RFP-DPW09-26 Engineering Services for CR 32 and CR74.pdf

ORANGE COUNTY, NEW YORK

Department of General Services PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

RFP Shell 7/2024

ENGINEERING SERVICES FOR CR 32 (MILL STREET) AND

CR 74 (FORGE HILL RD) SLOPE STABILIZATION

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

TABLE OF CONTENTS

NOTICE TO OFFERORS

INSTRUCTIONS TO OFFERORS

INSURANCE REQUIREMENTS

BONDING REQUIREMENTS

PURCHASES BY OTHER LOCAL GOVERNMENT AND DISTRICTS

SCOPE

SPECIFICATIONS

TERM

PRICING

PAYMENT

SUBMISSION OF PROPOSALS

ADDITIONAL INFORMATION, INTERVIEWS & SITE VISITS

BASIS OF AWARD

ANTICIPATED RFP TIMELINE

PROPOSAL FORM

QUESTIONS

NON-COLLUSION CERTIFICATION

IRAN DIVESTMENT ACT CERTIFICATION

DISCLOSURE OF PRIOR NON-RESPONSIBILITY DETERMINATIONS

INFORMATION SHEET

NON-OFFEROR’S RESPONSE

ENGINEER’S QUALIFICATIONS STATEMENT

APPENDIX

AGREEMENT FOR CONSULTANT SERVICES

SUPPLIER FORMS

PAY-TO-PLAY FORMS

ACH FORM

ATTACHMENTS:

Tectonic Prelim Geotech Assessment - CR 32 Tectonic Topo Survey - CR 32 (CR 32) Aerial with approx. Property Lines Tectonic Prelim Geotech Assessment - CR 74 FEMA Grant Supplement

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

NOTICE TO OFFERORS

Proposals for the County of Orange RFP-DPW09-26, Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization will be received by the undersigned Commissioner of the Department of General Services, in her office at 255-275 Main Street, Goshen NY 10924, up to and including Thursday, August 13, 2026 at 4:00 P.M., prevailing time.

Copies of the Request for Proposals may be obtained beginning Friday, July 17, 2026 at the above address between the hours of 9:00 A.M. and 4:45 P.M., Monday through Friday (with the exception of County-observed holidays), as well as through https://www.bidnetdirect.com/new-york/county-of-orange.

July 17, 2026 Renee Arnold-O’Regan, Commissioner https://www.bidnetdirect.com/new-york/county-of-orange

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

INSTRUCTIONS TO OFFERORS

Unless a Request for Proposal (RFP) is solicited directly by another County department, the only official distribution source for this RFP is through the Department of General Services. Additionally, most RFP documents issued by the Department of General Services are distributed through BidNet which can be accessed through https://www.bidnetdirect.com/new-york/county-of-orange. If you have obtained this RFP from a different source, you are encouraged to contact the Department of General Services to receive an official copy. You may not receive addenda or important information regarding this RFP if you are not registered with the Department of General Services as having obtained a copy of this RFP through the Department or through BidNet.

By submitting a proposal, you are asking the County to accept your offer for the performance of services. It is important that you READ and UNDERSTAND all terms and conditions contained in this RFP, as well as understand the laws that govern public contracts in New York State. If you do not agree with the terms and conditions contained in this RFP, you should not submit a Proposal. Your Proposal will be considered by the County if the following conditions are met:

1. To the same extent provided in State Finance Law § 139-j, there are certain restrictions on communications between the County and a prospective offeror during the procurement process. A prospective offeror is restricted from contacting other than County-designated staff commencing on the earliest notice of intent to solicit proposals through final contract award and approval by the County Executive (“Restricted Period”), unless it is one of the permissible contacts specified in State Finance Law § 139-j(a)(1) – (11). To the same extent provided in State Finance Law § 139-k(5), the County will obtain certain information when contacted during the Restricted Period. The County-designated staff contact for this RFP is the Commissioner of General Services or her representative, telephone number (845) 291-2792. Each offeror responding to this RFP must affirm that they understand and agree to comply with these requirements on the Proposal Form provided in this RFP.

2. Applicable Not Applicable A pre-proposal conference and site visit will be held at [location] on [date] at [time], prevailing time. Attendance is strongly recommended. The County shall not be liable for, nor shall it review proposed change orders, contract amendments, etc. for inadequate pricing, labor, materials, time or similar issues in Vendor/Consultant’s contract with the County resulting from Vendor/Consultant’s failure to attend and obtain information provided at the pre-proposal conference, site visit and/or any addenda issued afterward.

3. Offerors are responsible for reporting in writing any errors, omissions and/or ambiguities found in this RFP. All such reports, requests for information, questions, etc. shall be either faxed to the Department of General Services on the Questions Form found in this RFP at (845) 378-2365 or emailed to GeneralServices@orangecountygov.com with questions typed in the body of the email, and the subject line “RFP Questions – RFP-DPW09-26 Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization”. No questions will be entertained by any other means. All questions must be submitted by Thursday, July 30, 2026 at 4:00 P.M., prevailing time.

