RFP_3-26_SCOPE_OF_WORK.pdf

Scope of Work / RFP 3-26

Project Name: Yellowstone Road and Dell Range Boulevard Rehabilitation and Improvements Project

Table of Contents

A.1. Overview

A.2. Project Description

A.2.a Overview

A.2.b Project History and Existing Facilities

A.2.c Proposed Improvements

A.2.d Right-Of-Way

A.2.e Project Funding and Timing

A.3. General Conditions

A.4. Environmental Clearances

A.5. Public Involvement

A.6. General Design

A.6.a Design and Construction Standards

A.6.b Surveying

A.6.c Utilities

A.6.d Drainage Impact Study

A.6.e Geotechnical Investigation

A.6.f Surfacing Recommendations

A.7. Plan Submittals

A.7.a General

A.7.b Preliminary Plans

A.7.c 60% Plans

A.7.e Final Plans

A.1. Overview

Consultant services for the Yellowstone Road and Dell Range Boulevard Rehabilitation and Improvements

Project include the design and development of a complete set of construction documents, including plans, specifications, and estimates. Any innovative, cost-effective solutions that meet the project goals will be considered during project scoping negotiations and incorporated into the design. The scope of work for this project will include project management; traffic studies; intersection and traffic signal design; topographic and right-of-way surveying; roadway and storm sewer design; geotechnical investigation; and utility location coordination and design.

The project requires a professional design team that includes a Civil Engineer licensed in the State of

Wyoming, with a minimum of 10 years of design experience in one or more of the following disciplines:

intersection and signal design, roadway design, and the ability to provide in-house services or sub-consulting capacity for surveying, geotechnical investigation, and other required project disciplines.

A.2. Project Description

A.2.a Overview

The project is located at Yellowstone Road and Dell Range Boulevard intersection and extends north to the south side of Carroll Avenue, east to the east side of Sunset Drive, and south approximately 700 feet to the north edge of the concrete pavement at the Yellowstone Road and Central Avenue intersection. The project is comprised of intersection and traffic signal design, roadway design, and storm sewer design.

A traffic study shall be conducted using estimated volume from the year 2050 to analyze the storage length required for the turning lanes for both roadways. The traffic study shall also provide intersection levels of service and intersection improvement recommendations for the Yellowstone Road and Dell Range

Boulevard intersection as well as the Dell Range Boulevard and Sunset Drive intersection.

The intersection design also includes updating the traffic signals at the Yellowstone Road and Dell Range

Boulevard intersection, as well as the Dell Range Boulevard and Sunset Drive intersection. Additionally, designated bike lanes shall be considered on both sides of Yellowstone Road, as well as adding turnouts/storage lanes for the existing bus stops.

All existing street signs shall be removed and replaced with new signs. Turn arrow and crosswalk markings shall be installed using thermoplastic paint. Existing streetlights are to remain, however, consideration is to be given for installing a new streetlight at the northbound free-right turn on Yellowstone.

There are not any known drainage concerns. Existing storm inlets will be replaced, and additional inlets shall be considered during design.

A.2.b Project History and Existing Facilities

Yellowstone Road and Dell Range Boulevard intersection is a principal arterial. There is an existing 6” water main running between the Dell Range Boulevard and Sunset Drive intersection and the Yellowstone

Road and Dell Range Boulevard intersection. The water main does not currently cross Yellowstone Road, but the Cheyenne Board of Public Utilities (BOPU) is expected to replace the water main and extend the water main across Yellowstone Road into the adjacent golf course property, with the work anticipated to be taking place the Spring of 2026. Also, a 6” water main runs along Sunset Drive and goes through the Dell

Range Boulevard and Sunset Drive intersection into the Air Guard property to the south and will also be replaced by BOPU. There is a BOPU 8” sanitary sewer line is in the alley between Dell Range Boulevard and Carroll Avenue and crosses Yellowstone Road. BOPU is expected to conduct a rehabilitation project for this facility in the Summer of 2026.

An existing storm sewer line is also located in the west curb line of Yellowstone Road. A set of inlets exist south of the Yellowstone Road and Dell Range Boulevard intersection, with another set located just north of the intersection. Both sets of inlets are in poor condition and need replaced and upgraded.

Several other utilities exist within Yellowstone Road and Dell Range Boulevard and coordination with the facility owners will be required.

A.2.c Proposed Improvements

Proposed improvements include roadway reconstruction, intersection and traffic signal design, storm sewer design, ADA upgrades, and possible utility relocation.

At a minimum, the following should be expected as tasks for the project:

▪ Roadway geometric design.

o Vertical and horizontal alignment of Yellowstone Road and Dell Range Boulevard intersection.

▪ Establishment of a tie between roadway and wet utilities components.

▪ Constraints from driveways, intersections, and overall area topography will allow for only minimal changes to the vertical and horizontal alignments of

▪ Yellowstone Road and Dell Range Boulevard intersection.

▪ ADA facility upgrades in the ROW.

