RFP.pdf

GEO. L. SMITH II GEORGIA WORLD CONGRESS CENTER AUTHORITY

REQUEST FOR PROPOSALS

For the:

CALSENSE IRRIGATION CONTROLLER UPGRADES

GEORGIA WORLD CONGRESS CENTER AUTHORITY

ATLANTA, GEORGIA

RFP NO. GWCC91826EC

Geo. L. Smith II Georgia World Congress Center Authority

REQUEST FOR PROPOSALS

RFP No. GWCC91826EC

CALSENSE IRRIGATION CONTROLLER

UPGRADES

Atlanta, Georgia

I. General Information

A. OVERVIEW

Notice is hereby given that the Geo. L. Smith II Georgia World Congress Center Authority (hereinafter referred to as “GWCCA” or “the Authority”) is soliciting competitive sealed proposals from experienced and qualified firms interested in providing Calsense Irrigation Control System upgrades and related services at GWCCA facilities.

The successful firm shall provide all management, labor, equipment, materials, technical expertise, programming, and other resources necessary to upgrade and support GWCCA’s Calsense Irrigation Control

System. Services shall include, but are not limited to, furnishing and installing irrigation control units and related components; system configuration and programming; integration with existing irrigation infrastructure;

testing and commissioning; troubleshooting; training; documentation; and related technical and operational support, as further described herein.

The successful firm shall ensure that all equipment and system components are properly installed, configured, and fully operational in accordance with the manufacturer’s requirements and GWCCA’s operational needs.

All services shall be provided in accordance with the terms, conditions, performance standards, and requirements set forth in this Request for Proposals (RFP).

In issuing this RFP, it is the intent of the Authority that one finalist firm whose proposal is determined through the evaluation process described herein to be especially desirable will be selected to enter into discussions with the Authority for the services described herein. However, all proposals received that are fully responsive to this RFP may be eligible for further consideration at the Authority’s discretion.

All respondents to this RFP and their team members are subject to instructions communicated in this document and are cautioned to completely review the entire RFP and follow instructions carefully.

The Authority reserves the right to reject any or all statements, submittals and/or proposals, and to waive technicalities, irregularities, and informalities. The Authority reserves the right to cancel, stay or otherwise cease to prosecute this procurement at any time without selecting a respondent to provide the described services, without any liability to any respondents or any other person or entity. The

Authority is under no obligation to make an award relating to this RFP to any respondent. Any agreement to be executed for the services contemplated by this procurement must conform to the terms and conditions of all other agreements to which the Authority is a party and to all other antecedent or otherwise paramount legal duties of the Authority. Any agreement to be executed for the services contemplated by this procurement shall be subject also to applicable law.

B. RESTRICTION OF COMMUNICATION (REMAINS IN EFFECT)

From the time of original advertisement of this RFP solicitation, through this RFP issuance and proposal evaluation until final award is made to a successful respondent and such award is announced, interested firms are not allowed or permitted to communicate about this solicitation or scope with any staff or any official representatives of the Authority or their consultants involved in this procurement, except for submission of questions as instructed in the RFP, or as provided by any existing work agreement(s). Finalists and Apparent Awardee(s) are restricted from making public statements or press releases about their selection as finalists or the apparent award. For violation of this restriction, the Authority reserves the right to reject the submittal of the offending respondent.

C. PROJECT INFORMATION

1. Authority Information

The Georgia World Congress Center Authority (GWCCA) campus, which includes Georgia World Congress

Center, Centennial Olympic Park, Mercedes-Benz Stadium, and Signia by Hilton Atlanta, is the largest combined convention, sports, and entertainment campus in North America. Since 2014, GWCCA has managed and operated the Savannah Convention Center (SCC) – marking the industry’s first-ever private-to-public facility management agreement. These facilities exist for the primary benefit of promoting and facilitating events and activities that generate economic benefits to the citizens of the state of Georgia as well as enhance the quality of life for every Georgian.

Georgia World Congress Center

Georgia World Congress Center is the largest LEED Gold certified convention center in the world and continues to be one of the nation’s premier destinations for conventions, trade shows, film production, and much more. GWCC encompasses 3.9 million square feet and is among the largest convention centers in the nation in terms of exhibit space. GWCC features 13 exhibit halls offering 1.5 million square feet of prime exhibit space in addition to 98 meeting rooms, 3 auditoriums, 2 grand ballrooms, and various outdoors spaces and plazas. Georgia International Plaza includes a parking deck and pedestrian plaza on Andrew Young

International Boulevard adjacent to Georgia World Congress Center and Mercedes-Benz Stadium.