Questions received after this time will not be addressed. Questions will be answered in an Addendum/Addenda to be shared with all interested offerors. Questions will not be responded to individually.

https://www.bidnetdirect.com/new-york/county-of-orange mailto:GeneralServices@orangecountygov.com

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

4. Unless otherwise specified herein, all proposals shall be made upon forms furnished in this RFP, if any, and as may be modified by addenda, contained in sealed envelopes clearly marked on the outside packaging with RFP-DPW09-26, Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization addressed to Renee Arnold-O’Regan, Commissioner, Department of General Services, PO Box 218, 255-275 Main Street, Goshen, NY 10924 and received up to and including Thursday, August 13, 2026 at 4:00 PM, prevailing time. If NOT sending your proposal via U.S. Mail, (i.e., using FedEx, UPS, hand delivery, etc.) please use the following address:

Orange County Department of General Services, 255-275 Main Street, Goshen NY 10924. It is the Offeror’s responsibility to clearly mark the outside of their mailing package with the RFP title and number. Faxed and/or e-mailed proposals are not permitted. NO LATE BIDS WILL BE ACCEPTED - NO EXCEPTIONS!

5. Two (2) sets of all proposals must be submitted, ONE (1) SET OF WHICH MUST CONTAIN ORIGINAL SIGNATURES, including completed copies of any forms or certifications required in this RFP. Forms, if any, provided in/with this RFP must be completely filled in, in ink or by typing, on the form provided in/with this RFP. Failure to respond to this RFP on any form(s) provided in/with this RFP may result in disqualification of a proposal as non-responsive. The Proposal Form must be properly executed and signed by the offeror. Any Proposal Form that contains modifications, omissions, and/or erasures, is illegible, conditional, and/or unsigned will be rejected as non-responsive. Any alteration of the Proposal Form or the Specifications portion of this RFP to suit an offeror’s pricing, requirements, etc. will make the proposal non-responsive. If clarification is required on any aspect of this RFP, it is necessary to submit questions to General Services as set forth in Section 3 of these Instructions to Offerors. No Proposal Form will be accepted which contains any modification to the template, additional information not specifically requested, omissions or erasures. Each Proposal Form shall be signed by a duly authorized individual on behalf of the offeror. Illegible and unsigned proposals will be rejected as non-responsive

6. Permission will not be given to modify or explain any proposal after it has been opened, unless clearly specified in this document (e.g., interviews). Permission to withdraw a proposal prior to opening will be at the discretion of the County and no replacement proposal may be submitted without authorization from the Commissioner of General Services. Opened proposals which required a deposit for plans and specifications may not be withdrawn until forty-five (45) days after opening.

7. Basis of Award provisions vary with each RFP; please read that section carefully. Under some RFPs, contracts may be awarded to more than one (1) entity. The Commissioner of General Services reserves the right to waive any informality, reject any and all proposals, or, if noted in the Basis of Award section of this RFP, accept any proposal in whole or in part, if deemed to be in the best interest of the County.

8. Any award shall be subject to the successful offeror’s execution of a contract (and, if applicable, license or other agreements) with the County. The County’s contract obligation is contingent upon execution of the contract between the County and the successful offeror (substantively in the form provided with this RFP), the successful offeror’s provision of required Pay-to-Play forms, insurance certificates, and required bonds, as applicable, and the availability of appropriated funds for the contract. No legal liability on the part of the County for payment of any money shall arise unless and until a contract, together with all required addenda, if any, are executed by both parties, funds are appropriated and made available in each year of the term of the contract, and all performance requirements for each payment are met. The County shall have no responsibility or liability for any of offeror’s costs related to preparation of proposals, attendance at interviews, etc.; all such costs are solely at offeror’s risk and expense.

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

9. A successful offeror awarded a contract under this RFP agrees to execute a contract document substantively in the form provided with this RFP (i.e., Form of Agreement for Consultant Services or Consultant Services Agreement, as applicable) in the timeframe, if any, indicated in this RFP. If an offeror has its own standard licensing, maintenance and support, or similar type of agreement, said offeror must submit a copy of same with its proposal submitted in response to this RFP if offeror wants the terms and conditions thereof to be considered by the County.

To the extent that any terms and conditions set forth in an offeror’s standard agreement conflict with the terms and conditions set forth in the form contract with this RFP, the offeror must specifically state each such conflict by proposing an exception to the form contract discussed in Section 8 of these Instructions to Offerors. The terms and conditions of any such standard agreement are subject to negotiation by and final approval of the County Attorney.

