RFP 50011_On-Call Environmental Abatement Contrators.pdf

THIS PROPOSAL MUST BE RETURNED ELECTRONICALLY THROUGH THE ROCKY MOUNTAIN E-

PURCHASING SYSTEM (BIDNET®).

Department of General Services

ADMINISTRATION DIVISION

Phone: (720) 865-7515

City and County of Denver

Contracts Office 201 W. Colfax Ave.

Department 1110, 6th Floor Denver, CO 80202

Procurement Analyst: Matt Monaghan Procurement Analyst Email: matt.monaghan@denvergov.org

REQUEST FOR PROPOSAL

RFP No. 50011 For City Executed Contract

On-Call Environmental Abatement Services

SCHEDULE OF EVENTS

• RFP Issued July 15, 2025

• Pre-Proposal Conference July 22, 2025 12:30 P.M. Local Time

• Deadline to Submit Additional Questions August 1, 2025 11:00 A.M. Local Time

• Response to Written Questions August 14, 2025

• Proposal Due Date August 21, 2025 12:00 P.M. Local Time

Vendor offers to furnish to the City and County of Denver the materials, supplies, products or services requested in accordance with the specifications and subject to the Terms and Conditions described herein.

VENDOR SIGN HERE

Company: ______________________________________________________________________________ -Note: Vendor company name to be the legal entity that will enter into a contract with the City if awarded pursuant to this solicitation-

Address: ______________________________________________________________________________

Contact: ______________________________________ │ ______________________________________ (Authorized Signature) (Print Name)

Signature constitutes acceptance of all Terms and Conditions listed on this form and all documents attached.

Email: ______________________________________________________________________________

Phone: _____________________________________________________________________________

The City contracts with Rocky Mountain E-purchasing System (BidNet®) in the advertisement and facilitation of solicitations administered by the City's General Services Purchasing Division; therefore, respondents must ONLY rely on documents provided on the Rocky Mountain E-purchasing System (BidNet®) website or as communicated directly from the analyst. Only rely on this web address: https://www.bidnetdirect.com/colorado https://www.bidnetdirect.com/colorado

Request for Proposal No. 50011

GSPD TEMPLATE 3.5.2025 SD04

Table of Contents

SECTION A: GENERAL INFORMATION & PROPOSAL INSTRUCTIONS

A.1 PURPOSE:

A.2 ROCKY MOUNTAIN E-PURCHASING (BidNet®):

A.3 ELECTRONIC SUBMISSION OF PROPOSALS:

A.4 PRE-PROPOSAL CONFERENCE:

A.5 RFP QUESTIONS:

A.6 ADDENDA:

A.7 ACCEPTANCE PERIOD:

A.8 TECHNICAL REQUIREMENTS/STATEMENT OF WORK:

A.9 RFP CONDITIONS AND PROVISIONS:

A.10 PAYMENT AND PERFORMANCE BONDS AND SURETIES:

A.11 GRATUITIES AND KICKBACKS:

A.12 NON-COLLUSIVE VENDOR CERTIFICATION:

A.13 EVALUATION AND AWARDS:

A.14 PRODUCT/PERFORMANCE LITERATURE:

A.15 PROOF OF REGISTRATION WITH THE COLORADO SECRETARY OF STATE:

A.16 DIVERSITY AND INCLUSIVENESS – EXECUTIVE ORDER #101:

SECTION B: SCOPE OF WORK AND TECHNICAL REQUIREMENTS

B.1 SCOPE OF WORK/REQUIREMENTS:

B.2 CONTRACTOR’S PERFORMANCE:

B.2.a Project Award and Request for Pricing B.2.b Project Statement of Work B.2.c Notice to Proceed

B.3 COMPENSATION AND PAYMENT:

B.3.a Markup for Overhead and Profit

B.4 INVOICING:

B.5 TERM:

B.6 ESTIMATED QUANTITIES:

B.7 VENDOR QUESTIONS AND REQUIREMENTS:

B.8 PREVAILING WAGES:

B.9 VENDOR PERFORMANCE MANAGEMENT:

B.10 COOPERATIVE PURCHASING:

B.11 ENVIRONMENTAL MANAGEMENT SYSTEM, ENVIRONMENTAL POLICY, AWARENESS,

AND COMPLIANCE:

B.11.a Environmentally Preferable Purchasing (EPP) Guidance

SECTION C: PRICING

C.1 PRICING INFORMATION:

C.2 PRICING INSTRUCTIONS:

C.3 PRICING:

C.4 PROPROSAL ITEMS:

SECTION D: SAMPLE EXECUTED CONTRACT TERMS AND CONDITIONS

SECTION E: ADDITIONAL REQUIRED INFORMATION

E.1 CONTRACT CERTIFICATION FORM:

E.2 DISCLOSURE OF CONTENTS OF BIDS CERTIFICATION FORM (REDACTED COPY):

E.3 DENVER VENDOR SUSTAINABILITY:

E.4 SMALL BUSINESS INFORMATION REQUEST (OPTIONAL):

E.5 BYRD ANTI-LOBBYING:

E.6 VENDOR'S CHECK LIST:

E.7 VENDOR INFORMATION:

Exhibit A – Scope of Work Exhibit B – Pricing Exhibit C – Prevailing Wage Schedule Exhibit D – Byrd Anti-Lobbying Amendment Certification Exhibit E – Performance and Payment Bond Exhibit E-1 – Change Rider Exhibit F – Sample Agreement

SECTION A: GENERAL INFORMATION & PROPOSAL INSTRUCTIONS

A.1 PURPOSE:

The City and County of Denver, hereinafter referred to as the City, desires to solicit proposals relating to the contracting of services for On-Call Environmental Abatement Contractors. Services include abatement, remediation and management of building materials and contaminated soils containing asbestos, lead-based paint and mold and may include limited building demolition associated with abatement response actions.