Centennial Olympic Park

Commemorating the 1996 Centennial Olympic Games, Centennial Olympic Park (COP) is a 22-acre urban oasis in the center of Atlanta’s dynamic downtown entertainment district and is operated by

Georgia World Congress Center Authority. COP’s great lawn provides natural seating for 20,000 and new features make it the ideal location for a variety of events. Centennial Olympic Park is located adjacent to the

Georgia World Congress Center.

Mercedes-Benz Stadium/The Home Depot Backyard

The 71,000-seat Mercedes-Benz Stadium (MBS) is home to the Atlanta Falcons and Atlanta United and annually hosts the AFLAC Kickoff Game, Chick-fil-A Peach Bowl, SEC Football Championship Game along with other special events and concerts that provide fans with an unparalleled experience while contributing to the economic growth and success of Atlanta and the state of Georgia. Sitting in the former footprint of the Georgia Dome, The

Home Depot Backyard functions as a fan experience zone and parking lot during events at MBS, and as greenspace open to the public on non-event days.

Savannah Convention Center

In 2014, the Georgia International Maritime and Trade Center Authority (now Savannah-Georgia Convention

Center Authority) approved the selection of GWCCA to manage and operate the Savannah International Trade &

Convention Center – today known as Savannah Convention Center (SCC) – marking the industry’s first-ever private-to-public facility management agreement. The 330,000-square-foot SCC currently features 100,000 square feet of exhibit space, a 367-seat auditorium, 50,000 square feet of prime meeting space consisting of 13 meeting rooms, a 25,000-square-foot Grand Ballroom, and four executive board rooms. In fiscal year 2020, the

Georgia General Assembly approved $70M in bonds for an expansion project that will double the exhibit hall space as well as offer a 40,000 square-foot ballroom, 15 new meetings rooms, and a 900-space parking deck. The

SCC expansion project broke ground in March 2021.

Signia by Hilton Atlanta

Owned by GWCCA and managed by Hilton Management Services, Signia by Hilton Atlanta is the city’s largest downtown ground-up hotel development project in 40 years. The 453-foot-high, 976-room hotel overlooks

Mercedes-Benz Stadium and is connected to Georgia World Congress Center’s Building C. Signia by Hilton

Atlanta offers more than 100,000 square feet of meeting space, including the largest hotel ballroom in Georgia, an outdoor event deck and lawn, and three boardrooms. The hotel also features eight signature food and beverage experiences, including three restaurants and three bars, as well as world-class amenities, including a spa, beauty bar and fitness center with yoga stations, Peloton bikes and more.

The Authority enjoys a strong service reputation based upon our ability to provide a superior facility and related services. The following Request for Proposals will be used to select an organization to partner with the Authority to deliver a service to our customers in a manner that complements our ongoing operations and commitment to excellence and sustainability.

2. Project Goals

The Authority envisions an integrated Calsense Irrigation Control System that provides reliable, efficient, and technologically advanced irrigation management throughout the term of the Agreement. The system shall support GWCCA’s landscape operations, improve water-use efficiency, enhance system monitoring and control, and reduce unnecessary water consumption and operating costs.

II. Evaluation and Selection Process

A. OVERVIEW

The Authority has the following appropriate resources for continued assistance in carrying out this process:

1. Project Procurement Director

This individual shall be assigned by the Authority and will be responsible to the Authority. This individual shall be the Issuing Officer of the solicitation and shall facilitate this procurement process, including posting of solicitations and notices, receipt of submittals and questions, coordination of review, evaluation, ranking recommendation, facilitation of any meetings and interviews, and other duties up to, and throughout selection, and assistance with negotiation and prospective execution of the appropriate agreement(s).

2. Selection Committee

This Committee shall be composed of qualified persons approved by the Authority to review and evaluate respondents’ proposals and possibly interview qualified finalist firms. This Committee shall retain the ability to utilize qualified persons and other resources for advisement as the Committee deems necessary.

B. METHOD OF COMMUNICATION

Public procurement documents, including attachments, and associated addenda (if issued) will be publicly posted on the Georgia Procurement Registry (“GPR”) at the following web address (and may be directly downloaded using Adobe Acrobat Reader):

http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp. General communication of relevant, significant information regarding this solicitation will also be made via the GPR. All prospective respondents are responsible for checking the GPR on a regular basis for updates, clarifications, and announcements.

The Project Procurement Director named herein shall be the SOLE point of contact for participating firms for the duration of the procurement. Other specific communications will be made as indicated in this RFP. In accordance with Section I-B above, the Authority reserves the right to reject the submittal of any respondent violating this provision.