The County will not accept an offeror’s standard agreement in lieu of the County’s form contract; however, those terms and conditions negotiated and approved as set forth herein may be incorporated and made a part of the form contract at the County’s discretion. Any standard agreement not included in the proposal as provided herein, but presented later during contract negotiations, will not be considered by the County, unless consideration of same is determined by the County Attorney to be in the best interests of the County. Failure to reach agreement on contract terms and conditions may result in rejection of a proposal, rescission of an award, and/or retention of proposal security by the County. The County reserves the right to cancel negotiations with the highest scoring offeror if deemed to be in the best interests of the County and start negotiations with the next highest scoring offeror without advertising for new proposals.

10. The County maintains a unilateral right to cancel or extend the contract in accordance with the terms of any contract resulting from this RFP. If an offeror fails to perform or otherwise breaches the contract, in addition to any other rights and remedies the County may have, the offeror may be listed as non-responsible and may be ineligible for future contract awards.

11. If proposal security is required by this RFP; it must be included in the proposal. If performance and/or payment bonds are required by this RFP, proposals must include a letter from the offeror’s bank or surety stating that the required letter of credit or bond(s) will be provided in the event of a contract award. The letter of credit or bond(s) shall be provided for each year or relevant portion of the contract, as may be applicable.

12. Offerors should be properly registered to do business in the State of New York and furnish applicable certificates of authority/incorporation/partnership/dba, etc. with their Proposal.

13. The County encourages submission of proposals by certified Minority- and/or Women-Owned Business Enterprises (MWBE) and/or Disadvantaged Business Enterprises (DBE).

14. If awarded a contract under this RFP, offeror specifically agrees to abide by all applicable provisions of federal and state laws and regulations, as applicable to its agents, employees, subcontractors, and assigns. In hiring and employment practices, offeror shall not in any manner discriminate on the basis of race, creed, religion, color, sex, national origin, citizenship status, age, marital status, disability, genetic information or predisposing genetic characteristics, sexual orientation, military status, or domestic violence victim status.

15. A Non-Collusion Certification, Disclosure of Non-Responsibility Determination and Iran Divestment Act Certification are included in this RFP. Offerors must complete and submit a signed original of each and the applicable number of copies of each in its proposal submitted in response to this RFP.

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

15. Supplier Forms are provided with this RFP. Successful offerors that have not received a purchase order in the last twelve (12) months from the County must submit completed and signed Supplier Forms prior to execution of a contract by the County.

16. Please be advised that this RFP is subject to Orange County Local Law No. 13 of 2013, as amended, known as the “Pay-to-Play Law”. Pay-to-Play Forms will be made available with this RFP. Each offeror responding to this RFP should include completed and signed Pay-to-Play Forms with its proposal, and will be required if offeror is awarded a contract under this RFP. The Pay-to-Play Forms are required from the successful offeror (unless exempted by the law) prior to execution of a contract by the County.

17. Pursuant to New York’s Freedom of Information Law (“FOIL”) (Public Officers Law, Article 6, Sections 84-90) all government records are presumptively open for public inspection unless specifically exempted from disclosure under FOIL. Offerors who have a good faith belief that information contained in their proposal is exempt from disclosure under FOIL must, at the time of their submission, request the exemption in writing, setting forth the basis for the claimed exemption. In addition, the offeror must mark each page of its submission claimed to be exempt from disclosure under FOIL with the following legend: “THE OFFEROR BELIEVES THAT THIS INFORMATION IS PROTECTED FROM DISCLOSURE UNDER THE NEW YORK STATE FREEDOM OF INFORMATION LAW.” Neither the offeror’s classification of materials as exempt under FOIL, nor the County’s acceptance of offeror’s proposal with the claimed exemption(s), should be considered a final determination as to whether the designated materials are exempt from disclosure under FOIL. Any and all determinations as to the propriety of claimed exemptions will be made by the County and/or a court of law in accordance with applicable law.

INSURANCE REQUIREMENTS

During the term of a contract resulting from this RFP, or longer if required, successful offeror shall maintain, at its expense, worker’s compensation, disability and liability insurance policies of the types and minimum coverages specified in the form contract provided with this RFP. Certificates of insurance evidencing offeror’s compliance with these requirements shall be required prior to execution of the contract by the County. A contract award is conditional upon submission of insurance documents within the time specified in the Notice of Award. Failure to do so may result in disqualification of the offeror as non-responsive and/or the County’s retention of any proposal security.

BONDING REQUIREMENTS

There are no Bonds required for this contract.

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

PURCHASES BY OTHER LOCAL GOVERNMENTS AND DISTRICTS

New York State General Municipal Law § 103(3), § 103(16), County Law § 408-a, and County Procurement Policy allow New York State political subdivisions and districts to make purchases through County contracts open to such procurements by the County. THE AWARD OF ANY CONTRACT UNDER THIS RFP SHALL BE OPEN TO SUCH PROCUREMENTS. OFFERORS WHO DO NOT WISH TO ACCEPT THIS AS A CONDITION OF CONTRACT SHOULD NOT

SUBMIT A PROPOSAL.

