RFP Enhanced Patrol Rifle Packages.pdf

TOWN OF PLAINFIELD

8 Community Avenue, Plainfield, Connecticut 06374

REQUEST FOR PROPOSAL (RFP)

FOR

ENHANCED PATROL RIFLE PACKAGES

#FIN-0803

ISSUED BY: Lisa Madden, Director of Finance

Town of Plainfield

8 Community Avenue

Plainfield, CT 06374

CONTACT: William Wolfburg, Deputy Chief

Plainfield Police Department

210 Norwich Road

Plainfield, CT 06374 w.wolfburg@plainfieldctpolice.com

860-564-0804 ext. 182

PROPOSAL DUE: Thursday, August 27th, 2026 @ 12:00 P.M.

Finance Department

8 Community Avenue

Plainfield, CT 06374 mailto:k.brunelle@plainfieldctpolice.com

INVITATION TO SUBMIT PROPOSALS

The Town of Plainfield, Connecticut, invites sealed proposals from qualified firearms vendors to furnish and deliver twenty-five (25) complete Enhanced Patrol Rifle Packages for the Plainfield Police Department. Each package shall include the specified rifle, optic, sling, weapon-mounted light, storage bag, accessories, professional installation, inspection, and service-ready preparation.

Sealed proposals must be received by the Finance Department at Plainfield Town Hall, 8

Community Avenue, Plainfield, Connecticut 06374, no later than 12:00 P.M. on

Thursday, August 27, 2026. Proposals received after the deadline will not be considered and will be returned unopened. Proposals will be publicly opened and read at that time.

Following the proposal opening, proposals shall remain valid and may not be withdrawn for a period of sixty (60) calendar days.

The Town of Plainfield reserves the right to reject any or all proposals, in whole or in part; waive minor informalities or technical defects; request clarification from any proposer; and make an award determined to be in the best interest of the Town. The

Town also reserves the right to modify quantities based on available funding and to extend an awarded contract by mutual written agreement.

All proposers and proposed products must comply with applicable federal laws and regulations, State of Connecticut laws and regulations, and Town of Plainfield ordinances and requirements.

Questions regarding this RFP shall be submitted to Deputy Chief William Wolfburg at w.wolfburg@plainfieldctpolice.com. The email subject line must state:

“Enhanced Patrol Rifle Packages”

STANDARD INSTRUCTIONS FOR BIDDERS

1. Sealed proposals must be received by the Director of Finance at the location, date, and time stated in this RFP. Proposals received after the deadline will not be considered and will be returned unopened. The proposer is solely responsible for ensuring timely delivery.

2. The proposal shall be submitted in a sealed envelope or package. The proposer’s name and return address shall appear in the upper-left corner. The following shall be clearly displayed on the exterior:

ENHANCED PATROL RIFLE PACKAGES

DO NOT OPEN UNTIL 12:00 P.M. ON AUGUST 27, 2026

Proposals submitted by fax or email will not be accepted.

mailto:w.wolfburg@plainfieldctpolice.com

3. Proposals will be opened publicly at the date and time stated in this RFP.

Proposers may attend or be represented at the opening. Proposal documents shall become public records to the extent required by the Connecticut Freedom of

Information Act and other applicable law.

4. The Town of Plainfield is exempt from any sale, excise or federal taxes. Proposal prices must be exclusive of taxes and will be so construed.

5. The Town reserves the right to reject any or all proposals, in whole or in part;

waive minor informalities or technical defects; request additional information or clarification; verify information submitted by a proposer; and make the award determined to be in the Town’s best interest.

6. Proposers are responsible for reviewing and understanding all instructions, specifications, terms, conditions, and attachments contained in this RFP. Failure to review or understand the requirements shall not relieve the awarded proposer of its obligation to provide all products and services required by the RFP.

7. By submitting a proposal, the proposer certifies that it has read, understands, and will comply with the Town of Plainfield’s applicable affirmative-action, equal-employment-opportunity, purchasing, and contracting requirements. The proposer agrees to cooperate with any reasonable Town review of such compliance.