***IMPORTANT NOTE***

Contractors that currently have an active contract with the City to provide the services described herein may submit a proposal in response to this solicitation. If selected for award, any resulting contract will either supersede the current contract or take effect upon the current contract’s expiration at the City’s discretion. If not selected for award, the existing contract will be honored through the identified term.

Click HERE to go directly to the City’s detailed Scope of Work/Requirements.

A.2 ROCKY MOUNTAIN E-PURCHASING (BidNet®):

The City is collaborating with Rocky Mountain E-purchasing System (BidNet®) in the advertisement and facilitation of Requests for Proposals (“RFP”) administered by the City's General Services Purchasing Division.

It is a requirement of this RFP that interested parties familiarize themselves and register with BidNet®; vendors who do not register may be considered non-responsive.

Registration with BidNet® is available at NO CHARGE and allows vendors access to view governmental bids posted on BidNet®; they offer an additional notification service option with an associated fee. It is the responsibility of the vendor to evaluate and select the service option of their choice.

The City is not responsible for the actions or lack thereof on the part of the vendor in regards to their interaction with BidNet®, or any other third-party bid notification service in relation to this RFP.

More information is available at: www.rockymountainbidsystem.com or by calling 1-800-835-4603.

A.3 ELECTRONIC SUBMISSION OF PROPOSALS:

Submission of proposals for this solicitation may only be done electronically through BidNet®. Proposals must be submitted at www.rockymountainbidsystem.com, no later than the date and time indicated in the proposal.

Vendors who feel they are unable to prepare and submit an electronic submittal should submit a request in writing to the Analyst, no later than the Question due date, for permission and instructions for submitting a hardcopy proposal.

Your proposal shall consist of the following separate sections:

i) Signed Coversheet

ii) Response to ‘VENDOR QUESTIONS AND REQUIREMENTS’: Section B.9

iii) Pricing – Section C.4 http://www.rockymountainbidsystem.com/ http://www.rockymountainbidsystem.com/

iv) Section E. Forms

v) Additional Required Information/ Forms/ Documentation

A.4 PRE-PROPOSAL CONFERENCE:

A pre-proposal conference will be conducted on the date and time listed in the Schedule of Events on the cover page. The conference will be hosted on Microsoft Teams and is accessible by the link below. The RFP terms and conditions will be reviewed and discussed at this time.

Microsoft Teams Need help?

Join the meeting now Meeting ID: 221 670 863 674 2 Passcode: c4SF7uW7

Dial in by phone +1 720-388-6219,,820684579# United States, Aurora Find a local number Phone conference ID: 820 684 579# Join on a video conferencing device Tenant key: 867521695@t.plcm.vc Video ID: 112 311 661 0 More info

A.5 RFP QUESTIONS:

The City shall not be bound by and the Vendor shall not request or rely on any oral interpretation or clarification of this RFP. Therefore, any questions regarding this RFP are encouraged and should be submitted in writing by email to:

City Procurement Analyst: Matt Monaghan E-Mail: matt.monaghan@denvergov.org

Questions received up to deadline to submit question in the Schedule of Events will be answered in writing per the Schedule of Events. Answers to questions from any Vendor will be provided to all Vendors.

All communications regarding this proposal shall only be through the City’s Analyst listed above. No communication is to be directed to any other City personnel.

A.6 ADDENDA:

In the event it becomes necessary to revise, change, modify or cancel this Proposal or to provide additional information, addenda will be issued and made available on BidNet® at www.rockymountainbidsystem.com. It is the responsibility of the vendor to confirm that they have acquired all addenda related to this solicitation and they have reviewed/ complied with the requirements therein.

A.7 ACCEPTANCE PERIOD:

https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZmQ2MzNmZDItNmY2MC00MTgwLThjNTgtNGIwNWZmNWU5ODUw%40thread.v2/0?context=%7b%22Tid%22%3a%2239c87ab3-6612-42c0-9620-a696d12df803%22%2c%22Oid%22%3a%22abeefe6c-4ec3-43d6-a465-610991cffe88%22%7d tel:+17203886219,,820684579 https://dialin.teams.microsoft.com/88bb87a2-4d23-4cf3-9a7f-ba61883e72a8?id=820684579 mailto:867521695@t.plcm.vc https://dialin.plcm.vc/teams/?key=867521695&conf=1123116610 mailto:matt.monaghan@denvergov.org

Proposals in response to this RFP shall indicate that they are valid for a period no less than 120 days from the closing date, and if awarded, through the initial contract period.