1. The Department of General Services shall make award information on any contract resulting from this RFP available to other political subdivisions.

2. Other political subdivisions or districts will issue purchase orders directly to the successful offeror within the specified contract period referencing the County’s contract and shall be solely liable and responsible for all payments due on under the contract for that political subdivisions or district’s use of the contract. The County shall not be liable or responsible for any debts incurred by other users of any contract resulting from this RFP.

3. All purchases shall be subject to audit and inspection by the County.

4. Necessary deviations from the County’s specifications in the award of a participant contract, for example quantities or delivery points, shall be resolved between the successful offeror and the other political subdivisions or districts. However, at no time shall any change to price and product specifications be permitted, except where an item has been replaced by another item due to obsolescence or pricing is contingent on an outside factor (e.g., fuel at market rates) pursuant to the terms of the contract, and/or the successful offeror offers reduced pricing to any participant, which then must be made immediately available to all participants. If a product specification requires modification due to obsolescence, the County must approve a change of product in writing in order for it to be valid. In the event a product substitution is approved, no change in price will be permitted except when the price will be lower than the originally awarded price. Any reduced pricing shall be applicable to all other participants’ quantities ordered on or after the date such reduced pricing became effective for the initial participant receiving such pricing.

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

SCOPE

The County of Orange (“County”) is seeking a qualified firm (“Consultant”) to provide engineering design services as they relate to the stabilization of two slopes adjacent to two (2) Orange County roadways: County Road 32 (Mill Street) in the Town of Cornwall and County Road 74 (Forge Hill Road) in the Town of New Windsor. The Consultant shall be required to perform analysis of the slopes, testing, and two (2) stabilization recommendations, followed by a full detailed design with plans and specifications for the County to create an RFB for construction restoration (the “Work”). Consultant shall also provide a detailed cost estimate of the proposed construction project.

SPECIFICATIONS

A. QUALIFICATIONS AND EXPERIENCE. Each offeror submitting a proposal in response to this RFP thereby confirms affirmatively to the County that, at the time of submission of its proposal (and, if awarded a contract under this RFP (the “Contract”), throughout the term of such Contract), that it:

1. is a New York State licensed professional engineer, or a business entity legally permitted to practice engineering in New York State under a Certificate of Authorization issued by the New York State Education Department, and shall furnish applicable certificates of authority/incorporation/dba, etc. with its proposal;

and

2. is well-qualified to provide the services sought in this RFP and that it is a business having provided services similar in size and complexity as sought in this RFP;

3. has a design and project management team experienced in geotechnical engineering and slope stabilization and;

4. has a minimum of five (5) years’ experience in providing the services sought in this RFP.

B. PROJECT DESCRIPTION.

1. County Route 32 (Mill Street) – Town of Cornwall

a. The project site is located along the western side of Mill Street, approximately 700 to 1,000 feet north of the intersection of Mill Street and Quaker Avenue in Cornwall, New York. The observed slope failure is located on a slope west of the southbound lane which is located between the roadway and the east bank of the Moodna Creek. The slope failure has progressed eastward to a point where Orange County has become concerned about the stability and safety of Mill Street (CR 32). Orange County only has a revocable slope license for the slope monitors along SBL: 12-1-25 through March 31, 2030. No other easements or permissions to enter private property have been obtained by Orange County and will be part of the Consultant’s responsibility to coordinate.

b. Orange County retained Tectonic Engineering to perform a Preliminary Geotechnical Assessment. The April 5, 2022 report is enclosed for background information.

c. Orange County retained Tectonic Engineering to perform a topographic survey on April 9, 2025. The plan dated May 15, 2025 is enclosed.

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

d. Orange County retained Tectonic Engineering to install monitoring devices along the slope which have been in place for approximately three (3) years. Monitoring is active and on-going.

2. County Route 74 (Forge Hill Road) – Town of New Windsor

a. The project site is located along the southern side of Forge Hill Road, approximately 1,300 to 1,600 feet east of the intersection of Forge Hill Road and NYS Route 94 in New Windsor, New York. The observed slope failure is located south of the eastbound lane which is located between the roadway and the Moodna Creek. The site is at a point where the Moodna Creek makes an approximately 90-degree bend from flowing northward, to flowing eastward, immediately downstream from the confluence with Silver Stream. The site of the failing slope is partially located on the property of the Knox Headquarters State Historic Site. Orange County does not currently have permission to enter private property or any easements. Coordination of private property owners will be the responsibility of the Consultant. The slope failure has progressed northward to a point where Orange County has become concerned about the stability and safety of Forge Hill Road (CR 74).

b. Orange County retained Tectonic Engineering to perform a Preliminary Geotechnical Assessment. The May 9, 2025 report is enclosed for background information.

C. PURPOSE

1. Analyze the slopes along CR 32 and CR 74 and provide a no-build evaluation of the existing slope and the future safety and stability of the County roadways.