C. EVALUATION OF PROPOSALS AND INTERVIEWS

The Selection Committee will evaluate all submittals upon submittal validation by the Project

Procurement Director, which shall include verification of receipt-on-time and in good order (apparent responsiveness) and verification of receipt of requested Exhibits (if applicable). Each Selection

Committee member/evaluator will assign points using the criteria identified in Section IV. Under facilitation and coordination from the Project Procurement Director, the members will thoroughly review and evaluate Proposals submitted in response to this RFP, using the criteria herein. The

Authority will require a comprehensive presentation and interview of submitting firms, the evaluation of which shall augment the proposal evaluation. (More information and instructions will be provided to finalists for the interviews well prior to interview dates). It is the intent of the Authority that one finalist firm whose proposal is determined through the evaluation process described herein to be especially desirable will be selected to enter into discussions with the Authority for the services described herein. However, one or more proposals received from finalist firms that are fully responsive to this RFP may be eligible for further consideration by the Authority.

D. APPARENT AWARD AND FINAL AWARD

After evaluation, if a firm is selected as apparent awardee, the names of the firm will be posted on the

Georgia Procurement Registry and all finalists will receive direct notification from the Project

Procurement Director of the firm’s selection. The Authority will then schedule and conduct discussions with the apparent awardee firm in pursuit of a prospective agreement(s) suitable to the Authority and

Contractor, which will require additional submittals by the apparent awardee. Only the full execution of agreement(s) for the services described herein will constitute final award.

http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

III. RFP Schedule of Events

The following Schedule of Events table represents the Authority’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta. The Authority reserves the right to adjust the schedule, with prior notice, as it deems necessary.

a. Project Procurement Director issues RFP-

9/18/26

b. Pre-proposal & site visit

GWCC

Sales/Executive

Conference Room, Building B

285 Andrew Young International Boulevard

Atlanta, GA. 30313

11:00 AM

9/25/26

c. Deadline for submission of written questions and requests for clarification

10:00 AM

9/29/2026

d. Project Procurement Director provides answers/clarifications/addenda-

9/30/2026

e. Deadline for submission of Proposals- 10:00

AM

10/7/2026

f. Proposer Presentation/Interviews (More information about interviews will be issued with clarifications (item “c”, above)

TBD

DELIVERABLES for Proposals

Proposals must include certain signed and notarized Exhibits, which are provided herein, as follows:

a. Exhibit I – Proposal Certification Form

b. Exhibit II – Georgia Security and Immigration Compliance Act Affidavit

c. Exhibit III- Non-Discrimination Certification

d. Exhibit IV – Reference Sheet

e. Exhibit V – Qualification Statement

(Exhibits II and III are required again due to probable expansion of proposing teams). The Proposals must be submitted in accordance with the instructions provided in Section V-B, must be categorized and numbered as outlined below, and must be responsive to all requested information below:

A. Financial Stability: The financial strength and creditworthiness of the proposer will be evaluated to assure the GWCCA that the proposer can perform its obligations, including maintaining smooth and uninterrupted operations. Stability and responsibility of the firm.

B. Qualifications: Education, qualifications, and experience of the team members proposed to perform the services. Demonstrated competence and experience with Calsense irrigation control systems, including installation, programming, integration, testing, troubleshooting, and technical support. Knowledge of current irrigation-control technology, products, manufacturer requirements, and applicable industry standards.

C. References: References regarding the firm and/or its previous services or accounts. This includes, but is not limited to, references regarding the firm’s ability to satisfy the needs of similar facilities with the proposed system or services and the level of satisfaction, as verified through direct Authority communication with listed contacts. The Authority reserves the right to utilize any relevant reference information received from sources other than those listed by the proposer if the Authority deems such sources reputable.

D. Demonstrated Experience: Demonstrated experience of the firm in providing similar irrigation control system services, including the experience and qualifications of key personnel and the relevance of that experience to the needs of the Georgia World Congress Center Authority. Ability to effectively provide project management and oversee the quantity and quality of services provided.

E. Suitability and Stability: Suitability and stability of the proposed goods and services in meeting the objectives of the Authority. This includes, but is not limited to, the firm’s apparent fit with the Authority’s overall goals for the irrigation control system and how well the proposed goods and services integrate with the

Authority’s existing irrigation infrastructure and operational requirements.

F. Cost: Overall anticipated proposed cost, as well as any other (if applicable), proposed prices or rates, anticipated cost savings, stated payment terms, discounts, and additional charges. Any items proposed that might result in an impact to operation costs of the authority are subject to this evaluation.

IV. Submittal Conditions

A. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

Questions about any aspect of the RFP, or the project, shall be submitted prior to the appropriate deadlines indicated in the Schedule of Events, and shall be submitted in writing to:

Erle Coleman

Director of Supply Chain Management

Georgia World Congress Center Authority

E-mail: ecoleman@gwcc.com

The deadlines for submission of questions relating to the RFP are the times and dates shown in the

(Schedule of Events- Section III). At any time prior to the submission date, the Authority may issue an

RFP addendum to further clarify any part of this RFP, amend this RFP or issue instructions or further information. Each such addendum will be posted and/or distributed to all respondents. In addition, the

Authority may adjust any timelines related to the project referenced herein or otherwise.