8. In case of an error in the extension or addition of prices, the unit price will govern. The Town will not be subject to any price increases after a bid award, unless it was part of the original bid terms.

9. The Town reserves the right to increase or decrease the quantity of rifle packages based on available funding and departmental needs. Any additional or reduced quantity shall be priced using the unit price stated in the awarded proposal, unless otherwise agreed to in writing by the Town.

10. Award of the contract shall be made to the responsive and responsible proposer whose proposal is determined to provide the best overall value and to be in the best interest of the Town. Evaluation factors may include price, compliance with specifications, product quality, compatibility and standardization with existing departmental equipment, delivery time, warranty coverage, past performance, references, financial responsibility, technical qualifications, licensing, National

Firearms Act transfer capabilities, and armorer or gunsmith qualifications. The

Town is not obligated to award the contract solely on the basis of the lowest proposed price.

11. The proposer shall identify every exception, deviation, condition, or qualification to the RFP in a separate section titled “Exceptions and Deviations.” Each exception shall reference the applicable RFP section and provide a complete explanation. Statements such as “see attached literature” shall not be accepted as a substitute for a specific response. Failure to identify an exception may be interpreted as the proposer’s full compliance with the RFP.

12. The manufacturers, brands, models, and product descriptions identified in this

RFP have been selected to satisfy the Plainfield Police Department’s operational, compatibility, training, maintenance, and equipment-standardization requirements. Substitutions, alternate products, or proposed equivalents will not be accepted unless the Town expressly authorizes alternatives through a written addendum issued before the proposal deadline. Any unauthorized substitution may cause the proposal to be determined nonresponsive.

13. Proposals submitted in response to this RFP shall become public records and may be subject to disclosure under the Connecticut Freedom of Information Act and other applicable laws. A proposer claiming that specific information is proprietary, confidential, or exempt from disclosure shall clearly mark each applicable page and provide the legal basis supporting the claimed exemption.

Marking the entire proposal confidential will not be accepted. The Town does not guarantee that information identified as confidential or proprietary will be withheld from disclosure. The Town shall determine whether information must be disclosed in accordance with applicable law.

14. All questions concerning this RFP shall be submitted to Deputy Chief William

Wolfburg at w.wolfburg@plainfieldctpolice.com. Procedural and clarification questions will be answered appropriately. Any interpretation, clarification, correction, or change affecting the RFP requirements will be issued in a written addendum and made available to all known proposers.

15. The awarded proposer shall possess and maintain all licenses, registrations, authorizations, and approvals necessary to sell, transfer, install accessories on, and deliver the specified firearms and equipment. The proposer shall provide the following when requested:

• A copy of its current Federal Firearms License;

• Evidence that it is authorized to conduct business in the State of

Connecticut; and

• Documentation of the qualifications or certifications of the gunsmith or armorer who will perform or supervise the installation work. All licenses and authorizations must remain valid through final delivery and acceptance by the Town.

mailto:w.wolfburg@plainfieldctpolice.com

16. Substitutions, alternate products, and proposed equivalents will not be considered unless expressly authorized by a written addendum issued by the Town before the proposal deadline.

17. Proposal prices shall include all packing, insurance, transportation, transfer processing, and delivery charges. The awarded proposer shall retain responsibility for all products until delivery, inspection, and acceptance by the Town. Delivery shall be coordinated in advance with an authorized representative of the Plainfield

Police Department. Delivery shall be to:

Plainfield Police Department

210 Norwich Road

Plainfield, Connecticut 06374

18. By submitting a proposal, the proposer certifies that its proposal was prepared independently and without collusion, consultation, communication, or agreement with any other proposer or competitor concerning pricing, the intent to submit a proposal, or any other aspect of the procurement. The proposer further certifies that the proposal is fair, genuine, and not submitted in the interest of or on behalf of any undisclosed person or entity.

19. The Town will not award a contract to a proposer that owes delinquent taxes, fees, assessments, or other financial obligations to the Town of Plainfield. By signing the proposal form, the proposer certifies that neither the proposer nor any business entity in which the proposer has a controlling interest is delinquent in any financial obligation owed to the Town. The Town reserves the right to verify compliance before making an award.