2. Prepare two (2) preliminary engineering design alternatives with cost estimates for each location with a primary recommendation to stabilize the slopes and ensure the roadway remains.

3. Prepare complete detailed design plans and technical specifications with cost estimates for the proposed remedial work for both the CR 32 and CR 74 slopes.

4. Assist during the remedial work construction by reviewing submittals, answering design questions, and making design changes based on actual field conditions.

D. SUMMARY OF SERVICES – All services are PER LOCATION. It shall be understood by the offeror that the items listed below are for BOTH the CR 32 slope and the CR 74 slope.

1. Review all available information on the slopes and related surrounding areas.

2. Conduct inspections of the slopes and roadways to ascertain their present condition and confirm deficiencies.

3. Perform a topographic survey and boundary survey (as necessary) to determine the physical extent of the slopes and remedial work limits.

4. Perform/coordinate any geotechnical soils investigation and testing as deemed necessary by the Consultant to complete the analysis and design including but not limited to borings, laboratory testing, and reporting evaluations. The Consultant shall report tests performed, observations made, and recommendations for

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26 the most cost effective and efficient slope stabilization option. For proposal purposes, offerors shall assume four (4) borings per location.

5. Perform a stability analysis as required by current standards to determine and confirm any and all deficiencies.

6. Develop two (2) conceptual recommendations with construction cost estimates of alternatives. Identify the primary recommendation of the two (2) alternatives.

7. Oversee all necessary right-of-way acquisitions to perform proposed work including but not limited to identifying right-of-way (ROW) needs, preparing acquisition mapping and metes and bounds descriptions.

For proposal purposes, offerors shall assume three (3) permanent easements and three (3) temporary easements per location.

8. Consultant shall assist the County in complying with SEQRA (6 NYCRR Part 617). Consultant shall complete any environmental assessment forms necessary and guide the County through the entire SEQRA process, as necessary.

9. Consultant shall prepare a Stormwater Pollution Prevention Plan (SWPPP) as needed based on the proposed design.

10. Upon approval of the preferred concept by the County, prepare Preliminary Design Development 60% design documents for review by the County and coordination with any permitting agencies for construction.

11. Upon approval of Preliminary Design Development (60% documents), the Consultant shall revise plans as requested by the County, submit complete permit packages to all involved agencies and utility owners with any necessary permit applications including, but not limited to, a final basis of design report, engineering plans, technical specifications, and construction cost estimate for remedial work.

12. The Consultant shall bring the plans and Construction Documents to 90% completion and prepare a construction and project management/inspection cost estimate for County review.

13. The Consultant shall bring the plans and technical specifications to 100% completion and prepare a final construction cost estimate for County review. The County will compile the bid and contract documents and put the project out to bid.

14. The Consultant shall provide written clarification and answers to any requests for information from bidders and prepare addendums, as necessary.

15. At any time, the Consultant shall meet with County and municipal officials at various stages of the design and construction to discuss the status of the Work. It is anticipated that monthly progress meetings will be held for each project. For proposal purposes, offerors shall assume one (1) meeting per month per location for twelve (12) months.

16. Offerors shall complete the proposal form. All costs and expenses of offeror shall be in the form of lump sum or hourly rates, including any travel, reproductions and related application fees.

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

17. Orange County could potentially receive a FEMA grant through the NYS Division of Homeland Security and Emergency Services (DHSES) for some of this work. Included in this RFP is Exhibit E – the NYS DHSES Supplementary Conditions for FEMA Mitigation Assistance Contracts.

18. Offerors shall provide a design schedule with their proposal showing key milestones, dates and estimated time frames. The schedule shall be kept up to date for the duration of the project.

19. All field and design work shall be performed under direct technical supervision of a NYS licensed professional engineer with an expertise in geotechnical engineering.

20. Construction Support shall be provided by the Consultant responding to questions, design changes, design interpretation based on unanticipated or changed field conditions.

TERM

1. Initial Term and Potential Renewal Terms. The County anticipates that the initial term of the Contract will be for a period of three (3) years (“Initial Term”). The County reserves the right, exercisable in its sole discretion, to renew the Contract term for one (1) additional period of two (2) year (“Renewal Term”) on the same conditions and obligations as set forth in the Contract. If the County exercises its option to renew as stated in this section, the Consultant must execute a change order or amendment to the Contract memorializing such renewal. Consultant must return the executed change order or amendment to the County by the date provided in the correspondence accompanying such change order or amendment.

2. Potential Extended Term. Upon expiration of the Initial Term or Renewal Term, if exercised by the County as stated above, such term may be further extended unilaterally by the County for an additional period of up to two (2) months under the same terms and conditions set forth in the Contract including, but not limited to, quantities (prorated for such extension), prices, and delivery requirements. With the concurrence of Consultant, such short-term extension may be for a period of up to three (3) months in lieu of the up to two (2)-month period. Any such short-term extension shall be referred to as an “Extended Term.” Consultant must execute a change order or amendment to the Contract memorializing such Extended Term. Consultant must return the executed change order or amendment to the County by the date provided in the correspondence accompanying such change order or amendment. The Initial Term together with any Renewal Term and/or Extended Term is referred to as the “Term.”