B. SUBMITTAL OF PROPOSALS

One (1) original and five (5) copies of the proposals shall be prepared, for a total of six (6) sets. One complete copy must be provided via flash drive as a SINGLE .pdf file. Each submittal shall otherwise be identical and include a transmittal letter. Submittals must be printed on standard (8½” x 11”) paper.

The pages of the qualification submittals must be numbered. A table of contents with corresponding tabs must be included to identify each section as instructed in this RFP. Responses are limited to 50 mailto:ecoleman@gwcc.com pages (preferably 25 double-sided pages) or less using a minimum of size 11 font. At least one (1) page shall be devoted to an Organization Chart. This shall be single-sided and not exceed 11” x 17” in folded out size. Narrative information should not be added on this page.

Each proposal shall be prepared simply and economically, providing straightforward, concise information, and a manageable electronic file size. Fancy bindings, irrelevant colored displays and promotional materials are not desired. Emphasis must be on completeness, relevance, and clarity of content. NOTE: All pages shall be included in the page limit EXCEPT for the front cover, cover

(transmittal letter), table of contents, tab dividers, organization chart(s), Exhibits I, II, III, IV and V.

Submittals must be sealed in an opaque envelope or box, and reference RFP GWCC91826EC and the words “SEALED PROPOSAL” must be clearly indicated on the outside of all of the envelopes or boxes. Proposals must be physically received by the Project Procurement Director prior to the deadline indicated in the Schedule of Events (Section III of RFP) at the exact address below:

Georgia World Congress Center Authority

GWCC Administration

Attention: Erle Coleman

285 Andrew Young International Boulevard, NW

Atlanta, Georgia 30313-1591

No submittals will be accepted after the time and date set for receipt. Proposals submitted via facsimile or e-mail will not be accepted. All submittals shall be considered proposals, and all submittals upon receipt become the property of the Authority. Labeling information provided in submittals

“proprietary” or “confidential”, or any other designation of restricted use will not be binding upon the

Authority or its representatives and ultimately may not protect the information from public view.

Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award. All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Authority is not obligated to any party to reimburse such expenses.

C. RFP CONDITIONS

1. Respondents understand and agree that the Authority has the right to reject any and all submittals or to cancel the RFP process at any time without any liability to the Authority or any other person, and is under no obligation to make an award relating to this RFP to any person or entity. In addition, the Authority reserves the right to evaluate only those submittals determined to be fully responsive to the RFP. All such decisions are ultimately to be made in the sole discretion of the

Authority, for any reason or for no reason whatsoever, and the Authority is under no obligation to assign any reason for the rejection, non-review or non-acceptance of any submittal. Under no circumstances shall this RFP be construed as a contractual offer.

2. Respondents understand and agree that the Authority may, in its sole discretion, request proposals from, and subsequently enter into an agreement with, any entity selected in this process, including any entity that has previously worked with the Authority in any capacity. Furthermore, Respondents shall not hold the Authority, other Parties, their respective affiliates and/or any of their respective employees, representatives, agents, attorneys, advisors or consultants liable for any reason whatsoever related to this RFP and respondents hereby waive all such claims.

3. Respondents may make no modification, correction or withdrawal of their submissions after the submission date. By submitting its submission, each respondent represents that: (i) it has read and understands this RFP, (ii) its submission complies with the requirements of this RFP, (iii) respondent has the necessary corporate authority to submit its Proposal.

4. All information supplied in this RFP or by the parties or anyone acting on behalf of the parties to each respondent is provided solely as a convenience to facilitate the selection process. The parties do not guarantee the accuracy or completeness of any such information supplied. In addition, respondent shall not rely on any express or implied statements, warranties or representations made by the Parties or anyone acting on their behalf. Respondent agrees that the parties and their affiliates and their employees, representatives, agents, advisors or consultants cannot be held liable for any such statements, warranties or representations or inaccuracies or incompleteness in any information provided.

5. Small and Minority Business Enterprise

It is the policy of the State of Georgia that small businesses, female-owned businesses and minority businesses have a fair and equal opportunity to participate in the State purchasing process.

Therefore, the contractor and the Authority encourages all small businesses, female-owned businesses and minority-owned businesses to compete for, win, and receive contracts for goods, services, and construction. This desire on the part of the contractor and the Authority is not intended to restrict or limit competitive bidding or to increase the cost of the work. The contractor and the Authority support a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development. The Georgia Department of Administrative Services maintains an office to assist small businesses, female-owned businesses and minority businesses in understanding the State procurement process. In addition to contacting the Authority Purchasing Department, all businesses, female-owned businesses and minority businesses can also contact the Governor’s Small Business Center at the following address for assistance:

The Governor's Small Business Center

75 5th Street, N.W., Suite 825

Atlanta, Georgia 30308

Telephone: (404) 962-4824

All Respondents should be aware that contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. See O.C.G.A. § 48-7-38.