20. The proposer shall provide evidence that it is properly registered and in good standing with the Connecticut Secretary of the State, when such registration is required. An out-of-state proposer shall provide documentation demonstrating that it is authorized to conduct business in Connecticut or shall obtain such authorization before contract execution.

21. The awarded proposer shall coordinate and complete all applicable federal and state documentation required to lawfully transfer the firearms to the Plainfield

Police Department. No firearm shall be delivered until all required transfer approvals have been obtained.

TOWN OF PLAINFIELD, CONNECTICUT

INDEMNIFICATION AND INSURANCE

REQUIREMENTS FOR EQUIPMENT PURCHASES

AND RELATED SERVICES, CONSTRUCTION,

PROFESSIONAL OR LABOR SERVICE BIDS

NOTE: Evidence of insurance will be required only from the awarded proposer.

A. INDEMNIFICATION

The awarded proposer shall, to the fullest extent permitted by law, defend, indemnify, and hold harmless the Town of Plainfield and its elected and appointed officials, employees, agents, volunteers, boards, and commissions from and against claims, damages, losses, liabilities, judgments, penalties, costs, and reasonable attorneys’ fees arising out of or resulting from:

1. The negligent, reckless, or wrongful acts or omissions of the awarded proposer or its employees, agents, subcontractors, or representatives;

2. The sale, transfer, delivery, assembly, installation, inspection, or servicing of the firearms, equipment, and accessories provided under the contract;

3. Defective products, improper installation, or failure to comply with manufacturer specifications;

4. Bodily injury, death, or damage to property caused by the awarded proposer’s performance under the contract; or

5. The awarded proposer’s violation of any applicable federal, state, or local law or regulation.

The awarded proposer’s obligations under this section shall apply only to the extent that a claim, damage, loss, or liability is caused by the acts, omissions, products, or performance of the awarded proposer or any person or entity for which the awarded proposer is legally responsible.

Upon written notice from the Town, the awarded proposer shall provide a defense against any covered claim using legal counsel reasonably acceptable to the Town. The Town reserves the right to participate in the defense or retain separate counsel when the Town determines that a conflict of interest exists. Reasonable costs associated with a covered claim shall be the responsibility of the awarded proposer.

The obligations contained in this section shall survive delivery, acceptance, payment, and expiration or termination of the contract.

THE TOWN OF PLAINFIELD WILL NOT INDEMNIFY THE AWARDED

PROPOSER, ITS SUBCONTRACTORS, INDEPENDENT CONTRACTORS,

SUPPLIERS, OR OTHER REPRESENTATIVES

B. INSURANCE

1. GENERAL REQUIREMENTS

The AWARDED BIDDER shall be responsible for maintaining insurance coverage in force for the life of this contract of the kinds and adequate amounts to secure all of the

AWARDED BIDDER’S obligations under this contract with an insurance company(ies) with an AM Best Rating of A-VII or better licensed to write such insurance in the State of

Connecticut and acceptable to the Town of Plainfield.

Additional Insured: The Town of Plainfield its officials, employees, volunteers, boards and commissions must be included as an Additional Insured on the AWARDED

BIDDER’S Insurance Policies (except Workers’ Compensation and Professional Errors

& Omissions). Evidence of this must be provided upon inception of this contract and upon renewal of insurance by the AWARDED BIDDER to the Town of Plainfield in the form of language on a Certificate of Insurance as well as a policy endorsement. The

AWARDED BIDDER shall provide the Town of Plainfield with a Certificate(s) of

Insurance signed by an authorized representative of the insurance company(ies) prior to the performance of this contract describing the coverage and providing that the insurer shall give the Town of Plainfield written notice at least thirty (30) days in advance of any termination, expiration, or any and all changes in coverage. Such insurance or renewals or replacements thereof shall remain in force during the AWARDED BIDDER’S responsibility under this contract. Failure to provide or maintain any of the insurance coverage required herein shall constitute a breach of the Contract.