A.8 TECHNICAL REQUIREMENTS/STATEMENT OF WORK:

Section B of this RFP contains our proposed Statement of Work and/or Technical Requirements. This document shall form the basis of a Contract covering the subject matter of this RFP. Exceptions or deviations to this proposal must not be added to the proposal pages but must be on vendor's letterhead and accompany proposal. Any exceptions to this documentation will be taken into consideration when evaluating proposals submitted. The City reserves the right to reject any or all of your proposed modifications. The City welcomes cost saving proposals which still satisfy all technical and business objectives.

A.9 RFP CONDITIONS AND PROVISIONS:

This proposal must be signed by a duly authorized official of the proposing company. The completed and signed proposal (together with all required attachments) must be returned to the Department of General Services on or before the time and date of the deadline shown on page one. This proposal MUST be submitted electronically through the Rocky Mountain E-purchasing System (BidNet® at www.rockymountainbid system.com).

All participating Vendors, by their signature hereunder, shall agree to comply with all of the conditions, requirements and instructions of this RFP as stated or implied herein. Any alteration, erasure or interlineation by the Vendor in this proposal shall constitute cause for rejection by the Manager of General Services. Exceptions or deviations to this proposal must not be added to the proposal pages but must be on vendor's letterhead and accompany proposal. Should the City omit anything from this RFP which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the Vendor shall secure written instructions from the Manager of General Services at least forty-eight (48) hours prior to the time and date shown in page one.

Typographical errors in entering quotations on your proposal may result in loss of award of this proposal.

All Vendors are required to complete all information requested in this proposal. Failure to do so may result in the disqualification of proposal.

The City reserves the right to postpone or cancel this RFP, or reject all proposals, if determined to be in the best interest of the City.

Unit price for each item shall be shown and shall be for the unit of measurement indicated. In case of error in extension of prices, the unit price will govern.

The Manager of General Services reserves the right to waive any technical or formal errors or omissions and to reject any and all proposal(s), or to award contract for the items hereon, either in part or whole, if deemed to be in the best interests of the City.

The successful Vendor shall be in complete compliance with all of the specifications, terms and conditions of this proposal as outlined above. The City shall have the right to inspect the facilities and equipment of the successful Vendor to ensure such compliance.

No submittal shall be accepted from, and no contract will be awarded to, any person, firm or corporation that is in arrears to the City and County of Denver, upon debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City, or that has failed to attain or demonstrate compliance with any law, ordinance, http://www.rockymountainbid/

City regulation, or contract term or condition as may be provided for or required in any City contract, or that may be deemed irresponsible or unreliable by the Manager of General Services. Vendors may be required to submit satisfactory evidence that they have a practical knowledge of the particular work bid upon and that they have the necessary financial resources to perform and complete the work outlined in this invitation.

The vendor agrees to abide by all the laws, regulations and administrative rulings of the United States, the State of Colorado and the City and County of Denver, securing all necessary licenses and permits in connection with the bids.

All materials, supplies and equipment furnished, or services performed under the terms of this purchase order or contractual agreement shall comply with the requirements and standards specified in the Williams-Steiger Occupational Safety and Health Act of l970 (Public Law 9l-596) as well as with other applicable federal, state and local codes.

All merchandise furnished or service performed must comply with City and State Codes.

In the event that this invitation requires a formal contract to be prepared by the City and County of Denver, the successful vendor will properly sign and furnish necessary performance bonds, insurances, Workers' Compensation, etc., as required by the respective bid within ten (10) days (unless a longer period is allowed) from the date of receipt of the formal contract forms.

All vendors must take into consideration that only the City's contract documents will be used in the finalization of this agreement. This will include the total bid and the City Attorney's general form.

The City shall not be liable for any costs incurred by Vendor in the preparation of proposals or for any work performed in connection therewith or any work subsequent to the submission and prior to the execution of any contract.

A.10 PAYMENT AND PERFORMANCE BONDS AND SURETIES:

The successful vendor will be required to furnish a performance bond or, in the alternative, an irrevocable letter of credit from a local financial institution, in the amount of $400,000.00. If a performance bond is furnished by the successful vendor, it must be executed by the owner, a general partner or, if a corporation, the secretary's signature and the seal of the corporation must be affixed. See Exhibit E – Performance and Payment Bond, and E-1 – Change Rider for required documentation.

A.11 GRATUITIES AND KICKBACKS:

It shall be a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee (within six months of termination from City employment), or for any employee or former employee (within six months of termination from City employment) to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It shall be a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any City, the proposal shall be disqualified and shall not be reinstated.

A.12 NON-COLLUSIVE VENDOR CERTIFICATION:

By the submission of this proposal, the vendor certifies that:

i) The proposal has been arrived at by the vendor independently and has been submitted without collusion with any other vendor.

ii) The contents of the proposal have not been communicated by the vendor, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the vendor or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the proposal.

iii) No vendor shall submit more than one proposal for this purchase. It shall be the responsibility of each vendor to obtain the prior written permission of the Director of Administration before proposal opening in every situation in which the vendor, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

A.13 EVALUATION AND AWARDS:

Award(s) will be made to one or more vendors based on the City’s level of need of services. The criteria to be used for the proposal evaluation include but are not limited to:

i) Pricing – Section C.4 (Exhibit B)

ii) Response to ‘VENDOR QUESTIONS AND REQUIREMENTS:’ posed in Section B.7

iii) Other Required Submittals (as applicable)

iv) Qualified, Responsible, Responsive_ {D.R.MC. Sec. 20-61-(d), (f), (g)}

v) Response to the City’s proposed Sample Agreement provisions (Exhibit F)

No weighting or relative importance of criteria is intended or implied by this list. While numerical scoring may be used as an aid in the evaluation, the selection ultimately is a business decision that will reflect an integrated assessment of the relative merits of proposals using the factors identified in this RFP.