6. Drug Free Workplace

The Authority, as policy, operates all facilities as a drug-free workplace, and requires that the labor force of the Contractor be drug-free. The contractor hereby acknowledges this requirement and asserts that the organization of the contractor adheres to such policy and practice. The contractor acknowledges that it may be required to produce certificates affirming its compliance of these requirements of drug-free workplace for duration of agreement term, at execution, or at any time during the term of the agreement. The contractor shall secure from any sub-contractor hired to work in a drug-free workplace the following written certification: "As a part of the subcontracting agreement with (contractor's name, sub-contractor's name) certifies to the contractor that a drug-free workplace will be provided for the sub-contractor's employees during the performance of this contract pursuant to paragraph 7 of subsection B of Code Section 50-24-3." The contractor may be suspended, terminated, or debarred if it is determined that: 1. The contractor has made false certification hereinabove; or 2. The contractor has violated such certification by failure to carry out the requirements of Official Code of Georgia Section 50-24-3.

7. Non-Discrimination

The Authority shall require, prior to, or incidental to, the award of a contract, confirmation by the respondent stating that the respondent has not discriminated and will not discriminate on the basis of race, creed, color, sex, religion or national origin in any of its employment practices with respect to the work force of the business, or procurement services in connection with this project. The successful respondent will be required to execute certificates, affirming these requirements of non-discrimination. More information is provided herein (See Exhibit III).

8. Vendor Protests

The Authority has established policy and procedures for processing protests from vendors, bidders or proposers regarding the bidding solicitation process and/or award of contracts related to any organizational entity of the Authority. More information on the policy and procedures can be obtained by contacting the GWCCA Purchasing Department. Bidders/Proposers are hereby cautioned that the policy dictates the following requirements of the Bidder/Proposer:

a. An actual bidder/proposer who is aggrieved regarding the award of a contract must file a written protest in accordance with this policy no later than ten (10) calendar days following the award.

b. A vendor who is aggrieved regarding a solicitation must file a written protest in accordance with this policy no later than two (2) business days prior to submittal deadline.

REQUIREMENT

The Preferred Contractor shall have a minimum of five (5) consecutive years of experience providing Calsense irrigation control system services comparable in size, scope, and complexity to the services described in this

RFP.

The Proposer shall include with its proposal a letter certifying compliance with this experience requirement.

The Proposer shall also provide evidence of recent experience, within the previous five (5) years, successfully providing comparable services at convention centers, commercial facilities, institutional campuses, public facilities, or other similar properties.

Contractor shall only use trained personnel directly employed and supervised by Contractor or through

Contractor’s approved subcontractor or joint venture agreement.

The successful Bidder must be an active legal entity licensed to do business in the State of Georgia prior to the start of services.

QUALITY OF WORKMANSHIP

The Bidder must be able to demonstrate, upon request, that it has satisfactorily performed services similar to those specified herein. The Authority shall be the sole judge as to whether the services performed are similar to the Scope of Services contained herein and whether the Bidder is capable of performing such services.

PERFORMANCE BOND:

The successful Proposer shall furnish a performance bond or clean, irrevocable letter of credit in an amount equal to one hundred percent (100%) of the total Contract amount. The performance bond or letter of credit shall remain in effect throughout the performance of the Contract and until final completion and acceptance of all work by the Authority. If the Contract amount is increased, the performance bond or letter of credit shall be increased accordingly. The performance bond or letter of credit shall be conditioned upon the Contractor’s full and timely performance of all obligations under the Contract.

The performance bond shall be issued by a corporate surety authorized and admitted to write surety bonds in the

State of Georgia. If the amount of the bond exceeds $100,000, the surety shall be listed on the current list of acceptable sureties on federal bonds published by the United States Department of the Treasury or shall be reinsured for any liability exceeding $100,000 by a reinsurer included on the U.S. Treasury list.

V. SCOPE

Contractor shall provide all labor, supervision, genuine Calsense equipment, materials, tools, transportation, programming, testing, training, and expertise necessary to upgrade the Authority's existing Calsense irrigation controllers located at the Georgia World Congress Center (GWCC) and Centennial Olympic Park (COP).

The Authority currently operates a Calsense irrigation control system. To maintain compatibility with the

Authority's existing controllers, communications network, software, flow-management system, weather equipment, operational procedures, replacement parts, and staff training, all equipment furnished under this solicitation shall be manufactured by Calsense.

Calsense equipment is a mandatory requirement. Substitutions, alternative manufacturers, "or equal" products, refurbished equipment, and aftermarket components will not be accepted.

These undertakings are collectively referred to herein as the Work. The Work shall be performed in accordance with a schedule approved by the Authority and completed to the Authority's satisfaction.