2. SPECIFIC REQUIREMENTS:

a) Commercial General Liability Insurance

The AWARDED BIDDER shall carry Commercial General Liability Insurance (broad form coverage) insuring against claims for bodily injury, property damage, personal injury and advertising injury that shall be no less comprehensive and no more restrictive than the coverage provided by Insurance Services Office (ISO) form for Commercial

General (CG 0001 04/2013). By its terms or appropriate endorsements such insurance shall include the following coverage, to wit: Bodily Injury, Property Damage, Fire Legal

Liability (not less than the replacement value of the portion of the premises occupied), Personal & Advertising Injury, Blanket Contractual, Independent Contractors, Premises

Operations, Products and Completed Operations (for a minimum of two (2) years following Final Completion of the Project). Any deviations from the standard unendorsed form will be noted on the Certificate of Insurance.

Type of Coverage: Occurrence Basis

Minimum Amount of Coverage: $1,000,000 per occurrence

$2,000,000 aggregate

Policy Period: Annual Policy

b) Umbrella Liability Insurance

The Town reserves the right to require the AWARDED BIDDER to carry an umbrella liability insurance policy up to $1,000,000. The necessity and amount of umbrella liability insurance is dependent upon several factors including, but not limited to scope, price, and duration of the work to be performed. The Town of Plainfield will inform the

AWARDED BIDDER as to the necessity and limits for this insurance as soon as practicable and has sole discretion of the limits to be required.

3. PROFESSIONAL SERVICE CONTRACTOR REQUIRMENTS

(e.g., Architects, Engineers, et al.)

The AWARDED BIDDER shall carry Errors & Omissions coverage in the minimum amount $1,000,000 per claim/$1,000,000 annual aggregate for all professional services contracts. If the insurance coverage is written on a Claims-Made basis, an extended reporting period of at least 3 years after substantial completion of the project is required.

Increased coverage limits may be required based on the scope, price and duration of the work to be performed. The Town of Plainfield will inform the AWARDED BIDDER as to the required limits for this insurance as soon as practicable and has sole discretion of the limits to be required.

4. SUBCONTRACTOR REQUIREMENTS:

The AWARDED BIDDER shall require all subcontractors and independent contractors to carry the coverages set forth in section B. INSURANCE and will obtain appropriate

Certificates of Insurance before the subcontractors and independent contractors are permitted to begin work.

The AWARDED BIDDER shall require that The Town of Plainfield, its officials, employees, volunteers, boards and commissions be included as an Additional Insured on all subcontractors and independent contractors’ insurance (except Workers’

Compensation and Professional Errors & Omissions) before permitted to begin work.

The AWARDED BIDDER and all subcontractors and independent contractors and their insurers shall waive all rights of subrogation against the Town of Plainfield, and its officers, agents, servants and employees for losses arising from work performed by each on this contract.

THE TOWN RESERVES THE RIGHT TO AMEND THE AMOUNTS OF

COVERAGE REQUIRED AND TYPE OF COVERAGE PROVIDED BASED ON

THE FINAL AGREED UPON SCOPE OF SERVICES

SPECIFICATIONS

1. GENERAL INFORMATION AND BACKGROUND

The Town of Plainfield is soliciting proposals from qualified firearms vendors to furnish and deliver twenty-five (25) complete Enhanced Patrol Rifle Packages for the

Plainfield Police Department, located at 210 Norwich Road, Plainfield, Connecticut

06374. All firearms, optics, accessories, storage bags, mounting components, and related equipment shall be new, unused, current-production products supplied in their original manufacturer packaging unless installation requires removal from the packaging. Each rifle package shall be completely assembled, professionally equipped, inspected, and delivered in service-ready condition in accordance with these specifications.

2. CONTRACT MANAGEMENT

The Plainfield Police Department shall serve as the managing authority for the resulting contract. The awarded proposer shall coordinate product selection, accessory placement, installation, documentation, inspection, and delivery with an authorized representative of the Plainfield Police Department. No material change, substitution, or deviation from the specifications shall be made without prior written authorization from the Plainfield Police Department.