The City may request oral presentations as part of the evaluation process. Additionally, the City reserves the right to conduct negotiations with one or more vendors.

Any award as a result of this proposal shall be contingent upon the execution of an appropriate contract. Section D of this proposal contains the City’s terms and conditions. These terms and conditions shall form the basis of a Contract covering the subject matter of this proposal. If there is contention(s) with the Terms and Conditions, a brief explanation and alternative language, if any, should be included in your response in the provided Section E.1 CONTRACT CERTIFICATION FORM. Any exceptions to the terms and conditions will be taken into consideration when evaluating proposals submitted. The City reserves the right to reject any or all of your proposed modifications.

A.14 PRODUCT/PERFORMANCE LITERATURE:

The undersigned vendor shall agree to furnish, upon the written request of the City's Analyst, any additional information needed to substantiate or clarify the services that he/she proposes to furnish.

A.15 PROOF OF REGISTRATION WITH THE COLORADO SECRETARY OF STATE:

Successful vendors are required to furnish a Certificate of Good Standing from the Colorado Secretary of State’s Office, as proof that they are properly registered to do business in the State of Colorado, prior to finalization of award and contracting.

A.16 DIVERSITY AND INCLUSIVENESS – EXECUTIVE ORDER #101:

Definitions

Diversity: Diversity refers to the extent to which a vendor has people from diverse background or communities working in its organization at all levels, is committed to providing equal access to business opportunities and achieving diversity in procurement decisions for supplies, equipment, and services, or promotes training and technical assistance to diverse businesses and communities such as mentoring and outreach programs and business engagement opportunities.

Inclusiveness: Inclusiveness, for purposes of Executive Order No. 101, includes the extent to which a contractor/consultant invites values, perspectives and contributions of people from diverse backgrounds and integrates diversity into its hiring and retention policies, training opportunities, and business development methods to provide an equal opportunity for each person to participate, contribute and succeed within the organization’s workplace. Inclusiveness also includes the extent to which businesses have an equal opportunity to compete for new business opportunities and establish new business relationships in the private and public sector.

Requirements

Using the attached form, entitled “Diversity and Inclusiveness in City Solicitations Information Request Form”, please state whether you have a diversity and inclusiveness program for employment and retention, procurement and supply chain activities, or customer service, and provide the additional information requested on the form.

The information provided on the Diversity and Inclusiveness in City Solicitations Request Form will provide an opportunity for City contractors/consultants to describe their own diversity and inclusiveness practices.

Contractors/Consultants are not expected to conduct intrusive examinations of their employees, managers, or business partners in order to describe diversity and inclusiveness measures. Rather, the City simply seeks a description of the contractor/consultant’s current practices, if any.

Diversity and Inclusiveness information provided by City contractors/consultants in response to City solicitations for services or goods will be collated, analyzed, and made available in reports consistent with City Executive Order No. 101. However, no personally identifiable information provided by or obtained from contractors/consultants will be in such reports.

Please link to the form here: https://us.openforms.com/Form/57f3a8ea-39b7-4115-be17-1770f38d3cf6 https://us.openforms.com/Form/57f3a8ea-39b7-4115-be17-1770f38d3cf6

NOTE: A DIVERSITY & INCLUSIVENESS FORM MUST BE RETURNED WITH YOUR

PROPOSAL; OTHERWISE, YOUR PROPOSAL MAY BE REJECTED WITHOUT

CONSIDERATION.

SECTION B: SCOPE OF WORK AND TECHNICAL REQUIREMENTS

B.1 SCOPE OF WORK/REQUIREMENTS:

See Exhibit A.

B.2 CONTRACTOR’S PERFORMANCE:

B.2.a Project Award and Request for Pricing The City may award project work in the form of a Work Order by mini-bid process for competitive bidding or, in cases of an emergency, by direct selection. This determination shall be at the City’s Asbestos Project Manager’s (“PM”) discretion. In either case, the Contractor will be directed by the PM to submit either a lump sum cost proposal or time and materials not to exceed cost proposal. For all project work, the selected Contractor shall provide detailed pricing information prior to executing a Work Order.

B.2.b Project Statement of Work The PM will request Contractor to submit a written statement of work within the time period and manner requested by the PM. Contractor shall provide a proposed statement of work, including a project timeline, all costs, and if applicable, estimated quantities and costs of materials, and any other information requested, to the PM. In each proposed statement of work Contractor shall represent the following:

i) Its proposed statement of work was arrived at independently and submitted without collusion with any other contractor performing similar work for the City and;

ii) The contents of the proposed statement of work have not been communicated by Consultant, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of Contractor or its surety on any bond furnished under the Agreement, and will not be communicated to any such person before issuance of the associated notice to proceed.