PRICING

1. NO CONDITIONAL PROPOSALS. The County does not accept any conditional proposals (i.e., minimum quantities, minimum dollar amount orders, etc.).

2. Pricing must be submitted on the provided Proposal Form provided in this RFP.

3. Offerors will complete the Proposal Form and provide a rate sheet by position for their firm for the years 2026- 2031. All costs, fees and expenses for the services to be provided by Consultant will be included in the rates on the Proposal Form. This includes, but is not limited to, overhead and profit, all costs, fees and expenses relating to travel, reproductions and related permit or other application fees pertaining to the Work. No additional payment will be made for these items and all costs shall be part of the hourly rates.

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

4. Project Estimates and Pricing.

a. Consultant’s services will be billed in accordance with the rates indicated on the Proposal Form submitted in response to this RFP unless, at the discretion of the County, the County and Consultant negotiate a lump sum price for each individual project based upon the rates in the Proposal Form submitted by Consultant.

b. If a lump sum price is negotiated, the lump sum amount paid to Consultant for that specific project will not exceed the amount that the County would have paid if the services provided by Consultant for that Project were provided utilizing the rates contained in the Proposal Form.

c. All costs, fees and expenses of Consultant will be deemed included in any such negotiated lump sum, including but not limited to, overhead and profit, all travel, reproductions and related permit or other application fees.

d. The detailed cost estimate submitted by Consultant for a Project will identify any additional laboratory tests that may be necessary and will include the costs for such additional tests. The detailed cost estimate will contain price quotes per test to be conducted. For preparation of the project proposal pricing an average test price may be utilized. For project-specific purposes, additional/supplemental tests may be requested and/or required and may be included with the project-specific proposal cost development.

5. NO TAXES. The prices submitted shall be exclusive of federal and state sales taxes (or other taxes inapplicable to government entities) and must not include any tax for which the offeror may claim exemption because of doing business with the County.

6. NO DELIVERY/FREIGHT/HANDLING AND/OR SURCHARGES. Unless otherwise indicated in this RFP, prices shall be net, including transportation and delivery charges fully prepaid by the successful offeror to the destination indicated in the Contract. Prices are to be listed as FOB Delivered: ORANGE COUNTY, NY. No delivery, freight and/or handling, fuel, inflationary, or other surcharges will be accepted by the County.

7. NO CHANGE TO PRODUCT. At no time shall any change to price and product specification be permitted for the entire contract term, except where an item has been replaced by another item due to obsolescence. In this instance, the County must approve a change of product in a written change order for it to be valid. In the event a product substitution is approved, no change in price will be permitted except when the price is equal to or lower than the Contract price.

8. NO GUARANTEED VOLUME OR QUANTITIES. The proposed Scope and Specifications of this RFP are not a guarantee, were developed based on past or anticipated needs, and are as accurate as the County can ascertain at the time of issuance of this RFP. When an anticipated volume or other quantities or goods or services are listed, the County has listed these either based upon a history of usage over a previous period or anticipated need. The County in no way guarantees that the actual quantities listed will be ordered. When volume or quantities are listed, the offeror should understand that the actual volume or quantities may be more or less, depending on the actual needs of the County. The offeror shall hold the County harmless against any damage(s) because of estimated volume or quantities. In the event quantities exceed the estimate, the County shall receive the price as listed in the Contract or, if a better price is available at that time, that price shall be passed on to the County.

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

PAYMENT

1. PAYMENT TERMS. Payment shall be made in accordance with the payment/compensation provisions of the form contract document provided with this RFP.

2. PAYMENT OPTIONS. The County is able to offer the payment choices listed below. The payment time in standard County contracts is typically 30 days for Public Improvement Projects and 60 days for all other contracts. Generally, the County is able to process payments more quickly than those stated timeframes.

a. Electronic Funds Transfer (EFT) via Automated Clearing House (ACH). To select this payment method, an offeror must complete the ACH Form provided with this RFP and include it in its proposal package submitted in response to this RFP.

b. Check.

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

SUBMISSION OF PROPOSALS

Unless otherwise noted below, one (1) UNBOUND signed original (as applicable to the document type) and the number of copies specified in Item #5 of the Instructions to Offerors, of each of the following items should be submitted in your Proposal package. It is NOT necessary to include a copy of the entire RFP in your Proposal package, only the items required below. Proposals must include:

A. Proposal Form. Completed and signed Proposal Form containing offeror’s proposed pricing as discussed in the

Pricing portion of this RFP. Rates for subconsultants anticipated at the time an offeror’s proposal is submitted must also be included.