3. SCOPE OF SERVICES

The awarded proposer shall furnish twenty-five (25) complete Enhanced Patrol Rifle

Packages. Each package shall include:

• One (1) Colt Enhanced Patrol Rifle II PRO with an 11.5-inch barrel;

• One (1) Aimpoint PRO optic;

• One (1) Magpul MS1 two-point sling;

• Two (2) GrovTec Push-Button sling swivels;

• One (1) Streamlight ProTac Rail Mount 1 weapon-mounted light;

• One (1) Savior Equipment 36-inch American Classic Tactical Double Rifle

Bag;

• All necessary mounts, hardware, batteries, switches, and attachment components;

• Professional installation by a qualified gunsmith or manufacturer-certified armorer;

• A complete safety and function inspection; and

• All required documentation, certifications, warranties, and firearm-transfer processing.

A. COLT ENHANCED PATROL RIFLE GEN II PRO—11.5-INCH

The required firearm shall be the Colt Enhanced Patrol Rifle II PRO with an 11.5-inch barrel. Each rifle shall be supplied with all standard factory documentation, manuals, warranty information, locks, cases, tools, and accessories normally included by the manufacturer.

Each rifle shall meet the following minimum requirements:

• Manufacturer: Colt;

• Model: Enhanced Patrol Rifle II PRO;

• Operating system: Gas-operated, semi-automatic;

• Caliber: 5.56×45mm NATO, compatible with .223 Remington ammunition;

• Barrel length: 11.5 inches;

• Barrel rifling: 1:7-inch right-hand twist;

• Muzzle device: Factory-installed flash hider;

• Handguard: Full-length M-LOK-compatible handguard;

• Upper rail: Continuous MIL-STD-1913/Picatinny top rail;

• Charging handle: Radian Raptor ambidextrous charging handle;

• Magazine release: Ambidextrous;

• Sights: Magpul MBUS Pro folding front and rear sights;

• Pistol grip: Magpul K2 grip, black;

• Stock: Magpul SL collapsible stock, black;

• Sling attachment: Rear QD attachment point and compatible forward QD attachment location;

• Finish: Factory matte-black finish;

• Magazine: Minimum of one (1) new 30-round detachable magazine per rifle; and

• Condition: New, unused, factory-original, and eligible for lawful transfer to the Plainfield Police Department.

B. AIMPOINT PRO PATROL RIFLE OPTIC

Each rifle package shall include one (1) new Aimpoint PRO Patrol Rifle Optic.

The optic shall meet the following minimum requirements:

• Manufacturer: Aimpoint;

• Model: PRO Patrol Rifle Optic;

• Optic type: Red-dot reflex sight;

• Dot size: 2 MOA;

• Magnification: 1× with unlimited eye relief;

• Operational life: Minimum 30,000 hours of continuous operation at the manufacturer’s specified operating setting;

• Settings: Four (4) night-vision-compatible settings and six (6) daylight settings;

• Water resistance: Submersible to approximately 150 feet/45 meters;

• Housing: High-strength aluminum with a nonreflective black finish;

• Front lens opening threaded to accept an anti-reflective device;

• QRP2 quick-release mount;

• Standard spacer;

• Front and rear flip-up lens covers;

• One (1) new DL1/3N battery or current manufacturer-specified battery;

• All required installation hardware and factory-supplied tools; and

• Full manufacturer warranty.

C. MAGPUL MS1 TWO- POINT SLING, BLACK

Each rifle package shall include one (1) new Magpul MS1 two-point sling. The sling shall meet the following minimum requirements:

• Manufacturer: Magpul Industries;

• Model: MS1 Sling;

• Manufacturer model number: MAG513;

• Configuration: Dedicated two-point rifle sling;

• Color: Black;

• Webbing width: 1.25 inches;

• Material: High-strength, wear-resistant nylon webbing;

• Rapid-adjustment MS1 slider;

• Adjustable for length without loose tails, loops, or other unnecessary snag hazards;

• Lightweight, durable, corrosion-resistant hardware;

• Compatible with the sling swivels and attachment points specified in this

RFP; and

D. GROVTEC HEAVY-DUTY PUSH-BUTTON QD SLING SWIVELS

Each rifle package shall include two (2) new GrovTec heavy-duty push-button quick-detach sling swivels. Each swivel shall meet the following minimum requirements:

• Manufacturer: GrovTec;

• Model: Heavy-Duty Push-Button Swivel;

• Manufacturer model number: GTSW314;

• Type: Push-button quick-detach swivel;

• Loop width: 1.25 inches;

• Construction: All-steel;

• Finish: Matte-black nitride;

• Compatible with the Magpul MS1 sling;

• Compatible with the rifle’s front and rear QD sling sockets;

• Tension tested for heavy-duty use; and

E. STREAMLIGHT PROTAC RAIL MOUNT 1L-X PRO WEAPON-MOUNTED

LIGHT

Each rifle package shall include one (1) new Streamlight ProTac Rail Mount 1L-

X Pro weapon-mounted tactical light. The light shall meet the following minimum requirements:

• Manufacturer: Streamlight;

• Model: ProTac Rail Mount 1L-X Pro;

• Manufacturer model number: 89024;

• Color: Black;

• Maximum output with included CR123A battery: 500 lumens;

• Peak beam intensity: 18,000 candela;

• Beam distance: Approximately 268 meters;

• High-output runtime: Approximately 1.75 hours;

• Low output: 100 lumens;

• Low-output runtime: Approximately 6.5 hours;

• Multi-fuel operation using one (1) CR123A lithium battery or one (1) optional Streamlight SL-B9 rechargeable battery;

• TEN-TAP programmable operating modes:

o High/strobe;

o High only; or o Low/high;

• Jack-Cap tail cap with push-button activation and remote-switch connection;

• Push-button tail switch with momentary and constant-on operation;

• Remote pressure switch with momentary activation;

• Compatible with MIL-STD-1913/Picatinny and M-LOK mounting systems;

• 6000-series machined aircraft-aluminum construction;

• Black anodized finish;

• Impact-resistant, anti-reflective-coated glass lens;

• Live-fire-tested and impact-resistant construction; and

• Streamlight limited lifetime warranty.

Each light shall include:

• One (1) CR123A lithium battery;

• One (1) Jack-Cap tail cap;

• One (1) remote pressure switch;

• One (1) MIL-STD-1913/Picatinny mounting assembly;

• One (1) M-LOK mounting kit;

• All factory-supplied switch-retention and cable-management components;

• All required mounting hardware;

• One (1) 2.5 mm Allen wrench; and

• Manufacturer instructions and warranty documentation.

F. SAVIOR EQUIPMENT AMERICAN CLASSIC DOUBLE RIFLE BAG

Each rifle package shall include one (1) new Savior Equipment American Classic

Double Rifle Bag. The bag shall meet the following minimum requirements:

• Manufacturer: Savior Equipment;

• Model: American Classic Double Rifle Bag;

• Manufacturer model number: RB-3612DG-V1-BK;

• Size: 36 inches;

• Color: Obsidian Black;

• Exterior dimensions: Approximately 36 inches long by 12.75 inches high by 9 inches wide;

• Interior rifle-compartment length: Approximately 35 inches;

• Exterior and interior construction: Heavy-duty 600D polyester;

• Two (2) padded rifle compartments;

• Full-length padded divider;

• Padded muzzle and stock sleeves;

• Hook-and-loop rifle-retention straps;

• Lockable zipper sliders on the primary firearm compartments;

• Secondary compartment with two (2) padded pistol sleeves and two (2) zippered pockets;

• Three (3) exterior accessory pockets;

• MOLLE-compatible webbing;

• Adjustable padded backpack straps;

• Reinforced carrying handles;

• Durable side-release buckles;

• Double-stitched seams;

• Hook-and-loop identification or morale-patch panel; and

• Savior Equipment lifetime warranty.

The bag shall be large enough to safely store and transport the completely assembled rifle with the optic, weapon-mounted light, remote pressure switch, sling, sling swivels, magazine, and all other required accessories installed. Before delivery, the awarded proposer shall place each completed rifle package in its assigned storage bag and verify that:

• The rifle fits without excessive pressure on the optic, light, switches, or other accessories;

• The rifle can be secured using the internal retention straps;

• The padded divider protects the rifle and installed accessories;

• All zippers, buckles, straps, handles, and compartments operate properly; and

• The bag is free from defects, tears, broken stitching, or damaged hardware.