B.2.c Notice to Proceed Services will be authorized by issuance of a notice to proceed (“NTP”). Contractor shall not commence any services until it receives the NTP authorizing the performance of the services. The City will not encumber funds for any services until it issues an NTP. Notwithstanding any other term or condition of the Agreement, nothing in the Agreement places any obligation on the City to proceed with any phase beyond the latest phase authorized by a written NTP (or amendment thereto) or guarantees Consultant any minimum amount of work.

B.3 COMPENSATION AND PAYMENT:

As full and complete compensation for the services rendered and costs incurred under the Agreement, Contractor will be paid the lesser of either a maximum fee to be set forth in the applicable NTP and City-approved change orders, if any, or an amount based on Contractor’s periodic invoices. Amounts billed for services rendered must be based on the rates provided in the Agreement Cost Schedule.

B.3.a Markup for Overhead and Profit The Contractor shall be entitled to a markup of up to 15% on direct costs for the following:

i) Subcontractor’s work, including labor

ii) Materials and Supplies incorporated in or consumed by the work

iii) Equipment owned and/or rented (other than small tools) and incorporated in or consumed by the work

Markup shall be nonnegotiable for a period of five (5) years. Contractor’s percentage markup on subcontractor work shall be considered to support the full cost of administrative personnel and related tasks including review and coordination, estimating, expediting, office equipment and supplies, conformance to OSHA requirements, safety programs, and all other general contractor company expenses. These percentage markups shall be applied one time only for each Work Order or Work Order Change and shall not stack in any way.

Bonds, Insurance, Permits and Taxes shall be reimbursed at the actual cost associated with all required bond riders, insurance, permits, licenses, and sales use or other taxes related to the work.

A total price to perform or complete the work, the sum of all covered and uncovered work amount, must be in each Work Order. If it is later determined that the pricing was not correct due to inaccurate or incomplete pricing data by the Contractor or any subcontractor or supplier, the price shall be reduced accordingly, and the Work Order cost modified by a Work Order Change.

B.4 INVOICING:

Contractor shall provide the City with a monthly invoice in a format and with a level of detail acceptable to the City including all supporting documentation required by the City. The City’s Prompt Payment Ordinance, §§ 20-107 to 20-118, D.R.M.C., applies to invoicing and payment under the Agreement.

Partial invoices must include the required support documentation as of that invoice final work date and must state that it is a partial invoice.

The City is not obligated to execute an Agreement or any amendments for any further services, including any services performed by Contractor beyond that specifically described in the scope of work. Any services performed beyond those in the scope of work are performed at Contractor’s risk and without authorization under the Agreement.

B.5 TERM:

The effective period of the contract resulting from this proposal shall be five (5) years from date of City execution.

B.6 ESTIMATED QUANTITIES:

The City does not guarantee any quantity of services listed herein. The quantity of services shall be determined by the City’s actual needs and availability of appropriated funds. It is expressly understood and agreed that the resulting contract is to supply the City with its complete actual requirement of the services specified in this proposal for the contract period.

B.7 VENDOR QUESTIONS AND REQUIREMENTS:

Your proposal must specifically address each of the questions/issues that are listed below. The quality and detail of your responses will figure significantly in the overall evaluation of your proposal. Vendors are encouraged to give examples and provide additional information to support your compliance on each point. To standardize the format of all proposals, vendors are required to respond to all questions in the order given and to list the item number and restate the question prior to giving their answer. Failure to comply with this requirement may result in your proposal being declared non-responsive.

1. Provide a statement affirming your firm’s capability in meeting the requirements described in Sections B.1-3. If there is a requirement that cannot be met, but you have an alternative solution, please propose that alternative.

2. Provide a copy of your firm’s current State of Colorado General Abatement Contractor Certificate.

3. Provide a list of your firm’s certificate durations with the Colorado Department of Public Health and Environment.

4. Provide a list of your firm’s Key Personnel. Identify the individuals who will be involved in the daily operations and their qualifications, experience and responsibilities in the areas of asbestos, lead & mold abatement; RACS management and building demolition. Provide brief biographical data of the primary participant(s), including Project Manager(s) and Certified Asbestos Field Supervisor(s), if different.

Identify the percentage of time for which the key individuals of the team will be committed to the project.

5. Describe the safety program your firm uses to improve the safety, security and productivity on jobsites.

Identify the persons in charge of safety for your firm and list the experience or specific training that qualifies them for this responsibility.

6. Provide a statement of no more than one (1) page about your firm’s understanding and recent experience with section 5.5 of the State of Colorado’s Regulations Pertaining to Solid Waste Sites and Facilities for RACS. Additionally, include a list of your firm’s personnel that have completed general asbestos awareness training withing the last year as required by section 5.5.3 of the state’s regulations.

7. Identify any proposed contractors/subcontractors that will be part of the team and include a brief description of services they will provide. Describe the capacity of each firm to do the work and state whether the firms have previously worked together, and if so, in what capacity.

8. Describe how on-call projects will be organized and how coordination with the on-call project stakeholders and DDPHE will be undertaken. For the project team, summarize what work the contractor will self-perform and what work will be performed by sub-contractors.

9. Describe your firm’s management approach to on-call projects. How will you accomplish the work in a thorough, effective, and timely manner? Include information regarding your approach to identifying specific issues and problems, working with General Contractors, coordinating with various City agencies and other entities involved, invoice and bill tracking, and recordkeeping. Identify any design and project management software that might be proposed for use on on-call projects.

