒ Standards and Criteria ☐ Fueling Systems

☒ Architectural ☒ Life-Safety

☐ Civil Infrastructure ☒ Mechanical

☒ Communications & Electronic Systems ☒ Structural https://www.flydenver.com/business-and-community/tenant-information/#designstandards

☒ Digital Facilities & Infrastructure/BIM ☒ Sustainability

☒ Electrical

PROJECT PHASE SUBMITTALS:

Submittals shall be delivered using DEN’s Primavera Unifier Platform in formats defined in DSM Standards and Criteria Chapter 32. Submittals are required for the project design phases checked below:

☒ Design analysis report – initial and final only ☒ Const. Documents – 90%

☐ Design analysis report – initial and all phases ☐ Const. Documents – 100%

☒ Schematic Design ☐ Const. Documents – Issue for Construction

☒ Design Development ☒ Const. Documents – Issue for Conformance

☐ Const. Documents – 30% ☒ Plan Review Approval Documents

☒ Const. Documents – 60% ☒ Record Documents

☒ PDF Documents (at all design phases)

PROJECT DELIVERY METHOD:

The construction delivery will be via a CM/GC contract. The CM/GC Contractor will provide Pre-Construction Services and actively participate in the design process. The City expects to have a CM/GC contract in place shortly after executing the resulting contract with the Design Team. The Design Team shall collaborate with the CM/GC Contractor during the preconstruction phase to ensure alignment of design and construction strategies with DEN’s operation and Project goals. The Design Team’s collaboration with the CM/GC Contractor shall also focus on identifying risks early and developing mitigation strategies to minimize disruptions to occupants of the AOB and elsewhere at DEN.

III. ADMINISTRATION INFORMATION

III-1 Issuing Office

The City, by its Contract Services Department (DEN Contract Services). This RFP is governed by the City’s ordinances and Procurement Rules in effect at the time of its issuance. DEN Contract Services is the sole point of contact concerning this RFP. All communication must be done through DEN Contract Services.

III-2 Introduction and Acceptance of RFP Terms The Proposer, by submitting its proposal, acknowledges that it understands and will agree to the execute a contract substantially in the form of the Sample Agreement along with all corresponding Exhibits and the Scope of Work, and that the Proposer shall be able to perform as required. Acknowledgement of this condition shall be indicated by the signature of the Proposer on the Proposal Acknowledgement Letter, which is attached hereto and incorporated here in as Attachment 1, or an officer of the Proposer legally authorized to execute contractual obligations. A submission in response to this RFP acknowledges acceptance by the Proposer of all terms and conditions as set forth herein. The Proposer shall identify clearly and thoroughly any variations between its proposal and this RFP. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance, except as outlined or specified in this RFP.

Subject to the City’s right to modify the Sample Agreement, contract terms are final and must be accepted as presented without modification. No negotiation of contract provisions will be permitted. Any attempt to modify the contract terms will result in automatic disqualification from consideration.

III-3 Means of Communication

During the solicitation process for this RFP, all communication between DEN Contract Services and Proposers will be via postings on DEN’s Rocky Mountain E-Purchasing System’s (BidNet’s) website:

https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation

DEN Contract Services will post notices, which include, but are not limited to, any modifications to administrative or performance requirements, answers to inquiries received, clarifications to requirements, addenda, and the announcement of the apparent successful Proposer. It is the responsibility of each potential Proposer to monitor the BidNet website regularly to be aware of changes, communications and/or addenda to bids.

The City will not be held responsible for misinformation received from private plan holders. Please use the BidNet website to obtain solicitation information for the airport.

III-4 Interpretation of Proposal Documents

The Proposer may request, in writing, a clarification or interpretation of any aspect of the RFP documents.

Such requests must be made via the BidNet website by the due date and time specified in the Schedule of Activities listed on Page 2. The City shall post all questions and answers on the BidNet website following the deadline for submittal of questions as an addendum to the RFP. The City will not accept or respond to oral inquiries except for those made at the Pre-Proposal Conference. The only ‘official’ responses are those that are posted to the BidNet website for this RFP.