Existing Conditions and Field Verification

Before submitting a proposal, Proposer shall review the solicitation documents and inspect the applicable work areas. Proposer shall verify:

• Controller locations

• Existing controller models and serial numbers

• Pedestal-mounted and wall-mounted configurations

• Existing station capacities

• Electrical power and grounding conditions

• Existing communication equipment

• Existing weather and flow-sensing equipment

• Existing antenna and enclosure conditions

• Compatibility of components proposed for transfer or reuse

• Site access and installation requirements

The quantities listed below are the Authority's anticipated bid quantities. Any discrepancy shall be submitted to the Authority in writing before the solicitation's question deadline. Proposer shall not independently revise the quantities or scope in its proposal without clearly identifying the proposed revision.

Required Calsense Equipment

Contractor shall furnish and install the following genuine Calsense equipment. Model numbers establish the required equipment and configuration and are not subject to substitution.

Calsense equipment GWCC COP Total

CS3-S-UPGRADE - CS3000 pedestal controller upgrade 4 4 8

CS3-WM-UPGRADE - CS3000 wall-mount controller upgrade 2 2 4

UPGRADE-48-STATION - 48-station transfer 3 3 6

UPGRADE-40-STATION - 40-station transfer 1 1 2

UPGRADE-24-STATION - 24-station transfer 1 1 2

UPGRADE-8-STATION - 8-station transfer 1 1 2

UPGRADE-SR - Existing Calsense SR communication transfer 6 6 12

SR-STUBBY - Stubby antenna with approximately 3-foot cable 6 6 12

DOME-COVER-1 - Stainless-steel dome cover 4 4 8

UPGRADE-FL - Existing Calsense Flowsense transfer 6 6 12

UPGRADE-GR - Existing Calsense GR communication transfer 1 1 2

UPGRADE-W - Existing compatible weather equipment transfer 1 1 2

COMM-10YR-2 - Ten-year communications/data plan 1 1 2

The final quantities and controller locations shall be confirmed by the Authority before equipment is ordered.

Any adjustment shall require written authorization from the Authority.

All controller upgrades shall utilize the Calsense CS3000 platform and shall be compatible with the Authority's existing Calsense irrigation control system. Substitutions or alternative manufacturers will not be accepted.

Equipment Requirements

All equipment and components shall be:

• New and unused

• Manufactured by Calsense

• Installed in accordance with current Calsense requirements

• Compatible with the Authority's existing Calsense system

• Covered by the applicable Calsense manufacturer's warranty

• Obtained through an authorized Calsense distribution or installation channel

• Properly registered to the Authority, when registration is required

Contractor shall provide equipment model numbers, serial numbers, warranty information, and product data before installation.

Installation Services

Contractor shall:

1. Coordinate access and installation activities with the Authority.

2. Protect landscaping, buildings, utilities, pedestrian areas, and existing equipment during the Work.

3. Document the existing settings, programs, station assignments, communication configurations, and flow-management settings before removing or modifying equipment.

4. Remove the existing controller components necessary to complete each upgrade.

5. Install the required Calsense CS3000 upgrade components in the applicable pedestal-mounted and wall-mounted enclosures.

6. Install the required station capacities for each controller.

7. Transfer existing compatible Calsense communication, weather, flow-sensing, and Flowsense components.

8. Install Calsense stubby antennas, stainless-steel dome covers, cables, connectors, mounting hardware, and related accessories.

9. Provide all incidental materials necessary for a complete installation, including wiring, connectors, fasteners, labels, grounding components, weatherproofing materials, and enclosure modifications approved by the Authority.

10. Maintain the weather resistance and structural integrity of each controller enclosure.

11. Remove installation debris and leave each work area clean and operational.

Contractor shall not reuse any component determined to be damaged, incompatible, or unable to operate reliably. Contractor shall notify the Authority and obtain written authorization before replacing an item that is not included in the bid quantities.

Programming and System Integration

Contractor shall program and configure each upgraded controller to operate with the Authority's existing

Calsense system. Services shall include:

• Controller initialization

• Transfer or recreation of existing irrigation programs

• Station assignment and identification

• Communication setup

• Flowsense configuration

• Flow-meter and master-valve configuration, where applicable

• Weather-equipment integration

• Alarm and notification configuration

• Central system and cloud connectivity

• Confirmation of communication between associated controllers

• Verification of remote access available to authorized Authority personnel

Existing controller programming shall be preserved whenever technically feasible. Contractor shall coordinate any material programming changes with the Authority before implementation.