10. Describe your firm’s experience with on-call work of a similar nature as described in this Section B within the past three (3) years. Provide three (3) references including project descriptions, client names and contact information, and sample/example field logs and/or related documentation.

11. Provide information or substantiating documentation demonstrating the financial stability of your firm to successfully provide uninterrupted service for one (1) or more years. If applicable, provide a list of financial institutions or lenders for which your firm appears on their “approved contractors list”. Also include any information and circumstances regarding your firm’s involvement in any legal dispute resulting from environmental abatement contracting services provided by your firm for which settlements have been made, if appliable.

12. List any Notices of Violation or enforcement actions issued by CDPHE or other regulatory authorities to you firm in the past three years.

B.8 PREVAILING WAGES:

Any Contract in the amount of two thousand dollars ($2,000.00) or more arising out of this proposal shall be subject to the following provisions concerning prevailing wages.

Wages can be found here: https://denvergov.org/Government/Agencies-Departments-Offices/Agencies- Departments-Offices-Directory/Auditors-Office/Denver-Labor and in Exhibit C – Prevailing Wage Schedule.

i) The minimum wages to be paid for every class of labor, mechanics and worker shall be not less than the scale of wages from time to time determined to be the prevailing wages.

ii) The Vendor or his/her subcontractor shall pay mechanics, laborers and workers employed directly upon the site of the work the full amounts accrued at time of payment, computed at wage rates not less than those stated or referenced in the specifications, and any addenda thereto, on the actual date of proposal opening, or in effect on the date of grant of permit for performance of such work under D.R.M.C. Section 49-171 et seq., or on the date of the written Purchase Order for contracts let by informal procedure under D.R.M.C. Section 20-63(b), regardless of any contractual relationship which may be alleged to exist between the vendor or subcontractor and such laborers, mechanics and workers.

iii) The vendor and subcontractors to pay all workers, mechanics and other laborers at least once a week the full amounts of wages accrued at the time of payment except that the vendor and subcontractor shall make such payments to non-construction workers such as janitorial or custodial workers at least twice per month.

iv) The vendor shall post in a prominent and easily accessible place at the site of the work the scale of wages to be paid by the vendor and all subcontractors working under the vendor.

v) If the vendor or any subcontractor shall fail to pay such wages as are required by the contract, the Auditor shall not approve any warrant or demand for payment to the vendor until the vendor furnishes the Auditor evidence satisfactory to the Auditor that such wages so required by the contract have been paid.

vi) The vendor shall furnish to the Auditor each week during which work is in progress under the contract, a true and correct copy of the payroll records of all workers, laborers and mechanics employed under the contract, either by the vendor or subcontractors.

https://denvergov.org/Government/Agencies-Departments-Offices/Agencies-Departments-Offices-Directory/Auditors-Office/Denver-Labor https://denvergov.org/Government/Agencies-Departments-Offices/Agencies-Departments-Offices-Directory/Auditors-Office/Denver-Labor

vii) The copy of the payroll record shall be accompanied by a sworn statement of the vendor that the copy is a true and correct copy of the payroll records of all mechanics, laborers or other workers working under the contract either for the vendor or subcontractors, that payments were made to the workers, laborers and mechanics as set forth in the payroll records, that no deductions were made other than those set forth in such records, and that all workers, mechanics and other laborers employed on work under the contract, either by the vendor or by any subcontractor, have been paid the prevailing wages as set forth in the contract specifications.

viii) If any laborer, worker or mechanic employed by the vendor or any subcontractor under the contract has been or is being paid a rate of wages less than the rate of wages required by the contract to be paid as aforesaid, the City may, by written notice to the vendor, suspend or terminate the vendor's right to proceed with the work, or such part of the work as to which there has been a failure to pay the required wages, and in the event of termination may prosecute the work to completion by contract or otherwise, and the vendor and any sureties shall be liable to the City for any excess costs occasioned the City thereby.

The Vendor and every subcontractor under this contract shall:

ix) Pay every worker, mechanic and laborer employed under this purchase order or contractual agreement not less than the scale of wages as determined by the Career Service Board under subsection (c) of Section 20-76 of the Revised Municipal Code.

x) Pay all workers, mechanics and other laborers at least once a week the full amounts of wages accrued at the time of payment, computed at wage rates not less than those stated in the specifications.

xi) Post in a prominent and easily accessible place at the site of the work the scale of wages to be paid by the vendor and all subcontractors working under the vendor.

xii) Furnish the Auditor each week during which work is in progress under the purchase order or contractual agreement, a true and correct electronically certified copy of the payroll records of all workers, laborers and mechanics employed under the contract, either by the vendor or subcontractors.

Such payroll records shall include information showing the number of hours worked by each worker, laborer or mechanic employed under the contract, the hourly pay of each such worker, laborer or mechanic, any deductions made from pay, and the net amount of pay received by each worker, laborer or mechanic for the period covered by the payroll. The payroll record shall be accompanied by a sworn statement of the vendor that the copy is a true and correct copy of the payroll records of all mechanics, laborers, or other workers working under the contract either for the vendor or subcontractors, that payments were made to the workers, laborers and mechanics as set forth in the payroll records, that no deductions were made other than those set forth in such records, and that all workers, mechanics and other laborers employed on work under the contract, either by the vendor or by any subcontractor have been paid the prevailing wages as set forth in the contract specifications.