▪ Storm sewer design o Inlet replacement, improvement, and additions.

▪ Replacing and upgrading existing inlets.

▪ Place additional inlets as determined through design.

▪ Intersection design o Incorporate operational improvements

▪ Traffic signal design o Upgrade the traffic signals located at the Yellowstone Road and Dell Range Boulevard intersection and the Dell Range Boulevard and Sunset Drive intersection.

A.2.d Right-Of-Way

Right-of-way acquisition is anticipated for this project and landowner agreements are to be coordinated and completed by the City of Cheyenne.

Right-of-way surveying will be completed for the extent of the project as needed to complete the project design. Project control points will established as needed. All surveying, design, and temporary control points will be referenced into the City control network. Property corners necessary to establish the right-of-way will be monumented as necessary. Existing and proposed right-of-way will be shown in the project plan sheets and will include any easements, construction/staging area permits, property acquisitions, and parcel ownership.

A.2.e Project Funding and Timing

There is sufficient funding allocated toward the design of the project. The entirety of the project will be funded by the 5th Penny Optional Sales tax.

The design phase of the project is anticipated to be completed within six (6) months from the date of execution of a Professional Services Agreement with the selected firm, or by April 30th, 2026.

A.3. General Conditions

The following items are included as part of the basic compensation for this project:

▪ Normal business expenses - phone, postage, etc.

▪ Cost of insurance.

▪ In-house computer time and service.

▪ Word processing, accounting, and man-hour records.

▪ Permits and license fees.

▪ Mileage.

▪ Travel fees, room and board, per diem.

▪ Printing costs for all standard review, bidding, and as-constructed plans and other correspondence and contract documents.

▪ Film and processing.

Additional items which will be addressed:

All subconsultant fees at cost, which may include:

▪ Surveying.

▪ Utility investigation.

▪ Geotechnical Investigation.

Other items:

▪ Overtime engineering and inspection.

▪ Special inspections, including vacuum excavation potholing.

▪ Survey materials, stakes, etc.

▪ Coordination with franchised utilities.

▪ Additional required services.

Any changes in the Consultant’s or Subconsultant’s staff or fee structure will be presented in writing to the

City for approval prior to initiating any changes or performing any work.

All pay invoices will include a summary comparing the proposed schedule and actual work completed, actions items outstanding for both the City and Consultant, a summary of work completed during the pay period, and commentary associated with impacts to the schedule.

A.4. Environmental Clearances

Environmental clearances are not anticipated for the project.

A.5. Public Involvement

One public meeting will be held for the project. The Consultant will provide public notice and media releases with assistance from the city; coordinate the venue of the meeting; prepare exhibits, handouts, and comment cards; and correlate public comments. A public meeting will be held to obtain public input after the 60% plan issuance.

A.6. General Design

A.6.a Design and Construction Standards

All design and construction will be done in accordance with the latest edition of the applicable standards including, but not limited to, the following:

▪ AASHTO Policy on Geometric Design of Highways and Streets.

▪ AASHTO Roadside Design Guide.

▪ AASHTO LRFD Bridge Design Specifications.

▪ AASHTO Guide for the Development of Bicycle Facilities.

▪ Manual on Uniform Traffic Control Devices.

▪ City of Cheyenne and Board of Public Utilities Standards and Specifications.

▪ WYDOT Standard Specifications for Road and Bridge Construction (structure only).

▪ City of Cheyenne Unified Development Code (UDC).

Conflicts between design and construction standards will be resolved by the City.

A.6.b Surveying

Topographic and right-of-way surveying will be completed for the extent of the project as needed to complete the project design. Project control points will be established as needed. All surveying, design, and temporary control points will be referenced in the City control network. Property corners necessary to establish the right-of- way will be monumented as necessary. Existing right-of-way, any required permanent and temporary easements, and parcel ownership will be shown in the project plan sheets.

A.6.c Utilities

All known utilities will be investigated and incorporated into the project design. These include, at a minimum:

▪ Telephone.

▪ Internet and cable.

▪ Electric and gas.

▪ Water and sanitary sewer.

▪ Signals, signs, and storm sewer.

▪ Fiber optic cable.

Any conflicts with other utilities, either active or abandoned, will be investigated and resolved. Preliminary construction sequencing/phasing and traffic routing plans along with special provisions will be developed to facilitate utility work. Locates will be performed for any potential utility conflicts, this includes both surface utility locates and non-destructive subsurface utility excavation locates. All utilities within the project limits will be shown on the project plan sheets.

A.6.d Drainage Impact Study

A drainage impact study will not be required for this project.

A.6.e Geotechnical Investigation

A geotechnical investigation will be conducted within the project limits and will include, as necessary but not be limited to, the following:

▪ Geological strata defining soil and/or bedrock locations and elevations.

▪ Soil and/or rock properties.

▪ Soil classification.

▪ Recommended retaining wall and foundation types for any structures on the project (LRFD values).

▪ Subsurface drainage characteristics.