Communications and Data Plans

Contractor shall include the complete cost of the required ten-year Calsense communications/data plans identified in the equipment schedule. The proposal shall identify:

• The controller locations covered by each plan

• The number of controllers supported by each plan

• Plan activation requirements

• Activation and expiration dates

• Cellular or communications provider requirements

• Any recurring charges not included in the ten-year plan

• Any software, subscription, cloud-access, or licensing fees

Unless specifically identified in the proposal and accepted by the Authority, the contract price shall include all communication, licensing, subscription, and activation costs necessary for ten years of operation.

All accounts and subscriptions shall be registered in the Authority's name or transferred to the Authority at project completion.

Testing and Commissioning

Contractor shall test each upgraded controller and associated equipment in the presence of the Authority.

Testing shall include:

• Controller startup and operation

• Operation of each connected irrigation station

• Communication between controllers

• Central system connectivity

• Remote communication and cloud access

• Weather-equipment communication

• Flow-sensor and master-valve operation

• Flowsense operation

• Alarm and notification functions

• Antenna and cellular signal performance

• Confirmation that existing irrigation programs have been transferred correctly

Contractor shall correct deficiencies and repeat testing until the system is fully operational and accepted by the

Authority.

Training

Contractor shall provide on-site training for Authority personnel following system commissioning. Training shall address:

• CS3000 controller operation

• Central and remote system access

• Program adjustments

• Alarm review and response

• Flow-management functions

• Weather-based operation

• Basic troubleshooting

• Communications and data-plan administration

Contractor shall provide electronic copies of training materials and applicable Calsense operating manuals.

Project Schedule

Proposer shall provide a proposed project schedule identifying:

• Equipment submittal date

• Anticipated equipment lead time

• Mobilization date

• Installation duration for each location

• Programming and commissioning dates

• Training date

• Final completion date

The final schedule shall be established by the Authority with input from the selected Contractor. Work that may interrupt irrigation operations or affect public areas shall be coordinated in advance with the Authority.

Closeout Deliverables

Before final acceptance, Contractor shall provide:

• Final equipment schedule by location

• Controller model and serial-number inventory

• Controller location list

• Final station assignments

• Copies of programmed controller settings

• Test and commissioning reports

• Communication and data-plan documentation

• Account and subscription information

• Manufacturer's product information

• Manufacturer and Contractor warranty documents

• Training materials

• Recommended maintenance information

• List of transferred or reused components

• List of removed equipment and its disposition

Removed equipment shall remain the property of the Authority unless the Authority provides written authorization for disposal.

Warranty

Contractor shall provide:

• Applicable Calsense manufacturer warranties

• A minimum one-year warranty on installation and workmanship, beginning upon final acceptance

• Correction of installation-related deficiencies at no additional cost to the Authority

• Warranty contact information and response procedures

Proposal Pricing

Proposer shall provide separate pricing for GWCC and COP. Pricing shall, at minimum, be broken down into:

• Calsense controllers and upgrade equipment

• Communication components and antennas

• Station-transfer components

• Weather and flow-equipment transfers

• Ten-year communications/data plans

• Labor and supervision

• Programming and system integration

• Testing and commissioning

• Training

• Freight and delivery

• Permits, if required

• Taxes, if applicable

• Other required incidental materials

• Total firm fixed price for GWCC

• Total firm fixed price for COP

• Combined total firm fixed price

Allowances, including an undefined irrigation-parts allowance, shall not be included unless specifically authorized by the Authority. Any proposed allowance must identify its purpose, amount, permitted use, markup, and reconciliation process.

The proposal shall clearly identify all exclusions and assumptions. Costs necessary to provide a complete and operational system that are not expressly excluded shall be considered included in the proposed price.

Contractor Qualifications

Proposer shall demonstrate:

• Experience installing and commissioning Calsense CS3000 systems

• Familiarity with Calsense communications, Flowsense, weather, and flow-management equipment

• Access to genuine Calsense equipment and manufacturer support

• Qualifications or authorization required to install and support Calsense products

• Successful completion of comparable projects

• Availability of qualified service personnel for warranty support

The Authority may require documentation confirming that the successful Proposer is qualified to furnish, install, program, and service the required Calsense equipment.

EVALUATION CRITERIA

1 Technical Approach and Understanding of the Work 25%

• Understanding of the Authority's existing Calsense irrigation control system

• Approach to upgrading the controllers at GWCC and COP

• Method for verifying controller locations, models, serial numbers, station capacities, and existing conditions

• Approach to transferring programming, communications, weather equipment, and flowsense components

• Testing, commissioning, and system-integration procedures

• Approach to minimizing irrigation interruptions and impacts to Authority operations

• Identification of project risks and proposed solutions

2 Firm Experience and Qualifications 20%

• Experience installing and commissioning Calsense CS3000 systems

• Experience completing projects of comparable size and complexity

• Qualifications or authorization to furnish, install, program, and support Calsense equipment

• Experience with Calsense communications, weather equipment, flow sensing, and flowsense