Note: BidNet limits the number of characters the City may use to respond to each question. For this reason, do not submit multiple questions within a single question box, as the City is unable to respond to multiple questions in the space provided. Because of this limitation, the City reserves the right to reject groups of questions submitted in a single question box or to select and respond to only one question posted.

https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation

III-5 Addenda

The City reserves the right to revise the RFP documents at any time up to the time set for submission of the proposals. Any such revision(s) shall be described in an addendum to the RFP and shall be posted on the BidNet website at the following link:

https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation

If the City determines that an addendum may require significant changes to the Scope of Work, the deadline for submitting the proposals may be postponed by the number of days that the City determines will allow Proposers sufficient time to revise their proposals. Any new submittal deadline date for delivering proposals to the City shall be included in the addendum.

Proposers must acknowledge in the proposal submission that they received all addenda to the RFP documents (see Attachment 1, Part 1). Failure to acknowledge receipt of addenda may disqualify the proposal.

III-6 DEN Website It shall be conclusively presumed that the Proposer did, before submitting a proposal and prior to the final proposal deadline, read all addenda, posted decisions and other information items relevant to the RFP which appeared on the BidNet website. Proposer may also contact the DEN Contract Administrator, Kat Herrera, by email at contract.procurement@flydenver.com to confirm all posted information.

Please visit the BidNet website at the following link which contains such services and information as:

A. Advertisements for RFx and IFB opportunities B. Status of RFx and IFB opportunities C. Addendums including vendor questions and responses D. Plan holder’s/Document Taker’s list E. Award information

III-7 Withdrawal of Proposal A Proposer may withdraw its proposal by submitting to the City a written request signed by the Proposer’s authorized representative. The withdrawal of a proposal does not prejudice the right of the Proposer to submit future proposals.

III-8 Rights of the City The City reserves the rights to cancel or modify this RFP at any time and to reject any or all proposals for any reason or for no reason. This RFP is an open and equitable invitation for proposals, and each proposal constitutes an offer to contract that the City may consider in its sole and absolute discretion. Any errors or omissions in a proposal may result in the rejection and disqualification of the entire proposal. Errors, omissions, and other acts that may result in proposal rejection and disqualification include, but are not limited to, failure to strictly comply with the RFP requirements or any applicable ordinances, rules, or policies; the submission of any inaccurate or false information; any improper communications or collusion involving Proposers; default or termination for cause of any public or private contracts within the past five years; delinquent arrearages owed to the City; and failure to submit proof of licensing or franchise authority and any related exclusivity requirements.

Notwithstanding the broad rights reserved to the City to reject and disqualify any or all proposals, the City may waive any immaterial deficiencies in proposals and may allow Proposers to cure any such deficiencies if an opportunity to cure is determined by the City to be in the City’s best interests. If given an opportunity https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation mailto:contract.procurement@flydenver.com to cure, Proposers will be notified of the allotted time to correct the identified deficiency; failure to correct the deficiency in the time allotted may result in proposals being deemed non-responsive and disqualified.

The City’s waiver of an immaterial deficiency will in no way modify the RFP or excuse Proposers from full compliance with all RFP specifications. The City may exercise the foregoing rights at any time without notice and without any liability whatsoever to any Proposer or other party. By responding to this RFP, each Proposer is deemed to accept and agree to all of these terms and conditions and to waive any rights to challenge the City’s determinations regarding proposal deficiencies in accordance with this section.

During the evaluation process, the City reserves the right to request additional information from any Proposer, to seek clarification of information provided, to conduct its own due diligence with respect to any Proposer or proposal, including self-guided tours of a Proposer’s other operations, reference checks, credit checks, health department checks, or any other investigations deemed necessary.

III-9 Confidentiality of Records

Documents submitted pursuant to this RFP will be subject to the Colorado Open Records Act, Colorado Revised Statutes (C.R.S.) §§ 24-72-201, et seq. Information clearly marked as confidential and proprietary will be kept confidential by City, unless otherwise provided by law. The City will attempt to notify the Proposer if a request is made for pages of documents clearly marked as confidential and proprietary so that the Proposer may take any action it deems necessary to defend the request. The Proposer, not the City, shall be the entity responsible for defending against Colorado Open Records Act disclosures for any records claimed by the Proposer to be confidential and proprietary.