B. Qualifications and Experience. Documentary evidence that offeror possesses the required qualifications and experience stated in Section 1 of the Specifications portion of this RFP. Provide a brief history of offeror’s business and experience with similar projects.

C. Detailed Response. A complete narrative of the offeror’s assessment of the work to be performed, the offeror’s ability and approach, availability, and the resources necessary to fulfill the requirements. This should demonstrate the offeror’s understanding of the desired overall performance expectations.

D. Hourly Rate Sheets for Additional Services. Schedule of hourly rates by personnel title for the calendar year 2026 through the calendar year 2031 for services that the County may request during the Contract term:

E. Technical Proposal. A detailed description of offeror’s technical approach to performing the services identified in the Specifications portion of this RFP and a proposed team organizational chart with resumes of those individuals who will be performing the services if offeror is awarded the Contract.

F. Pricing. Provide as requested in the Pricing section of this RFP on the Proposal Form provided.

1. The price for items listed will be paid as lump sum amounts. OC DPW will authorize the Consultant to proceed with each task based on the outcome of the prior tasks. An hourly rate schedule shall also be provided in the event that additional work outside the scope and specifications of the RFP is needed. This rate schedule shall provide an hourly cost by position. The offeror shall provide a spreadsheet for each item to include in their submission showing the positional employee, estimated hours, and cost breakdown as to how they came up with the bid amounts to complete each subtask. This will be thoroughly reviewed by the evaluation committee.

G. References. Contact information (entity name, contact person name, title, address, telephone number, and email address) for at least five (5) clients for whom offeror has performed services that are the same as, or substantially similar to those specified in this RFP. References for New York government entities are preferable, but not required. All references must be third party client/customer references. References from the County and its officials and/or employees will not be considered.

H. Documents and Forms.

1. Signed Engineer’s Qualifications Form.

2. Signed Non-Collusion Certification.

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

3. Signed Iran Divestment Act Certification.

4. Completed and signed Disclosure of Non-Responsibility Determination (copy of instruction page not required).

5. Completed and signed Pay-to-Play Form A. A completed, signed, and notarized Pay-to-Play Form B is required prior to the County’s execution of the Contract. Please Note – due to an exemption in the Pay-to- Play Law, Government Entities and School Districts do not need to complete Pay-to-Play forms.

6. Completed and signed Supplier Forms (if offeror is not already a current Orange County contractor).

7. Completed and signed ACH Form (if offeror selects this payment method).

I. Business Documents. If offeror is a business entity (corporations, limited liability companies, and limited liability partnerships) it must furnish with its proposal duly filed copies of its business documents evidencing its incorporation/organization. If offeror is a foreign business entity (an entity formed in any jurisdiction other than New York) and has filed for authority to do business in New York, it must furnish a copy of its Certificate of Authority with its bid. If offeror transacts business under an assumed name (commonly referred to as a d/b/a for “doing business as”), it must furnish a copy of its duly filed Certificate of Assumed Name with its proposal.

J. Proposal Security and/or letter from bank or surety if requested in the Bonding section of this RFP.

K. Information or other materials to be included, only as requested in the Specifications.

L. Any supplemental agreements (e.g., a licensing agreement) requested by an offeror must be included in the

Proposal and are subject to the discretionary approval of the County Attorney and the County Executive.

ALL SUBMISSIONS MUST BE CLEARLY MARKED ON THE OUTSIDE PACKAGING WITH THE RFP TITLE AND NUMBER.

CONTRACT. The Consultant agrees to execute a contract document substantively in the form provided with this RFP in the timeframe, if any, indicated in this RFP. This RFP will be included as a material portion of the Contract. If offeror has any exceptions to the form contract provided with this RFP or desires its standard licensing, maintenance and support, or similar type of agreement considered for inclusion in the form contract, it must comply with the requirements set forth in Section 9 of the Instructions to Offerors portion of this RFP. Failure to reach agreement on any terms and conditions may result in rejection of a proposal, rescission of an award, and/or retention of proposal security by the County. Exceptions and agreements submitted after the date and time for receipt of proposals will not be considered.

INSURANCE: While not required in the proposal package, offerors are reminded that Certificates of Insurance evidencing offeror’s compliance with the Insurance Requirements section of this RFP must be provided prior to execution of the Contract by the County. The number of days for submission stated in the Notice of Award may vary but it may be less than one (1) business week, please be prepared. FAILURE TO SUBMIT INSURANCE DOCUMENTS MAY RESULT IN DISQUALIFICATION OF THE OFFEROR AS NON-RESPONSIVE AND/OR THE COUNTY’S RETENTION

OF PROPOSAL SECURITY.