• Performance on similar projects and quality of client references

3 Project Team and Implementation Schedule 15%

• Qualifications and experience of the proposed project manager and technicians

• Identification of key personnel and assigned responsibilities

• Availability of personnel to complete the Work

• Proposed equipment procurement and delivery schedule

• Installation, programming, testing, training, and completion schedule

• Ability to meet the Authority's required timeline and coordinate work at both locations

4 Warranty Training and Ongoing Support 10%

• Manufacturer and workmanship warranties

• Warranty-response procedures and proposed response times

• Availability of qualified technical-support personnel

• Proposed on-site training and training materials

• Post-installation system support

• Approach to communication plans, subscriptions, licensing, and account transfer

5 Cost Proposal 30%

Exhibit I

PROPOSAL CERTIFICATION FORM

I, , being duly sworn, state that I am (title) of

(firm) and hereby duly certify that I have read and understand the information presented in the attached proposal and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the Request for

Proposals is full, complete and truthful.

I further certify that the submitting firm and any principal employee of the submitting firm has not, in the immediately preceding five (5) years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the submitting firm or any team entity has not, in the immediately preceding five (5) years, been suspended or debarred from contracting with any federal, state or local government agency, and further, that the submitting firm is not now under consideration for suspension or debarment from any such agency.

I further certify that the submitting firm or any team entity has not in the immediately preceding five (5) years been defaulted in any federal, state or local government agency contract and further, that the submitting firm is not now under any notice of intent to default on any such contract.

I acknowledge, agree and authorize, and certify that the proposer acknowledges, agrees and authorizes, that the Authority may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the proposer and that the Authority may contact any individual or entity named in the Proposal for the purpose of verifying the information supplied therein.

I acknowledge and agree that all of the information contained in the Proposal is submitted for the express purpose of inducing the Authority to award a contract.

I certify we have not employed or retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this contract and that we have not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for us, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or the making of this contract.

I certify that any proposal we submit for this project shall be made without prior understanding, agreement, or connection with any corporation, firm, or person submitting or who will be submitting a separate proposal on the same project or for the same services, materials, labor, supplies, or equipment and is in all respects fair and without collusion or fraud. We understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. We agree to abide by all conditions of this solicitation. We certify that no person associated with our firm is a member of the Board of Governor’s or officer or employee of the Authority or holds any statewide elective or appointed office.

We further certify that no person who holds any state-wide elective or appointed office or who is a member of the Board of Governors or officer or employee of the Authority has been paid or promised by the firm any compensation in connection with this procurement by the Authority.

A material false statement or omission made in conjunction with this proposal is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this proposal thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

Sworn and subscribed before me

This day of , 20 . Signature

NOTARY PUBLIC

My Commission Expires: NOTARY SEAL

EXHIBIT II

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Solicitation No.: RFP-GWCC91826EC

Respondent’s Name:

STATE OF GEORGIA

CONTRACTOR AFFIDAVIT

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. §13-

10-91, stating affirmatively that the individual, firm, or corporation which is interested in contracting with the Authority has registered with, is authorized to participate in, and is participating in the federal work authorization program commonly known as E-Verify,* in accordance with the applicable provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned Contractor further agrees that it will continue to use the federal work authorization program throughout the prospective contract period and, should it employ or contract with any sub contractor(s) in connection with the physical performance of services pursuant to this prospective contract with the Authority, Contractor will secure from such sub contractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Sub contractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Authority at the time the sub contractor(s) is retained to perform such service.

EEV / E-VerifyTM User Identification Number Date of Authorization

BY: Authorized Officer or Agent Date

(Contractor Name)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF , 202_

[NOTARY SEAL]

Notary Public

My Commission Expires:

*or any subsequent replacement operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland

Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control

Act of 1986 (IRCA), P.L. 99-603

EXHIBIT III

NON-DISCRIMINATION CERTIFICATION

The undersigned, acting by and through a duly authorized officer, does hereby affirmatively certify as follows:

1. The undersigned has not discriminated, and will not discriminate, on the basis of race, creed, color, sex, or national origin in any of its employment practices with respect to the work force of the undersigned which will be directly or indirectly employed by the undersigned in connection with the performance of the proposed services with the Geo. L. Smith II Georgia World Congress Center

Authority (Authority).

2. The undersigned has not discriminated, and will not discriminate, on the basis of race, creed, color, sex, or national origin in any of its procurement practices within the scope of the aforementioned proposed services, including (a) subcontracting of the performance of any obligation imposed on the undersigned, (b) employment of any person to provide or otherwise purchase services in connection with the activities or projects under the proposed services, and (c) the purchase of goods used or provided in activities or projects within the scope of the proposed services.

Nothing herein contained shall require the undersigned to award any subcontract or contract for the purchase of goods or services on the basis of the race, creed, color, sex, or national origin composition of the…