Each bag shall be delivered with the corresponding rifle package and clearly identified in a manner approved by the Plainfield Police Department.

G. ARMORER INSTALLATION, INSPECTION, AND SERVICE-READY

DELIVERY

The awarded proposer shall provide complete professional installation of all optics, weapon-mounted lights, remote pressure switches, slings, sling swivels, mounts, and other accessories included with each of the twenty-five (25) rifle packages. All installation work shall be performed or directly supervised by a qualified gunsmith or manufacturer-certified armorer experienced with the Colt Enhanced Patrol Rifle platform and the accessories specified in this RFP. Installation shall comply with all applicable manufacturer instructions and specifications, including mounting location, alignment, torque requirements, thread-locking procedures, cable management, clearances, and compatibility requirements.

Installation and Inspection Requirements

Before delivery, the gunsmith or armorer shall inspect and verify that:

• All required components and accessories are present;

• All components are correctly installed, aligned, secured, and operational;

• Optics are properly mounted and torqued according to Aimpoint specifications;

• Optic-mounting hardware has been marked with visible witness marks after final torque verification;

• Backup sights deploy and operate properly without interference from the optic or other accessories;

• Weapon-mounted lights and remote pressure switches are properly positioned and securely installed;

• Remote-switch cables are secured to prevent snagging, loosening, or contact with hot firearm components;

• Weapon-mounted lights are programmed to high-only mode unless otherwise directed by the Plainfield Police Department;

• Slings and QD swivels are properly assembled and securely attached;

• QD swivels positively engage and do not unintentionally release when placed under load;

• All firearm controls remain accessible and function properly;

• No installed component interferes with the safe operation of the firearm;

• Each firearm has passed a complete safety and function inspection;

• Each firearm is clean and properly lubricated; and

• Each completely equipped rifle fits securely within its assigned storage bag.

Optic Preparation

Each optic shall be mechanically centered or bore-sighted before delivery. Final live-fire zeroing will be performed by the Plainfield Police Department unless otherwise authorized in writing.

Armorer Certification

The awarded proposer shall provide a written inspection and installation certification for each rifle. The certification shall include:

• Firearm manufacturer and model;

• Firearm serial number;

• Date installation and inspection were completed;

• Name of the gunsmith or armorer;

• Gunsmith qualification or armorer certification;

• Confirmation that all required accessories were installed;

• Confirmation that manufacturer installation requirements were followed;

• Confirmation that the firearm passed its safety and function inspection;

and

• Signature of the gunsmith or armorer completing or supervising the work.

Correction of Deficiencies

Any missing component, installation defect, loose or improperly mounted accessory, damaged item, functional deficiency, or other noncompliance identified during the

Town’s inspection shall be corrected by the awarded proposer at no additional cost to the Town. All corrections shall be completed before final acceptance of the affected rifle package.

Photographs

Product photographs included in this RFP are provided for general reference only.

The written specifications and any formally issued addenda shall control in the event of a discrepancy between a photograph and the written requirements.

4. DELIVERY, FIREARM TRANSFER, AND ACCEPTANCE

Delivery Schedule

The proposer shall state in its proposal the anticipated delivery time for all twenty-five (25) complete rifle packages. The delivery period shall begin after the Town issues a purchase order or notice of award and provides the documentation reasonably required to complete the firearm-transfer process. The awarded proposer shall promptly notify the Plainfield Police Department of any manufacturer delay, supply-chain issue, regulatory delay, or other circumstances that may affect delivery.

Firearm Transfer Requirements

The awarded proposer shall coordinate and complete all applicable federal and state documentation required to lawfully transfer the firearms to the Plainfield Police

Department. No firearm shall be shipped or delivered until all required transfer approvals have been obtained.

Delivery Coordination

Delivery shall be made to:

Plainfield Police Department

210 Norwich Road

Plainfield, Connecticut 06374

The awarded proposer shall coordinate the delivery date and time with an authorized representative of the Plainfield Police Department. Firearms shall not be left unattended or delivered without an authorized department representative present.

