RFP 27-03 questions and responses Amendment 3.docx

RFP 27-03- Amendment #3 Answers and Responses Question 4: Proposal Submission Method Please confirm the submission method. If proposals must be mailed, please provide the mailing address, number of copies required, and whether a USB copy is required.

Response:

Proposals may be mailed or hand-delivered to:

Maynard Public Schools Attn: Michelle Resendes, Director of Finance 3-R Tiger Drive Maynard, MA 01754 Submit one original Technical Proposal and one original Price Proposal in two separately sealed and clearly labeled envelopes. A USB copy is not required. Proposals must be received by the deadline; postmarks will not be accepted as evidence of timely submission. Email submissions are not permitted.

Question 5: Elevators Do any of the buildings have elevators? If so, how many, and will the assessment be limited to general visual observations of the cabs, hoist ways, and elevator equipment rooms?

Response:

The District’s facilities contain the following elevators:

· Maynard High School: 2

· Fowler School: 1

· Green Meadow School: The New School will have 2 – New school is not opening until January 2027 The elevator assessment shall be limited to general visual observations of accessible components, including the cabs, equipment rooms, and other readily observable conditions. The scope does not require destructive investigation, testing, or a certified elevator inspection. Proposers should not enter hoistways or other restricted areas.

Question 6: Presentations Will presentations of the draft and final findings be conducted in person or through Microsoft Teams? If conducted in person, will the public be permitted to attend?

Response:

The format of the draft presentation may be in person or virtual, as determined by the District in consultation with the selected consultant. The final report is anticipated to be presented at a public meeting of the School Committee and/or other designated Town officials. Meeting format and attendance will be governed by the applicable public-meeting requirements and District procedures.

Question 7: Massachusetts Public School Experience Is specific experience working with Massachusetts public schools mandatory to submit a proposal?

Response:

No. Specific Massachusetts public school experience is not a mandatory minimum qualification. Firms must meet the minimum qualifications stated in Section 6, including the required experience performing facility condition assessments or capital-planning studies for public agencies and completion of comparable public-school or municipal projects. Relevant Massachusetts public-school or municipal experience will be considered as part of the comparative evaluation criteria.

Question 8: ASTM E2018-24 Will the District require compliance with ASTM E2018-24 as the minimum standard for the facility condition assessment?

Response:

No. Full compliance with ASTM E2018-24 is not a mandatory minimum requirement. The assessment must satisfy the scope and deliverables stated in the RFP. Proposers may use ASTM E2018-24 or another recognized industry standard as part of their proposed methodology, provided that the approach addresses all required building systems, site improvements, anticipated capital needs, planning-level costs, and the twenty-year planning period.

Question 9: ADA Checklist If an ASTM E2018-24-based assessment is used, must the ADA checklist contained in Table X2.1 be completed?

Response:

No. Completion of the ASTM E2018-24 Table X2.1 ADA checklist is not required. As stated in the prior response, the RFP requires general observations and identification of readily observable ADA accessibility deficiencies for capital-planning purposes. It does not require a comprehensive ADA compliance audit. A proposer may use the checklist as part of its methodology, but it is not a required deliverable.