If the vendor or any subcontractor shall fail to pay such wages as are required by the purchase order or contractual agreement, the Auditor shall not approve any warrant or demand for payment to the vendor until the vendor furnishes the Auditor evidence satisfactory to the Auditor that such wages so required by the purchase order or contractual agreement have been paid.

If any laborers, worker or mechanic employed by the vendor or any subcontractor under the purchase order or contractual agreement has been or is being paid a rate of wages less than the rate of wages required by the purchase order or contractual agreement to be paid as aforesaid, the City may, by written notice to the vendor, suspend or terminate the vendor's right to proceed with the work, or such part of the work as to which there has been a failure to pay the required wages and, in the event of termination, may prosecute the work to completion by contract or otherwise, and the vendor and any sureties shall be liable to the City for any excess costs occasioned the City thereby.

Information as to forms and other requirements concerning prevailing wages may be obtained from the City Auditor's office, Prevailing Wage Section, 201 West Colfax, Denver, CO 80202, telephone 720-913-5009.

B.9 VENDOR PERFORMANCE MANAGEMENT:

The City may administer a performance management program as part of this proposal and resulting contract. The purpose of this program is to create a method for documenting and advising the City of exceptional performance or any problems related to the purchased goods and services.

B.10 COOPERATIVE PURCHASING:

The City and County of Denver encourages and participates in cooperative purchasing endeavors undertaken by or on behalf of other governmental jurisdictions, pursuant to Denver Revised Municipal Code Sec. 20-64.5. To the extent other governmental jurisdictions are legally able to participate in cooperative purchasing endeavors, the City and County of Denver supports such cooperative activities. Further, it is a specific requirement of this proposal or Request for Proposal that pricing offered herein to the City and County of Denver may be offered by the vendor to any other governmental jurisdiction purchasing the same products.

Vendor(s) must contract directly with any interested governmental agency concerning the matters within this

RFP.

B.11 ENVIRONMENTAL MANAGEMENT SYSTEM, ENVIRONMENTAL POLICY, AWARENESS, AND

COMPLIANCE:

Some City operations can pose risks to human health and the environment. Proactive environmental management can reduce risk and prevent harm. The Denver Environmental Performance Program (DEPP) is the City’s ISO 14001 Environmental Management System (EMS). The DEPP ensures all aspects of City operations with the potential to cause environmental impacts are proactively managed. The DEPP reinforces the City’s position that the City’s business partners are aware of the City’s Environmental Policy and are responsible for supplying goods and services in a manner consistent with this policy. The DEPP also requires business partners ensure the competency of their staff with respect to the environmental impacts of their duties.

The Environmental Policy of the City & County of Denver, may be found at:

https://denvergov.org/files/assets/public/v/2/public-health-and-environment/documents/eq/2024-denver-environmental-policy.pdf

All City business partners are required to comply with federal, state, and local environmental regulations. The DEPP requires all City business partners to be aware of the impacts their products and services have on the https://denvergov.org/files/assets/public/v/2/public-health-and-environment/documents/eq/2024-denver-environmental-policy.pdf https://denvergov.org/files/assets/public/v/2/public-health-and-environment/documents/eq/2024-denver-environmental-policy.pdf environment and implement practices to minimize impacts, prevent pollution, and align outcomes with the City’s environmental performance goals.

The Contractor shall provide products and services under this agreement consistent with the City’s Environmental Policy and any environmental performance goals identified by the agency for whom the contractor is performing work.

B.11.a Environmentally Preferable Purchasing (EPP) Guidance The City defines Environmentally Preferable products and services as those having a lesser or reduced effect on human health and the environment when compared with competing products and services serving the same purpose. The City’s EPP evaluation may extend to materials of manufacture, packaging, transport, recycled content, energy consumption, local recyclability, waste disposal, and other factors. Vendors are encouraged to describe any EPP attributes of the goods or services they offer to the City. Applicable EPP considerations may factor in product and service evaluations.

SECTION C: PRICING

C.1 PRICING INFORMATION:

This section shall include a description of the proposed costs and prices. All pricing information shall be limited solely to this section of your proposal. This section should address all requirements set forth in Section B as well as any other items pertinent to your proposal pricing. The requirements have been developed to allow the City to uniformly evaluate prices submitted for the work. Accordingly, you should follow these instructions carefully and provide all data requested in the formats specified herein and in any referenced attachments.

Any omissions in this proposal shall be identified by each Vendor and incorporated into their proposal. The City will not increase the contract or any purchase order (either dollar amount or time) for items not included in the submitted proposal documents. The City reserves the right to purchase part or the entire proposal.

C.2 PRICING INSTRUCTIONS:

Pricing shall be in the format contained in the RFP. Do not include cost or price figures anywhere except in the cost and pricing section.

Complete and submit Exhibit B – Pricing.

C.3 PRICING:

All prices quoted shall be firm and fixed for the identified contract years in Exhibit B – Pricing.