▪ Groundwater location.

▪ Any other characteristics not explicitly stated herein but required for completion of the project.

The results of the geological investigation and recommendations will be summarized in a geotechnical report. All required data, testing, bore hole locations, results, and recommendations, for the afore- mentioned investigations, will be summarized and included in the report.

A.6.f Surfacing Recommendations

Surfacing recommendations will be developed based on geotechnical investigations conducted throughout the project limits. The recommendations will outline surfacing thicknesses and recommended materials for subbase, base, and finished grade courses. Surfacing recommendations, material types, mix designs, and associated rates of application will be summarized in a pavement design report. All material types and rates of application will be included in the design plan summaries.

A.7. Plan Submittals

A.7.a General

Requirements for each formal plan issuance are outlined below and will act as a general guideline for submittals. All plan issuances will show utilities on plan and profile sheets. Additional intermediate or informal plan issuances may be required to address unforeseen issues that arise during the design process. It should be expected that there will be two rounds of reviews and one plan inspection meeting for each plan issuance.

A.7.b Preliminary Plans

Preliminary plans will be submitted illustrating the conceptual roadway alignment, wet utility alignments, and proposed utility relocation. These plans should be approximately 30% complete. The general layout of the roadway, intersections/ADA features, and wet utilities should be clearly presented to aid in the visualization and verification of the recommended design parameters and configurations. At a minimum, this plan submittal will include the following design elements:

▪ Roadway alignments.

▪ Intersection layout.

▪ Preliminary storm sewer inlet location.

▪ Preliminary earthwork.

▪ Alternative design options that remain undecided.

▪ Preliminary Engineer’s opinion of probable cost.

A.7.c 60% Plans

60% plans will be submitted containing the general layout of the roadway, intersection, and structures.

These elements should be nearly finalized with only minor adjustments needed for utilities and right-of-way. At a minimum, the plans will include the following design elements:

▪ Vertical and horizontal roadway alignments with plan and profile sheets.

▪ Roadway typical sections.

▪ Design cross sections.

▪ Intersection design.

▪ Signal locations.

▪ Storm sewer inlet locations.

▪ Construction easements.

▪ Intersection/ADA layouts.

▪ Earthwork.

▪ Estimated quantities.

▪ Engineer’s opinion of probable costs.

A.7.d 90% Plans

90% plans will be submitted when all right-of-way and utilities have been delineated and proposed relocations (if required) are finalized. All design elements required for the previous submittal will be finalized and incorporated into this plan set. This submittal will contain a complete set of construction documents, including plans, specifications, and estimates. This set of plans will contain the following:

▪ Title sheet.

▪ Legend sheet.

▪ Summary sheets, using City bid items and WYDOT (signal) bid items, which will include:

o Individual summaries for all pay items.

o Total Estimated Quantities summary.

▪ Roadway typical sections.

▪ Roadway Plan and Profile sheets.

▪ Necessary detail sheets for storm sewer.

▪ Intersection/ADA layouts and details sheets.

▪ Traffic signal details (structural and electrical).

▪ Various other detail sheets which include but are not limited to:

o Construction traffic control details.

o In addition to design plans the submittal will contain:

o Design cross sections.

o Earthwork.

o Index of City of Cheyenne and Board of Public Utility Standard drawings.

o Index of Standard WYDOT plans.

o Index of Supplementary Specifications to the Standard Specifications.

o Special Provisions to supplement the Standard Specifications.

o Engineer’s opinion of probable costs.

A.7.e Final Plans

All elements presented in previous plans will be finalized and all required changes from each respective plan issuance will be incorporated into this plan set. This submittal will contain a 100% complete set of construction documents, including plans, specifications, estimates, and a bid schedule. All electronic design and plan files will be submitted to the City for archiving.

“EXHIBIT B”

COMPENSATION SCHEDULE

The Consultant shall prepare and submit proposed estimated compensation, bearing in mind that it should be a unit-based contract with a negotiated not-to-exceed amount. A Payment Schedule based upon the following and any other pertinent payment schedule shall be submitted with payment for a specific phase not exceeding the scheduled amount prior to completion of that phase:

Preliminary Plans $ .

60% Plans $ .

90% Plans $ .

Total Contract Amount $ .

Include this page as a part of the Yellowstone Road and Dell Range Boulevard Rehabilitation and Improvements Project – PRICE PROPOSAL submission.

“EXHIBIT C”

PROJECT SCHEDULE

The key milestones for the Yellowstone Road and Dell Range Boulevard Rehabilitation and

Improvements Project.

The proposer should complete the following schedule as part of the proposal and include any other key dates needed.

Schedule Item Date

Notice-to-proceed issued by City April 29, 2026

Project Kick-Off Meeting ____________________ .

Preliminary Plans .

60% Plans .

90% Plans .

Project Completion January 29, 2027

Include this page as a part of the Yellowstone Road and Dell Range Boulevard Rehabilitation and Improvements Project – TECHNICAL PROPOSAL submission.