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

ADDITIONAL INFORMATION, INTERVIEWS & SITE VISITS

The County may require any or all offerors to present additional evidence of experience, ability and financial standing as well as a statement as to the materials, equipment or personnel which the offeror will have available for the performance of this contract. The County reserves the right to interview any or all offerors and/or visit any or all offeror’s sites during the evaluation of proposals. If applicable, the County shall contact offerors to arrange an interview (which County may require to be held at the Department of General Services) and/or a site visit of offeror’s facilities at any time during the evaluation process. Offerors are reminded to include their best technical and price terms in their initial offer and not to automatically assume that they will have an opportunity to participate in interviews, site visits or be asked to submit a best and final offer. The County may award the contract without interviews and/or site visits for any or all offerors, if deemed to be within the best interests of the County.

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

BASIS OF AWARD

TWO separate contracts will be awarded to ONE consultant. One contract will be for the CR 32 (Mill Street) project and the other will be for the CR 74 (Forge Hill Road) project.

Offerors are advised that the selection of a proposal for contract award is to be made after careful evaluation of the proposals received by the evaluation committee. The evaluation committee will consist of representatives from the Orange County Department of Public Works.

A. Proposals received will be evaluated and scored by the evaluation committee based on the scale noted below.

B. An award may be made to the highest scoring offeror resulting from the evaluation procedure described below.

C. Proposals will be scored against each criterion by an evaluator using the rating scale below:

CRITERIA SCORE

a. The proposal has clearly demonstrated the Consultant is capable of completing the work in a professional and timely manner.

0 - 20

b. The Consultant is adequately qualified to perform this project. 0 – 20

c. The Consultant has adequate past experience with projects of a similar type and scope. 0 – 20

d. The proposal has clearly demonstrated an understanding of the requirements of the RFP. 0 – 20

e. Cost Proposal. 0 – 20

Criteria

Proposal Does Not Meet Criterion

Requirements / Expectations

Proposal Partially Meets Criterion Requirements /

Expectations

Proposal Meets Criterion

Requirements / Expectations

Proposal Partially Exceeds Criterion Requirements /

Expectations

Proposal Exceeds Criterion

Requirements / Expectations a, b, c, d 0 5 10 15 20 e Proposals will be scored utilizing the following formula:

Maximum Points x (Lowest Proposed Cost ÷ Proposed Cost Being Evaluated) = Cost Proposal Score

“Proposed Cost” is the offeror’s Aggregate Lump Sum Fee for all items.

If the evaluator or evaluation team determines, at his/her/its sole discretion, that interviews are in the best interest of the County, responsive proposals will be reviewed and scored as described above in a preliminary round to aid in determining whether all offerors, or just those with top scoring proposals, will be interviewed. If interviews are held, the same review and scoring process described above will be repeated for those Offerors interviewed, and any award(s) made will be based on that secondary scoring round.

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

3. The submission of a proposal implies the offeror’s acceptance of the evaluation criteria and acknowledgment that subjective judgments must be made by the evaluator or evaluation team. Award of any contract(s) shall be made to the responsible offeror(s), whose proposal(s) is(are) determined to be in the best interest of the County.

4. The County reserves the right to accept other than the lowest priced offer, waive any informality, or reject any or all proposals, with or without advertising for new proposals, if in the best interest of the County.

ANTICIPATED RFP TIMELINE

All dates except for the proposals due date are approximate and subject to change, unless otherwise noted. Any change in the proposals due date will be made by an Addendum to the RFP issued by the County.

Publication of RFP 7/17/26 Questions Due 7/30/26 Proposals Due 8/13/26

PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: Engineering Services for CR 32 (Mill Street) and CR 74 (Forge Hill Rd) Slope Stabilization RFP-DPW09-26

PROPOSAL FORM

BUSINESS NAME: ______________________________________________________________________________

BUSINESS ADDRESS: ____________________________________________________________________________

NAME, TITLE, TELEPHONE, FAX AND EMAIL OF CONTACT PERSON: _______________________________________

Does this business have a minority, women’s, disadvantaged, or small business certification? Yes No

If yes, please list the designation(s) and the certifying entity(ties) ________________________________________

PROPOSAL FORM – CR 32 (Mill Street) – Town of Cornwall

ITEM DESCRIPTION COST

1.

Initial analysis and investigation including but not limited to D. 1., 2., and 5. of the Specifications

2. Topographic survey per D. 3. of the Specifications $

3.

Geotechnical Soil Investigation per D. 4. of the Specifications assuming 4 borings per location

4. Conceptual recommendations per D. 6. of the Specifications $

5.

ROW Acquisition per D. 7. of the Specifications assuming 3 permanent easements and 3 temporary easements per location

6. SEQRA Compliance per D. 8. of the Specifications $

7. SWPPP Preparation per D. 9. of the Specifications $

8. Preliminary Design Development (60%) per D. 10. of the Specifications $

9. 90% Completion per D. 11. and 12. of the Specifications $

10 100% Completion per D. 13. of the Specifications $

11. Bidding Support per D. 14. of the Specifications $

12. Construction Design…