C.4 PROPROSAL ITEMS:

See Exhibit B – Pricing. Proposal item pricing is divided into tables based on the Prevailing Wage classification of labor.

i) Table 1: Non-Prevailing Wage

ii) Table 2: Prevailing Wage (see Exhibit C – Prevailing Wage Schedule)

SECTION D: SAMPLE EXECUTED CONTRACT TERMS AND CONDITIONS

This section shall include your response to our proposed terms and conditions included in this Section D and shall form the basis for the preparation of a Contractual Agreement (Exhibit F – Sample Agreement) covering the subject matter of this RFP.

You shall respond in your proposal either that all terms and conditions are acceptable or that some are acceptable and some are not. Underline or highlight those words, phrases, sentences, paragraphs, etc. that are not satisfactory and note any exceptions by referencing the appropriate article number, a brief explanation and alternative language, if any, and submit same on a separate typewritten sheet. Any exceptions will be taken into consideration when evaluating your proposal.

SECTION E: ADDITIONAL REQUIRED INFORMATION

E.1 CONTRACT CERTIFICATION FORM:

CITY AND COUNTY OF DENVER

DEPARTMENT OF GENERAL SERVICES

Proposal #50011_______________________________________________________

NOTICE: ANY PROPOSED MODIFICATIONS TO THE LANGUAGE OF THE CITY’S SAMPLE

AGREEMENT MUST BE CONTAINED IN THE PARAGRAPHS BELOW OR ON A REDLINED VERSION

OF THE SAMPLE AGREEMENT. ANY VENDOR MODIFICATION THAT DOES NOT INCLUDE

SPECIFIC LANGUAGE CHANGES MAY BE CONSIDERED NON-RESPONSIVE BY THE CITY AND

VENDOR WAIVES ANY RIGHTS TO NEGOTIATE THE SAMPLE AGREEMENT LANGUAGE AT A

LATER TIME. THE FOLLOWING TERMS OF THE AGREEMENT ARE NON-NEGOTIABLE:

• Governing Law and Venue

• Discrimination in Employment

• Examination of Records

• Defense and Indemnification

THE FOLLOWING TERMS OF THE AGREEMENT ARE ONLY NEGOTIATED IN EXCEPTIONAL

CIRCUMSTANCES:

• Payment

• Termination for Convenience

I, on behalf of the vendor identified below, hereby certify that I have read a copy of the sample contract attached to the Proposal. I further hereby certify that it is the vendor’s intent to agree to, and comply with each and every term and provision contained in the sample contract and propose no modifications to the sample contract except as follows:

1) 2) 3)

☐ Put checkmark in box if no proposed modifications.

I understand that the language modification(s) stated above, if any, are offered for discussion purposes only and that the City and County of Denver reserves the right to accept, reject or further negotiate any and all proposed modification to the sample contract. Vendor expressly agrees to all sample contract language where no modifications are proposed.

Company Name:

Authorized Signature (Required):

Name (please print):

Title: ____________________________________________________________________ Date:____________________________________________________________________

E.2 DISCLOSURE OF CONTENTS OF BIDS CERTIFICATION FORM (REDACTED COPY):

CITY AND COUNTY OF DENVER

DEPARTMENT OF GENERAL SERVICES

All materials provided in response to this RFP are subject to the Colorado Open Records Act, § 24-72-201, et seq., C.R.S. (“CORA”). In the event of a CORA request to the City for disclosure of such materials, information that a Proposer has clearly and in good faith marked as “confidential” or “trade secrets” (collectively, “Protected Items”) will not be disclosed by the City, unless otherwise provided by law. If necessary, a Proposer shall seek a court order to protect their Protected Items, and will defend, indemnify, and hold harmless the City from any claim or action related to the City’s withholding of Protected Items.

THE FOLLOWING ARE NOT PROTECTED BY CORA:

1. Proposed pricing information

2. Public Company Information

3. Marketing literature readily viewable to the public on the respondent’s website or otherwise publicly available.

4. Training materials, manuals, procedures, protocols, or other publicly available information.

5. Any proposed content that would be assumed to be included in the awarded agreement (if the proposer was awarded) with the City (City agreements are public documents).

I, on behalf of the proposer identified below, hereby certify that I have read this form and affirm that proposer has NO redactions, and all proposed content is open to the public upon completion of the RFP selection process and award. Proposer will clearly and in good faith mark as “confidential” or “trade secrets” any additional information provided during this RFP process that proposer believes are Protected Items.

Proposer Name: ____________________________________________________________ Authorized Signature (Required):

Name (please print):

Date: ____________________________________________________________________

OR

I, on behalf of the proposer identified below, hereby certify that I have read this form and affirm that proposer has clearly and in good faith marked as “confidential” or “trade secrets” (collectively, “Protected Items”) any information proposer wishes to be withheld in the event of a CORA Request (unless otherwise provided by law) and has provided separate copies/files of any such proposed documents (e.g., Acme Technical Response {Redacted Copy}) with the requested redactions (via red font strike through). Proposer will also clearly and in good faith mark as “confidential” or “trade secrets” any additional information provided during this RFP process that proposer believes are Protected Items.

Proposer Name: ____________________________________________________________ Authorized Signature (Required):

Name (please print):

Date: ____________________________________________________________________

E.3 DENVER VENDOR SUSTAINABILITY:

The City encourages vendors to demonstrate a commitment to and experience in environmental sustainability and public health protection practices applicable to its…