III-10 Proposer Agreements Proposers may submit proposed agreements of any form (contracts or documents) that contain supplemental terms and conditions that the Proposer desires to be considered by the City for inclusion in the contract. Such forms may include Proposer’s software licensing agreements, maintenance contracts, and technical support agreements. By accepting delivery of these items, DEN is not bound to accept them as part of an ensuing contract. DEN may negotiate such supplemental terms and conditions that do not materially conflict with the contract terms and conditions detailed in this RFP and do not materially change the nature of this solicitation or adversely affect competition. If the parties cannot agree on the terms of the contract, including any terms desired by Proposer, DEN may terminate negotiations with the Proposer and enter into a contract with another responsive Proposer. Certain of DEN’s contract provisions are required by Federal, State and/or City law and policy and are not subject to modification.

III-11 MWBE Program

MWBE Responsiveness Requirements

The below-listed DSBO proposal requirements are all conditions of responsiveness. Failure to submit a responsive proposal constitutes cause for rejection thereof.

A. Non-Competition

Proposer shall not restrict an MWBE from providing subconsulting or subcontracting quotations to other Proposers. Any Proposer who does so shall cause their proposal to be rejected. § 28-63(f), D.R.M.C.

B. Joint Ventures If Proposer is participating in a joint venture with a certified MWBE firm, proposer must submit the firm’s Joint Venture Agreement to DSBO at least 10 working days prior to the RFP-response submission. The Joint Venture must be approved by DSBO.

A Joint Venture is an association of an MWBE firm and one or more other firms to carry out a single, for-profit business enterprise, for which the parties combine their property, capital efforts, skills and knowledge, and in which the MWBE is responsible for a distinct, clearly defined portion of the work of the contract and whose share in the capital contribution, control, management, risks, and profits of the joint venture are commensurate with its ownership interest.

DSBO will count a portion of the total dollar value of the joint venture contract toward the MWBE requirement equal to the distinct, clearly defined portion of the work that the MWBE performs with its own forces in a NAICS code in which the firm is MWBE certified. The joint venture agreement MUST specify the services, dollar value, reporting structure, and details of the MWBE’s performance requirements associated with their percent of the joint venture ownership.

C. Commitment to MWBE Participation Proposer shall include with their proposal a completed DSBO form, entitled “Commitment to MWBE Participation,” stating their committed MWBE participation percent on this project. The committed participation level will be inserted into any resulting contract and the Contractor must comply with that committed participation amount during the term of the contract.

D. Good Faith Effort

If Proposer cannot meet the MWBE requirement established by DSBO or is able to only meet part of the requirement, they shall furnish to DSBO, with their proposal, a comprehensive statement of their good faith efforts to meet the requirement, along with supporting documentation demonstrative thereof. This means that Proposer must show that they took all necessary and reasonable steps to achieve the MWBE requirement which, by their scope, intensity, and appropriateness to the objective, could reasonably be expected to obtain sufficient MWBE participation, even if they were not fully successful.

The statement of good faith efforts should address each of the categories outlined in the DSBO Ordinance, § 28-64, D.R.M.C., and any additional criteria established by rule or regulation. As part of their good faith efforts, Proposers are encouraged to solicit the support and assistance of DSBO by contacting the procuring agency’s Contract Administrator (CA)/Buyer with specific questions; the CA/Buyer will coordinate with DSBO to reply thereto. All good faith efforts information must be complete, accurate, adequately documented, and submitted with the proposal. Good faith efforts must be demonstrated to be substantive and not merely for formalistic compliance with the DSBO Ordinance.

To award a contract to a Proposer that has failed to meet the MWBE requirement, DSBO will determine whether Proposer made good faith efforts to actively, effectively, and aggressively seek MWBEs to meet the MWBE requirement prior to proposal submission, which determination shall include consideration of Proposer’s MWBE Utilization Plan strategies to meet their MWBE participation commitment.