Required Delivery Documentation

At the time of delivery, the awarded proposer shall provide:

• An itemized packing list;

• A list identifying each firearm by manufacturer, model, caliber, and serial number;

• Copies of all applicable firearm-transfer approvals;

• Armorer installation and inspection certifications;

• Manufacturer manuals and warranty information;

• An inventory of the accessories included with each rifle package; and

• Contact information for warranty service and technical support.

Town Inspection and Acceptance

The Town shall have ten (10) business days following delivery to inspect the rifle packages for compliance with the RFP specifications.

Inspection may include verification of:

• Firearm models and serial numbers;

• Required components and quantities;

• Proper accessory installation;

• Safety and function-inspection certifications;

• Optic, light, sling, and swivel operation;

• Storage-bag condition and fit;

• Product condition and workmanship; and

• Required documentation and warranties.

Delivery shall not constitute final acceptance. Final acceptance shall occur only after the Town determines that the rifle packages comply with the contract requirements.

Correction of Nonconforming Items

Any missing, damaged, defective, improperly installed, or nonconforming firearm, component, accessory, or storage bag shall be repaired or replaced by the awarded proposer at no additional cost to the Town. The awarded proposer shall correct identified deficiencies within fifteen (15) business days unless the Town approves an alternative schedule in writing due to manufacturer availability or regulatory requirements.

5. SELECTION CRITERIA AND EVALUATION METHOD

Proposals will be evaluated using a weighted rating system. The contract will be awarded to the lowest priced responsible and qualified bidder whose proposal is determined to be in the best interest of the Town, taking into account the criteria below. While all factors will be considered, cost will be the most important factor in the evaluation.

Each proposal will be scored on a total of 100 points as follows:

1. Cost Competitiveness – 55 points

Cost will be the most heavily weighted factor. Proposed pricing will be evaluated for reasonableness, completeness, and overall competitiveness. The lowest responsive bid will receive the maximum score in this category. Other bids may receive proportionally fewer points based on the degree to which their pricing exceeds the lowest bid.

2. Contractor Experience and Qualifications – 25 points

The Town will evaluate the bidder’s experience furnishing firearms and complete patrol-rifle packages to law-enforcement or governmental agencies. Consideration will be given to applicable licenses, technical qualifications, firearm-transfer capabilities, armorer or gunsmith qualifications, warranty support, and ability to complete the required scope professionally and in compliance with applicable laws and manufacturer specifications.

3. References and Past Performance – 5 points

The Town will consider the bidder’s record of performance on similar projects, including quality of workmanship, reliability, timeliness, cooperation, and overall client satisfaction. References may be contacted by the Town.

4. Ability to Meet Schedule – 10 points

Proposals will be evaluated based on the bidder’s ability to obtain the specified products, complete all required firearm-transfer documentation, and deliver the complete rifle packages within an acceptable timeframe.

5. Completeness of Proposal – 5 points

Proposals will be reviewed for completeness, clarity, and responsiveness to the

RFP requirements, including submission of all requested information, acknowledgment of the scope, and any stated conditions or exceptions.

Total Possible Score: 100 points

BID FORM

Enhanced Patrol Rifle Packages (25)

#FIN-0803

1. BIDDER INFORMATION

Legal Business Name:

Business Address:

City, State, ZIP Code:

Contact Person and Title:

Telephone Number & Email Address:

Federal Firearms License Number and Type:

2. DELIVERY

Estimated Delivery Time Following Award and Receipt of Required Transfer Approvals:

____________ calendar days.

3. PRICING

Unit Pricing per Complete Rifle Package: $_________________

Total Bid Amount for Twenty-Five (25) Complete Packages: $_________________

The total bid amount shall include all firearms, optics, slings, swivels, weapon-mounted lights, storage bags, accessories, batteries, mounting hardware, gunsmith or armorer installation, inspections, certifications, transfer processing, documentation, packaging, shipping, insurance, and delivery.

Authorized Representative:

Signature & Date: