RFP 26-2668 Schedule A - Statement of Work .docx

Schedule A – Statement of Work Request for Proposal No. 260000002668 Emergency Environmental Cleanup and Remediation MDOT Grand Region, As Needed

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required. Yellow fields are also used to identify areas where a bidder response is required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and reference it appropriately within your response.

Background Work includes traveling to various MDOT Right of Way locations within the 13 counties Grand Region and providing immediate emergency environmental cleanup and remediation response to accidents and crashes that result in fuel or product spills that are environmentally threatening and must be cleaned immediately. Michigan counties within Grand Region include Kent, Ottawa, Allegan, Barry, Muskegon, Oceana, Mason, Lake, Osceola, Newaygo, Montcalm, Mecosta and Ionia Counties.

Scope This is an as needed Emergency Environmental Cleanup and Remediation contract for MDOT Right of Way. The Contractor will receive detailed instructions from MDOT when a crash occurs that requires immediate environmental cleanup. Contractor will then carry out the environmental cleanup and remediation work per timetable set by MDOT, immediate response will be necessary, Contractor must be prepared to respond to accidents at any time including weekends and holidays and must be able to get to sites quickly. The contractor is responsible for all necessary Emergency Environmental Cleanup necessary to open roads and eliminate immediate environmental threats.

Mandatory Minimum Requirements

General Requirements The Contractor must provide all qualified personnel, equipment, tools, materials, supervision, and other items and/or services necessary to perform work tasks listed in Schedule B – Pricing including emergency environmental cleanup and remediation response and light traffic control.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Equipment Requirements The Contractor shall furnish, operate and maintain the equipment necessary to perform compliant Contract Activities in a safe, workmanlike manner without hindrance, delay or damage to the right-of-way. The Contract shall provide a list of all the equipment that will be utilized to perform Contract Activities in the attached Schedule C-Equipment List.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

ADA Compliance The State is required to comply with the Americans with Disabilities Act of 1990 (ADA), including its accessibility standard for websites, applications, content and documents. All Contract Activities created, provided, or made available by Contractor under this Contract in a digital format, including but not limited to, websites, applications, software, mobile applications, text, images, sounds, videos, controls, animations, links, and documents (including files in the following formats: PDF, word processing, presentation, and spreadsheet) must comply with the accessibility standards provided in the Digital Accessibility Standards, located at SOM Digital Standards.

Timeframes All Contract Activities must be initiated within two (2) hours of request from MDOT Program Manager as outlined in the Schedule B – Pricing. MDOT Program Manager will provide immediate detailed instructions to contractor for each project, and will stay in touch with contractor throughout environmental cleanup and remediation.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Training The Contractor must provide the following training: all contractor staff must be trained to competently provide emergency environmental cleanup and remediation response.

Bidder Response

Explain any training that is included in your proposal, as well as any additional training capabilities available. Any costs associated with training must be included in the price per occurrence on the Schedule B – Pricing.

Explain your proposed training program

Meetings The Contractor must attend the following meetings: mandatory contract kick-off meeting to be scheduled within 30 days of contract award.

The State may request other meetings as it deems appropriate.

Contractor Program Manager The Contractor must appoint one contract program manager individual specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to emergency environmental cleanup projects.

The Contractor must notify the Contract Administrator at least 5 business days before removing or assigning a new Contractor Program Manager.

Contractor Key Person 1 Contact Information:

Name

Title

Office Phone

Mobile Phone

Email Address

Physical Location

Key Personnel The Contractor must appoint two individual who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and must hold the proper licenses and/or certifications.

The Key Personnel are required to have and retain both of the following licenses and certifications:

· Provide documentation that contractor staff that will be present at contract projects have valid and current 40-Hour OSHA HAZWOPER certification.

• Provide documentation that contractor staff that will be present at contract projects have valid and current CDL commercial driver’s license with a Hazardous Materials H or X endorsement.

The Contractor may not remove or assign Key Personnel without the prior consent of the State. Prior consent is not required for reassignment for reasons beyond the Contractor’s control, including illness, disability, death, leave of absence, personal emergency circumstances, resignation, or termination for cause. The State may request a résumé and conduct an interview before approving a change. The State may require a 30-calendar day training period for replacement personnel.

The bidder must identify the Key Personnel, indicate where they will be physically located, describe the functions they will perform.

Contractor Key Person 1 Contact Information:

Name

Title

Office Phone

Mobile Phone

Email Address

Physical Location

Functions performed

Certifications & Licenses

Contractor Key Person 2 Contact Information:

Name

Title

Office Phone

Mobile Phone

Email Address

Physical Location

Functions performed

Certifications & Licenses

Customer Service Number Bidder Response

The Contractor must specify its customer service number for the State to contact the Contractor Program Manager who must be available for calls 24 hours a day, seven days a week. Identify customer service availability for this proposal by hours and days of the week.

Insert customer service number

Disclosure of Subcontractors If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Of the total bid, the price of the subcontractor’s work.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

GDBE definition: "Geographically Disadvantaged Business Enterprise" also known as GDBE, is a Michigan-based business that satisfies one or more of the following: (i) Is certified as a Michigan HUBZone Small Business Concern by the United States Small Business Administration. (ii) Has a principal place of business located within a Qualified Opportunity Zone within Michigan. (iii) More than half of its employees either work at a secondary location or have a principal residence located within a Qualified Opportunity Zone within Michigan, or both.

Additional information on GDBEs can be found here:

DTMB - Geographically Disadvantaged Business Enterprise Required Subcontractor information. Bidders must complete the table below for each anticipated subcontractor. Copy the table as many times as needed for each subcontractor. Complete the second table with the percentage of work that will be completed by all subcontractors involved.

The legal business name, address, telephone number of the subcontractor(s).

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Bidder.

Is the subcontractor a GDBE?

Whether the Bidder has a previous working experience with the subcontractor.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Of the total bid, the price of the subcontractor’s work.

Work performed by subcontractors

Total percentage of work that will be performed by subcontractors: Insert %

Total percentage of subcontracted work that will be performed by GDBE subcontractors: Insert %

Price Term Pricing is firm for the entire length of the Contract.

Authorizing Document The appropriate authorizing document for the Contract will be the work order provided by the MDOT Program Manager.

Acceptance, and Inspection The State will use the following criteria to determine acceptance of the Contract Activities: MDOT Program Manager will inspect environmental cleanup work after completion and will determine any punch list items required for final acceptance.

Final Acceptance MDOT Program Manager will determine final acceptance after project inspection and all punch list items have been satisfactorily completed.

Invoice Requirements All invoices submitted to the State must include: (a) date; (b) delivery order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) vendor-generated invoice number and (g) total price.

Payment Methods The State will make payment for Contract Activities using EFT.

Procedure Email all invoices to Thomas Kitcey at kitceyt@michigan.gov and Tracy Little at littlet11@michigan.gov.

Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $2,000.00 and an additional $200.00 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Environmental and Energy Efficiency Product Standards The Contractor must identify any energy efficient, bio-based, or otherwise environmentally friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States Department of Agriculture certified bio-based product label. Contractor must describe how products that meet these requirements are identified or otherwise labelled and list any exceptions to this requirement.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

List all exceptions – either in the Exceptions List table below or identified here as an attachment to this RFP labelled as Environmental and Energy Efficiency Product Standards Exceptions:

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP.

Describe how you will comply with the requirements or indicate the filename of the attachment.

Exceptions List

Hazardous Chemical Identification In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Mercury Content Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Brominated Flame Retardants The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs and describe how the products are identified or otherwise labelled.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

List all exceptions – either in the Exceptions List table below or identified here as an attachment to this RFP labelled as Brominated Flame Retardants Exceptions:

Exceptions List

Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS) The Contractor must disclose whether a product or its components contain intentionally added PFAS. If the product or its components contain intentionally added PFAS the Contractor must:

provide an explanation with respect to the intentionally added PFAS contents, including the purpose for which PFAS are used in the product or its components, the types of PFAS used in the product or its components, and the amount of each PFAS used in the product or its components.

indicate whether the product will be labeled or packaged with information about the intentionally added PFAS contents.

identify any alternative products that do not contain intentionally added PFAS.

provide any additional information that would further the Department’s implementation of ED 2021-08.

Bidder Response

☐ I have reviewed the above requirement and have listed all PFAS containing products in the table below or as an attachment labelled as PFAS List.

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP.

Describe how you will comply with the requirements or indicate the filename of the attachment.

PFAS List

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